CG Cyber building - Simplified Acquisition - PWS For Caretaking.docx

CG Cyber Building Caretaker Services Performance Work Statement

1. General Information

1.1 Scope: This Performance Work Statement (PWS) defines the requirements for temporary caretaker services. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision necessary to perform building maintenance, custodial, and landscaping services.

1.2 Background: The facility located at 4700 River Road, Riverdale, MD, is currently vacant and will remain vacant for the duration of this contract. The facility is awaiting a large-scale renovation project. The intent of this contract is to provide minimal interior sustainment to prevent building degradation while maintaining the exterior grounds to an "occupied" standard to ensure a neat, professional appearance. The facility to be maintained is a 6 story 337,000 gross square foot office building on 12.5 acres of property.

1.3 Period of Performance (PoP): The contract duration is for four (4) months, commencing on September 01 and concluding on December 31 2026.

1.4 Place of Performance: 4700 River Road, Riverdale, MD.

2. Specific Tasks and Requirements

2.1 Building Maintenance (Minimal Sustainment)

· The primary objective of building maintenance under this contract is to prevent structural and systemic degradation prior to the scheduled renovation.

· Building Engineer / Major Systems: The Contractor shall provide a qualified building engineer to be on-site during normal business hours to ensure that all certifications and the working order of major building systems are maintained. This includes, but is not limited to, boilers, chillers, HVAC units, elevators emergency backup power systems, and other critical infrastructure.

· Routine Inspections: The Contractor shall conduct daily walk through of all spaces and visual inspections of the facility's interior and exterior envelopes, focusing on the roof, plumbing, and critical structural elements to identify leaks, pest intrusion, or imminent failures.

· Preventative Maintenance: Perform minimal preventative maintenance required to keep environmental conditions stable enough to prevent mold, freezing pipes (as winter approaches), or other catastrophic damage.

· Emergency Repairs: The Contractor shall perform reactive/emergency repairs only when necessary to mitigate active damage to the facility or to address life, health, safety, and security vulnerabilities.

· While there are no expected refuse generating activities, building maintenance shall include trash and debris removal as needed or at a minimum monthly.

2.2 Custodial Services (Tiered Approach)

· Custodial services shall be executed using a tiered approach, recognizing the vacant status of the majority of the building.

· Lobby Area (Regular Cleaning): The main lobby and its immediate associated facilities shall receive regular, weekly custodial services. This includes sweeping, mopping, dusting, window cleaning, and trash removal to maintain a clean entry point.

· Custodial services shall include stocking of consumables and general cleaning products for the lobby restrooms and general ad-hoc use throughout the facility,

· Remaining Facility (Inspection & As-Needed): All other areas of the vacant building shall receive a documented monthly inspection. Custodial services in these areas shall only be performed on an "as-needed" basis to remediate specific issues that could cause building degradation (e.g., localized spills, pest droppings, or water intrusion cleanup).

2.3 Landscaping and Grounds Maintenance (Occupied Standard)

· Landscaping shall be performed as needed to maintain appearance or at a minimum bi-weekly.

· Despite the building vacancy, the exterior grounds must maintain a professional appearance equivalent to an actively occupied facility.

· Turf Management: Mowing, edging, and trimming of all grass areas on a regular schedule to maintain a uniform height.

· Pruning & Trimming: Minimum pruning of shrubs and low-hanging tree branches to maintain shape, plant health, and prevent obstruction of security lines of sight or walkways.

· Debris & Leaf Removal: minimum policing of the grounds for trash and debris, and minimum leaf removal during the autumn months.

· Landscaping shall only include minimal snow removal on a one-time cost basis as needed to allow emergency vehicle and personnel building access within 72 hours of a snow event ending.

Figure 2: Overview of property and areas to maintain

3. Deliverables and Reporting

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