CFAA 2016000199 Attachment.pdf

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4059/4060/4309 F 719.269.4064

SOLICITATION: CFAA 2016000199

PROCUREMENT TYPE: Commodity

TITLE: Over Laminate Film - request for quote.

DESCRIPTION: Provide over laminate film as per the 'Items and Specifications' section below.

REQUISITION NUMBER: 201600001184

BID SUBMISSION DETAILS

Submission Deadline: 8/20/15 2:00 PM MST

Submissions Accepted Via: Fax

Details: Please submit your quote response via fax to # 719-269-4064.

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Kristina Ireland, Purchasing Agent

FROM: Name of firm _____________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number ____________________________

VSS or CORE Vendor ID Number ___________________________________

Projected delivery date: ______________ calendar days after receipt of order.

Bidder's printed name __________________________________________

E-mail address _________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional)_______________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. Any awards resulting from this solicitation will require that your company load their W-9 at the time

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4059/4060/4309 F 719.269.4064 of registration. Should you encounter any issues during the registration process, the Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464.

GOODS AND SERVICES DELIVERY

Location:

Colorado Territorial Correctional Facility Colorado Correctional Industries Tag Plant 275 Highway 50 West Canon City, CO 81212

FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.

POINT OF CONTACT

Name: Kristina Ireland Agency: Department of Corrections Phone: (719)269-4059 Fax: (719)269-4064 Email: kristina.ireland@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD

Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department’s evaluation of the following:

1. the projected delivery dates, as stated in the bidders’ respective quote responses;

2. quality/safety/security considerations concerning the equipment to be provided;

3. anticipated ‘life cycle’ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder’s qualifications and experience, including the bidder’s certified status as a Service Disabled Veteran Owned

Small Business based in Colorado, and/or the bidder’s past performance, and

5. proposed operator training included, and/or any other pertinent factors.

ITEMS AND SPECIFICATIONS

1). 1,500,000 each, 6” x 12”, 3 MIL, polyester clear over laminate film with permanent adhesive and 54# glassine lay-flat liner (translucent) with two kiss cuts in liner/carrier sheet, as per the accompanying specifications.

Unit cost $_________ Total cost $______________

Vendors may be required to provide samples of the products they are proposing for testing and evaluation purposes prior to the final award of this solicitation. If required, samples will be requested by the Purchasing Agent. Vendors should be aware that all samples are to be provided at their expense and will not be returned.

Technical Point of Contact: Frank Graeber, Colorado Correctional Industries Tag Plant, (719)269-4205.

Other Notes: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-30 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 30 days may not be acceptable to the CDOC, except that proposed payment terms of less than 30 days that include a discount, such as 'Net-30 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CFAA 2016000199.)