CERFP EXEVAL PWS_Sustainment_Updated 20SEP24.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Louisiana National Guard 62nd (LA) CBRNE Enhanced Response Force Package External Evaluation Collective Training Exercise (2024) (Sustainment Support) Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform External Evaluation Collective Training Exercise (2024) (Sustainment Support) Services, as defined in this PWS.

1.1 Background: The LA CERFP is required to conduct an External Evaluation (EXEVAL) to validate their operational capabilities in responding to CBRNE incidents. The EXEVAL is a critical assessment that ensures the unit can effectively perform its mission in a complex and dynamic environment. The evaluation scenario will include a range of challenges, such as structural collapses, hazardous material decontamination, and mass casualty management, requiring the full integration of the CERFP’s capabilities. This EXEVAL will provide a rigorous test of the unit’s preparedness and operational readiness. Contractors must demonstrate their ability to deliver robust logistical support, including lodging, meals, role players, ambulatory services, and sanitation support during the exercise.

1.2 Proposals should clearly outline the contractor’s approach to meeting these requirements, including a detailed description of the contractors’ capabilities, support services, and any additional resources that will be provided to enhance the training experience. The Louisiana CERFP is committed to selecting a contractor who can deliver a seamless service that fully prepares daily to conduct training operations during the EXEVAL.

1.2.1 1.3 Period of Performance (PoP): The External Evaluation (EXEVAL) for the Louisiana Chemical, Biological, Radiological, Nuclear, and Explosive (CBRNE) Enhanced Response Force Package (CERFP) is scheduled to take place from 29 September - 7 December 2024 in Perry, GA. Guardian Centers will host the Louisiana CERFP from 1-7 December 2024.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0800-1800 EST, Tues-Friday from 29 September – 07 December 2024 (planning) and 0400 – 1900 EST during exercise execution 1-7 December 2024, except on recognized US holidays. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework:

The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor (shall) perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1.1 Homeland Security Presidential Directive (HSPD)-12 Background Investigation Requirements: N/A

1.4.5.1.2 Trusted Associate Sponsorship System (TASS): N/A

1.4.5.11 OPSEC Training: N/A

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating in Perry, GA used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel

The contractor shall travel to Perry, GA during the performance of this contract to attend the initial Planning Conference (02 OCT 24) and exercise execution 02-06 December 2024.

The contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and/or authorization by the KO prior to travel arrangements being made. Note: COR may authorize travel if fully funded travel CLIN exists and funding is validated prior to travel arrangements being made. KO approval is only necessary if funding is unavailable or KO has retained COR responsibilities.

1.4.13 Data N/A

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Final Planning Conference: The FPC provides a final opportunity for key personnel review and confirm the event or exercise development is complete.

2.1.7 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.10 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11 Incident Command System: A standardized on-scene emergency management construct specifically designed to provide an integrated organizational structure that reflects the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries. The Incident Command System is the combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure, designed to aid in the management of resources during incidents. ICS is used for all kinds of emergencies and is applicable to small as well as large and complex incidents. ICS is used by various jurisdictions and functional agencies, both public and private, to organize field-level incident management operations.

2.1.12 Initial Planning Conference: Critical planning conference that scopes, outlines, and finalizes the blueprint for the exercise.

2.1.13 Incident Commander: The individual responsible for all incident activities, including the development of strategies and tactics and the ordering and release of resources. The Incident Commander has overall authority and responsibility for conducting incident operations and is responsible for the management of all incident operations at the incident site.

2.1.12 Incident Action Plan: A document outlining the control objectives, operational period objectives, and response strategy defined by incident command during response planning.

2.1.14 Incident Management Team: An Incident Commander and the appropriate Command and General Staff personnel assigned to an incident. The level of training and experience of the IMT members, coupled with the identified formal response requirements and responsibilities of the IMT, are factors in determining “type,” or level, of IMT.

2.1.15 White Cell: A neutral element that ensures the exercise stays on course and within the exercise commander’s training objectives.

2.1.16 Moulage: Is the art of applying mock injuries for the purpose of training emergency response teams and other medical and military personnel der to increase the realism of the exercise.

