Cepheid - Statement of Work.docx

STATEMENT OF WORK

CEPHEID GENEXPERT ADVANTAGE SERVICE AGREEMENT

92D MEDICAL GROUP BLDG 9000

701 HOSPITAL LOOP

FAIRCHILD AFB, WA 99011

18 APRIL 2023

1. DESCRIPTION OF SERVICES. The contractor shall be responsible for providing Annual Preventative Maintenance and repairs of the equipment with serial number 844449. BMETs assigned to Fairchild AFB shall contact Cepheid at 1-888-838-3222 if a malfunction is detected to initiate repairs. Simple repairs may be performed by local BMET only under written advisement by Cepheid. Cepheid shall determine if onsite support or remote support is appropriate and provide guidance or a service technician that may be a Cepheid employee or a third-party service provider. Cepheid shall be responsible for providing parts, labor, travel, and software upgrades as part of contract maintenance. A service report shall be made available to the BMETs assigned to Fairchild AFB after the work has been performed. Cepheid shall make reasonable attempts to schedule a visit within 2 business days of determining the need for onsite maintenance. Cepheid shall guarantee 98% uptime for the unit as part of the agreement which will be measured quarterly. Lab technicians shall be responsible for ensuring the device is cleaned and safe to handle in accordance with the Operator Manual for the unit prior to maintenance being performed. Certain limits to the contract apply and are listed in the service agreement. Such limits include but are not limited to the unit being used correctly and, in an environment, suitable to the use of the device.

2. INSTALLATION. Cepheid shall be responsible for providing parts, labor, travel, and software upgrades as part of contract maintenance. A service report shall be made available to the BMETs assigned to Fairchild AFB after the work has been performed within 90 days of work performed.

3. ACCEPTANCE. Acceptance consists of work completed in accordance of the service agreement and functional equipment after service.

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government will not provide any government furnished property (GFP). The government will provide access to utilities to the contractor without charge. Any temporary lines and connections that may be required shall be installed, maintained and removed by the contractor at his expense and in a manner satisfactory to the government point of contact.

5. GENERAL INFORMATION.

5.1. QUALITY CONTROL. Contractor shall develop and maintain a quality control program (QCP) to ensure work meets the requirements listed in this statement of work.

5.2. Work Areas. Work areas will be left neat and clean at the end of each work day. All waste shall be disposed of off base in accordance with local laws and regulations. Cardboard may be recycled at the base Recycling Center.

5.3. QUALITY ASSURANCE. The government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

5.4. HOURS OF OPERATION. Hours of Operation. The contractor will have access to the work area during normal duty hours which are 0730-1630, Mondays through Fridays, excluding federal holidays, Work at times other than that specified above must be approved in writing by Contracting Officer. Federal holidays are as follows:Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July

5.5. PERFORMANCE PERIOD. The performance period for this work 15 May 2023 – 14 May 2024.

5.6. SECURITY REQUIREMENTS. All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. In addition, all vehicles described above must be registered through the Security Police Squadron, Pass and Registration and will comply with Fairchild AFB directives.

5.7. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. This service does not meet the criteria for continuation of performance during a crisis and is NOT mission essential.

5.8. SPECIAL QUALIFICATIONS. The contractor must be licensed to perform work described in this statement of work. All work shall be performed by personnel who are trained and qualified for the systems and equipment.

5.9. SCHEDULE COORDINATION. The contractor shall be responsible for coordinating all phases of his/her operations with the appointed government point of contact. Facilities will remain in use while the contractor is working, and it is up to the contractor to coordinate around the normal activities of the facility.

5.10. BASE CLOSURES. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

5.11. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. All documentation needed for base passes shall be submitted at the Pre-Performance Conference.

6.0. ENVIRONMENTALLY PREFERABLE PURCHASING. In order to comply with federally mandated environmental preference programs and Department of Defense (DOD) “Sustainable Procurement Program” (SPP) policy, Fairchild AFB requires the use of environmentally preferable products and services. These program elements include recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, products which are non-ozone depleting or are non-toxic or less toxic alternatives and environmentally preferable products. These program elements are described on the Fed Center website at https://www.fedcenter.gov/programs/buygreen/. The Green Procurement Compilation website (http://sftool.gov/greenprocurement) provides a comprehensive green purchasing resource and identifies all product types covered by mandatory federal environmental programs.

