CFAA 2017000131 - Tempered Glass.pdf

INVITATION FOR BID

SOLICITATION: CAAA 2017000131

PROCUREMENT TYPE: Commodity

TITLE: Tempered Glass – Request for Quote

DESCRIPTION: Provide tempered glass as per the “items and specifications” section below.

REQUISITION NUMBER: CAAA 201700004226

BID SUBMISSION DETAILS

Submission Deadline: 12/14/16 4:00 PM MT

Submissions Accepted Via: Mail or hand delivery only.

Comments: This is a solicitation for sealed proposals. Proposals must be received in a sealed envelope or package addressed to the preceding address, by no later than the bid submission date and time specified.

Include the solicitation number on the outside of the sealed envelope or package. Envelopes or packages that are not addressed as instructed may not be accepted.

Please submit your quote response via:

IF HAND DELIVERED OR SENDING BY UPS / FEDEX, ADDRESS AS FOLLOWS: (PREFERRED)

Colorado Department of Corrections (CDOC) Purchasing Office Attn: Mary Ann Shaw – IFB1 CFAA #2017000131 275 West Highway 50 Canon, City, CO 81212

U.S. POST OFFICE, ADDRESS AS FOLLOWS:

Colorado Department of Corrections (CDOC) Purchasing Office Attn: Mary Ann Shaw – IFB1 CFAA #2017000131 PO Box 1010 Canon City, CO 81215-1010

The following information is REQUIRED, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Mary Ann Shaw, Purchasing Agent

FROM: Name of firm _____________________________________________________________________

DBA: __________________________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

John W. Hickenlooper, Governor | Rick Raemisch, Executive Director

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number _____________________________________________________

CORE / VSS Vendor # ___________________________________________________________________

Projected delivery date: ___________________________ calendar days after receipt of order.

Bidder's printed name __________________________________________________________________

Signature: _______________________________________________ Date: ______________________ (Required in ink)

E-mail address ________________________________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866- 6464 should you encounter any issues during the registration process.

GOODS AND SERVICES DELIVERY:

Location:

Fremont Correctional Facility 57500 East Hwy 50 Canon City, CO 81212

FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT

Name: Mary Ann Shaw Agency: Department of Corrections Phone: (719)269-4054 Fax: (719)269-4064 Email: maryann.shaw@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD:

Award of this Invitation for Bid is expected to be made to the low bidder(s) whose bid response(s) meets the terms, specifications and intent of the solicitation. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

ITEMS AND SPECIFICATIONS:

OVERVIEW: The Colorado Department of Corrections (CDOC) is seeking bids for tempered glass to include doors and shelves used by Colorado Correctional Industries Furniture Shop. The duration of this agreement will be from January 1, 2017 through December 31, 2017. After the initial term, this agreement may be extended for four (4) additional one-year periods with written acceptance between the vendor and the CDOC. The quantities specified are approximate; no actual order quantities will be guaranteed. Items awarded are to be furnished periodically by phone or fax order from CCI personnel on an as-needed basis.

1) Approximately 1,500 each, Clear Tempered Glass, ¼” x 14 3/8” x 54 ¾”, sides universal

Bid price each $ __________________________ http://www.colorado.gov/vss mailto:VSSHelp@state.co.us mailto:maryann.shaw@state.co.us http://www.colorado.gov/vss

2) Approximately 800 each, Clear Tempered Glass, ¼” x 17 5/8”: x 24 5/8”, bumped and polished, medium shelves

Bid price each $ ______________________________

3) Approximately 2,000 each, Clear Tempered Glass, ¼” x 17 5/8” x 44 13/16”, bumped and polished, large shelves

4) Approximately 1,000 each, Clear Tempered Glass, ¼” x 20 ½” x 54 ¾”, large back

5) Approximately 1,200 each, Clear Tempered Glass, ¼” x 20 1/8” x 54 5/8”, bumped and polished, doors universal

6) Approximately 500 each, Clear Tempered Glass, ¼” x 20 ¾” x 54 ¾”, medium back

Bid price each 4 ______________________________

Delivery Requirement: Delivery must be made within 10 working days of the date that the order is placed. CCI reserves the right to reject or return, at the bidder’s expense, any delivery found in whole or in part that does not meet the terms and specifications of this solicitation. All deliveries must be made directly to the CCI Furniture shop located at the Fremont Correctional Facility, 57500 Highway 50 East, building 97, Canon City, CO 81212.

Technical Point of Contact: Dom Moshetti, CCI Furniture Factory, dominic.moschetti@state.co.us or 719-269-4523

BACKGROUND CONSENT TO SEARCH: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a “Consent to Search Authorization” form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC. Also please note that tobacco products and other contraband items are prohibited on CDOC property.

OTHER NOTES: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 45 days may not be acceptable to the CDOC, except that proposed payment terms of less than 45 days that include a discount, such as 'Net-45 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. IFB CFAA 2017000131) mailto:dominic.moschetti@state.co.us