2.1.17 Mid-Term Planning Conference: Key meeting that outlines storylines and other critical exercise design inputs.

2.1.18 Contract Manager: A person delegated to ensure performance of the contract. The name of this person and an alternate who shall act for the contractor shall be designated in writing to the COR. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

2.1.19 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The KO is the only individual who can legally bind the Government.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: N/A

3.2 Materials: N/A

3.3 Equipment: N/A

3.4 Services: N/A

3.5 Utilities: N/A

4.0 Contractor Furnished Property, Material, & Equipment.

4.0 Contractor Furnished Property, Material, Equipment (CFP/M/E): The contractor shall furnish all property, material, and equipment required to successfully sustain the Louisiana Chemical, Biological, Radiological, Nuclear, and Explosive (CBRNE) Enhanced Response Force Package (CERFP) External Evaluation (EXEVAL) from 1-7 December 2024, except as otherwise specified as Government-Furnished.

4.1Materials

4.1.1 The contractor must provide moulage for role players during the IRMC and EXEVAL days (03 DEC / 06 DEC) in accordance with the EXEVAL methodology, supporting a throughput of 20 non-ambulatory and 40 ambulatory personnel per hour. Remaining role player throughput is 10 non-ambulatory and 20 ambulatory personnel (4-5 DEC) Contractor proposals should outline minimum requirement quantities to achieve this throughput for the event. This includes providing proper staging areas for role players, moulage areas equipped with the necessary supplies, and support venues such as tents, chairs, and water to maintain the readiness and comfort of role players throughout the exercise.

4.1.2 The contractor is responsible for providing 4 pallets of water, 8 portable latrines, and x2 filled oxygen and acetylene tanks to support field operations during the EXEVAL. Minimum AQ is defined in Section 5.0 and Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

4.1.3 The contractor is responsible for the disposal of all non-hazardous waste produced during the exercise, including waste from SCVS operations, and solider refuse. Disposal must be conducted with all applicable federal, state, and local environmental laws and regulations, ensuring that waste is handled safely and in compliance with environmental protection standards. Minimum acceptable quantity for disposal is 1ea 20’ Roll-Off Dumpster.

4.2 Logistical Support

4.2.1 The contractor shall furnish all logistical support items necessary to maintain continuous operations throughout the EXEVAL. This includes providing lodging in Perry GA to accommodate 155 personnel and ensuring that 155 meals are prepared and served three times daily starting with dinner on 1 DEC 24 and concluding with breakfast 7 DEC 24. Meals must include cultural modifications for special diets, including options for religious accommodations (e.g., Halal, Kosher). The contractor must ensure that meals meet the caloric intake requirements for soldiers engaged in intensive training, providing balanced meals with appropriate portions of proteins, carbohydrates, and fats as per Army guidelines on nutritional standards, which recommend a daily intake of 3,200 to 4,000 calories for soldiers engaged in high-intensity physical training.

4.2.2 The contractor shall furnish all plates, cups, and flatware for all meals provided during the period of performance.

4.3 Sanitation Support: The contractor will supply no less than 8 portable latrines and handwashing stations.

4.4 Ambulatory Support: The Contractor shall supply no less than 2 working Ambulances fully equipped for Advanced Life Support (ALS) for support during the operational hours of the exercise 0800hrs-1800hrs daily, 2-6 DEC 2024. These ALS ambulances will be dedicated to the LA CERFP unless an emergency warrants their departure and the pausing of the exercise.

4.5 Safety Considerations: The Contractor is responsible for the safety of their contract employees and shall ensure adequate hydration, nutrition, and sunscreen of role players throughout the period of performance. Note: The Role Players shall not bring any cellular phones, jewelry, watches, or any other personal effects on the rubble pile. The Government will not be responsible for any lost personal items.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Secret Facility Clearance: n/a

4.3 Contractor Security Clearance: n/a

5.1 Requirements: Regarding program management, the contractor shall provide materials and services to accomplish all tasks outlined in this Performance Work Statement throughout the period of performance of the contract.

5.1 Task One: Program Management: within this contract refers to the comprehensive planning, coordination, execution, and oversight of all tasks and deliverables required to support the Louisiana CERFP External Evaluation (EXEVAL) scheduled for December 2024 Sustainment Contract. The contractor is responsible for ensuring that all elements sustainment are meticulously organized, executed according to the established timelines, and meet the quality standards set forth in this Performance Work Statement (PWS).

