CHA Advertisment Form 149 Willow St~1.docx

CAMBRIDGE HOUSING AUTHORITY

PURCHASING DEPARTMENT

REQUEST FOR WRITTEN QUOTES

Property Renovation 2 bedroom to 3 bedroom – 149 Willow Street, Cambridge, MA 02141

The Cambridge Housing Authority (CHA), as Owner and Managing Agent for its affiliate properties, is soliciting quotes from qualified vendors to renovate a residential unit at 149 Willow St in Cambridge, Massachusetts, in accordance with the documents prepared by the Cambridge Housing Authority.

The work will include drywall, insulation, kitchen replacement, bathroom replacement, flooring, doors, ceiling refinishing, painting, and code compliance. The awarded contractor will be responsible for providing CHA with all labor, materials, and equipment necessary to complete the project in accordance with the terms of the specification outlined in the scope of work and the document issued by the Cambridge Housing Authority. The awarded contractor will also be responsible for providing complete source removal as well as coordinating hazardous material testing if required. The construction period will be thirty (30) calendar days from Notice to Proceed.

The work is estimated to cost between $25,000-$49,000. Bids are subject to M.G.L. Chapter 149 and to the Davis Bacon wage determination rates attached to the bid documents. The project will require 50% Payment Bond if the submitted contract amount is over $25,000.00.

Bid forms and contract documents will be available beginning Wednesday, August 5, 2026, after 10:00 AM. Contractors requesting the bid specification can e-mail their request to Procurement at: procurement@cambridge-housing.org. There is no charge for the bid documents. Please include the company name, address, telephone number, and contact person in the request.

A site visit will be scheduled for August 13, 2026, at 12PM, 149 Willow St, Cambridge, MA 02139. Each bidder is encouraged to visit the site of the proposed work and become fully acquainted with the conditions as they exist in order to fully understand conditions, restrictions, and difficulties attending the execution of the work under this contract. By submitting a bid, the bidder warrants that he/she has examined the site and specifications, and the specifications are adequate, and the required result can be produced under the specifications. No increase in the contract sum nor claim for damages due to delay will be permitted as a result of the contractor’s failure to accomplish any or all of these requirements.

Contractors must be in business a minimum of five years in order to be eligible to bid on the project. The work will be awarded to the eligible and responsible contractor who submits the lowest quote for the full statement of work. Each bidder shall base their bid on the timely progression and completion of the work within the time for completion of the work as stated in the specification.

Deadline for General Bidder questions shall be submitted by Tuesday, August 18, 2026, by 1:00PM. Questions received after the above deadlines may not be considered by the Awarding Authority. No interpretations of the meaning of the specifications, or other pre-bid documents shall be made to any bidder orally.

All quotes are due no later than Thursday, August 20, 2026, at 2:00 PM and should be submitted electronically at procurement@cambridge-housing.org. Due to the value of this contract, this is not a sealed bid process. Quotes received after the above date and time may not be considered.

All general bids are subject to provisions of MGL Chapter 149. All other applicable state laws, municipal ordinances, and rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout and will be deemed to be included in the contract as if written out in full.

Bids will be subject to M.G. L. c.149 Section 44A to J inclusive and to the Davis Bacon Wage Determination Rates. The wages paid to all employees on this project shall not be less than the Davis Bacon Wage Determination rates referenced in the Project Specification.

The time of acceptance of the bid by the Cambridge Housing Authority is 30 days from the date of the bid opening. The award of the contract will be based on the responsive and responsible bidder offering to perform the contract at the lowest price. In the event of a tie, the contractors will be invited to the Purchasing Department for a random drawing of names which will determine who the contract is awarded to. The contract is subject to the appropriation of adequate funds and may be cancelled in the event such funds are not available.

The Awarding Authority reserves the right to reject any and all bids and to waive any informality in the bidding if it is in the public interest to do so. The Cambridge Housing Authority also reserves the right to reject the bids if fewer than three bids are received.

No interpretations of the meaning of the plans, specifications, or other documents shall be made to any bidder orally. Every request for such interpretation must be in writing. All requests should be submitted to: The Purchasing Department at procurement@cambridge-housing.org.

Kristen Donnelly, Purchasing Assistant