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Cajun Bayou Visitor Center Entrance Sign Louisiana > Bayou Lafourche Area Convention & Visitors Bureau

RFP: 28958153

8/3/26, 5:09 PM Central Bidding - Cajun Bayou Visitor Center Entrance Sign (28958153) https://www.centralauctionhouse.com/rfp28958153-cajun-bayou-visitor-center-entrance-sign.html 3/8 https://www.centralbidding.com/terms-conditions/ https://www.centralauctionhouse.com/rfp.php?&cid=1 https://www.centralauctionhouse.com/rfp.php?&cid=10305

Listing Information/Advertisement REQUEST FOR PROPOSAL Release Date: August 3, 2026 Provide Fabrication and Installation for the Cajun Bayou Visitor Center Entrance Sign

1. INVITATION TO SUBMIT

The Lafourche Parish Tourist Commission/Louisiana’s Cajun Bayou Tourism is seeking proposals from qualified professional sign companies to fabricate and install the new Cajun Bayou Visitor Center Entrance Sign. The project includes site prep work and the construction of a New Sign (two-sided monument/marquee style sign) with LED screens to serve as the entrance sign to the Cajun Bayou Visitor Center Complex. Each proposal received should include prep work for the site, the fabrication and installation of the New Sign.

To submit a proposal for the Project, the Submitter must hold a valid Louisiana Contractors License and be in good standing with the State of Louisiana Contractors Licensing Board. Additionally, the submitter must be in good standing and not disbarred from work with Federal or State agencies or any political subdivision thereof.

2. DEFINITIONS

Definitions for the purposes of this RFP include:

Owner: Lafourche Parish Tourist Commission/Louisiana’s Cajun Bayou Tourism Parish: Lafourche Parish Government Designer: MERJE, West Chester, Pennsylvania Engineer: Gary K. Munkelt & Associates, LLC, Souderton, Pennsylvania Submitter: The individual or company submitting the proposal Contractor: The individual or company whose proposal has been accepted by the Owner and is awarded a fully executed, written contract for this project.

Request for Proposal (RFP): This formal procurement document for which products and services are requested.

New Sign New construction entrance sign designed by MERJE

3. SCHEDULE OF EVENTS

This request for proposal will be governed by the following schedule:

Public Notice of RFP August 3, 2026 Deadline for Written Questions August 17, 2026 Responses to Answer Written Questions August 24, 2026 Deadline for Receipt of RFQ Responses August 31, 2026

4. PROPOSAL SUBMISSION AND DUE DATE

Proposals must be submitted on www.centralbidding.com by August 31, 2026 by 2:30 P.M. Proposals received in any other format outside of www.centralbidding.com will not be accepted. Proposals received after the deadline stated shall not be accepted.

This Request for Proposal is to obtain qualifications of applicants and pricing information and does not guarantee an award. The proposals shall be reviewed by the Owner and Lafourche Parish Government administration to qualify and determine the proposal that provides the "Best Value" to the Owner. "Best Value" means the overall combination of quality, price, and other elements of the proposal that, when considered together, provide the greatest overall benefit in response to the requirements described in the solicitation documents. The Owner shall rank the proposals based upon the materials submitted and scoring system outlined in this document. The Owner reserves the right to accept or reject any and all proposals in whole or in part. Subsequently, the Owner shall present the proposals to the Owners Board of Directors for approval. Once the Owner approves the selected proposal, a contract will be executed, and the Owner will provide an “Approval to Proceed” and instruct the Contractor to initiate the fabrication and installation of the project.

Conditions of Acceptance This RFQ does not commit the Lafourche Parish Tourist Commission/Louisiana’s Cajun Bayou Tourism to award a contract or to pay any costs incurred for any services. The Lafourche Parish Tourist Commission/Louisiana’s Cajun Bayou Tourism at their sole discretion, reserve the right to accept or reject any or all proposals received as a result of this RFQ, to negotiate with any qualified source, or to cancel this RFQ in part or in its entirety. All proposals will become the property of the Lafourche Parish Tourist Commission/Louisiana’s Cajun Bayou Tourism. If any proprietary information is contained in the proposal, it should be clearly identified.

