CENTER_SPRINGS_PARK_NATIVE_AMERICAN_MURAL_PROJECT.pdf

REQUEST FOR PROPOSAL

23/24-3

CENTER SPRINGS PARK NATIVE AMERICAN MURAL PROJECT

Town of Manchester

Lincoln Center

Manchester, CT 06040

RELEASE DATE: July 29, 2023

DEADLINE FOR QUESTIONS: August 11, 2023

RESPONSE DEADLINE: August 17, 2023, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/townofmanchester https://secure.procurenow.com/portal/%7bproject.government.code%7d

Town of Manchester

REQUEST FOR PROPOSAL

23/24-3

CENTER SPRINGS PARK NATIVE AMERICAN MURAL PROJECT

I. INTRODUCTION

II. INSTRUCTIONS TO BIDDERS

III. STANDARD INSTRUCTIONS TO BIDDERS

IV. PROJECT DETAILS

V. INSURANCE AND INDEMNIFICATION REQUIREMENTS

VI. EVALUATION CRITERIA

VII. VENDOR SUBMISSIONS

Attachments:

A - Updated Murral Measurments

Request For Proposal #23/24-3 Title: CENTER SPRINGS PARK NATIVE AMERICAN MURAL PROJECT

1. INTRODUCTION

1.1. Summary

The Center Springs Park Native American Mural Project will add to the towns growing public art installations. This specific mural is intended to acknowledge native Americans from the area and region and recognize the falls at Center Springs as a popular fishing area for local native Americans

The Town of Manchester, CT seeks proposal for a public art mural project in Center

Springs: Local and area artists are invited to submit a proposal for this exciting opportunity to provide a large-scale work of art encompass the Bigelow Brook Convert at Center Springs Pond, 39 Lodge Dr.

The Center Springs Pond was once a large fishing ground for Podunk Indians, the

Department of Leisure plans to erect a healing circle, Project Nawapon, that will attract residents to come together and converse, provide a safe place for mental, physical and spiritual healing whilst providing fun and interactive that provides cultural and spiritual imagery and knowledge of the Native Americans that lived in the New England area. The mural is a way where the Town of Manchester can pay homage, respect and history through a beautiful and captivating painting from artists.

1.2. Background

The goal of the Center Springs Native American Mural Project is to beautify and enhance an area increasingly used by the public to engage and generate sufficient stimulation to ignite conversation, foster interaction, create an environment for mental, physical and spiritual healing, to source an educational platform, as well as to acknowledge the

Indigenous People that once lived in the New England area. Improvement will be done to create wider visual space for hikers and outdoor enthusiast to see the mural (i.e., removing shrubbery, branches, leaves, etc.)

With thousands of people coming to enjoy the Center Springs Park, this mural installation intends to offer visitors an exceptional experience and acts as a final piece to

Project Nawapon.

The existing convert at Center Springs Park is approximately one third of a mile away from our Main Office. The majority of the way is accessible with the path at the end of our parking lot, but the last 300 feet will be traveled right alongside the brook. The canvas for the mural is located at the end of the brook and the forward-facing concrete wall is approximately 10 feet wide and 12 high but the center opening diameter is about

8 feet thus the total paintable area for the forward-facing slab is about 70 feet. There are two side walls shape like an irregular trapezoid, where the largest height is 12 feet and the shortest is 8 feet. And the longest width is 13 feet and the shortest is 12 feet. In total both sides are equal to 240 feet. So, a total canvas space of 310 feet.

1.3. Timeline

Release Project Date July 29, 2023

Question Submission Deadline August 11, 2023, 4:00pm

RFP Opening Date and Time August 17, 2023, 11:00am

2. INSTRUCTIONS TO BIDDERS

2.1. ELECTRONIC BIDDING INFORMATION

Submitting Proposals

Specifications and proposal forms must be obtained online at Town of Manchester Procurement Portal

(opengov.com). The exclusive means by which all prospective bidders may obtain proposal packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of Manchester’s OpenGov portal.

Proposals may be received up to the deadline date and time listed in the solicitation documents, via the

Town’s e-Procurement Portal. The Town e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The

Town of Manchester strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the Town’s e-Procurement

Portal hosted by OpenGov. Once the bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at Town of Manchester Procurement Portal

(opengov.com)

Submitting Questions and Receiving Responses

Proposers shall submit all inquiries regarding this RFP via the Town’s e-Procurement Portal. Please note any deadline for submitting inquiries. All answers to inquiries will be posted on the Town’s e-

Procurement Portal. Bidders may also click “Follow” on this RFP to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

When applicable, state bids will be considered for this service.

The Purchasing Authority reserves the right to waive any informality or reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the

Manchester Charter, Code of Ordinances, and Purchasing Guidelines. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

An Equal Opportunity/Affirmative Action Employer

2.2. BID OPENING INFORMATION

Proposals must be received by the date and time indicated in the bid documents.

2.3. RULES AND REGULATIONS FOR COMPETITIVE BIDDING

These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials, and necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase supplies, materials, and equipment, where the Town is to sell surplus materials and equipment, or where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders and the Town of Manchester.

2.4. GENERAL RULES

1. The Purchasing Authority may delete or modify any of the instructions to bidders for a particular proposal, indicating such change in the appropriate section of the proposal documents. The Purchasing

Authority may insert special instructions in any special contracts which are subject to competitive bidding.

2. The proposal is signed by the proposer with full knowledge of, and agreement with, the general specifications, conditions, and requirements of this proposal.

3. The town has transitioned to electronic bidding. Vendors should submit solicitation responses electronically via the Town of Manchester Procurement Portal. Vendors will be asked to register and should do so prior to submitting proposal documents.

4.This proposal and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the proposer to download this information. THE TOWN OF MANCHESTER

WILL NOT MAIL A SEPARATE HARD COPY OF ADDENDUM TO PROPOSERS. Failure of any proposer to receive any such addendum or interpretation shall not relieve such proposer from any obligation under his RFP as submitted. All addenda so issued shall become part of the Contract Documents.

5. Proposal prices may not be withdrawn by bidder for 90 days after bid opening.

6. Proposals received later than the time and date specified will not be considered. Amendments to, or withdrawals of proposals received later than the time and date set for submission deadline will not be considered.

7. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws of the Federal Government and/or the State of Connecticut.

8. Purchases made by the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption certificates, if requested, will be furnished.

9. The Proposer, where applicable, shall insert/include the price per stated unit and extend a total price for each item. In the event there is a discrepancy between the unit price and the extension, the unit price will govern. The total cost shall be the sum of the extended prices.

10. Proposer shall, where applicable, submit terms for payment in spaces provided in the proposal form, showing the amount of cash discount which shall apply to proposal prices when paid within the stated number of days in the proposal.

11. All inquiries shall be submitted within the time limitations specified in the bid documents and shall be requested via the online portal Q&A. All information given by the Town other than through the

OpenGov Portal shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by any proposer or prospective proposer against the Town.

11A. The Town reserves the right to reject any and all proposals, to waive technical defects, and to make such awards including accepting a proposal, although not the lowest cost, as it deems in its sole discretion to be in the best interest of the Town. The Town reserves the right to reject any proposal if the proposer, any officer of the proposer, or any other company owned in whole or in part by any officer(s) of the proposer, is delinquent in the payment of any taxes or fees owed to the Town. The

Town reserves the right to require a disclosure statement from the proposer listing the name(s) of all officers of the company.

11B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the Town may offset the delinquent amount due to the Town against the sums owed the contractor.

12. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the proposer to discharge a contract. The proposer shall furnish the Town with all such information and data as may be required for that purpose. The Town reserves the right to reject any proposal if the proposer fails to satisfactorily convince the Town that he is properly qualified by experience and facilities to carry out the obligations of the contract and to satisfactorily complete the work called for herein, or if the proposal is conditional in nature.

13. Except where otherwise provided, a contract between the Town and a successful proposer shall consist of the Request for Proposal, Specifications, Plans, Proposal, and Acceptance by the Town and these Rules and Regulations. Acceptance by the Town may be by purchase order for the portion of the work awarded to a contractor.

14. All Requests for Proposal shall be publicly advertised in a newspaper having a general circulation within the Town of Manchester, Connecticut.

15. The Request for Proposal shall be made available on the Town of Manchester Purchasing Web Site via the OpenGov Portal.

16. Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any proposal or proposals submitted by such persons guilty of said misrepresentation of collusion. In the event that the Town enters into a contract with any bidder who is guilty of misrepresentation or collusion and such conduct is discovered after the execution of said contract, the Town may cancel said contract without incurring liability, penalty, or damages.

