Ceremonial Organist PWS Updated 25 Jun24.docx

PERFORMANCE WORK STATEMENT (PWS)

Musician Services

Part 1

General Information

1. GENERAL: This is a non-personal services Indefinite Delivery Indefinite Quantity (IDIQ) contract to provide Musician Services (Pianist/Keyboardist, Organist) to support funerals, ceremonies, special services for Joint Base Myer-Henderson Hall on an as-needed basis (minimum quantity 10 services per year and maximum quantity 120 services per year). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Contract and Task Order Minimums and Maximums

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Musician Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Government requires Musician Services (Pianist/Keyboardist, Organist) in support of military religious and worship activities. The Contractor shall provide support to the Religious Support Office (RSO), Chaplains, and Religious Affairs Specialists for the Department of the Army (DA). The location(s) and time(s) will be specified in the PWS or modified in the contract by the Contracting Officer

1.3 Objectives: The contractor shall facilitate the communal, public worship life and the military ceremonial honoring of fallen servicemembers through provision of ceremonial organ music in collaboration with Military Chaplains, Chaplain Staff, Religious Affairs Specialists, and Civilian workforce.

1.4 Scope: This is a Non-Personal Services Contract between the Garrison/Installation Religious Support Office (RSO) and the contractor to perform tasks and provide deliverables identified herein. This PWS defines the requirements/deliverables of the contractor; ensuring the individual Free Exercise of Religion for military personnel, family members, and authorized personnel; a statutory requirement under USC Title X.

1.4.1. This contract does not create an employer-employee relationship between the Government and Contractor, as well as any corporation, partnership, business association, other party, or legal entity with which the Contractor may be associated. The Government assumes no responsibility for costs incurred for services performed by the contractor that are not included in this contract. There are no provisions for lodging, employee benefits, medical care, retirement, or Workmen's Compensation Insurance. Payment will be made monthly on a per service basis.

1.4.2. The Contractor shall provide support for those services for which no Unit Ministry Team (UMT) members (Chaplains and Religious Affairs Specialists), RSO Department of the Army (DA) Civilians and volunteers can provide. The contract cannot duplicate duties required or provided by these entities as contracted services are an exception to policy.

1.4.3. This contract does not require a traditional fulltime Monday through Friday 9:00 to 5:00 type work environment. Workdays and hours will vary according to the approved Calendar of Events, tasks outlined in the CLINs and the time of meetings. Many of the tasks will require holiday, evening, and weekend hours.

1.4.4. No UMT member, military member, DA Civilian, fellow contractor, or volunteer can supervise or direct the Contractor or control the method by which he/she performs the required tasks. Under no circumstances shall a work schedule be prepared for the Contractor, or the impression be given that the Contractor is an employee of the Government. It is the responsibility of the Contractor to guard against any actions that are of the nature of personal services, give the impression of personal services or portray his/her position as that of an employee.

Under no circumstances shall a Contractor provide direction to a Religious Affairs Specialist (RAS), general military member, a DA Civilian, fellow contractor, or volunteer, nor shall he/she represent in an official capacity of the Federal Government, U.S. Army, or the local congregation that the contract supports.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year Option Year I Option Year II Option Year III Option Year IV

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) workdays after date of contract award (Deliverable A.001). After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) workdays. If the Government has provided comments, the Contractor shall then have three (3) workdays to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing.

Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO no later than 10 calendar days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable to the Government:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan and the Performance Requirements Summary (PRS). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

1.6.4 Hours of Operation: The contractor is responsible for conducting business on an as needed basis, to include Federal holidays, unless the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at:

For recurring weekly and special holiday religious worship services, and the rehearsals required for such services, the Place of Performance is at a government facility, Joint Base Myer-Henderson Hall.

Memorial Chapel Old (Main) Post Chapel Other RSO office or event locations located on Joint Base Myer-Henderson Hall in accordance with published religious worship and observance schedules.

For Military Religious Ceremonial Services, the Place of Performance is at Government facility, Joint Base Myer-Henderson Hall.

Memorial Chapel Old (Main) Post Chapel Other RSO office or event locations located on Joint Base Myer-Henderson Hall in accordance with published religious worship and observance schedules.

1.6.6 Type of Contract: The government seeks an IDIQ contract with an overall Period of Performance of five (5) years. Task Order will be issued with two (2) CLINs.

CLIN 0001 Ceremonial Organist / Pianist Contractor shall perform to the standards of the PWS in collaboration with the Religious Services office at the Fort Myer Chapel. Hourly rates proposed on this CLIN are for requests with a minimum of five (5) days in advance.

CLIN 0002 Short Notice Fee < 5 days Contractor shall perform to the standards of the PWS in collaboration with the Religious Services office at the Fort Myer Chapel. Hourly rates proposed on this CLIN are for requests less than five (5) days in advance.

1.6.6.1 Ordering Periods (Option Years):

1.6.7 Security Requirements: See below.

1.6.7.1. AT Level I Training. All Contractors, including subcontractors, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor will submit certificates of completion for each affected contractors and subcontractor's employee to the COR or to the KO, within 5 calendar days after training is completed. AT Level I awareness training is available online at https://jko.jten.mil/courses/atl1/launch.html

1.6.7.2. Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.6.7.3. iWATCH Training. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.7.4. OPSEC Training. Not Required

1.6.8 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8.1. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.8.2. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8.3. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8.4. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.9 Special Qualifications:

1.6.9.1. The Contractor shall provide a resume and documentation to substantiate personal qualifications. The Contractor shall possess a Master’s degree or equivalent documented expertise in Sacred Music, Musical Performance, or related field. This education requirement is waiverable by the COR upon senior installation Chaplain’s review and approval of key personnel resumes of primary or replacement contractor personnel. Any request for waiver must be submitted to the COR and DRE/congregational coordinators how proposed contractor employee’s knowledge, skills, experience, or training prepared the employee to perform the tasks satisfactorily absent a Master’s Degree.

1.6.9.2. Musician:

Musicians shall be musically proficient on the piano and 47-rank Mohler Pipe Organ, proficient in reading music, able to work with grieving families, and possess experience performing in religious worship settings.

1.6.9.3. Musicians shall possess sufficient experience playing the 47-rank Mohler Pipe Organ and the piano appropriate for public worship services and ceremonies. Generally, the Government requires a minimum of two years of experience. This requirement is waiverable by the COR upon senior installation Chaplain’s review and approval of key personnel resumes of primary or replacement contractor personnel. Any request for waiver must address how proposed contractor employee’s knowledge, skills, education, or training prepared the employee to perform the tasks satisfactorily absent two years of relevant experience.

1.6.9.4. The Contractor shall provide a resume to the Contracting Officer via the COR which identifies contractor personnel’s professional and spiritual understanding of church music, determined by a history of working specifically in development of musical worship plans.

1.6.9.5. The Contractor shall provide a resume to the Contracting Officer via the COR which identifies contractor personnel’s professional understanding of military ceremonies and the tradition, gravitas, punctuality, and precision required therein.

1.6.9.6. Background Checks and Investigations: Contract personnel shall submit to and pass a thorough Criminal History Background Check per Public Law 101-647, Section 231, Crime Control Act of 1990; DoD 1402.5, Criminal History background Checks on Individuals in Child Care Services, AFI 31-501 Background Checks/Investigations and 36 WG/HC OI 31-3,

1.6.9.7. Background Investigation. The background check will be coordinated by the Chaplain Division and shall include an Installation Records Check and a Child Care National Agency Check and Inquires.

1.6.9.8. Competency of Contractor Personnel. All services under this contract are to be performed by an adult. Applicants must be willing to undergo a background check. The Contractor shall be fully qualified to perform the required services without any supervision or direction by Government Personnel.

1.6.9.9 The Contracting Officer shall ensure that each subject hired under the contract has a favorable background check. The subject’s pre-employment screening shall function as sequential gates to proceed or not to proceed. The screening shall consist of:

a) Review of application / resume;

b) Reference checks / past performances (minimum of two past employer references);

c) Personal interview; and

d) Audition and evaluation/assessment of subject’s eligibility, qualifications, temperament, and suitability for work with the pastoral team, adult volunteers, and children.

1.6.9.10 Once all pre-employment screening requirements have been completed, the Contracting Officer shall forward the completed “Pre-Employment” packet to the COR/Government POC for a personal interview and audition. The Contracting Officer should not forward a request for background checks if pre-employment screening reveals mandatory/automatic disqualifying offenses or without concurrence to proceed with the hiring action from the COR/Government POC when derogatory information is self-disclosed (see paragraph 1.6.8.6). The Contractor shall ensure all forms are complete, have been quality checked and are legible prior to submission. The COR/Government POC shall conduct an interview and audition, if warranted, to determine the best fit and suitability for the job. Afterward, the COR/Government POC will inform the Contracting Officer of the final selection.

1.6.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12 Contracting Officer Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. The Government will provide a COR who will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR and sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of this contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions:

· Assure that the Contractor performs the technical requirements of the contract

· Perform inspections necessary in connection with contract performance

· Maintain written and oral communications with the Contractor concerning technical aspects of the contract

· Issue written interpretations of technical requirements, including Government drawings, designs, specifications

· Monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies

· Coordinate availability of Government property

· Coordinate site entry of Contractor personnel.

Examples of COR Duties and responsibilities may be found in Table 1 of the DoDI 5000.72.

1.6.13 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

Demonstrated understanding of military ceremonies.

Demonstrated understanding of military ceremonies.

A minimum of 21 years of age.

Master’s Degree or equivalent documented expertise in Sacred Music or related field.

Ability to perform at or above Sheet Music Plus (SMP) Skill Level 9.

1.6.14 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.15 Contractor Travel: Contractor may be required to travel CONUS and within the NCR during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS.

Contractor may be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

1.6.16 RESERVED.

1.6.17 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.18 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.19 COMBAT TRAFFICKING IN PERSON.

IAW FAR 52-222-50. Contractor Requirements.

The Contractor shall –

(1) Notify its employees of

(i) The U.S. Government's zero tolerance policy.

(ii) Actions that will be taken against employees for violations of this policy.

(2) Take appropriate action.

Part II, Trafficking in Persons (TIP)

1. The Contractor has a procedure for notifying employees of TIP and proof of such notification on file via:

i. Training records or

ii. Employee signature

2. Has documented actions on file citing appropriate action to TIP violations.

3. Record of documented violations to date (if any).

4. The Contractor has a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

1.6.20 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. Performance is at a Government Facility. Therefore, FAR Part 45.000(b)(5) applies. Specifically, Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines. The Government will provide musical instruments although not specifically meeting the definition of GFP/GFE under the above cited FAR reference.

The Government will provide Contractor access to chapel or other congregational spaces in order to perform the requirements.

3.2 Facilities: The Government will provide access to government facilities as required for the performance of duties, to include rehearsals, ceremonies, and worship services.

3.3 Utilities: The Government will provide access to utilities within the government facilities where work is performed. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: Performance is at a Government Facility. Therefore, FAR Part 45.000(b)(5) applies. Specifically, Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, include office space, desks, chairs, telephones, computers, and fax machines.

In addition to incidental equipment, the government will provide an organ (acoustic or electronic) in serviceable condition, and access to a copy machine for reproduction of music, lyrics, and other necessary documents as required for the performance of duties.

3.5. The Government will provide musical instruments although not specifically meeting the definition of GFP/GFE under the above cited FAR reference.

3.6. The Government will provide Contractor access to chapel or other congregational spaces in order to perform the requirements.

3.7. Materials: The Government will provide copies of all policies and procedures required by the use of chapels and other government facilities.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section, 3 of this PWS.

4.2 Secret Facility Clearance: No security clearance required in addition to required background and security checks.

4.3. Materials. The Contractor shall furnish materials and supplies necessary to meet the requirements under this PWS, unless otherwise stated as government provided.

4.4. Equipment. The Contractor shall furnish equipment necessary to meet the requirements under this PWS, unless otherwise stated as government provided.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for Musician Services – specifically Ceremonial Organist as directed by the JBM-HH Religious Support Office (RSO) on the 47-rank Mohler Pipe Organ and piano. The Contractor is not authorized to perform services without written consent from the RSO/COR.

5.1.1. The Contractor shall attend planning and coordination meetings and provide necessary actionable input for services as prescribed by the Contracting Officer’s (KO) and COR scheduling.

STD: Attend planning and coordination meetings AQL: IAW KO and COR scheduling

5.1.2. Contractor personnel shall regard personal information on all applicants, volunteers, and participants as confidential. The Contractor shall not electronically process any personal information in any way that does not comply with applicable privacy policies, including but not limited to, adhering to the Department of Army regulation requirements in handling, processing, and protecting Personally Identifiable Information (PII). The Contractor shall follow the same regulatory policies, procedures, and guidance as a Government agency to include, Privacy Act of 1974 (5USC 552a), DoD 5400.11-R, and 32 CFR Part 505. As required by public laws and military regulations, the Contractor shall divulge information of illegal activities to the proper authorities.

STD: Regard personal information as confidential AQL: IAW Privacy Act of 1974 (5USC 552a), DoD 5400.11-R, and 32 CFR Part 505

5.1.3. The Contractor personnel shall present a neat and clean, well-groomed, modest, and business professional (suit and tie or equivalent) appearance to the COR. Appearance shall be appropriate for religious worship services, military ceremonies, and other activities identified in this PWS while performing under this contract.

STD: Present a neat and clean, well-groomed, modest, and business professional appearance AQL: To the COR

5.1.4. Contractor personnel shall communicate and behave with etiquette in the workplace that is linked primarily to respectful and courteous professional manner befitting US military religious support activities. Contractor personnel shall demonstrate to the COR dignity and respect, keeping in harmony with the values and norms of the Army Chaplain Corps. Contractor personnel shall refrain from using offensive and disparaging language such as swearing, cursing, disparaging language, and other such communications in general or toward any volunteer or staff.

STD: Communicate and behave with etiquette AQL: Demonstrate to the COR. Non-compliance is considered a breach of contract.

5.1.5 The Contractor shall submit an invoice to the COR and into WAWF by Close of Business (COB) on the 5th of every month. The invoice shall include:

· Vendor’s name

· Contract number

· CLINs provided and quantity of each

· Quantities of Occurrences Used & Occurrences Remaining

· Explanation of CLINs service provided such as the nature of the service; contractor shall comply with PII protection protocols.

· Date of invoice

· Dates of service

· Total cost per service type

· Total of invoice

· Military branch for which service is performed.

STD: Submit an invoice to the COR and into WAWF AQL: (COB) on the 5th of every month. Non-compliance is treated as a breach of contract.

5.2. Task Heading.

5.2.1. Organ Musician Services - Contractor shall provide Organ Musical Support for worship services and military religious ceremonies to include preludes, postludes, accompanying singing of hymns/choruses/spiritual songs, background music for meditation, prayers, and communion. Must have a Master’s Degree or equivalent documented expertise in Sacred Music or related area. Skill level shall be at or above the SMP Level 9 (Advanced).

STD: Provide Organ Musical Support at appropriate skill level AQL: SMP Level 9

STD: Provide Organ Musical Support AQL: No more than two (2) missed service per year

5.2.2. Contractor shall participate in rehearsal services as required for the worship service or military ceremony IAW the COR. To be coordinated with the RSO and Staff Chaplain. Not to exceed 90 minutes per rehearsal. Services where the organist will perform without accompaniment will seldom require rehearsals.

STD: Participate in rehearsal services AQL: Not to exceed 90 minutes per rehearsal

5.2.3. The Contractor shall arrive at least 30 minutes prior to the scheduled event and remain 5 minutes following the benediction. Rehearsal locations shall be in accordance with paragraph 1.6.5 above.

STD: Arrive at least 30 minutes prior to the scheduled event and remain 5 minutes following the benediction AQL: 100% compliance. Non-compliance is treated as a missed service.

5.7. Service Contract Reporting: The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this purchase order via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the Contractor Reporting requirement. All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the Contractor Reporting requirement.

All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

STD: Report ALL Contractor labor hours AQL: NLT October 31 of each calendar year

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Method of Surveillance

Attended Meetings (PWS para.5.1.1 )

Protected Privacy (PWS para.5.1.2 )

Appearance (PWS para.5.1.3 )

Behavior

(PWS para.5.1.4 )

The Contractor shall provide Organ Musician Services (PWS para. 5.2.1) a: Provide Organ Musical Support at appropriate skill level, which is SMP Level 9 and possess a Master’s Degree or equivalent documented expertise in Sacred Music or related field.

b: Provide Organ Musical Support a: 100% b: No more than two (2) missed services per year Customer Feedback

Contractor shall provide Rehearsal Services (PWS para. 5.2.2)

Contractor shall arrive prior and depart after (PWS para. 5.2.3)

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY