CGRESD SAN RFP 2019-2020.pdf

Request for Proposal

Storage Area Network

Issued by:

Clare-Gladwin Regional Education Service District (CGRESD)

May 1, 2019

Bid Due Date:

May 17, 2019 – 4:00 p.m. EST

Return to:

Mrs. Sheryl Presler, Superintendent

Clare-Gladwin Regional Education Service District

4041 E. Mannsiding Road

Clare, Michigan 48617

Late Bids Will Be Rejected

SUMMARY:

The “Request for Proposal” is for an iSCSI-based Storage Area Network, including two

(2) switches for connectivity to existing servers and six (6) dual-port 10 Gbit/s network interface cards . All items must be fully compatible with VMware vSphere 6.5.

Specifications for Storage Area Network

Fully redundant power supplies, controllers, switches, and hard drives.

o Controllers and switches must have interfaces capable of at least 10 Gbit/s.

o All components must be capable of 240 VAC power.

o All power cables must be C14-C13 style, minimum 6 feet in length.

o All SAN and switch chassis must be standard 19” rackmount form-factor.

40 Terabytes USABLE capacity.

o Bid response should also include alternative pricing options for additional storage up to 60 Terabytes usable capacity.

All applicable cabling to provide redundant connectivity between SAN, switches, and servers must be included in bid price.

Switches must provide minimum 24 SFP+ ports.

Network interfaces cards should be Intel X520-DA2 SFP+ HALF-HEIGHT, compatible with existing Dell PowerEdge R640 servers.

All applicable licensing to provide a turnkey solution must be included.

Both SAN and switches must include a 24x7x365, hardware and software warranty.

o Bid response must include pricing options for 3, 4, and 5 year warranties.

Vendors must bid the entire project. In addition, the vendor’s proposed pricing must be applicable for additional purchases of the same items for 1 year after official acceptance of the bid.

Only new options will be considered for all configurations. Shipping costs must be included in the bid response.

Clare-Gladwin RESD (hereafter, the District) reserves the right to accept or reject any or all items in the bid; to accept or reject any or all bids; to waive any informalities therein; or for reasons of establishing uniformity or that serve the best interest of the District, to award the contract to other than the low bidder(s). This does not commit Clare-Gladwin RESD to any specific course of action.

Clare-Gladwin RESD is also acting in consortium as the fiscal agent for the following local school districts: Beaverton Rural Schools, Clare Public Schools, Farwell Area Schools, Gladwin

Community Schools, and Harrison Community Schools.

INSTRUCTIONS TO BIDDERS:

1. The naming of a given manufacturer (Dell, Intel, VMware) and model is not intended to limit bidding but to establish the level of quality desired for the various items required or to address compatibility with existing equipment. Bidders should exercise care in bidding equivalent items.

Complete descriptive literature must accompany equivalent bids. Samples will be requested if necessary.

2. Bid price shall include delivery to the point of use and must not include any reduction in price relating to the assumption of buy-backs. Where it shall be deemed necessary by school officials, the successful bidder shall be prepared to provide instruction in use and care of equipment delivered in both written form and on a demonstration basis.

3. All bids shall be exclusive of applicable taxes. Exemption forms will be executed when necessary.

4. All bids shall be submitted as per the RFP. Additional time will not be granted to any single vendor; however, additional time may be granted to all vendors when the District determines that circumstances warrant it (e.g., an “act of God”). The information contained in bids submitted for the District's consideration will be held in confidence until the public bid opening. At that time, the bids will be opened in public and the prices will be read aloud.

5. In the event of discrepancies between the unit price and extension, the unit price shall prevail.

6. Manufacturer’s written guarantee shall accompany each bid. Bidders may state in writing additional guarantees which will become a part of the bid and considered in making awards.

7. Where applicable, service facilities and convenience of service will be considered as part of the bid. When necessary, bidders shall submit evidence of ability to install adequately, service or supply the required items, and that the sale or provision of such items or services is a substantial, regular and continuous part of the bidder’s business.

8. Where applicable, bidders shall certify that all relevant Federal, State, and local laws have been complied with.

9. All necessary insurance certificates shall be supplied only when specifically requested.

10. No order awarded under these specifications, or any part thereof, shall be sublet or assigned without the written approval of the Superintendent.

11. The bidder acknowledges that by submitting a bid, the specifications and other instructions are, in the bidder’s opinion, appropriate and adequate for the intended purpose.

12. The bidder assumes all costs of preparation of the bid and any presentations necessary to the bidding process.

13. Any exceptions to the terms and conditions contained in this RFP or any other special consideration or condition requested or required by the bidder shall be enunciated by the bidder and be submitted as part of its bid, together with an explanation of the reason such terms and conditions cannot be met. Each bidder shall be required and expected to meet the RFP requirements, in its entirety, except to the extent exceptions are expressly noted in the bid and accepted by the District as part of the award agreement and documented accordingly.

14. It is the responsibility of the bidder to inquire about any requirement of this RFP that is not understood. All questions should be in the form of E-mail whenever possible. During the bidding period, bidders may be furnished written addenda to clarify or supplement the RFP. The information included in these addenda is to be included in the bid and will become part of the contract. Before submitting a bid, each bidder should determine that they have received all addenda issued and should indicate on the bid form each of the addenda they received. The District will not be bound by oral responses to inquiries or written responses other than the addenda.

Questions should be directed to: Or, if not available:

Alex Hargrove, Sr. Systems Engineer ahargrove@cgresd.net

Phone: 989-386-3851

Fax: 989-386-3238

Robert Lewis, Systems Engineer rlewis@cgresd.net

Phone: 989-386-3851

Fax: 989-386-3238

16. The Clare-Gladwin RESD Board of Education reserves the right to:

a. reject any and all bids without assigning any reason therefore,

b. be the sole judge of equivalency, and

c. waive any bid requirement in accepting or rejecting bids.

17. Required affidavits are attached.

mailto:ahargrove@cgresd.net mailto:rlewis@cgresd.net

Affidavit of Bidder – Familial Relationships Form

The undersigned, the owner or authorized officer of (the “Bidder”), pursuant to the familial disclosure requirement provided in the Clare-Gladwin Regional Education Service District’s (the

“District”) RFP, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder or any employee of the above mentioned District, and any member of the Boards of Education of the District or the Superintendents of the District.

List any Familial Relationships:

BIDDER: ___________________________________

By: ___________________________________

Its: ___________________________________

STATE OF ____________________

COUNTY OF__________________

This instrument was acknowledged before me on the______ day of ________________2019, by

_________________________________, Notary Public

_______________________________County, _________

My Commission Expires: _________________________

Acting in the County of: _________________________

Affidavit of Bidder - Compliance with School Safety Initiative Legislation The undersigned, the owner or authorized officer of (the “Bidder”), certifies to Clare-

Gladwin Regional Education Service District (the “District”), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any “listed offenses”.1 The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g. In this regard, Bidder agrees, without limitation, to report within three (3) business days to the District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediately report to the District if that person is subsequently convicted, pled guilty or pled no contest to that crime.

BIDDER: _____________________________________

By: _____________________________________

Its: ____________________________________

STATE OF ___________________

COUNTY OF__________________

This instrument was acknowledged before me on the______ day of ________________2019, by

_________________________________, Notary Public

_______________________________County, ________

My Commission Expires: _________________________

Acting in the County of: _________________________

1The term listed offenses means those defined in section 2 of the Sex Offenders Registration Act (SORA), MCL

28.722

2MCL.380.1535a(1). 50

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named contractor (the

“Contractor”), pursuant to the compliance certification requirement provided in the

______________________ (the “School District”) Request For Proposals For

_____________________________ (the “RFP”), hereby certifies, represents and warrants that the

Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the

“Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned

RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

By:

Its:

Date:

STATE OF )

)ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2019, by

, Notary Public

______________ County, __________

My Commission Expires:___________

Acting in the County of :___________

216888643.1