17. In the event that any proposer wishes to protest the potential award of a proposal, the proposer must make it’s protest in writing, identify the protesting party, the RFP number, title and shall include a factual summary of the basis of the protest including any documents that shall be considered and request a conference with respect thereto. Said protest must be received in the Town of Manchester

Purchasing Office, within FIVE (5) business days after the award decision.

18. A conference with respect to said protest shall be scheduled by the Purchasing Authority and shall be attended by the Purchasing Authority or their designee and such other persons as the Purchasing

Department and the Town Manager shall require attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The Town shall make a decision in writing within three (3) business days after said conference and notify protesting bidder.

19. In the event that any protesting proposer wishes to take legal action against the Town, they must first fully comply with all of these Rules and Regulations, including those which have been changed by the Purchasing Authority pursuant to paragraph 1 herein.

20.Except for special instructions inserted in special contracts by the Purchasing Authority pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and Regulations and the terms and conditions of any document these Rules and Regulations shall prevail.

21. All Awards shall be made by the Purchasing Authority.

22. The Town of Manchester is an equal opportunity employer and requires an affirmative action policy for all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal

Order 11246. By signing the Proposal form for this proposal, all vendors and contractors agree to this condition of doing business with the Town, and should the Town choose to audit their compliance, the vendor agrees to cooperate fully.

23. The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

2.5. Important Instructions for Electronic Submittal

Proposers shall create a FREE account with Open Gov Procurement by signing up at https://secure.opengov.com/portal/townofmanchester. Once you have completed account registration, browse back to this page, https://procurement.opengov.com/portal/townofmanchester and click on

"Submit Response", and follow the instructions to submit the electronic bid.

2.6. Instructions to Bidders

In accordance with the provisions of the Town Charter, sealed proposals will be received through the

OpenGov Portal, not later than the date and time set forth above, for furnishing the commodities and/or services listed herein. Proposals must be executed in accordance with and subject to instructions and specifications contained herein.

3. STANDARD INSTRUCTIONS TO BIDDERS

3.1. Overview:

The Town of Manchester (Town) desires to engage a contractor to provide the services in support of the

CENTER SPRINGS PARK NATIVE AMERICAN MURAL PROJECT.

Incorporated as part of the RFP are the #Attachments, #Scope of Work . The Project includes, but is not limited to, Invitation to RFQ/RFP, Instructions to Bidders, Supplementary Instructions to Bidders, RFQ/RFP Form, Standard Form of Agreement Between Owner and Contractor , General Conditions of the Contract for Construction , and Supplementary General Conditions of the Contract for Construction.

3.2. Description of Project:

The Center Springs Park Native American Mural Project will add to the towns growing public art installations. This specific mural is intended to acknowledge native Americans from the area and region and recognize the falls at Center Springs as a popular fishing area for local native Americans

3.3. Services Required:

The Town is seeking to engage a contractor to provide CENTER SPRINGS PARK NATIVE AMERICAN

MURAL PROJECT The contract will be a modified AIA 101-2017 Standard Form of Agreement Between

Owner and Contractor Stipulated Sum and a modified AIA A201-2017 General Conditions of the Contract for Construction. The Town reserves the right to modify or amend these documents in such manner as is acceptable to the Town.

The Contractor to be engaged in this Project shall become part of the Project team working with the

Town representatives, the NO VALUE.

The Town reserves the right to award the contract to the contractor deemed to be in the best interests of the Town for the Project after review of the submissions received, not based solely on cost or any other specific factors.

The duties and responsibilities of the contractor will include the outlined scope and will include but not be limited to the following:

Yes

3.4. Minimum Requirements:

Firms shall provide appropriate credentials and documentation as follows:

The RFP is open to all artist or artist teams with legal status to work in the United States who reside in

Manchester, CT and its surrounding towns without preference to racial, or ethnic origins, gender, sexual orientation, religious affiliation or disability. Artist must be 18 years of age or older to submit a proposal.

3.5. Qualification Requirements:

1. Firm Description – Provide a description and brief history of the firm. Name firms, location of principal and branch offices; length of time in business; and firm ownership structure.

2. Related Experience – Please provide a list of all projects currently in progress and completed over the https://procurement.opengov.com/portalownofmanchester/projects/23771?section=187364 https://procurement.opengov.com/portalownofmanchester/projects/23771?section=187367 last five years. The description should at a minimum provide the project name, location, year of completion, type of contract, renovation cost, size, owner name and reference with telephone number.

3. Organization and Staffing – Provide an organization chart for staff proposed for this project which clearly identifies your proposed management staff for the project (Project Executive, Project Manager, Project Superintendent, etc.). Also include detailed resumes for each person identified.

4. Typical Project Approach – Provide description of services your firm will utilize during each phase of the project to ensure the project is completed on schedule and within budget.

5. Litigation/Arbitration – List information on (a) any involvement in litigation or arbitration with municipal clients; and (b) all clients that have terminated your services prior to completion of any project within the past ten (10) years. Explain circumstances that led to it and describe the resolution.

6. Bonding – Include the name of your bonding company and agent as well as a letter for the bonding company stating your bonding limits, available capacity and A.M. Best Rating.

7. Insurance – Contractor/ Vendor shall agree to maintain in force at all times during the contract the following minimum coverages and shall name the Town of Manchester as Additional Insured on a primary and non-contributory basis to all policies except Workers Compensation.

8. Additional Information – Any other information that, in the judgment of the General Contractor, may allow the Town to make a fair assessment of the experience and abilities of the Contractor.

4. PROJECT DETAILS

4.1. Scope of Work or Project Details

• Develop but not required, a distinctive painted mural artwork that communicates and promotes inclusion, equity, diversity, and Native Americans within the character and spirit of Manchester before colonial presence, color and subject matter for public viewing of all ages. Additionally, the Town will consider and is very open to alternate idea/themes that are “outside the box”, creative and thought provoking. All visual concepts will be considered.

• Generate a work that is artistically engaging and sufficiently stimulating to ignite conversation, foster interaction and evoke appreciation by the general public.

• Design a work that fits well within the context of the site (i.e., scale and theme).

• Use materials of the highest quality, designed and fabricated for durability of at least 20 years, as well as for low maintenance – including the application of anti-graffiti protective coating/sealant.

• Given the expected attention that this project will attract, artist agrees to participate within reason, any press, radio, media related opportunities as they arise as deemed necessary by the Town of Manchester.

• Complete project within the specified period of time and within budget.

Additional Considerations

• Artist will not be responsible for the general maintenance of the mural.

• As a part of the agreement, artist agrees to be available within 12 months after completion of services for consultation, if the need arises.

• No proposed artwork requiring mounting. drilling or similar requirements to affix the art will be considered.

• Artwork must be able to set on a stamped concrete brick walk

• Artists should visit site location to evaluate their ability to work at the site.

4.2. LIST OF SERVICES REQUIRED

Example:

1. Monitor and report status of budget, schedule and logs. Report to the Town at least monthly. Attend site and Project meetings, and regular and special meetings of the Building Committee, as requested.

2. Maintain full-time supervision on site.

3. Coordinate all activities on site.

4. Review shop drawings and submittals prior to architectural review.

5. Initiate all contracts, change orders and purchase orders.

6. Monitor all job-site safety and report deficiencies to trade contractors and Building Committee.

7. Coordinate all closeouts and commissioning activities.

8. Comply with applicable CHRO requirements.

9. Monitor and comply with applicable prevailing wage requirements.

5. INSURANCE AND INDEMNIFICATION REQUIREMENTS

5.1. GENERAL CONDITIONS:

Within ten (10) business days of the award or notice, or prior to the start of work, whichever comes first, the contractor/insured will provide, pay for, and maintain in full force and affect the insurance outlined here for coverage’s at not less than the prescribed minimum limits of liability. Such coverage is to remain in force during the life of the contract and for such additional time as may be required, and will cover the contractor/ insured’s activities, those of any and all subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents or employees.

A. Certificates of Insurance: The contractor/insured will give the owner a certificate of insurance completed by a duly authorized representative of their insurer certifying that at least the minimum coverage’s required here are in effect and specifying that the liability coverage’s are written on an occurrence form and that the coverage’s will not be canceled, non-renewed, or materially changed by endorsement or through issuance of other policy(ies) of insurance without sixty (60) days advance written notice to the General Services Department. Failure of the owner to demand such certificate or other evidence of full compliance with these insurance requirements or failure of the owner to identify a deficiency from evidence provided will not be construed as a waiver of the contractor/insured’s obligation to maintain such insurance. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents or employees.

