Change Page - 2021 RRC SOW.pdf

RESIDENTIAL REENTRY CENTER

STATEMENT OF WORK

February 2022

Change Sheet

The following changes have been made to the Residential Reentry Center Statement of Work (SOW) July 2020:

• All references to subsistence collection have been removed from this Statement of Work. Subsistence will no longer be collected from any resident.

• List of Attachments: Removed Attachment G Request for Waiver or Reduction of Subsistence. All subsequent attachments renamed to account for the removal of this attachment (ie, Attachment H becomes Attachment G; Attachment I becomes Attachment H).

• List of BOP Program Statements Affecting RRCs: Removed P.S. 1600 Safety Policy. Added the following:

P.S. 1600.11 National Occupational Safety and Health Policy;

P.S. 1600.12 National Environmental Protection Policy;

P.S.1600.13 National Fire Protection Policy P.S. 4700.06 Food Service Manual P.S. 6190.04 Infectious Disease Management P.S. 6360.01 Pharmacy Services

• Chapter 3: Facility, Page 25, 1st paragraph: Changed “applicable” to “the most current” in regards to laws/regulations. And added the following sentence: The BOP reserves the right to act as the Authority Having Jurisdiction (AHJ) with respect to the interpretation, enforcement, and waivers of these requirements.

• Chapter 3: Facility, Page 25, 3rd paragraph: Added requirement that floor plans must be to scale and must be created using a drafting design program.

• Chapter 3: Facility, Page 27, Plant Requirements, Paragraph “A”- Added the following verbiage: Prior to the preoccupancy inspection, the contractor will provide documentation from an independent certified third party inspector, certifying adequate natural or mechanical ventilation is present. The contractor will provide the BOP with a newly certified independent third party inspection with each new contract.

Inspections must be completed no more than nine months prior to the Pre-Occupancy Safety Inspection.

• Chapter 3: Facility, Page 27-28, Plant Requirements, Paragraph “B”- Added the following: This will also be documented as part of the independent inspection of the electrical system by a certified contractor (see Chapter 6-Electrical Safety).

• Chapter 3: Facility, Page 28, Paragraph “C”- Add: “is responsible for and will ensure” in regards to unencumbered space.

• Chapter 3: Facility, Page 29 2nd Paragraph- Add: This includes designated accessible bathrooms and/or sleeping rooms that do not require staff to escort and/or lock/unlock for use.”

• Chapter 4: Life Safety, Page 32, 1st Paragraph- Add: The contractor will maintain an acceptable level of fire and life safety by complying with the most current fire safety codes, standards, and regulations set forth by the National Fire Protection Association (NFPA), BOP policies, and other local, state, and federal entities. The BOP will be considered the Authority Having Jurisdiction (AHJ).

• Chapter 4: Life Safety, Page 32, 2nd Paragraph- Add: Prior to the pre-occupancy inspection, the contractor will provide documentation from an independent certified third party NFPA Life Safety subject matter expert certifying the facility is in compliance with the most current version of the NFPA codes and standards. This independent inspector cannot be a local municipality, city or state official, and must be conducted in accordance with the most current version of the NFPA 101 Life Safety Code.

Additionally, compliance with NFPA inspections, such as those required in NFPA 10, 25, 72, etc., will be requested by the BOP, but are not to be replaced with the requirement of a complete NFPA 101 Life safety Code inspection. The certified third party inspector must, at minimum, possess the most recent NFPA 101 Life Safety Code certification. A copy of the certification and/or licensure of the certified contractor performing the NFPA 101 Life Safety inspection will be attached to the report. Final approval is at the discretion of the AHJ. The contractor will provide the BOP with a newly certified independent third party inspection with each new contract. Inspections must be completed no more than nine months prior to the Pre-Occupancy Safety Inspection.

Chapter 4: Life Safety, Page 32, 3rd Paragraph- Remove: Prior to the preoccupancy inspection, the contractor will provide documentation from an independent, certified third party NFPA life safety subject matter expert certifying they are in compliance with the most current version of the NFPA codes and standards. Remove: Reference to BOP P.S. 1600 and the specific NFPA standard. Add- The facility will be protected throughout by an approved automatic sprinkler system in accordance with NFPA standards, BOP policy, and other applicable codes and standards.

• Chapter 4 Life Safety, Page 32-33, Inspection: Add- “per the NFPA, OSHA and BOP policy requirements.” To the first sentence.

Add: Annual inspections include, but are not limited to, fire suppression system, fire extinguishers, (kitchen) hood suppression system, etc. This does not include required weekly, monthly, or any other required time sensitive inspection(s).

Add: The word “all” to the following sentence: The BOP reserves the right to conduct inspections to verify compliance to all annual certifications and local/federal codes.

• Chapter 4: Life Safety, Diagramed Evacuation Routes and Drills, Page 34- To the first paragraph in this section: Add: The evacuation diagram will be by a computer aided drafting design program and contain no handwritten or hand drawn labels/markings.

2nd paragraph add: “…(for example, but not limited to, street names and/or neighboring buildings)” Add: ”…(outside), and area(s) of safe refuge (interior). Remove sentence: It will also show areas of safe refuge.

• Chapter 4: Fire Alarm Systems, Page 35- Replace: “enunciator” with “annunciator”.

• Chapter 4: Furnishings, Page 35- Add: The use of plywood in any circumstance is not authorized.

Mattress must be of proper size and fit for the beds/bunks they are being used for.

Add: Pillows to list that must meet Flammability Standard DOC-FF-472.

Add: furnishings must meet BOP policy.

Add: These furnishings will be maintained, replaced, per manufacturer’s recommendations.

Add: Damaged, torn, cracked, or ripped mattresses, mattress pads, or pillows must be replaced.

Patching, re-stuffing, or the repairing of any mattress, and mattress pad’s or pillow is not authorized.

• Chapter 4: Emergency Lighting, Page 36: Add: (logged, visual test, not exceeding 30 days between tests) and (logged, functional test) following ”…final reading of at least 0.06 foot candle”

• Chapter 5: Sanitation. Page 37, 1st Paragraph: Add: The BOP reserves the right to act as the Authority Having Jurisdiction (AHJ) with respect to the interpretation, enforcement, and waivers of these requirements.

• Chapter 6: Electrical Safety, Page 39, 1st Paragraph: Add: The BOP reserves the right to act as the Authority Having Jurisdiction (AHJ) with respect to the interpretation, enforcement, and waivers of these requirements.

Page 39, 2nd Paragraph: Add: Inspections must be completed no more than nine months prior to the Pre-Occupancy Safety Inspection. Add: “…emergency lighting/exit signs are installed and maintained according to the NFPA…” Add: A copy of the certified contractor performing the electrical system inspection will be attached to the report. The contractor will provide the BOP with a newly certified independent third party inspection with each new contract.

• Chapter 6: Electrical Safety: Ground Fault Circuit Interrupter (GFCI), Page 39: Remove: “…in the laundry, kitchen, and bathroom areas…” Add: GFCI outlets are also required in areas setup as kitchen-type countertops. This includes, but is not limited to tables being used to house mini-fridges, microwaves, coffee makers, and water coolers.

• Chapter 6: Electrical Safety: Panel Box, Page 39-40: Add: Interior to specify the interior electrical panel box. Add: The directory will be legible and easily recognizable.

• Chapter 6: Electrical Safety: Electrical Maintenance Program, Page 40-41: Change: The EMP shall establish procedures and intervals for inspection, testing, preoccupancy independent inspection requirements, SOW requirements, and servicing of the electrical and grounding systems according to manufactures recommendations, NEC and ANSI standards. To: The EMP shall establish procedures and intervals for the servicing, inspection, and testing of the requirements of Chapter 6. The EMP will be in accordance with the manufactures recommendations, NEC, ANSI, BOP policy and other local, state and federal entities, as applicable.

• Chapter 7 Hazardous Communications/Chemical Control, Page 42: Changed title of the chapter from “Hazardous Materials” to “Hazardous Communications/Chemical Control”

• Chapter 7 Hazardous Communications/Chemical Control, Page 42, 1st Paragraph: Changed the first sentence to read “The contractor will establish and use a written plan for the storage, issuance, handling, and accountability of all chemicals, to include hazardous, toxic, caustic, and flammable materials, and personal protective equipment (PPE) in the facility. Add: The BOP reserves the right to act as the Authority Having Jurisdiction (AHJ) with respect to the interpretation, enforcement, and waivers of these requirements.

• Chapter 7 Hazardous Communications/Chemical Control: Training, Page 43: Remove: If controlled materials are issued to a resident for authorized use, the resident will sign an acknowledgment specifying they understand the proper use of the material as well as its potential health hazards.

• Chapter 7, Hazard Communication Safety Data Sheets (SDS), Page 43: Add: “or any chemical material” to the first sentence.

• Chapter 7, Management, Page 44: 2nd Paragraph Add: “but not limited to…” verbiage to list of flammable materials. Add: “These items will be stored in a proper storage container and/or area…” 3rd Paragraph Add: “If chemicals and associated materials (ex., PPE, cleaning brush, etc.) are issued to a resident for authorized use, the resident will sign and date an acknowledgement specifying they understand the proper use and potential health hazards of the chemicals and associated materials received, the type of chemicals and associated materials received, and the amount of chemicals and associated materials received. Upon the return of chemicals and associated materials to the contractor, the resident will sign they have returned all chemicals and applicable associated materials issued to them. The contractor will sign and date to attest for chemicals and associated materials issued and returned by the resident.”

4th Paragraph Changed: “The contractor will provide a level of supervision required for chemicals and hazardous materials.” To “The contractor will provide adequate supervision required for all chemicals and hazardous materials.”

• Chapter 8, Pest Control, Page 46, 1st Paragraph: Add: The BOP reserves the right to act as the Authority Having Jurisdiction (AHJ) with respect to the interpretation, enforcement, and waivers of these requirements.

3rd Paragraph: Add: The contractor will ensure all windows, doors, window AC style air conditioning units, and cracks, and holes, in and outside the building, will be properly sealed to minimize the entrance of pests.

• Chapter 10, Programs, Page 54, Section A, Individualized Program Plan (IPP): Add: The IPP must be loaded into R3M after every bi-weekly plan update in .pdf format.

• Chapter 10, Programs, Page 59, Section 7. Resident Release Development: Add: Contractors are required to routinely review resident pay stubs to ensure accountability for work hours and for assistance when developing the Individual Program Plan.

• Chapter 15 - Food Service, Page 88: Change: The first line now reads “The contractor will comply with the most recent copy of the FDA Food Code, to include BOP policy, local, state and federal regulations.”

1st Paragraph Add: The BOP reserves the right to act as the Authority Having Jurisdiction (AHJ) with respect to the interpretation, enforcement, and waivers of these requirements.

Change: The second paragraph now reads “Federal residents are not permitted to participate in food service duties (to include the preparation of meals or clean-up duties). State residents may be permitted to participate in food service duties (to include the preparation of meals and clean-up duties) as part of a State training program (i.e., vocational training course, etc.), if specifically documented in the technical proposal as part of the Food Service plan for federal residents and the plan is approved and/or modified through the BOP contracting process.”

Change: The fourth paragraph now reads “The contractor will require any person who serves, prepares, or handles food to have a prior physical examination and possess a valid food handler’s license and/or proper training, regardless of local requirement. This applies to both on-site and off-site food service.

• Chapter 15 – Food Service, Page 90 - Vendor or Food Service Provider: 3rd paragraph Add: “most current” before Food Code to ensure most recent version is being utilized.

• Chapter 15- Food Service Page 90 – On-Site Food Service by the contractor: 1st Paragraph Add: Sleeping areas, to include areas used to stage locker and desks are not considered adequate eating and seating areas for meals.

Page 91 1st Paragraph Add: “most current” before Food Code.

4th Paragraph Add: All refrigerators/ freezers units, walk- in coolers, and walk- in freezers that are used, will be frequently inspected and temperatures logged at a minimum of “Each day, once per shift”.

5th Paragraph Add: These containers will have lids and will continuously be covered unless it’s in direct use., per food code.

Chapter 15 – Food Service – Page 92: Removed “clam shells” in relation to Styrofoam containers to clarify that no Styrofoam containers are acceptable.

• Chapter 16, Medical Services Page 93: 1st Paragraph Add: The BOP reserves the right to act as the Authority Having Jurisdiction (AHJ) with respect to the interpretation, enforcement, and waivers of these requirements.

Page 94, 1st Paragraph Add: The contractor will use a pharmaceutical grade refrigeration units, with built in temperature readings and recording devices or a food grade refrigeration unit. If the contractor chooses to use a food grade refrigeration unit, rather than a use a pharmaceutical grade refrigeration unit, the contractor will inspect the unit temperature gauge/ thermometer frequently, but at a minimum of each shift, once per day. Regardless of the type of refrigeration unit, each will be equipped with a temperature gauge/ thermometer, recording device/ recording log, and proper signage.