RFP Expenses All expenses related to the response of this RFP, or other expenses incurred while the selection process is underway, are the sole obligation and responsibility of that Submitter. The Owner shall not reimburse Submitters for any cost incurred during this RFP process.

5. CONTACT INFO / OWNERS REPRESENTATIVE

All questions and communications throughout this bid process shall be submitted to the Owners Representative through Central Bidding (www.centralbidding.com).

Owners Representative Jay Schexnaydre, President & CEO jschexnaydre@lacajunbayou.com

Cone of Silence From the date that this RFQ is issued and until a proposal is selected and the selection is announced, firms are not allowed to communicate for any reason, in regard to this project, with anyone employed by the Lafourche Parish Tourist Commission/Louisiana’s Cajun Bayou Tourism (except the owner’s representative), MERJE, or any other consultants identified as part of this project.

6. RFP DOCUMENTS

The RFP Documents include the following exhibits:

Exhibits Prepared By A. New Sign Design Intent Drawings MERJE C. Sign Location Plan Lafourche Parish Tourist Commission D. Submitter’s Qualification Form Lafourche Parish Tourist Commission E. Non-Collusion Affidavit Lafourche Parish Tourist Commission F. Bid Guaranty and Contract Bond Lafourche Parish Tourist Commission G. Bid Pricing Form Lafourche Parish Tourist Commission H. Proof of Insurance Submitter

Note: Requested information via Exhibits can be found under Section 13, Subsection I).

7. REVISIONS TO THE RFP AND ADDENDUMS

In the event it becomes necessary to revise any part of this RFP, addenda will be posted and provided via www.centralbidding.com. All questions must be directed to the Owners Representative. The Owners Representative will accept written questions through August 17, 2026. Questions will be answered in writing on www.centralbidding.com by the Owner’s representative. The Owner also reserves the right to cancel or to reissue the RFP in whole or in part, prior to the execution of a contract.

8. INSPECTION OF SITE

Prior to submitting a proposal, each Submitter and/or their Sub-Contractors should visit the site of the proposed work and fully acquaint themselves with the existing conditions there relating to construction and labor. They should fully inform themselves as to the facilities involved, the difficulties, and restrictions attending the performance of the Contract. The Submitter should thoroughly examine and familiarize itself with the Design Intent Drawings. The Contractor by the execution of the Contract shall in no way be relieved of any obligation under it due to failure to receive or examine any form or legal instrument or to visit the site and acquaint themselves with the conditions there existing. The Owner will reject any claim based on the facts regarding which it should have been on notice.

9. ACCEPTANCE PERIOD

Submitters shall guarantee their submitted proposal price for 90 days from the due date for receipt of bids.

10. PROJECT DESCRIPTION

The Lafourche Parish Tourist Commission/Louisiana’s Cajun Bayou Tourism in association with Lafourche Parish Government, have been working with MERJE on the development of a new monument/marquee Visitor Center Entrance Sign located at the front entrance of the Louisiana’s Cajun Bayou Visitor Center at 4484 Louisiana Highway One, Raceland, LA 70394. The New Sign will be double-sided and consist of two LED screens, along with organizational branding, and is to be constructed in the same location as the Old Sign.

In summary, the Submitter should include in their proposal:

Construction of the New Sign (and all associated fees and expenses necessary to complete the work). Additional details, specifications, and technical drawings are included in Exhibit A: New Sign Design Intent Drawings, Exhibit B: Sign Location Plans.

The Location of the New Sign should be constructed in the same location as the Old Sign.

All permitting, fees, etc. required for the New Sign is the responsibility of the Contractor. This includes permitting that may be required by DOTD and Lafourche Parish Government.

11. SCOPE OF SERVICES

1. Fabrication and Installation The Contractor shall fabricate and install the New Sign, in the same location, based on the New Sign Design Intent Drawings, Sign Location Plan, Technical Specifications, and standard industry practices.

The Contractor shall furnish all necessary labor, material, equipment, transportation, and services to fabricate and install the New Sign as identified in the New Sign Design Intent Drawing package. The location for the New Sign that is to be installed by the Contractor is shown in the attached Sign Location Drawings. The Contractor will be responsible the construction of the New Sign based on the details shown in the Design Intent Drawings, Specifications, and RFP Documents. The Contractor will be responsible for preparing the site for the New Sign, and fabricating and installing the New Sign, including all necessary appurtenances, to make the New Sign complete and operational/functional.

The Contractor shall also be responsible for planning, fabricating, and installing all electrical and fiberoptic components and hookups necessary for the operation of the New Sign and its connectivity with the Visitor Center.

The Contractor shall coordinate as necessary with all State and Parish agencies and departments required to fabricate and install the sign in the individual right-of-way.

The Contractor and their Sub-Consultants shall retain and maintain all necessary State, Parish, and Local Licenses required to perform the work requested as part of this project. The Contractor must hold a valid Louisiana Contractors License for this project and be in good standing with the State of Louisiana Contractors Licensing Board.

The Bidder shall provide pricing to accomplish all the work as outlined in this RFP and as outlined in the New Sign Design Intent Drawings, and Sign Location Plan. Information given on the attached New Design Intent Drawings, Sign Location Plan, and information relative to existing conditions has been obtained from sources believed to be reliable, but shall be subject to verification in the field by the Submitter Please Note: The selected Contractor must field verify exact locations and conditions for the construction of the New Sign. The Contractor will be required to take a field survey at the installation location, check all grades and all measurements in conjunction with the attached New Sign Design Intent Drawings, and provide submittal drawings for the Owners approval prior to fabrication and installation.

Once submittal drawings for the New Sign are approved by the Owner, the Contractor will order components, fabricate, and install the New Sign as required by the contract.

The Submitter shall make themselves familiar with all the requirements of the project as outlined in the RFP, New Sign Design Intent Drawings, Technical Specifications, and Sign Location Plan.

In addition to the fabrication and installation of the New Sign, the Submitters proposal/price shall also include:

2. Prototypes and Samples All costs necessary for requested prototypes and color, material, and product samples necessary to gain approvals.

3. Shop Drawings Production of all necessary shop drawings, indicating all materials, processes, specifications, fabrication details, and installation methods.

4. Structural Engineering Provide all necessary structural engineering calculations and signed and sealed drawings for proposed sign, structures, and other elements as necessary to perform the work and provide a structurally sound and safe product. All drawings shall be signed and sealed by a registered Structural Engineer, licensed in the state of Louisiana.

5. Field Surveys Prior to Beginning Work Contractor’s representatives will be present at all field surveys and site markings prior to installation.

6. Installation: Call Utilities Before Digging Prior to any digging the Contractor shall contact all required utility companies. Including, but not limited to Water, Gas, Electric, Fiber-Optics, Cable, Telephone, etc. It is the responsibility of the Contractor to coordinate all calls, utility checks, and footer production so that it will not delay the installation of the New Sign.

7. Permits & Fees Within their total project cost, the Submitter shall include all costs required for permits and fees associated with this project.

8/3/26, 5:09 PM Central Bidding - Cajun Bayou Visitor Center Entrance Sign (28958153) https://www.centralauctionhouse.com/rfp28958153-cajun-bayou-visitor-center-entrance-sign.html 4/8 http://www.centralbidding.com/ http://www.centralbidding.com/ http://www.centralbidding.com/

8. Shipping, Delivery, and Storage Include all costs required to ship, deliver, and store all sign components in the appropriate protective covering and crating to fully protect all sign components and surfaces against damage. As necessary, provide secure local storage area during fabrication and installation period.

9. Installation: Underground Vaults/Basements Prior to bidding, to the greatest extent practical the Contractor shall make themselves familiar with all underground basement/vault locations that may interfere with a potential sign location footer.