Program Management encompasses the integration of the Joint Event Life Cycle (JELC) framework as utilized by the Joint Inter-Agency Evaluation Team (JIET), which is critical to ensuring that all activities are aligned with the overall exercise objectives. This involves regular coordination with the AITEC Exercise Director, who oversees the exercise scenario and evaluation of the Louisiana CERFP, while understanding that the Contracting Officer (KO) and the Contracting Officer’s Representative (COR) retain final authority on contract modifications and compliance with Department of Defense (DoD) regulations. Key tasks are as follows -

Task One Requirements

5.1.1 Post Award Conference: The contractor will attend and conduct the Post Award Conference (Initial Planning Conference) NLT than 5 days post contract award at the exercise location. This meeting will dictate the mandatory planning meetings, coordination requirements, and whether travel is required. The contractor shall resolve action items assigned at these meetings.

5.1.2 JELC coordination with JIET: The contractor shall integrate their planning and execution efforts within the Joint Event Life Cycle (JELC) framework as used by the Joint Inter-Agency Evaluation Team (JIET). This includes participating in all relevant JELC events and milestones to ensure synchronized planning and execution.

5.1.3 Mid-Term Planning Conference: The contractor shall participate in the Mid-Term Planning Conference on 06 November 2024. This conference will be conducted virtually to review the progress and make necessary adjustments to the planning and execution process.

5.1.4 Final Planning Conference: The contractor shall participate in the Final Planning Conference no later than 14 days before Exercise Execution at the selected contractor exercise location. This conference will finalize all preparations and address any outstanding issues.

5.1.5 Coordination with AITEC Exercise Director: The contractor shall maintain ongoing coordination with the exercise director from the Army Integrated Training and Education Center (AITEC) to align the program management with the broader exercise objectives and timelines. The contractor will ensure all plans and actions are in line with the overall exercise design and objectives as guided by the AITEC exercise director. However, the AITEC Exercise Director is not the final approving authority on any modifications to the contract. AITEC manages the scenario, while the Louisiana National Guard manages the contract via the Contracting Officer’s Representative (COR). The Contracting Officer (KO) is responsible for executing any changes to the contract, based on recommendations from the COR, ensuring compliance with applicable Department of Defense (DoD) regulations, including the Federal Acquisition Regulation (FAR) Part 43, which governs contract modifications.

5.1.6 Management Reporting: The contractor shall provide a Weekly Status Report (WSR) indicating the progress of the work, status of the program, and any assigned tasks. This report shall include information relating to accomplishments, existing or potential problem areas, and proposed actions to resolve any issues. The WSR will be submitted via email to the COR.

5.1.7 Attendance at Meetings: The Contract Manager shall attend all planning meetings, Joint Event Life Cycle (JELC) events, and the After Action Review (AAR) Briefing.

5.1.8 Daily Coordination: The Contract Manager or representative shall attend the daily “hot wash” briefing, usually held each evening following the daily training, to obtain any changes and/or further coordinating instructions. If the Exercise Lead does not have a “hot wash” for the day, it is the contractor’s responsibility to contact the on-site Exercise Lead to gather this information.

5.1.9 Communications Plan: The contractor shall maintain effective and clear communications with the Exercise Planner, Exercise Control, the COR, the JIET team, the AITEC exercise director, and any pertinent key personnel within the contractor’s team. The contractor shall provide points of contact to the Exercise Lead and any relevant personnel. The contractor is responsible for obtaining radios and arranging for Internet access if required. The contractor shall ensure the assigned Contract Manager coordinates effectively with all involved parties.

Task One Deliverables

5.1.10 Meeting Notes: The meeting notes from planning, coordination, and daily meetings shall be delivered to the COR via e-mail in PDF format on the Contractor’s letterhead on the next business day. The content of these reports shall be free of grammatical, spelling, and factual errors.

5.1.11 Risk Management Plan: The contractor shall develop and submit a Risk Management Plan that identifies potential risks to the project and outlines mitigation strategies. This plan should be submitted within [30] days and updated periodically as needed.

