CFAA 2017000759 Attachment - Alfalfa Hay.pdf

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4059/4060/4309 F 719.269.4064

SOLICITATION: CFAA 2017000759

PROCUREMENT TYPE: Commodity

TITLE: Alfalfa Hay - request for quote.

DESCRIPTION: Provide alfalfa hay as per the “Items and Specifications” section below.

REQUISITION NUMBER: 201700004855

BID SUBMISSION DETAILS

Submission Deadline: 01/10/16 at 2:00 PM MT

Submissions Accepted Via: E-mail

Details: Please submit your quote response via email to doc_purchasing@state.co.us

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Stephanie Diggs, Purchasing Agent

FROM: Name of firm/DBA ___________________________________________________________________________________________

Remit to Address __________________________________________________________________________________________________

P.O. Address ______________________________________________________________________________________________________

City/State/Zip_____________________________________________________________________________________________________

Phone _____________________________________________ Fax _______________________________________________

Federal Taxpayer/Employer ID Number ______________________VSS or CORE Vendor ID Number _______________________________

Projected delivery date: _________________________________ calendar days after receipt of order.

Bidder's printed name _______________________________________________________________________________________________

E-mail address _____________________________________________________________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) ________________________________________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

mailto:doc_purchasing@state.co.us http://www.colorado.gov/vss mailto:VSSHelp@state.co.us

GOODS AND SERVICES DELIVERY

Location:

Colorado Correctional Industries – Goat Dairy Highway 50 East and Evans Road Canon City, CO 81212

FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT

Name: Stephanie Diggs Agency: Department of Corrections Phone: (719)269-4309 Fax: (719)269-4064 Email: doc_purchasing@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD

Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department’s evaluation of the following:

1. the projected starting delivery date and/or availability of the hay, as stated in the bidders’ respective quote responses;

2. the respective quality of the hay to be provided as perceived by CDOC;

3. the bidder’s qualifications and experience, including the bidder’s certified status as a Service Disabled Veteran Owned

Small Business based in Colorado, and/or the bidder’s past performance, and/or

4. any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

If this solicitation includes multiple items to be provided, and you are bidding any of those items on an "all or none" basis, your quote response must state accordingly.

ITEMS AND SPECIFICATIONS

600 Tons, Alfalfa Hay 175% RFV minimum – Goat Dairy 19% Crude Protein (minimum), 32% Acid Detergent Fiber (maximum), 13% Moisture Content (maximum), 175% RFV on dry matter basis (minimum), 2016 Crop; 1st, 2nd, 3rd, or 4th cutting. No Sudex, Cainex, Hay Grazer, Blue Stem, Bermuda or Prairie grass and no Oat Hay. Hay must be free of mold, dust or excessive weeds. No excessive stack damage; if there is stack damage, no top bales accepted. All hay is subject to testing upon delivery. Acceptable Bale Sizes; 3x3x8, 3x4x8, or 4x4x8 twine wrapped only, no wires or round bales.

# of Tons _________ Bid Price Ton $_______________ Total Bid Price $_________________________ Bale Size ___________________

# of Tons _________ Bid Price Ton $_______________ Total Bid Price $_________________________ Bale Size ___________________

# of Tons _________ Bid Price Ton $_______________ Total Bid Price $_________________________ Bale Size ___________________

Vendors may bid the total quantity solicited or a lesser quantity. Delivery is to begin when the purchase order is issued, no later than January 15th 2017, at a rate of (1) load or more per week until bid is fulfilled. Delivery schedule to be coordinated with Joey Grisenti, he can be reached at 719-240-0084. Any bidder responding to this quote request should have firm purchase agreements with its supplier to fulfill the total quoted tonnage. The Department reserves the right to require any bidder to promptly furnish written evidence of its sales agreements with its hay supplier(s) for the entire quantity of hay the bidder has quoted in response to this solicitation as a condition of award. CCI reserves the right to refuse any hay that shows evidence of heat, moisture or excessive weeks and/or mold at the time of delivery. Hay that does not meet the minimum/maximum requirements will be loaded back on the Vendor’s trailer. If deliveries are continually found to be deficient, the purchase order will be cancelled.

mailto:doc_purchasing@state.co.us http://www.colorado.gov/vss

Deliveries are to be made Monday through Friday between the hours of 7:00 AM and 2:00 PM. CCI employees will unload and stack the hay. Holiday deliveries must be authorized in advance. Each load must be accompanied with the original weight scale ticket issued from certified scales and documentation of the number of bales per load. Payment will be based on the original weight scale ticket. Each load will be core sampled to determine the nutrient values. Samples will be analyzed by an independent lab. All delivered hay is subject to testing, return and/or payment adjustment if found to be deficient.

TECHNICAL POINT OF CONTACT: Joey Grisenti, Colorado Correctional Industries Goat Dairy (719)240-0084 or email joey.grisenti@state.co.us

BACKGROUND CHECK AND CONSENT TO SEARCH: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a Consent to Search Authorization form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC.

Contractor/employees must comply with all CDOC rules and regulations while on Department premises. Please be aware that all items designated by the Department as contraband are prohibited on CDOC premises, including but not limited to tobacco products, cell phones and cameras, alcohol and other legal and illegal drugs/substances.

OTHER NOTES: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 45 days may not be acceptable to the CDOC, except that proposed payment terms of less than 45 days that include a discount, such as 'Net-45 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CFAA 2017000759) mailto:joey.grisenti@state.co.us