12. PROPOSAL FORMAT

Proposals are to be submitted per the instructions in Section Four (4) of this document . Bidders are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall follow the following format and limited to the quantity pages identified below.

A. Cover Letter (maximum 1 page)

1. The name, address, and phone number of the Submitters contact person for the remainder of the selection process.

2. Any qualifying statements, comments, or exceptions regarding the Submitters proposal and the information provided in the RFP.

3. Identification of any Subcontractors and their responsibilities.

B. Statement of Qualifications Prime Contractor (maximum 1 single side page per person/topic)

1. Resume of the Project Manager

2. Resume of the On-Site Installation Manager (required)

3. Resume of all Prime Contractor’s other key personnel.

4. List of all in-house capabilities, including size of manufacturing facility.

5. Three (3) client references for previous projects of similar size and scope.

C. Statement of Qualifications of Sub-Contractors (maximum 1 single side page per person/topic)

1. Resume of the Project Manager

2. Resume of the On-Site Installation Manager (required)

3. Resume of all Prime Contractor’s other key personnel.

4. List of all in-house capabilities, including size of manufacturing facility

5. Three (3) client references for previous projects of similar size and scope.

D. Letter of Intent to Partner (maximum 1 single side page)

1. If a Sub-Contractor shall be engaged for the installation, the Submitter shall provide a letter of “Intent to Partner” between the Prime Contractor and the Sub-Contractor, outlining the agreed upon Sub-Contractors Scope of Work and Fee. The letter must state the Prime Contractor and Sub-Contractor have reviewed all the RFP Documents and they understand the total project scope and tasks required to complete the project.

2. The letter shall be signed by authorized officials of both the Prime Contractor and the Sub-Contractor

E. Portfolio: Experience with Similar Projects (maximum 12 double-sided pages)

1. Bidder shall provide a maximum of three (3) project examples. At least two (2) of which shall be monument/marquee style signs with digital LED board of similar scope and construction costs. Include a brief description of the project, photos, budget, and timelines.

2. If utilizing sub-Contractors; Provide at least two (2) examples of the sub-Contractors role and experience with monument/marquee style signs with digital LED board of similar scope and construction costs.

F. Scope of Work (maximum 2 double sided pages)

1. A description of the Project’s methodology tasks, sub-tasks, and deliverables that will be provided.

2. Provide a statement of any exceptions you take to the RFP Documents, specifications, drawings, materials, methods, or other items that may affect your total cost of the project.

G. Project Schedule

1. The Submitter shall reference the Technical Specifications for the Project Schedule and provide a simple graphic bar chart indicating the tasks, milestones and the number of calendar days required to complete the project. Please indicate your company’s workload of other projects scheduled during the same time period. The Submitter may provide alternate timeframes and dates for project, as long as the total quantity of calendar days and end date does not differ from the date of substantial completion indicated in the Technical Specifications.

H. Bid Form

1. The Submitter shall include all of the following costs in their proposal, preferably as a line item or within their overall costs in their Project Total Cost.

a) All Fabrication, Electrical, and Installation Costs

b) Sample Sign Components

c) Shop Drawings, Color, and Material Samples

d) Engineering (Structural, Civil, and Electrical) as necessary to complete the project

e) Traffic Control Plans

f) Utility Clearances

g) Permits & Fees

h) Other Reimbursables

i) Shipping & Storage

j) Bonds

k) Project Management

l) All Other Costs Required to Complete the Project

I. Forms, Exhibits, and Requested Information

1. Submitter’s Qualification Form (Exhibit D)

2. Non-Collusion Affidavit (Exhibit E)

3. Bid Guaranty and Contract Bond (Exhibit F)

4. Bid Pricing Form (Exhibit G)

5. Proof of Insurance (Certificate of Insurance)

13. SUBMITTER'S QUALIFICATIONS

Each Submitter shall include EXHIBIT D: SUBMITTER QUALIFICATION FORM, as part of their submission. This includes a statement of the Submitter's qualifications and their experience record in constructing similar projects.

The Submitter/Contractor must be continuously engaged in the fabrication, construction, and installation of similar work for a minimum of five (5) years. The Submitter/Contractor shall warrant and guarantee that only experienced and skilled staff will be employed for this Project and that all items fabricated, constructed, and/or supplied by the Contractor will be in accordance with the RFP Documents, Design Intent Drawings, and Specifications.

The Owner shall have the right to take such steps as it deems necessary to determine the ability of the Submitter to fulfil his obligations under the Contract and the bidder shall furnish the Owner all such information and data for this purpose as it may request. The right is reserved to reject any proposal where an investigation of the available evidence or information does not satisfy the Owner that the Submitter is qualified to carry out properly the terms of the Contract.

14. NON-COLLUSION AGREEMENT

Each Submitter submitting a proposal to the Owner for any portion of the work contemplated by the documents on which the proposal is based, shall execute and attach EXHIBIT E: NON- COLLUSION AFFIDAVIT substantially in the form herein provided, to the effect that it has not colluded with any other person, firm, or corporation regarding any proposal submitted.

15. BID GUARANTY AND CONTRACT BOND

The proposal must be accompanied by a bid guaranty, see EXHIBIT F: BID GUARANTY AND CONTRACT BOND, which shall not be less than five percent (5%) of the proposal’s total price.

The Bid Guaranty and Contract Bond must be accompanied by a Power of Attorney for the surety agent who signs the Bid Guaranty and Contract Bond.

The bid bond shall be secured by a guaranty or Surety Company authorized and qualified to do business in the State of Louisiana.

Bids will be considered non-responsive unless accompanied by the required guaranty. The bid guaranty shall insure the execution of the Agreement and the furnishing of the surety bond or bonds by the successful Submitter, all as required by the RFP Documents.

16. PERFORMANCE AND PAYMENT BONDS

The successful Submitter/proposal will be required to furnish a one hundred percent (100%) Performance and Payment Bond and a one hundred percent (100%) Labor and Material Bond, each in the full amount of the contract price, in a form acceptable to the Owner.

17. INSURANCE REQUIREMENTS

General Requirements

Each of the insurance policies maintained by the Contractor for work/services performed under this agreement must be endorsed as follows, in addition to any other requirements:

1. To provide to Lafourche Parish Tourist Commission thirty (30) days written notice of changes in coverage or cancellation in accordance with contract terms. Changes in coverage or cancellation can be cause for termination of contact.

2. For liabilities and indemnities assumed by Contractor under this agreement, Contractor's Insurance policies (except with respect to Worker's Compensation, Professional Liability, and Employer's Liability) shall name Lafourche Parish Tourist Commission and Lafourche Parish Government as additional insured.

3. For liabilities and indemnities assumed by Lafourche Parish Tourist Commission under this agreement, Contractors insurance policies shall provide that the Contractors' insurers waive their rights of subrogation against Lafourche Parish Tourist Commission and Lafourche Parish Government, its elected officials, employees, volunteers, and their insurers.

4. It is understood and agreed that such insurance provided by Contractor shall be primary to and receive no contribution from any insurance maintained by or on behalf of Lafourche Parish Tourist Commission. Lafourche Parish Tourist Commission shall not be responsible or liable for any deductibles, self-insured retentions, and/or premiums of Contractor's insurance.

5. It is further understood and agreed that such insurance provided by Contractor shall not be reduced, voided, waived, or in any other manner limited with respect to Subcontractors. Contractors shall include all Subcontractors as insureds under its policies or shall be responsible for verifying and maintaining the Certificates provided by each subcontractor. Subcontractors shall be subject to all the requirements stated herein. The Agency reserves the right to request copies of Subcontractor's Certificates at any time.

6. Certified Copies of insurance certificates shall be made part of any contract executed. Lafourche Parish Tourist Commission reserves the right to request production of certified copies of all required insurance policies at any time.

8/3/26, 5:09 PM Central Bidding - Cajun Bayou Visitor Center Entrance Sign (28958153) https://www.centralauctionhouse.com/rfp28958153-cajun-bayou-visitor-center-entrance-sign.html 5/8