5.1.12 After-Action Report (AAR) Input: The contractor shall provide a detailed report on their observations, the effectiveness of their services, and any lessons learned for inclusion in the AAR. This report should be submitted within [10] days following the conclusion of the exercise.

5.1.13 Communication Protocols: The contractor shall establish and document communication protocols, including emergency contacts, escalation procedures, and daily reporting structures. This document shall be provided to the COR and key stakeholders before the exercise begins.

5.2 Task 2: General and Casualty Role Player Support. This task encompasses all aspects of General Support and Casualty Role Player Support necessary to facilitate the successful execution of the Louisiana CERFP External Evaluation (EXEVAL). The contractor is responsible for the procurement, management, and welfare of civilian role players, ensuring they are adequately prepared and supported throughout the exercise. This includes managing the moulage process, providing necessary props, and ensuring that all role players accurately simulate the medical and trauma conditions required by the exercise scenarios. The contractor must ensure that all support services are delivered in a timely, efficient, and professional manner, minimizing disruptions to the exercise schedule.

Task 2 Requirements

5.2.1 Role Player Management:

5.2.1.1 The contractor shall procure and manage civilian role players s in accordance with the exercise requirements. This includes ensuring role players are properly prepared, with appropriate moulage to simulate injuries and conditions aligned with the exercise scenarios.

5.2.1.2 The contractor shall provide up to twelve (12) hours per day of continuous exercise support from 2-6 December 2024.

5.2.1.3 The contractor shall ensure that role players simulate injuries and conditions that align with the exercise scenarios, including the use of moulage and props.

5.2.1.4 The contractor must provide enough role players to support ambulatory mass decontamination throughput at 40 people per hour and non-ambulatory throughput at 20 people per hour 3 DEC 24 and 6 DEC 24, ensuring the exercise meets its required standards for casualty processing.

5.2.1.5 The contractor must provide enough role players to support ambulatory mass decontamination throughput at 20 people per hour and non-ambulatory throughput at 10 people per hour 4-5 DEC 24, ensuring the exercise meets its required standards for casualty processing.

5.2.1.6 The contractor shall coordinate closely with the CERFP trusted agent and AITEC exercise director to ensure that all role player activities are aligned with the exercise objectives. This includes managing role player movements, ensuring timely arrival and departure, and addressing any issues that arise during the exercise.

5.2.1.7 The contractor shall provide a staff member to play the role of EMS coordinator and county coroner as required by the exercise scenario.

5.2.2 Moulage and Props

5.2.2.1 The contractor shall provide all necessary moulage and props to simulate realistic medical and trauma scenarios for both role players and training mannequins. This includes ensuring that role players are appropriately dressed and equipped to simulate the injuries and conditions specified in the exercise scenarios.

5.2.2.2 Moulage will include a variety of injuries and conditions such as Multiple Compression Wounds, Trauma, Abrasions, Cuts, Punctures, Chest Pain, Crush, Burn, Hot/Cold, Panic (mental other), Worried Well, Communicable Disease, Chemical burns, PTSD, and more, tailored to both ambulatory and non-ambulatory casualties.

5.2.2.3 The contractor shall provide no less than ten (10) pieces of costume jewelry and personal effects that are capable of being submerged in water for the processing of casualties’ valuables.

5.2.3 Role Player Transportation, Sustainment, and Safety

5.2.3.1 The contractor shall be responsible for the transportation and meals for all role players throughout the exercise. This includes ensuring that role players are transported safely to and from the exercise venue and that they are provided with adequate meals during the exercise.

5.2.3.2 Meals must accommodate special dietary requirements, including religious or cultural considerations, and provide appropriate caloric intake for role players engaged in physical activity.

5.2.3.3 The contractor shall provide proof of criminal background checks for all role players one (1) day prior to the beginning of the exercise. The contractor shall not employ individuals with a felony on their criminal record.

5.2.3.4 The contractor is responsible for the safety and welfare of all role players throughout the exercise. This includes providing appropriate hydration, nutrition, and safety equipment, as well as ensuring that role players are aware of the exercise conditions and any potential risks.

5.2.3.5 The contractor must ensure role players are aware that they may get wet, have their clothing cut off, and be scrubbed with water during decontamination processes.

Task 2 Deliverables

5.2.4 Role Player Roster: A detailed roster of all role players including their roles, training status, and background check results, shall be submitted to the COR prior to the exercise.

5.2.5 Moulage Plan: A detailed moulage plan outlining the injuries and conditions to be simulated for both role players and mannequins, including the necessary props and materials, shall be submitted to the Exercise Director for approval prior to the exercise.

5.2.6 Transportation and Meal Plan: A plan detailing the transportation and meal arrangements for role players shall be submitted to the COR prior to the exercise.

5.2.7 Safety and Welfare Plan: A safety and welfare plan for role players, including hydration, nutrition, and safety equipment, shall be submitted to the COR for approval prior to the exercise.

5.2.8 Daily Role Player Report: The contractor shall submit daily reports to the COR, detailing the status and activities of the role players and mannequins, including any issues or incidents that occurred during the exercise.

5.2.9 EMS and Coroner Role Player Support: A detailed plan for providing role players to simulate EMS and coroner roles, including the coordination with the CERFP medical and FSRT elements, shall be submitted to the COR prior to the exercise.

5.3 Task 3 Lodging and Meals: Lodging and Meals involves providing accommodations and meals for the personnel participating in the Louisiana CERFP External Evaluation (EXEVAL). The contractor is responsible for ensuring that all lodging and meal arrangements meet the required standards and accommodate the specific needs of the participants, including dietary restrictions and preferences.

Task 5 Requirements

5.3.1 Lodging

5.3.1.1 The contractor shall provide lodging within a 5 mile driving distance to the exercise site for 155 of the 207 CERFP personnel starting 01 DEC 24 and ending 07 DEC 24. Lodging must be in Perry, GA to ensure quick access to exercise areas and minimize transportation requirements.

5.3.1.2 Lodging accommodations must include climate-controlled rooms or space, adequate security, and 5mi proximity to the exercise venue. Lodging should be equipped with basic amenities such as beds, linens, and towels. Rooms or billets will be accessible either from exterior or interior doors. Open bay style sleeping arrangements are authorized. Contractors should provide semi-private lodging for all personnel.

5.3.1.3 Contractor must ensure that Wi-Fi is provided at the lodging location

5.3.1.4 The contractor must coordinate with the COR to ensure that lodging arrangements meet all safety and security requirements.

5.3.2 Meals

5.3.2.1 The contractor shall provide three (3) meals daily for the 155 personnel accommodated on-site starting with dinner on 07 DEC 24 and ending with breakfast 07 DEC 24. Meals must be nutritionally balanced and meet the caloric needs of participants engaged in physically demanding activities.

Protein: 25-51g Carbohydrates: 186g Fat: Up to 53g Protein: 15-40g Carbohydrates: 140g Fat: up to 39g Protein: 30-40g Carbohydrates: 80g Fat: 15g

5.3.2.2 Meals should include a variety of options to cater to different dietary preferences and restrictions, including vegetarian, vegan, gluten-free, and halal options. The contractor must ensure that meals meet the cultural and religious dietary needs of the personnel.

5.3.2.3 Breakfast and dinner will be delivered and served on-site of the contractors proposed lodging location at the discretion of the COR. Contractor should be prepared to adjust total quantity of meals served for breakfast and dinner at the lodging location or exercise venue based on mission requirements, with notification made to the contractor from the COR no-less than 24hrs in advance.

5.3.2.4 Each meal should include either a water or an electrolyte-based beverage to ensure proper hydration and replenishment of electrolytes during the exercise.

5.3.2.5 Contractor will ensure that Coffee is available for breakfast meals.

5.3.2.6 Contractor will provide soft drinks during dinner meals.

5.3.2.7 The contractor shall ensure that meals are delivered and served at designated times and locations that align with the exercise schedule.

5.3.2.8 Contractor must ensure that sufficient infrastructure is present for use by the LA CERFP during breakfast and dinner meals. Acceptable structures for meal consumption include tentage – complete with tables, chairs, meal and drink serving stations, or a hard-stand dining facility.

5.3.3 Ice

5.3.3.1 The contractor shall provide 1 pound of ice daily for each of the 207 personnel participating in the exercise. Ice should be readily available throughout the day, particularly during mealtimes and after high-intensity activities, to ensure that soldiers can cool their drinks and manage body heat effectively.

Task 5 Deliverables

5.3.4 Lodging and Meals Plan: A detailed plan outlining the lodging and meal arrangements, including the number of personnel accommodated, meal schedules, dietary options, and the lunch meal delivery option, shall be submitted to the COR for approval prior to the exercise.

5.3.5 Daily Meal Reports: The contractor shall submit daily reports to the COR detailing the number of meals served, any issues related to meal service, and the measures taken to address dietary needs.

5.3.6 Lodging Inspection Reports: The contractor shall submit reports confirming that all lodging facilities meet the required standards for cleanliness, safety, and comfort.

5.3.7 Ice Provision Plan: The contractor shall submit a plan detailing the provision of ice, including the estimated daily amount per soldier and the methods for distribution and storage, for approval by the COR prior to the exercise.

5.4 Task 4 Sanitation and Ambulatory Services: Sanitation and Ambulatory Services involves providing adequate sanitation facilities and ambulatory services to support the health and well-being of the personnel participating in the Louisiana CERFP External Evaluation (EXEVAL). The contractor is responsible for ensuring that all sanitation facilities are properly maintained and that ambulatory services are available for any medical needs that may arise during the exercise.

Task 4 Requirements

5.4.1 The contractor shall provide no less than eight (8) portable latrines and handwashing stations to accommodate the 207 personnel participating in the exercise.

5.4.2 Sanitation facilities must be placed strategically throughout the exercise areas to ensure easy access for all participants.

5.4.3 The contractor must ensure that all sanitation facilities are regularly cleaned, stocked with necessary supplies (e.g., toilet paper, soap, hand sanitizer), and emptied as needed to maintain hygiene standards.

5.4.4 The contractor shall provide trash collection and disposal services throughout the exercise, ensuring that all waste is removed from the site in accordance with local regulations and environmental policies.

5.4.5 The contractor shall provide a minimum of two (2) Advanced Life Support (ALS) ambulances on-site for all operational periods. These ambulances must be dedicated to the event for the entire week and be immediately available to respond to any medical emergencies that arise.

5.4.6 Each ambulance must meet all local, state, and federal licensure standards for ALS services. The contractor must ensure that the ambulances are fully equipped with the necessary medical supplies and equipment to handle emergencies, including trauma care, cardiac care, and basic life support.

5.4.7 The Contractor shall employ EMT-Ps (Emergency Medical Technician - Paramedics), EMTs (Emergency Medical Technicians), AEMTs (Advanced Emergency Medical Technicians) and support staff to provide patient care and to operate Contractor's vehicles and equipment. Each EMT/AEMT and paramedic shall be physically capable of performing the tasks assigned by the Contractor, shall be clean in dress and person, and shall display their name and certification on a photo identification badge in an appropriate manner visible to the patient and the COR.

5.4.8 The contractor shall develop and implement an emergency response plan in coordination with the COR and local emergency services. This plan must outline procedures for managing medical emergencies, evacuating injured personnel, and ensuring the safety of all participants during the exercise.

5.4.9 The contractor shall conduct a briefing with all relevant personnel on the emergency response plan before the start of the exercise, ensuring that everyone is aware of the procedures and their roles in the event of an emergency.

The DoD Guidebook for Service Contract Reporting in SAM, available on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr. The General Services Administration (GSA) has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, that can be accessed by going to https://sam.gov and searching the “HELP” section. The SAM Federal User Guide is also available in the “HELP” section for comprehensive instructions on navigating SAM. Contractors requiring assistance using SAM should contact the Federal Service Desk at https://www.fsd.gov.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS) This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PRS # 1 Program Management 5.1.10 5.1.11 5.1.12 5.1.13 5.1.13 5.1.14

PRS # 2 Role Player Management 5.2.1

PRS # 3 Moulage and Props 5.2.2

PRS # 4 Lodging and Meals 5.3.1 5.3.2 5.3.3

PRS # 5 Sanitation and Ambulatory Services 5.4.5 5.4.6 5.4.7

PRS # 6 Sanitation and Ambulatory Services 5.4.1 5.4.2 5.4.3 5.4.4

Ver. October 2022