Chemical Detector 8-10-26_Final SOW_Bid.docx

The Commonwealth of Massachusetts Executive Office for Administration and Finance Bureau of the State House

24 Beacon Street Boston Massachusetts 02133

STATEMENT OF WORK (SOW)

Security Screening Equipment

SCOPE OF SERVICES

For Massachusetts State House Date Issued: 8/12/26

BID# BD-27-1009-BSH01-BSH01-132372

This Solicitation is limited to Vendors qualified under OSD Statewide Contract HLS06 CAT 1 Homeland Security

All Vendors are responsible for reviewing and adhering to all information, forms and requirements incorporated into the SOW. Responses received after the deadline shall be disqualified. All Vendors should plan advance lead time for uploading proposals into COMMBUYS in a timely manner prior to the deadline. All Questions and Answers and Bid Responses must be submitted electronically through COMMBUYS. Vendors requiring assistance in the registration and use of COMMBUYS should contact the COMMBUYS Helpdesk at COMMBUYS@state.ma.us or the COMMBUYS Helpline at 1-888-MA-STATE. The Helpline is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on Federal, State and Suffolk County holidays.

NO PROPOSALS WILL BE ACCEPTED BY DELIVERY, MAIL OR EMAIL. ONLY PROPOSALS RECEIVED ON COMMBUYS WILL BE ACCEPTED.

1 INTRODUCTION AND GENERAL INFORMATION

1.1 SCOPE AND DESCRIPTION

NOTE: This Solicitation is limited to Vendors qualified for HLS06, Category 1: Homeland Security in Region 4. All requirements of HLS06 are to be met by Vendors responding to this Statement of Work.

The Bureau of the State House (BSH) is seeking responses to the herein Statement of Work (SOW) for Security Screening Equipment at Massachusetts State House, 24 Beacon Street, Boston MA 02133.

Vendor/Contractor: Within this Solicitation the terms Vendor(s) and Contractor(s), are used interchangeable and mean the same entity.

1.2 SUMMARY VENDOR INSTRUCTIONS TO RESPOND TO THIS SOW

Review all requirements identified in this SOW, including the information provided in the following Attachments:

· Attachment A – Building Profile

Complete the attached Exhibits:

· Exhibit A – Response Cover Sheet

· Exhibit B – Vendor Contracts and References Form

· Exhibit C – Pricing Response Form

· Exhibit D- Confidentiality Agreement

Post the completed Exhibit forms on COMMBUYS by the specified Response Due Date.

1.3 SITE VISIT

Vendors are encouraged to attend the scheduled site visit to the facility, but it is not required for your quote to be considered. The site visit will be held on August 21st at 2pm and begin at Massachusetts State House Loading dock. There will be no follow-up site visits. The Loading Dock is located on Derne Street, all Vendors will be required to go through security.

1.4 USE OF COMMBUYS

1.4.1 Questions via the Bid Q&A on COMMBUYS

The “Bid Q&A” provides the opportunity for Vendors to ask written questions and receive written answers from the BSH regarding this SOW. All Vendors’ questions must be submitted through the Bid Q&A found on COMMBUYS. Questions may be asked at any time prior to the Deadline for Submission of Questions stated in the SOW Procurement Calendar. The issuing department reserves the right not to respond to questions submitted after this date. It is the Vendor’s responsibility to verify receipt of questions.

Please note that any questions submitted to the BSH using any other medium (including those that are sent by mail, fax, email or voicemail, etc.) will not be answered. To reduce the number of redundant or duplicate questions, Vendors are asked to review all questions previously submitted to determine whether the Vendor’s question has already been posted.

Vendors are responsible for entering content suitable for public viewing since all of the questions are accessible to the public. Vendors must not include any information that could be considered personal, security sensitive, inflammatory, incorrect, collusory, or otherwise objectionable, including information about the Vendor’s company or other companies. BSH reserves the right to edit or delete any submitted questions that raise any of these issues or that are not in the best interest of the Commonwealth or this SOW.