B. Insurer Qualification: All insurance will be provided through companies authorized to do business in the State of Connecticut and considered acceptable by the owner.

C. Additional Insured: The policy or policies providing insurance as required, with the exception of professional liability and workers’ compensation, will defend and include the owner and owner’s architects, directors, officers, representatives, agents, and employees as additional insureds on a primary and noncontributory basis for work performed under or incidental to this contract.

D. Retroactive Date and Extended Reporting Period: Coverage, whether written on a claims made or occurrence basis, shall be maintained without interruption from the date of commencement of the

Work until date of final payment and then extended for an additional three (3) years from date of final payment.

If any insurance required here is to be issued or renewed on a Claims Made form as opposed to an

Occurrence form, the retroactive Date for coverage will be no later than the commencement date of the project. The Claims Made form will have an Extended Reporting Period of three years from the date of project completion. All Claims made policies cancelled or non-renewed and not replaced by a subsequent claims made policy will have an Extended Reporting period of three years from the date of cancellation or non-renewal.

E. Subcontractors’ Insurance: The contractor/insured will require each subcontractor hired by and/or employed by contractor/insured to purchase and maintain insurance of the types specified below. When requested by the owner, the contractor/insured will furnish copies of certificates of insurance evidencing coverage for each subcontractor.

F. Waiver of Subrogation: The contractor/subcontractor will purchase required insurance policies that shall be endorsed with a waiver of subrogation and all rights of recovery in favor of the Town, its officers, officials, agents and employees. The contractor/insured will require of subcontractors, by appropriate written agreements, similar waivers each in favor of all parties enumerated in this section.

G. Hold Harmless:The contractor/insured shall defend, indemnify and hold harmless the owner, officers, officials, agents and employees, and if applicable, the engineer and their agents and employees from and against all claims, damages, losses and expenses, including attorney’s fees of counsel selected by the owner, arising out of or resulting from the performance of the work and /or the supplying of materials, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission of the contractor/ insured, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not they are caused in part by a party indemnified hereunder.

5.2. INSURANCE LIMITS AND COVERAGE:

A. To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions and coverage’s of Insurance Services Office (ISO) policies, forms, and endorsements.

B. If the contractor/insured has self-insured retention’s or deductibles under any of the following minimum required coverage’s, the contractor/insured must identify on the certificate of insurance the nature and amount of such self-insured retention’s or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retention’s or deductibles will be the contractor/ insured’s sole responsibility.

C. Workers’ Compensation Insurance: With respect to all operations the Contractor performs and all those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Workers’ Compensation insurance as required by the laws of the State of Connecticut.

Employer’s Liability insurance shall be provided in amounts not less than:

• $500,000 per accident for bodily injury by accident;

• $500,000 policy limit by disease; and

• $500,000 per employee for bodily injury by disease

D. Commercial General Liability Insurance: With respect to the operations the Contractor performs and also those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Commercial General Liability insurance, including Contractual Liability, Products and Completed Operations, Broad Form Property Damage and Independent Contractors. See chart below for applicable minimum coverage amounts.

If the Contract amount is between 0 and $2,000,000:

• The Minimum Single Occurrence Amount required is $1,000,000 and the Minimum Annual

Aggregate Amount is $2,000,000

If the Contract amount is between $2,000,000 and $10,000,000:

• The Minimum Single Occurrence Amount required is $2,000,000 and the Minimum Annual

Aggregate Amount is $4,000,000

If the Contract amount is > $10,000,000:

• The Minimum Single Occurrence Amount is $4,000,000 and the Minimum Annual Aggregate

Amount is $8,000,000

Notes:

• If underground work is to be undertaken, each policy shall have coverage for and exclusions removed for “Explosion, Collapse and Underground” (“XCU”).

• Should blasting be required, all necessary permits for the use of explosives shall be obtained by the contractor/insured or insured from the Fire Marshall.

E. Automobile Liability Insurance: The Contractor shall obtain automobile liability insurance covering the operation of all motor vehicles, including those hired or borrowed, that are used in connection with the

Project for all damages arising out of bodily injury to or death of all persons and/or injury to or destruction of property; in any one accident or occurrence. This policy shall not be subject to an annual aggregate limitation. See chart above for applicable minimum coverage amounts.

F. Owner’s and Contractor’s Protective Liability Insurance for and in the Name of the Town and/or State:

With respect to the Contractor’s Project operations and also those of its subcontractors, the Contractor shall carry, for and on behalf of the Town and/or State for each accident or occurrence resulting in damages from bodily injury to or death of persons and/or injury to or destruction of property. See chart below for applicable minimum coverage amounts.

If the Contract amount is between 0 and $2,000,000:

• The Minimum Single Occurrence Amount required is $1,000,000 and the Minimum Annual

Aggregate Amount is $2,000,000

If the Contract amount is between $2,000,000 and $50,000,000:

• The Minimum Single Occurrence Amount required is $2,000,000 and the Minimum Annual

Aggregate Amount is $4,000,000

If the Contract amount is > $50,000,000:

• The Minimum Single Occurrence Amount is $4,000,000 and the Minimum Annual Aggregate

Amount is $8,000,000

G. Excess Coverage: Contractor shall purchase and maintain excess or umbrella liability insurance with a limit of not less than $5,000,000, covering all lines of insurance required by this contract.

6. EVALUATION CRITERIA

The Town will evaluate all proposals deemed responsive to this request by a committee selected by the

Town of Manchester. Proposals will be evaluated by the Town based on the following criteria:

• Quality, clarity and responsiveness of proposal.

• Functional and Technical capabilities.

• Installation, implementation and training plan.

• Demonstrated performance of proposed system elsewhere, system maintenance, updating and ongoing technical support and references.

• Cost of software/and support.

If deemed necessary by the committee, the Town of Manchester reserves the right to shortlist the proposals received and arrange for interviews/ oral presentations to the committee as part of the selection process. Discussions, requests for additional information and negotiations may take place with the short list vendors to ensure clarification and to obtain a system that meets the requirements of this

RFP.

The Town of Manchester shall select the responsible and responsive Proposal which is determined by the Town to be the best suited, most advantageous, and provides the greatest overall benefit to the

Town on the basis of the criteria and evaluation factors included in this Request for Proposal. Cost shall be only one factor in the award decision. The Town expressly reserves the right to negotiate with the selected vendor prior to an award of any contract pursuant to this Request for Proposal.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Promotes Diversity, Equity and

Inclusion

Points Based 10

(10% of Total)

2. Proven Ability to create distinctive artwork as exhibited by past work

Points Based 25

(25% of Total)

3. Originality, creativity and uniqueness of proposed artwork

Points Based 25

(25% of Total)

4. Represents, Reflects and

Acknowledges the Relational Value between the local Native Americans and the park

Points Based 40

(40% of Total)

7. VENDOR SUBMISSIONS

7.1. Proposal Requirements*

Please confirm that you have read and agreed with the entire RFP and related attachments (if any) including

A. General Conditions, if applicable

B. Special Provisions and Specifications, if applicable

☐ Yes

☐ No

*Response required

7.2. Firm Description*

Provide a description and brief history of the firm. Name of firm, location of principal and branch offices;

length of time in business; and firm ownership structure.

*Response required

7.3. Related Experience*

Please provide a list of all projects currently in progress and completed over the last five years. The description should at a minimum provide the project name, location, year of completion, type of contract, renovation cost, size, owner name and reference with telephone number.

*Response required

7.4. Organization and Staffing*

Provide an organization chart for staff proposed for this project which clearly identifies your proposed management staff for the project (Project Executive, Project Manager, Project Superintendent, etc.).

Also include detailed resumes for each person identified.

*Response required

7.5. Typical Project Approach*

Provide description of services your firm will utilize during each phase of the project to ensure the project is completed on schedule and within budget.

*Response required

7.6. Litigation/Arbitration*

List information on (a) any involvement in litigation or arbitration with municipal clients; and (b) all clients that have terminated your services prior to completion of any project within the past ten (10) years. Explain circumstances that led to it and describe the resolution.

*Response required

7.7. Insurance*

Contractor/ Vendor shall agree to maintain in force at all times during the contract the following minimum coverages and shall name the Town of Manchester as Additional Insured on a primary and non-contributory basis to all policies except Workers Compensation.

☐ Please confirm

*Response required

7.8. Proposal Documents*

Please Upload your COMPLETE Proposal here, which includes the following:

A. Bid Summary

B. Statement of Experience and Qualifications

C. Non-Collusion Declaration

D. Artist Sample Portfolio and Project Concept

*Response required

7.9. Addenda *

This bid and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT

MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

☐ Please confirm

*Response required