6.1. PRODUCTS AND MATERIALS. If it is determined that if a product does not meet government performance requirements, the contractor shall submit a proposed alternative that would meet the performance requirements with the lowest environmental impact for evaluation and acceptance. Products that fall under the Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program) shall meet the minimum recovered (recycled) content. Bio-based products shall meet the requirements of the biobased product listing from the United States Department of Agriculture (USDA) (http://www.biopreferred.gov/). The contractor shall purchase and use Energy Star or other energy-efficient items listed on the Department of Energy’s Federal Energy Management Program (FEMP) Product Energy Efficiency Recommendations product list. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. Before implementing any change that results from amendments to these listed publications that will result in a change to the contract price, the contractor shall submit to the Contracting Officer a price proposal within 30 calendar days following receipt of the change. An equitable adjustment (increase or decrease) shall be negotiated.

6.2. CONTRACTOR HAZARDOUS MATERIALS. In accordance with AFI 32-7086, Hazardous Materials Management, 4 Feb 15, a hazardous material includes all items covered under EPCRA tracking requirements, the OSHA HAZCOM standard, and all Class I and II Ozone Depleting Substances. The Contractor shall be responsible for the proper storage, management, and disposal of any hazardous material brought on Base for contractor use.

6.3. HAZARDOUS MATERIAL STORAGE. For any single hazardous material stored on-site in a quantity equal to or exceeding 55-gallons at any time, the contractor shall provide secondary containment for the entire quantity of that hazardous material. Hazardous material shall be stored within a locked secure area not accessible to the base populace after hours. All containers of hazardous material shall be clearly and properly labeled; closed when not in use; and stored in an upright, secure position.

6.4. HAZARDOUS MATERIAL AUTHORIZATION. The Contractor shall submit to the government point of contact, prior to using hazardous materials (HAZMAT), a Contractor Hazardous Material Work Sheet and corresponding Safety Data Sheet (SDS) for each hazardous material to be brought onto the base during the performance of the contract. This work sheet and SDS shall be completed for each and every hazardous material to be used by the Contractor. If during the course of the contract, items not previously identified are to be brought on the base, the Contractor shall submit a Work Sheet and SDS for approval prior to bringing the HAZMAT onto the base.

6.5. HAZARDOUS MATERIAL USAGE. Within seven calendar days of the end of every month, the Contractor shall submit to government point of contact, the quantities of each hazardous material actually used on the base during the month, utilizing and annotating the government-provided chemical authorization list. List can be obtained from 92 CES/CEIE via the the government point of contact. This information should be included in the monthly report described above.

6.6. HAZARDOUS MATERIAL REMOVAL. No hazardous material shall be left on-site at the end of a contract.

6.7. COSTS OR FINES. Any costs or fines levied against the installation due to the contractor’s failure to comply with applicable Federal, State, or local laws shall be borne by the contractor.

6.8. CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION, SPECIAL CLEARANCES AND VEHICLE PASSES. All documentation needed for base passes shall be submitted at the Pre-Performance Conference. Due to the nature of the work only US nationals or verified Green Card holders are eligible to enter FAFB and all personnel must have a pictured ID that is compliant with the REAL ID Act of 2005. Due to the sensitive nature of the mission performed at Fairchild all contractors performing work under this contract must be U.S. Citizens.

6.9. COMPLIANCE WITH LAWS AND REGULATIONS. The contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change the term of this contract, the contractor shall comply with such law/regulation as changed. If there is an increase or decrease in cost as a result of the change, the contractor shall immediately inform the CO.

6.10. WEAPONS, FIREARMS, AND AMMUNITION. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately-owned vehicle while on FAFB.

6.11. PERSONNEL APPEARANCE. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, bearing the company name or logo that is visible at all times. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

6.12. KEY CONTROL. No government keys will be issued to the contractor.

6.13. RESTRICTIONS. The government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

6.14. NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL SERVICES. The government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the CO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions).