CFA Fuel Tank Replacement SOW - Draft .pdf

Center for Aging (CFA)- Replace Generator Diesel Fuel Tank

Project #: 1

STATEMENT OF WORK

FOR

DESIGN BUILD SERVICES

Center for Aging (CFA)- Replace Generator Diesel Fuel Tank

PROJECT #: 459-25-002

VA PACIFIC ISLANDS HEALTH CARE SYSTEM

HONOLULU, HAWAI’I

DRAFT

Project #: 2

PROJECT #: 459-25-002

DESIGN BUILD SERVICES

1. PROJECT PURPOSE AND INTENT

1.1. This project shall provide comprehensive Design Build

services to replace the existing generator diesel fuel storage tank and associated system components at Veterans

Affairs Pacific Islands Healthcare Systems (VAPIHCS) CFA

Building 110. The existing 200kW Emergency Generator provides power to critical circuits in the event of a natural disaster or power outage. During tank annular testing, a leak into the secondary wall of the fuel storage tank was identified. The existing equipment is over 25 years old, replacement of equipment is required.

1.2. The project is located at Krukowski Rd Building, 110, Honolulu, HI 96819. The fuel storage tank is located on the exterior of the CFA Generator House (Building 110A).

1.3. The scope of this project covers the land on the

South-East of campus to be developed into paved parking area for staff and patients. The area to be developed is shown in the attached drawings.

1.4. The Design Build (DB) contractor shall furnish:

1.4.1. Design: a l l design (AE) services, materials, supplies, equipment, investigations and project supervision, and construction period services associated with this contract. Design shall meet VA Design Guides and Design Criteria and VA Master Specifications at the technical information library TIL (www.cfm.va.gov/TIL).

Design shall follow all current applicable codes, including International Building Codes (IBC), National

Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), and VA Plumbing Design

Manual and VHA Directive 1061 design standards for protection against Healthcare-Associated (HCA) Legionella

Disease (LD).

1.4.2. Construction: a l l labor, materials, tools, equipment, testing, analysis, supervision, and administration for the 35%, 65% and 100% design for the construction phase of this contract.

2. PROJECT OBJECTIVES

2.1. The Design Build Contractor shall provide a fully

functional Emergency generator system by replacing the existing fuel storage tank, fuel monitoring system and other associated system components.

http://www.cfm.va.gov/TIL)

Project #: 3

2.2. The Design Build Contractor shall design build to VA

specifications and standards listed within and reference this SOW. VA will provide the DIV 1 specifications for the project, and these will be provided to the contractor for their review.

2.3. The Design Build Contractor shall coordinate with

existing and ongoing construction projects.

2.4. Full traffic control shall be required where needed for

any road disturbances shall be the responsibility of the contractor. A plan shall be provided by the contractor for approval by VA.

2.5. Any road access involving a delivery interrupting

traffic on or off campus shall include traffic control.

2.6. The Design Build Contractor shall remove and reconnect

all existing utilities per concept and existing drawings available.

2.7. Weekend work will be required for all main road closures that need to occur.

2.7.1. The Design Build Contractor shall provide all

security and offset fencing and fall protection. Security includes providing security cameras and connections to an existing point of connection.

2.8. All permits required to be obtained by the contractor

and paid for by the contractor, city encroachment permits, connection fees, and inspections, etc.

3. PROJECT SCOPE

3.1. The Contractor shall provide all necessary labor, materials, supplies, tools, equipment, and transportation required to perform the repairs to VA Pacific Islands

Healthcare System (VA PIHCS) – CFA Emergency Generator Fuel

Storage Tank and associated piping and components captured in this Scope of Work. All repairs must be performed to industry standards, federal and state requirements, and requirements specified in this Statement of Work. In the event of a conflict between industry standards and requirements specified in this Statement of Work, the

Contractor is to adopt the more stringent of the two requirements. All material/components installed by this contract are to be per manufacturer recommendation.

Material/components installed by this contract are to fit into spaces currently allocated to existing equipment.

Requests to increase component footprint are to be submitted to the Contracting Officer’s Representative (COR) in writing for review and approval/rejection. Work shall result in minimal operational disruption to the VA. References 1-3 provided are the original Fuel Storage System Submittal, Project #: 4 drawings, and potential replacement tank details. Contractor shall field verify all existing components to be replaced by this project to ensure components to be replaced match or exceed existing. Component details in this Statement of Work should not be construed as actual field conditions.

3.2. Replace CFA generator diesel fuel storage system.

Contactor shall perform the following:

3.2.1. Replace one (1) 1,000-gallon generator fuel

storage tank and all existing equipment including the existing fuel leak detection system and accessories installed on and in the tank. Match or exceed existing for tank and all features, associated equipment, and accessories while meeting seismic restraint requirements and requirements set forth in contract documents. Where matching existing would result in noncompliance with specifications set forth in this document, Contractor shall exceed existing to meet more stringent requirements. All newly installed tank and components must be intended for use with diesel fuel and shall be installed per manufacturer recommendations. All newly installed tanks and components shall be fully functional upon completion of this project. Provide and install new tank supports, anchor plates, seismic restraints, and anchor bolts meeting seismic requirements for the project site and secure the tank to the existing concrete slab. Contractor shall provide seismic restraint systems, shop drawings, design calculations, and certifications prepared by a professional structural engineer licensed in the State of Hawaii showing that seismic restraints meet all contract requirements and VA

Handbook H18-8 Seismic Design Requirements. Contractor shall provide (and install where applicable) all required seismic restraints, Certificate(s) of Compliance, and required documentation to meet Special Seismic

Certification (SSC) per American Society of Civil

Engineers (ASCE) 7 as required. Existing fuel storage tank access ladder and platform shall remain in place/be reused. Existing fuel storage tank details, features, and equipment/accessories are as follows: Manufacturer:

Trusco Tank Inc.

3.2.1.1. Model: Supervault FLR-D-1000

3.2.1.2. Features:

3.2.1.2.1. 4-hour fire rated

3.2.1.2.2. Double Wall

3.2.1.2.3. 6” thick concrete insulated

3.2.1.2.4. UL 2085 rated

3.2.1.2.5. SwRI 93-01 and UFC 79-7 compliant

Project #: 5

3.2.1.2.6. Integral Spill Containment Pan with

lockable hinged cover

3.2.1.3. Equipment/Accessory:

3.2.1.3.1. Fuel Leak Detection System

3.2.1.3.2. Level gage

3.2.1.3.3. Vent riser

3.2.1.3.4. Anti-Siphon valve and associated piping

and connections

3.2.1.3.5. Tank suction pipe with double poppet

valve with mesh screen

3.2.1.3.6. Emergency vent

3.2.1.3.7. Fill cap with adapter

3.2.1.3.8. Float operated high level shutoff valve

3.2.1.3.9. Fuel return

3.2.1.3.10. Tank level sensor

3.2.2. Replace all diesel fuel piping, valves, connections, and associated components connecting the diesel fuel storage tank to the existing day tank piping bell reducer fitting located inside of the generator house. Existing day tank shall remain in place/be reused.

Match existing diameter of all piping, valves, and connections. Replace packing, insulation, waterproofing material, hardware, and sealant penetrating the generator house wall supporting the fuel storage tank piping penetration. Replacement piping shall be double-walled, intended for diesel generator fuel supply applications and capable of withstanding high temperature and pressure applications. Piping must be capable of extended exposure to direct sunlight. In the event that pipe material selected is steel, provide cathodic protection meeting industry standards and manufacturer recommendations.

Reuse existing low point sump. Replace all existing components, piping, and liquid sensor installed within the existing sump. All newly installed tanks and components must be intended for use with diesel fuel and shall be installed per manufacturer’s recommendations.

All newly installed tanks and components shall be fully functional upon completion of this project.

3.2.3. Provide, set up, and connect a 1,000-gallon

temporary fuel storage tank for the duration of replacement tank installation work until the replacement tank, piping, and all associated equipment and components have been installed, successfully tested, and determined fully operational by the COR. Temporary tank and piping shall be double-walled. Contractor shall determine best location to connect temporary tank piping to the existing day tank, best location to store the temporary tank, and

Project #: 6 coordinate with the COR for approval of both locations.

Contractor shall test temporary tank, piping, and connections for leaks. Following leak testing, contractor shall transfer diesel fuel from existing tank to temporary tank. Fill the temporary tank to 80% capacity. Dispose of any excess fuel in accordance with Federal and State requirements. Contractors shall provide temporary barricades for the protection of the temporary tank.

3.2.4. The maximum allowable generator downtime for

switching between the main and temporary tanks is 4 hours.

During downtime, the contractor shall support any Interim

Life Safety Measures (ILSM) enacted by the Station.

3.2.5. The contractor will be allocated 2-3 parking

stalls on the east end adjacent to the generator building for the temporary tank and is allowed to block the sidewalk at this location. The contractor must provide a ramp to protect piping crossing the sidewalk.

3.2.6. Test all equipment, components, and piping

installed by this project for air and fuel leaks and perform corrections as required. Test all existing components, and piping interfacing with newly installed equipment, components, and piping of this contract for air and fuel leaks and perform corrections as required.

Test all equipment, components, and piping that have been installed and/or affected by work of this contract for normal operation.

3.2.7. Upon successful operational testing of newly

installed replacement fuel storage tank, equipment, and piping, perform diesel fuel cleaning and transfer cleaned diesel fuel from temporary tank to the newly installed replacement tank. Fill the new tank to 80%. Dispose of any excess fuel in accordance with Federal and State requirements.

3.3. Certifications: see Section 11 - Contractor

Responsibilities.

3.4. Provide an Activity Hazard Analysis (AHA) with any

potential hazards that may occur.

3.5. Contractor shall keep area free and clear of debris with patient safety in mind. Contractor shall acquire a dumpster to dispose of debris if applicable. Contractors shall not dispose of any debris in a government owned dumpster. Debris shall be disposed of offsite.

3.6. Existing CFA Fuel Storage Tank Location and Photos

Project #: 7

3.6.1. Figure 1: Existing CFA Generator House & Fuel Storage

Tank

Project #: 8

3.6.2. Figure 2: Existing CFA Fuel Storage Tank and

Access Ladder & Platform

Project #: 9

3.6.3. Figure 3: Portion of Existing CFA Fuel Storage Tank

Piping DRAFT

Project #: 10

3.6.4. Figure 4: Existing CFA Fuel Low Point Sump DRAFT

Project #: 11

3.6.5. Figure 5: Existing CFA Fuel Day Tank DRAFT

Project #: 12

3.6.6. Figure 6: Existing CFA Day Tank Piping Bell

Reducer Fitting.

3.7. All construction work is to be done during normal

hours, 7:30AM to 4:00PM. Any work that creates noise loud enough to impact patient operations, disturb patients or staff is to be accomplished after working hours. No work shall be done during the weekend. If work is needed during the weekend contractor must get approvals from the

Contracting Officer or the Contracting Officer

Representative. Weekend work will need coordination with the facility. No work shall be performed during federal holidays. Federal holidays are as follows: New Years, Project #: 13

Martin Luther King, Jr Day, Presidents Day, Memorial Day, Juneteenth, Fourth of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

3.8. Contractors shall minimize parking and traffic impacts

to the campus and shall be responsible for providing and installing temporary traffic warning signs and directional signs and coordinating temporary traffic changes and posting of signs with the COR and the VA police.

3.9. NEPA and environmental documentation required for this

project shall be developed and managed by the Design Build

Contractor, and the Contractor shall be responsible for coordinating with local and state authorities and paying all fees.

3.10. All utilities and telecom outages shall be conducted

after normal operation hours. Submit outage plan notice 21 days in advance of the anticipated outage date, for all modifications to utility systems affected including electrical, plumbing, lighting etc.

3.11. Any state permitting, and monitoring required for this

project shall be developed and managed by the Design Build

Contractor, and the Contractor shall be responsible for coordinating with local and state authorities and paying all fees.

3.12. See additional AE Design requirements below in Design

Requirements. The scope of AE services shall include the following:

3.12.1. All site visit schedule and notify COR in advance.

Preliminary site investigation of the planned project location and temporary trailer site location.

3.12.2. Development of a complete stamped and signed

design package including all appropriate trades which, at a minimum, should include architect, civil, structural, mechanical, electrical and plumbing for the project.

3.12.3. Construction period services include, but are

not limited to submittal review, RFI review and responses, weekly construction site visits, and reviews and emergency phone or on-site responses as issues arise.

4. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

4.1. Establish and maintain an effective quality control (QC) system. that complies with the FAR Clause 52.246.12 titled

“Inspection of Construction”. QC consists of plans, procedures, and organization necessary to produce an end product which complies with the Contract requirements. The

QC system covers all construction operations, both onsite and offsite, and be keyed to the proposed design and

Project #: 14 construction sequence. The project superintendent will be held responsible for the quality of work and is subject to removal by the Contracting Office or Authorized designee for non-compliance with the quality requirements specified in the Contract. In this context the highest-level manager responsible for the overall construction activities at the site, including quality and production, is the project superintendent. The project superintendent maintains a physical presence at the site at all times and is responsible for all construction and related activities at the site, except as otherwise acceptable to the Contracting Officer.

Submit a Contractor Quality Control (CQC) Plan no later than

15 days after receipt of Notice to Proceed (NTP) proposed to implement the requirements of the FAR Clause 52.246.12 titled

“Inspection of Construction”. The Government will consider an Interim CQC Plan for the first 15 days of operation, which must be accepted within 5 business days of NTP. Construction will be permitted to begin only after acceptance of the CQC

Plan or acceptance of an Interim plan applicable to the particular feature of work to be started. Work outside of the accepted Interim CQC Plan will not be permitted until acceptance of a CQC Plan or another Interim CQC Plan containing the additional work scope is accepted.

4.1.1. Content of the CQC Plan: Include, as a minimum, the following to cover all construction operations, including work by subcontractors, designers of record consultants, architects/engineers (A/E), fabricators, suppliers, and purchasing agents:

4.1.1.1. A description of the QC organization, including a chart showing lines of authority.

4.1.1.2. The name, qualifications (in resume format)

duties, responsibilities, and authorities of each person assigned a CQC function.

4.1.1.3. Procedures for scheduling, reviewing, certifying, and managing submittals including those of subcontractors, consultants, A/E’s offsite fabricators, suppliers and purchasing agents.

4.1.2. Acceptance of Plan: Acceptance of the Contractor’s

plan is required prior to the start of construction. The

Government reserves the right to require the Contractor to make changes in the CQC Plan and operations including removal of personnel as necessary, to obtain the quality specified.

4.1.3. Notification of Changes: After acceptance of the

CQC Plan, notify the Contracting Officer or Authorized designee in writing of any proposed change. Proposed changes are subject to acceptance by the Government prior to implementation by the Contractor.

Project #: 15

4.2. QC Manager (QCM): Identify as QC Manager an individual

within the onsite work organization that is responsible for overall management of quality control and has the authority to act in all CQC matters for the Contractor. The QC Manager is required to be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of

5 years of QC Manager experience on a project with similar scope to this Contract. This QC manager is to be on the site at all times during construction and is employed by the Prime

Contractor. Identify in the plan an alternate to serve in the event of the QC Manager’s absence. The requirements for the alternate are the same as the CQC System Manager. Submit to the Government an appointment letter signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the QC Manager, including authority to stop work which is not in compliance with the

Contract. Along with the letter, furnish the QC Manager’s resume, certifications/qualifications, previous similar projects worked on. Should the QC Manager fail to perform their duties satisfactory, the Government reserves the right to require the Contractor to remove and replace personnel as necessary, at no additional cost to the Government. A copy of the letter to the QC Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the QC Manager, including authority to stop work which is not in compliance with the Contract shall be submitted to the COR. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the QC

Manager. Furnish copies of these letters to the Contracting

Officer or Authorized designee.

4.3. Due to the size of this project, the SSHO, Project

Superintendent, and Quality Control Manager responsibilities may be performed by a single Prime Contractor employee.

4.4. NOTIFICATION OF NONCOMPLIANCE: The Contracting Officer

or Authorized designee will notify the Contractor of any detected noncompliance with the foregoing requirements. The

Contractor should take immediate corrective action after receipt of such notice. Such notice, when delivered to the

Contractor at the work site, will be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the Contracting Officer can issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders will be made the subject of claim

Project #: 16 for extension of time or for excess costs or damages by the

Contractor.

5. CRITICAL PATH METHOD PHASING MEETINGS

5.1. The Design Build Contractor shall meet with VAMC’s COR

to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist thatwill influence the Contractor's approach to the construction project. The Contractor shall be responsible for recording the phasing requirements. Parking impacts, pedestrian traffic, and

OHV traffic should all be considered; the station cannot suffer construction impacts that unduly inhibit patient flow, or the site traffic flow.

5.2. Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC COR. VA will review these submission(s) and return comments to the contractor within two weeks of receipt. The contractor will then use this information in preparing their schematic, design development, and construction document submissions.

5.3. Contractor Operations and Storage Area (COSA) requests

are required to be submitted by the contractor to promote the most efficient use of limited land resources, see attachment 18.6.

6. SCHEDULE FOR DESIGN BUILD:

6.1. The contractor shall commence and complete all specified work in the Period of Performance below.

6.2. The contractor shall provide the COR with a schedule of

work within seven (7) business days of receiving the final signed copy of the Notice to Proceed. The schedule is subject to approval by the government. The schedule shall detail all project activities, including milestone dates and critical paths. The contractor shall update the schedule in the event of modifications. The schedule shall be updated and submitted monthly to the COR. Contractor shall also provide a 3-week look ahead project schedule weekly to the

COR by Close of Business (COB) on Mondays. No work is allowed until the project schedule is approved by the COR.

6.3. Business hours are from 7:30 AM to 4:00 PM Monday through

Friday. No work is to be scheduled outside of business hours, on weekends or federal holidays unless approved by the COR. Access to the CFA Generator House shall be coordinated with the COR. A minimum of three (3) days will be required for coordination. If the contractor desires to work at nighttime or during other unscheduled times, the

Project #: 17 contractor must receive permission from the COR.

6.4.

ACTION CALENDAR

DAYS

AFTER …

Kick-Off Mtg 10 Notice to Proceed

35% Design Submittal & Mtg 28 Kick Off Meeting

35% VA Comments 14 35% Design Submittal &

Mtg

Project #: 18

ACTION CALENDAR

DAYS

AFTER …

65% Design Submittal & Mtg 35 35% VA Comments

65% VA Comments 21 65% Design Submittal &

Mtg

100% Design Submittal & Mtg 35 65% VA Comments

100% VA Comments 14 100% Design Submittal

& Mtg

100% Final Documents

Submittal 14 100% VA Comments

Mobilization

7 * upon approval by VA, may overlap with design phases

Project Construction

Completed and Operational.

VA Acceptance of 100%

Final Documents

De-mobilization 7

Project Construction

Completed and

Operational.

TOTAL CONSECTUTIVE DAYS 365

All design review meetings to be held virtually or at the VAPIHCS

E-Wing facility.

7. DESIGN REQUIREMENT

7.1. VA design instructions, guide specifications and

reference material are available at the VA Office of

Facilities Management website http://www.cfm.va.gov/TIL/.

This design shall substantially meet all VA requirements.

7.2. Utilize AE Submission Instructions, Volume C as detailed at VA website http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc unless otherwise changed by this SOW.

7.3. Site Design Data. The AE shall perform field

reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents per this Statement of Work.

7.4. FACILITY FUEL OIL SYSTEMS. Fuel supply and return

piping, valves, and fitting are to comply with the criteria listed below or with industry standards if deemed to be more stringent.

7.4.1. Steel Pipe and Fittings:

7.4.1.1. Piping: Steel, seamless or electric resistance

welded (ERW), ASTM A53/A53M Grade B or ASTM A106/A106M

Grade B, Schedule 40. Aboveground piping shall be painted.

7.4.1.2. Joints: Socket or butt-welded. Threaded joints

DRAFT

http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc

Project #: 19 are prohibited except at valves, unions and tank connections.

7.4.1.3. Fittings:

7.4.1.3.1. Butt-welded joints: Steel, ASTM

A234/A234M, Grade B, ASME B16.9, same schedule as adjoining pipe.

7.4.1.3.2. Socket-welded joints: Forged steel, ASME

B16.11, 13,790 kPa (2000 psig) class.

7.4.1.4. Unions: Malleable iron, 2070 kPa (300 psig)

class.

7.4.1.5. Companion flanges: Flanges and bolting, ASME

B16.5.

7.4.1.6. Welding flanges: Weld neck, ASME B16.5, forged

steel ASTM A105/A105M, 1034 kPa (150 psig).

7.4.2. Glass Fiber Reinforced Plastic (FRP) Pipe and

Fittings:

7.4.2.1. Conform to UL 971 and ASTM D2996 using a

filament-winding process and epoxy or vinyl ester resins.

7.4.2.2. Design pipe, fittings and joining system for

required fuel service, 65 degrees C (150 degrees F), 1034 kPa (150 psig) pressure, 68 kPa (20 inches Hg) vacuum.

7.4.2.3. Provide an integral resin-rich liner, 0.5 mm

(0.020 inches) minimum thickness to enhance the corrosion resistance. Outer layer shall include ultra-violet inhibitors. Joining adhesives shall be designed for the furnished pipe and shall be supplied by the pipe manufacturer.

7.4.2.4. Plastic piping is allowed in underground use

only.

7.4.3. Check Valves - Fuel Pump Suction.

7.4.3.1. Pipe Sizes 50 mm (2 inches) and under: Rated

for 1375 kPa (200 psig) water-oil-gas, swing-type, threaded ends, ASTM B62 bronze body. Provide union adjacent to valve.

7.4.4. Pipe Sizes 65 mm (2-1/2 inches) and above: Rated

for 1380 kPa (200 psig) water-oil-gas, swing-type, 861 kPa (125 pounds) ASME flanged ends, ASTM A126 class B cast iron body.

7.4.5. Foot Valves - Fuel Pump Suction: Double poppet, lapped-in metal-to-metal seats, double-guided stems, 20 mesh inlet screen, same size as fuel suction piping. Foot valve shall be removable to above grade through the tank manhole enclosure or through extractor fitting.

Project #: 20

7.4.6. Extractor Fittings: Arranged to permit removal of

foot valves, overfill prevention valves, and other devices that are located below grade. Access point shall be through a cast iron fill box-type manhole located at grade. Provide extractor wrench.

7.4.7. Overfill Prevention Valve: Aluminum automatic

valve designed for underground or aboveground tanks, as applicable. Removable through the extractor fitting on underground tanks. Locate valve near the top of the tank in the fill pipe. On underground tanks with gravity fill, provide two stage automatic float-operated valve. First stage operation at 92 percent tank capacity shall reduce flow to 0.3 L/s (5 gpm) or less. Second stage operation shall stop flowing completely when tank is no more than

95 percent full. On aboveground tanks, or tanks pressure- filled, provide single stage valve, rated for fill flow and pressure, which stops flow completely at

95 percent of tank capacity. Valves shall include method for draining oil trapped above the valve into the tank.

7.5. SEISMIC RESTRAINT REQUIREMENTS FOR NON-STRUCTURAL

COMPONENTS

7.5.1. Provide seismic restraints in accordance with the

requirements of the contract documents, VA Handbook H18-

8: Seismic Design Requirements and this section in order to maintain the integrity of non-structural components and equipment of the building so that they remain safe and functional in case of seismic events. Fuel tank and associated equipment to be replaced in this contract are categorized as non-structural components and require seismic restraints. Manufacturers’ seismic restraint drawings must be validated by a structural engineer licensed in the State of Hawaii.

7.5.2. The design of seismic restraints of non-structural

components to resist seismic load shall be based on

Seismic Design parameters indicated below in accordance with VA H-18-8 in conjunction with ASCE 7, as specified in H-18-8 Section 4.0, for existing building retrofit projects. Specific requirements for Critical and

Essential facilities are covered in Section 4.0 of H-18-

8, including applying Ip = 1.5 for all nonstructural components in Critical facilities. Center For Aging

(Bldg. 110) is categorized as an Essential facility.

7.5.3. Quality Control pertaining to Seismic Restraint

Requirements for Non-Structural Components:

7.5.3.1. Shop-Drawing Preparation: Non-structural

seismic restraint systems shop drawings and delegated design calculations shall be prepared by a

Project #: 21 professional structural engineer with a minimum of 5 years’ experience in the design and detailing of seismic force restraints. The professional structural engineer shall be registered in the state where the project is located.

7.5.3.2. Coordination: Do not install seismic

restraints until seismic restraint submittals are approved by the COR.

7.5.3.3. Seismic Certification: In structures assigned

to Seismic Design Category C, D, E, or F, permanent equipment and components are to have Special Seismic

Certification in accordance with requirements of section 13.2.2 of ASCE 7, including those required in existing b u i l d i n g s w i t h i n S e c t i o n

13.7.1.3.3,

13.7.7.3.3 and 13.7.8.3.3 of ASCE 41, except for equipment and components that are considered inherently rugged as listed in Section 4.2.2 of VA

H18-8 and shall comply with section 13.2.6 of ASCE 7.

7.5.3.4. Submittals pertaining to Seismic Restraint

Requirements for Non-Structural Components: Submit a complete and coordinated set of bracing and signed and sealed anchorage drawings and calculations for all non-structural elements requiring seismic restraint by the delegated professional structural engineer for review prior to installation including:

7.5.3.4.1. Description, layout, and location of all

items to be anchored or braced with anchorage or brace points noted and dimensioned.

7.5.3.4.2. Details of all anchorage and bracing at

large scale with all members, parts brackets shown, together with all connections, bolts, welds etc.

clearly identified and specified. Details shall be coordinated with all project conditions and trades prior to shop drawing submission for review.

7.5.3.4.3. Complete calculations including but not

limited to seismic design criteria, computer model input and output, seismic design forces and capacities, design tables and information used for all proprietary design elements such as post installed anchors, stamped and signed by a professional structural engineer.

7.5.3.4.4. For all post installed anchorages

submit the appropriate International Code Council

Engineering Service (ICC-ES) evaluation reports, California’s Office of Statewide Health Planning and Development (OSHPD) pre-approvals, or lab

Project #: 22 test reports verifying compliance with OSHPD

Interpretation of Regulations 28-6.

7.5.3.4.5. Delegated professional structural

engineer qualifications.

7.6. Contractor shall meet all USAG SPCC Aboveground Storage

Tank requirements, refer to section 18.5.

8. DESIGN DELIVERABLES

8.1. Construction Schedule. A construction schedule

indicating phasing, durations, and critical site visit milestones for the AE (and consultants).

8.2. VA Criteria Deviation Log. VA criteria must be strictly

followed unless approved otherwise by the Contracting

Officer. Any approved deviations must be maintained in a

Deviation Log.

8.3. Submittal Register identifying every submittal required

by the drawings and specifications.

8.4. Drawings and Specifications. The items specified below

may not include all required deliverables. Provide other required deliverables as required in the VA’s Technical

Information Library.

8.5.

8.6. Submittals

8.6.1. Hard Copy: Specifications shall be single spaced, double sided, 3-hole (3/8th inch holes) punch, in a notebook. Drawings shall be on 24-lb bond paper, bound unless otherwise noted. Drawing size: full size 42x30, half size 22x16.

8.6.2. Electronic Files (AutoCAD, PDF, Word, etc.). Must

be provided in editable format. Electronic filenames shall include both the drawing/spec number and the drawing/spec name in the order (ex:

8.6.3. 35% Design Submission: Hard copy: one full-size set of drawings, one half-size, specifications (table of contents indicating intended spec sections.), and construction schedule. Electronic: containing separate files for each drawing in AutoCAD and PDF; construction schedule; specs in MS Word.

8.6.4. 65% Design Submission: Hard Copy: one full-size set of drawings, one half-size, specifications (table of contents indicating intended spec sections), construction schedule. Electronic: containing separate files for each drawing and rendering (in AutoCAD and

PDF), construction schedule, specs in both MS Word and

PDF, VA Criteria Deviation Log, etc.

8.6.5. 100% Design Submission: Hard copy: one full-size set of drawings, one half size, specifications.

Project #: 23 construction schedule. Electronic: containing separate files for each drawing and rendering (in AutoCAD and

PDF), construction schedule, specs in both MS Word and

PDF, VA Criteria Deviation Log, design calculations, etc.

8.6.6. 100% Final Documents: Hard copy: three full-size sets of drawings (one loose), five half size sets of drawings; three sets of specifications; construction schedule; design calculations. Electronic: containing separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings;

one Word file containing all the specification sections;

a Word file for each specification section; one PDF file containing all the specification sections; a PDF file for each specification section, submittal log; VA

Criteria Deviation Log, construction schedule; design calculations.

8.6.7. Record Drawings: Hardcopy: One set full-size

24- lb bond paper. Electronic copy: two CDs each containing: each drawing to be a separate file, both in

DWG and PDF (the DWG format must be unprotected to permit future editing); and one fully bookmarked PDF file containing all the drawings.

9. SUBMITTALS:

9.1. VA approval of a submittal does not relieve the

Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

9.2. Submittals are to be submitted, reviewed, and approved

by the government prior to the acquisition of all material/components or equipment to be replace and or installed in this contract. This includes but is not limited to fuel pumps and motors, manually hand pump, fuel filter/water separator assembly, replacement fuel piping, isolation valves, check valves, and solenoid valves.

9.3. Collect required data for each specific material, product, unit of work, or system into a single submittal.

Prominently mark choices, options, and portions applicable to the submittal.

9.4. COR may require specific tests after work has been

installed or completed which could require contractors to repair test area at no additional cost to contract.

Project #: 24

9.5. The VA approval of submittals is not to be construed as

a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory.

9.6. The contractor will be responsible to furnish submittals in accordance with the project design and intent. All materials, equipment, and components to be installed in this project shall be submitted for VA approval. The contractor shall submit shop drawings, schedules, manufacturer's literature and product data, certificates, and warranties in electronic format to the VA. Additionally, submittals listed below are required. Submittals in list below marked with a

“G” designation require VA approval. Submittals not having a “G” designation shall be submitted for information only.

9.6.1. Accident Prevention Plan (APP); G

9.6.2. Notification and Reports

9.6.3. Mishap Reports

9.6.4. Near-Miss Reports

9.6.5. Load Handling Equipment Inspection Reports

9.6.6. Standard Lift Plan; G

9.6.7. Critical Lift Plan; G

9.6.8. Activity Hazard Analysis (AHA); G

9.6.9. Confined Space Entry Permit

9.6.10. Hot Work Permit

9.6.11. Radiography Operation Planning Work Sheet; G

9.6.12. Crane Operators/Riggers Certifications; G

9.6.13. Welder Certifications; G

9.6.14. Certificate of Compliance

9.6.15. Mobile Cranes Inspection Certificate

9.6.16. License Certificates

9.6.17. Machinery & Mechanized Equipment Certification Form

9.6.18. Quality Control Management (QCM) Plan; G

9.6.19. SSHO Plan; G

9.6.20. Safety Plan; G

9.6.21. Traffic Control and Laydown Plan; G

9.6.22. Baseline Schedule; G

9.6.23. Schedule of Values; G

9.6.24. Fuel System Shop Drawings; G

9.6.25. Fuel System Seismic Restraint Shop Drawings; G

9.6.26. Material Product Data Sheets

9.6.27. Warranty Letters

Definitions and associated submittal descriptions and requirements of terms included in this section are provided in VA Master Construction Specification Section

01 35 26 dated 05-01-24 available on the VA TIL

(https://www.cfm.va.gov/TIL/spec.asp#01). Contractor is http://www.cfm.va.gov/TIL/spec.asp#01)

Project #: 25 responsible to conform with the definitions and associated submittal descriptions and requirements provided in VA

Master Construction Specification Section 01 35 26 dated

05-01-24. For any terms included in this section that are not defined or described in Specification Section 01

35 26, Contractor shall coordinate with the COR for minimum submission requirements.

9.7. RFIs and Change Orders: During construction, the

contractor may submit requests for additional information concerning the contract documents or other aspects of the project; Requests for Information (RFIs) must be submitted in writing. RFIs must include, at a minimum, a description of or background information for the issue in question and a complete impact assessment of any recommended changes. The

COR will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the contract documents may be submitted to the COR for review and discussion. Any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation.

9.8. Notify the Contracting Officer in writing, and document

unforeseen conditions discovered during construction.

Contractors shall develop and provide alternate solutions to resolve issues arising from the unforeseen condition.

Provide proposed solutions and recommendations to COR. These may include site pictures, field inspection reports, design solutions, expert third party review and/or supplemental instruction.

9.9. CONSTRUCTION ADMINISTRATION

9.9.1. Schedule of Values: The contractor shall provide a

schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the COR as a basis for evaluating progress performance and payments. Schedule of Values shall be broken into details to be aligned with overall project schedule. Schedule of values shall have 10% of overall project cost designated for punch walk and project close out.

9.9.2. Observation and Site Visits: The COR and/or

designated representatives may require access to the job site in order to monitor, observe, and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements.

9.9.3. Project Meetings and Inspections: The contractor

shall be required to attend or provide a designated

Project #: 26 representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections. Such inspections may occur on a monthly basis, or more frequently as needed. The

Contracting Officer or other designated representatives may inspect all aspects of the project in order to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor’s compliance with applicable safety, infection control, or interim life safety requirements. Contractor shall facilitate a Quality Control meeting and is responsible for providing meeting minutes and agenda for each meeting.

10. CONSTRUCTION SUPPORT SERVICES

10.1. The AE shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents. Specific site visit milestones will be identified in the construction schedule – textual trip reports are required within two days following the visit. In addition to scheduled visits (weekly production meetings and specific construction schedule milestones) unscheduled visits, Submittal and Shop Drawing Reviews. The DB A-E shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. Unless otherwise agreed, the VA will determine final outcome of submittals.

10.2. Production Meeting participation. Weekly production

meetings will be held at the job site or virtually. If the

A/E is within a 60-mile radius of the jobsite, then face to face attendance is required by the A/E, otherwise, phone attendance is acceptable.

10.3. Project record drawings - The DB contractor will

maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications.

The project record drawings will be available for review by the COR at all times.

10.4. Perform submittal and shop drawing reviews. The AE shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. Responses shall be due within 14 calendar days of receipt.

10.5. Provide site inspection visits as requested by the

Contracting Officer or COR and provide immediate on-site comments. Forward formal inspection reports to the COR no later than seven (7) calendar days after the site visit.

Project #: 27

10.6. Review and prepare response to construction contractor

RFIs and submittals forwarded. VA shall be included in all

RFI and submittals review and responses.

11. POINTS OF CONTACT

11.1. CONTRACTING OFFICER REPRESENTATIVE: The Contractor

shall not accept any instructions issued by any other person(s) other than the Contracting Officer. The Government may appoint a Contracting Officer Representative (COR). If so, a Delegation of Authority letter will be forwarded to the using service and the Contractor after the contract has been signed. The Delegation of Authority will identify the individual(s) as the COR(s). A COR is an individual that is designated and authorized in writing (Delegation of

Authority) by the Contracting Officer to perform specific technical or administrative duties. The COR is not authorized to grant permission(s) to change the scope of the project.

The COR that is assigned to this contract will ensure that the supplies/services provided by this company are received based on the contractual terms and conditions. The COR will ensure that invoices are received and paid on time.

Location VA Pacific Island Healthcare System – Center for Aging (CFA)

COR: Marvin Patacsl (Primary)

Phone: (808) 433-0162 e-mail: marvin.patacsil@va.gov

COR: Darren K. Ramos (Alternate)

Phone: (808) 743-6949 e-mail: Darren.ramos@va.gov

DRAFT

mailto:marvin.patacsil@va.gov mailto:Darren.ramos@va.gov

Project #: 28

11.2. CONTRACTOR POINT OF CONTACT:

11.2.1. Contractor shall designate one employee as the

Point of Contact (POC) responsible for administrative matters in the performance of services under this contract. The POC shall have full authority to act for the Contractor on all matters relating to the daily performance of this contract.

11.2.2. The Contractor POC shall be available by telephone

on weekdays and weekends, all at all hours of the day throughout the duration of the contract.

12. CONTRACTOR RESPONSIBILITIES

12.1. Contractor Employees. The contractor shall not employ

personnel for work on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

12.2. It is the responsibility of the Contractor to bring the appropriate equipment, parts and/or supplies necessary to complete the work as required. All work shall be performed, and equipment shall function in conformance with all VA safety standards, manufacturer’s/industry standards, the latest published edition of NFPA-99, OSHA, Joint Commission, and other applicable national standards. The COR may facilitate a copy of VA safety standards to the Contractor upon request.

12.3. All Contractor personnel shall be required to wear

company ID badges. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

This may be accomplished by wearing distinctive clothing bearing the name of the company or company ID badge.

Contractor field service personnel shall be dressed to present a clean, neat appearance at-all-times when performing under this contract.

12.4. All Contracting personnel on the job site must have all industry standard personal protection equipment (PPE).

12.5. Contractor employees shall have the following

certification(s) to be authorized to work on the job site:

12.5.1. OSHA - 30-hour certification

12.5.2. First Aid

12.6. Contractor (or sub-contractor) shall have a current Fuel

Contractor’s License (C37).

12.7. Contractor shall obtain all necessary licenses and/or

permits required to perform this work.

12.8. Contractor shall take all precautions necessary to

protect persons and property from injury or damage during the performance of this contract. The contractor shall be responsible for any injury to himself/herself, his/her

Project #: 29 employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees’ fault or negligence.

12.9. Contractors shall have a comprehensive inventory of

parts and components for all equipment covered under the contract. Inventory should be readily available for necessary repairs in order to limit equipment downtime.

12.10. Contractor shall field verify all existing components to be replaced by this project to ensure components to be replaced match or exceed existing. Component details in this

Statement of Work should not be construed as actual field conditions. In the event of a discrepancy between field conditions and components specified in this Statement of

Work, Contractor to notify COR in writing of the finding and

Contractor is responsible to match or exceed existing at no additional cost to the government.

12.11. Quality Assurance:

12.11.1. Approval by Contracting Officer is required of

products or services of proposed manufacturers, suppliers and installers, and will be based on Contractor’s certification that:

12.11.1.1. Manufacturers regularly and currently

manufacture tanks, tank and piping accessories, tank fluid level monitoring and leak detection systems, and fuel quality management systems.

12.11.1.2. Manufacturers of steel tanks participate in

the Quality Assurance Program of the Steel Tank

Institute (STI).

12.11.1.3. The design and size of each item of equipment

provided for this project is of current production and has been in satisfactory operation on at least three installations for approximately three years. Current models of fluid level and leak detection systems with less than three years’ service experience are acceptable if similar previous models from the same manufacturer have at least three years’ service experience.

12.11.2. Apply and install materials, equipment and

specialties in accordance with manufacturer’s written instructions. Conflicts between the manufacturer’s instructions and the contract documents shall be referred to the COR for resolution. Provide copies of installation instructions to the COR two weeks prior to commencing installation of any item.

12.11.3. All equipment shall be free from defects that

would adversely affect the performance, maintainability and appearance of individual components or overall

Project #: 30 assembly.

12.11.4. Tanks, Secondary Containment Systems for Piping, Plastic Piping and Containment Systems, Tank Level

Monitoring Systems, Leak Detection Systems, Fuel Quality

Management Systems, Cathodic Protection Systems:

Authorized manufacturer’s representatives shall provide onsite training of installers and supervision of the installation and testing of the equipment and systems to assure conformance to written instructions of manufacturers.

12.11.5. Tank and piping installation contractors shall be

certified as acceptable by local and state pollution control authorities.

12.11.6. Entire installation shall conform to requirements

of local and state pollution control authorities.

12.11.7. Welding: Welders performing work in this contract

shall provide evidence of qualifications applicable to the welding being performed. Welders shall utilize a stamp to identify their work. Unqualified personnel will be rejected.

12.11.8. Assembly of Glass Fiber Reinforced Plastic Piping:

Installation personnel shall have been trained, tested and certified under a procedure approved by the manufacturer of the piping. Proof of certification, in writing, shall be provided to the COR.

12.11.9. Where specified codes or standards conflict, consult the COR.

12.11.10. Label of Conformance: Labels of accredited testing

laboratories…