All answers are final when posted. Any subsequent revisions to previously provided answers will be dated. Please note that only answers posted on COMMBUYS may be relied upon by Vendors. Nothing that is said during the site visit may be relied upon by Vendors.

1.4.2 Proposal Submission in COMMBUYS

Vendors must submit their Response to this SOW electronically through COMMBUYS.

NO PROPOSALS WILL BE ACCEPTED BY DELIVERY, MAIL OR EMAIL. ONLY PROPOSALS RECEIVED ON COMMBUYS WILL BE ACCEPTED.

1.5 NUMBER OF AWARDS

BSH is seeking to contract with one (1) Vendor who has been qualified under HLS06, Category 1: Homeland Security Statewide Contract for the services described herein.

1.6 SELECTION TEAM

A Selection Team consisting of representatives from BSH will review the responses to this solicitation, evaluate the proposals using the criteria specified in Section 5 of this SOW, and recommend the Vendor that provides the best value to the Commonwealth based upon the Vendor responses and the specified SOW requirements and criteria.

1.7 CONTRACT AND SCHEDULE DURATION

BSH seeks to contract with one Vendor who has been qualified under HLS06, Category 1: Homeland Security beginning approximately 09/23/2026 through 10/7/2027 (co-terminus with HLS06).

1.8 LABOR RATES

Vendor shall comply with the Prevailing Wage Law, as administered by the Commissioner of Labor and Workforce Development/Division of Occupational Safety (DOS), 399 Washington Street, 5th Floor, Boston MA 02108-5223, (617) 727-3492.

All or part of the service(s) procured under this Bid and any resulting contract(s) require the payment of prevailing wages pursuant to G.L. c. 149, Section 27F (trucks, vehicles and other equipment performing public works functions (non-construction).

The Contractor shall provide BSH with certified payroll records evidencing the payment of prevailing wages on a monthly basis concurrent with Contractor’s invoice throughout the term of the Contract.

2 SOW PROCUREMENT CALENDAR

Times are Eastern Standard/Daylight Savings (US), as displayed on the COMMBUYS system clock displayed to Vendors after logging in. If there is a conflict between the dates in this Procurement Calendar and dates on the Solicitation’s Summary tab, the dates on the Solicitation’s Summary tab on COMMBUYS shall prevail. Any changes in the Estimated Procurement Calendar which are made after the SOW has been published will not result in amendments to the Estimated Procurement Calendar. Such changes will appear only on the Solicitation’s Summary tab on COMMBUYS. Vendors are responsible for checking the Solicitation’s Summary tab on COMMBUYS for Procurement Calendar updates.

3 SCOPE OF SERVICES

This Homeland Security, Public Safety, and Traffic Safety contract will include the purchasing of a chemical detector that has the functionality of a Bertin Environics ChemProX-DS Chemical Detector. The chemical detector must be installed at the State House loading dock access point. The location must be in close proximity to the X-ray machine to detect chemical hazards for items being screened. The chemical detector must be a fixed piece of equipment for independent usage that can be wall mounted, provides monitoring detection for chemical warfare agents and toxin industrial chemicals and materials. The detector must have an operator easy to read alarm interface as well as local visual and audible alarm and minimal maintenance with no need for continuous calibrations. The detector must have the ability for future integration with building and security systems.

This scope includes the associated equipment, power supply, installation, calibration, and a training session for operators as well as any delivery fees.

The selected vendor will work directly with the BSH Director of Security, the Emergency Preparedness Manager as well as Physical Security Manager for installation, calibration, testing, and training of the equipment.

Specific tasks/ responsibilities include:

The vendor will install, calibrate and test all equipment upon completion of installation.

The vendor will provide BSH with documentation of the calibration and testing.

The vendor will provide training in the proper use of the equipment to BSH Security and DCR Ranger Staff.

The vendor shall call attention to any hardware or equipment that requires modification or upgrade outside this scope of work. Any needs or changes directly impacting the ability to complete the proposed scope of work will be evaluated as a potential change to the scope. Any needs or changes not directly impacting the ability to complete the proposed scope of work will be evaluated as a possible future scope of work.

All technicians, engineers, and other employees scheduled to conduct work onsite at the Massachusetts State House are required to successfully pass a Criminal Offender Record Information (CORI) check every twelve (12) months prior to being granted access to the facility.

This procurement is funded in part by a grant from the U.S. Department of Homeland Security/Federal Emergency Management Agency/State Homeland Security Program, Award Number EMW 2025 SS 05046.

4 RESPONSE SUBMISSION REQUIREMENTS

4.1 REQUIRED COMPONENTS FOR RESPONSE SUBMISSIONS

The following components specific to this SOW must be included in the order outlined below with your response. Failure to include all of the requested information and completed required forms may result in rejection of your firm’s submission. The required SOW components are as follows:

A. Response Cover Sheet – Exhibit A Complete the Response Cover Sheet, a copy of which is attached as Exhibit A.

B. Vendor Contracts and References Form – Exhibit B Complete the Vendor Contracts and References Form, a copy of which is attached as Exhibit B.

C. Pricing Response Form – Exhibit C Complete the Pricing Response Form, a copy of which is attached as Exhibit C.

D. Confidentiality Agreement- Exhibit D Read, Sign, and date, a copy of which is attached as Exhibit D.

5 RESPONSE EVALUATION CRITERIA

The Selection Team will review the responses to this solicitation and select the proposal that provides the best value to the Commonwealth based upon the specified SOW requirements and criteria.

The Selection Team will make its selection based on the following criteria:

Responses will be rated and ranked to determine which Vendors will receive the Contract award- see below regarding SBPP). The Strategic Sourcing Team reserves the right to award additional points to any and all bidders who demonstrate an item of added value. This may be an item that was addressed by the team in the RFR, or an item offered by the bidder, i.e extended warranty.

During the selection process, the Selection Team reserves the right to take any or all of the following actions if it deems them to be in the interests of the Commonwealth of Massachusetts: a) reject any and all proposals; b) waive any minor informalities in proposals received or request Respondents to correct them; c) request additional information from Respondents and seek clarification from a Respondent provided the Selection Team determines it is not prejudicial to the interests of the other Respondents to do so. Action by the Selection Team in this regard should not be construed to imply acceptance or rejection of a proposal.

Small Business Purchasing Program (SBPP) Program Background. The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive Order 599 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts. Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

SBPP Award Preference. While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract. The Strategic Sourcing Services Team (SST) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the SSST’s best value evaluation criteria.

SBPP Participation Eligibility. To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP registered business in COMMBUYS:

1. Have its principal place of business in the Commonwealth of Massachusetts;

1. Been in business for at least one year;

1. Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and

1. Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.

Non-profit firms also must be registered as a non-profit or charitable organization with the MA Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.

SBPP Compliance Requirements. It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about the SBPP, including how to apply, visit the SBPP Webpage.

Program Resources and Assistance. Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.

6 ADDITIONAL PROVISIONS

Statewide Contract HLS06 The vendor agrees to fulfill all provisions of the HLS06 statewide contract. The vendor is responsible for the delivery of all materials, installation of all materials, the testing of all installed devices, and the programming/start-up of all installed devices.

The vendor shall call attention to any hardware or equipment that requires modification or upgrade outside this scope of work. Any needs or changes directly impacting the ability to complete the proposed scope of work will be evaluated as a potential change to the scope.

Any needs or changes not directly impacting the ability to complete the proposed scope of work will be evaluated as a possible future scope of work. All vendor personnel working in the facility will be required to pass a CORI background check. Said check will be completed by BSH Security.

Eligible Entity Statements The eligible entity (BSH) reserves the right to negotiate and modify requirements with the awarded vendor.

The Vendor shall provide to BSH within 2 weeks of contract execution a summary of work plan, schedule, and log ledger available to BSH Director of Security.

Complete proposal submissions will include the following:

• An estimated project timeline from the release of the purchase order to completion of all requested work.

