CFAA 2016000801 Attachment.pdf

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4059/4054/4309 F 719.269.4064

SOLICITATION: CFAA 2016000801

PROCUREMENT TYPE: Commodity

TITLE: Tempered Glass - request for quote.

DESCRIPTION: Provide tempered glass as per the ‘items and specifications’ section below.

REQUISITION NUMBER: 201600003970

BID SUBMISSION DETAILS

Submission Deadline: 12/17/15 2:00 PM MST

Submissions Accepted Via: Fax

Details: Please submit your quote response via fax to # 719-269-4064.

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Kristina Ireland, Purchasing Manager

FROM: Name of firm _____________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number ____________________________

VSS or CORE Vendor ID Number ___________________________________

Projected delivery date: _____________________ calendar days after receipt of order. (If applicable)

Bidder's printed name __________________________________________

E-mail address _________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) _______________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

GOODS AND SERVICES DELIVERY

Date:

Location: Fremont Correctional Facility

Colorado Correctional Industries (CCi) – Furniture Shop 57500 Highway 50 East Canon City, CO 81212

FOB – Destination – Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT

Name: Kristina Ireland Agency: Department of Corrections Phone: (719)269-4059 Fax: (719)269-4064 Email: kristina.ireland@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD: Award of this solicitation will be made to the bidder(s) whose response(s) to this solicitation are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost considerations, and may also include:

1. the projected delivery dates (or start dates or completion dates), as stated in the bidders' respective quote responses;

2. the respective quality of the goods or services to be provided, as perceived by the CDOC;

3. the respective qualifications, experience and/or past performance of the bidders, in the judgment of the CDOC; and

4. any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

ITEMS AND SPECIFICATIONS: This solicitation is to establish confirmed pricing for clear tempered glass to include doors and shelves used by the Colorado Correctional Industries (CCi) Furniture Shop. The award of this solicitation will be done through a State of Colorado purchase order to the awarded vendor(s) through December 31, 2016. The quantities specified are approximate; no actual order quantities will be guaranteed. Items awarded are to be furnished periodically by phone or fax order from CCI personnel on an as-needed basis.

1). Approximately 2,000 each, Clear tempered glass, bumped and polished large shelves – 1/4” x 17 5/8” x 44 13/16”

Bid price each $_________

2). Approximately 800 each, Clear tempered glass doors, bumped and polished medium shelves – 1/4” x 17 5/8” x 24 5/8”

Bid price each $_________

3). Approximately 1,000 each, Clear tempered glass – 1/4” x 20 1/2” x 55”

Bid price each $_________

4). Approximately 500 each, Clear tempered glass – 1/4” x 20 3/4” x 55”

Bid price each $_________

5). Approximately 1,200 each, Clear tempered glass medium shelves, bumped and polished, doors universal – 1/4” x 20 1/8” x 54 5/8”

Bid price each $_________

6). Approximately 1,500 each, Clear tempered glass large shelves, bumped and polished, sides universal – 1/4” x 14 3/8” x 55”

Bid price each $_________

Delivery Requirements: Delivery must be made within 10 working days of the date that the order is placed by CCI personnel. CCI reserves the right to reject or return at the bidder's expense any delivery found in whole or in part that does not meet the terms and specifications of this solicitation which include that all deliveries must be made directly to the CCi Furniture Shop located at the Fremont Correctional Facility, 57500 Highway 50 East Building 97, Canon City, CO 81212.

Technical Point of Contact: Jay Townsend, CCi Furniture Shop (719)269-4527 or jay.townsend@state.co.us

Terms and Conditions: By submitting a bid in response to this solicitation, the bidder indicates his/her acceptance of the following.

Background Check and Consent to Search: The contractor and any employee(s) of the contractor who will be providing services on CDOC property will be required to undergo a CDOC criminal background check, and may be required to sign a Consent to Search Authorization Form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC.

Contractor/employees must comply with all CDOC rules and regulations while on Department premises. Please be aware that all items designated by the Department as contraband are prohibited on CDOC premises, including but not limited to tobacco products, cell phones and cameras, alcohol and other legal and illegal drugs/substances.

Other Notes: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-30 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 30 days may not be acceptable to the CDOC, except that proposed payment terms of less than 30 days that include a discount, such as 'Net-30 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2016000801.)