• Pricing response – Each proposal must include a clear, itemized breakdown of all costs that make up the final bid price. Labor (not including the act of pulling cables or wiring through existing conduits), any additional labor, and ALL material costs must be CLEARLY broken out in your pricing response. See attachment C.

• Proposal Submissions must provide an itemized list of all proposed materials with their respective cost. The total cost of the itemized list must match the Materials Cost provided on attachment C.

• The name of the project manager or supervisor who will oversee the project

• The specification information for all proposed devices.

Attachment A – Building Profile

Legislature Bureau of the State House

DCR

Auditor Treasure Secretary State State Library Various Veterans departments

MSP

ANF

X-Ray Equipment & CCTV, MSP oversite

EXHIBIT A – Response Cover Sheet – Page 1 of 2

24 BEACON STREET, ROOM 13

BOSTON, MA, 02133

RESPONSE COVER SHEET FOR:

for Security Screening Equipment for the Massachusetts State House

Issued by:

The Commonwealth of Massachusetts Executive Office for Administration and Finance Bureau of the State House 24 Beacon Street, Room 1, Boston, MA 02133

Issued on: 8/12/26

VENDOR SUBMITTING RESPONSE

Name of Firm

Address of Firm

Contact Person at Firm Title

Phone Number E-Mail

EXHIBIT A – Response Cover Sheet - page 2 of 2

Name of Vendor ________________________

Firm’s SDO Status: __________________________________

Firm’s Proposed Site Manager for this Project: ____________________________________

If there is any service within the Statement of Work that Vendor cannot/will not perform and that will not be performed by a subcontractor to Vendor, please indicate those services here:

Alternatively, if Vendor will perform or subcontract ALL of the services within the Statement of Work, please indicate by stating “Yes” here: ________________

BD-27-1009-BSH01-BSH01-132372

Name of Vendor ________________________

EXHIBIT B – VENDOR CONTRACTS AND REFERENCES FORM

Please identify three projects completed of similar scope/size (preference for HLS06 contracts with Commonwealth agencies):

1.

Agency Name

Office Address

Contact Person/Title

Phone & Email

2.

3.

BD-27-1009-BSH01-BSH01-132372

Name of Vendor

EXHIBIT C – PRICING RESPONSE FORM

PLEASE COMPLETE THE FOLLOWING PRICING RESPONSE FORM. PLEASE COMPLETE ALL ITEMS

Initial Costs Equipment $________________________ Installation $_______________________ Delivery Fee$_____________________ Training $__________________________ Testing/ Calibration $_________________ Costs per year Other $______________________

Total Cost $_______________________________

Availability______________

EXHIBIT D – Confidentiality Agreement

The Vendor, and parties for whom the Vendor is responsible including subcontractors, relative to services associated with BSH understand and acknowledge that the Vendor is being provided contract documents which may contain Sensitive Security Information, hereinafter referred to as SSI, and that in consideration of the Vendor being granted access to the SSI, the Vendor understands and agrees that (1) the contract documents may contain SSI and therefore must be maintained in a confidential manner and (2) that it is required to inform all persons to whom the contract documents may be released of the confidential nature of such documents, and to confirm that all necessary steps will be taken to ensure that such persons treat the documents in a confidential manner.

1. Sensitive Security Information (SSI). SSI includes, but is not limited to, any and all (a) BSH business information being made available to the Vendor in connection with the project, and (b) the contract documents and other technical information, security studies, threat correspondence, research and development activities, operating procedures, emergency services plans, studies, reports, and other information, that is provided to, or developed, learned, or generated by the Vendor, by or on behalf of BSH relative to this project. The contract documents for this project, which include any means by which project information is preserved including but not limited to plans, specifications, sketches and drawings, any other documents provided to the Vendor, any documents prepared by the Vendor, and in any format including paper, film, photograph, or electronic media, may contain SSI, and therefore, in accordance with 49 CRF part 1520, such documents shall be considered SSI and are therefore privileged and confidential. Drafts, proposed changes, addenda, QIOS etc. are also defined as contract documents and are also considered SSI.

2. Nondisclosure of SSI. Maintaining the confidentiality of SSI is vital to the protection of critical safety infrastructure and public safety. Accordingly, it is not for public dissemination or disclosure to any unauthorized individual. Such information shall only be used by the Vendor solely in the performance of preparing a proposal for the project and the Vendor shall not make use of the SSI for any other purpose, or in any other manner. The Vendor agrees that from the date of receipt of the contract documents until such time as the information may no longer be considered SSI, the Vendor shall hold and treat the SSI in the strictest confidence in order to prevent the unauthorized reproduction, distribution or disclosure of the SSI and to prevent any compromise to the security of the State House. Any unauthorized reproduction, distribution, or disclosure of the contract documents, or any part thereof, may result in a civil penalty or a criminal penalty or other action by BSH. If the Vendor becomes aware of any unauthorized reproduction, distribution or disclosure, Vendor shall notify BSH immediately.

The Vendor also agrees that, except as required by law, he shall not, either directly or indirectly distribute or disclose, or permit anyone else to distribute or disclose, any SSI to any persons other than those persons who have a Need to Know in connection with the performance of services for the project. For purposes of this project, a person who has a Need to Know is defined as an individual who needs the information in order to provide the necessary services to the project. Furthermore, any authorized distribution or disclosure shall only be made to the extent that the information is required for use in connection with the services provided for the project; and the contract documents, or any part thereof, shall not be reproduced by the Vendor or parties for whom the Vendor is responsible.

3. Protection of SSI. If the Vendor is served with a subpoena or a discovery request of any kind in a judicial or administrative proceeding, or receives a Freedom of Information Act request, a Public Records request, or is otherwise required by law to respond to a request for, or to disclose, any SSI, the Vendor shall immediately notify BSH in order to permit BSH to seek a protective order, or take such other action as it may deem appropriate. The Vendor shall also cooperate in any effort by BSH to obtain a protective order or other assurance that confidential treatment will be afforded the SSI. If a protective order is not sought or is sought but not granted, the Vendor will (a) disclose only such portion of the SSI as is responsive to the request and is necessary to fully respond, (b) disclose it only to the person compelling disclosure in which case, prior to such disclosure, the Vendor will advise and consult with DCAMM and its counsel as to such disclosure and the nature and wording of the such disclosure, and (c) use its best efforts to obtain the confidential treatment thereof by others.

4. Return of Information. Upon the earlier of either BSH’s written request or the completion of the Vendor's need for such information, any and all sets of contract documents obtained by the Vendor shall be returned to BSH. The selected Vendor may retain copies of such information after completion of its services if its agreement with BSH authorizes such retention. Any finial payments due the Vendor will not be processed until all such documents are returned by the Vendor to BSH in a manner that is acceptable to BSH.

5. Term. The Vendor's obligations with regard to the terms of this Agreement shall be perpetual or until such time that the information may no longer be considered SSI.

6. Severability. Each provision of this Agreement is severable. If a court should find any provision of this Agreement to be unenforceable, all other provisions hereof shall remain in full force and effect.

7. Acknowledgements. The Vendor acknowledges receipt of BSH’s SSI Document Protection Requirements and agrees to strictly adhere to such requirements. The Vendor acknowledges that the unauthorized reproduction, distribution or disclosure of SSI could cause substantial damage, and expose BSH and the customary users of the State House to significant dangers, and could result in civil or criminal fines and penalties and/or other actions by BSH. The Vendor also acknowledges that the obligations of confidentiality required hereunder are vital to the safety, security and well-being of both the general public and BSH, its customers, its facilities and operations, and that damages at law may be an inadequate remedy for any breach or threatened breach of the terms of this Agreement, and that BSH may, in addition to all other rights or remedies, seek an injunction in order to restrain any breach or threatened breach, without being required either to show actual damage or to post an undertaking or other security.

By signing this Confidentiality Agreement, the Vendor and all parties for whom the Vendor is responsible, agree to be strictly bound to the provisions of this Agreement.

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