409874.pdf

Specifications by JKB Jacket 409-874 Page 1 of 7 U.S. Department of Commerce, Census 9-00008 Reviewed by RSS

BID OPENING: November 21, 2019

BIDS SHALL BE PUBLICLY OPENED AT 11:00 A.M., PREVAILING WASHINGTON, D.C. TIME.

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS CALL JIM BALLOU.

AFTER AWARD, REFER ALL QUESTIONS TO YOUR CONTRACT ADMINISTRATOR WHOSE NAME

APPEARS IN THE UPPER PORTION OF THE PURCHASE ORDER BY CONTACTING TEAM 1 AT (202)

512-0310.

FACSIMILE BID SPECIFICATIONS

U.S. Government Publishing Office (GPO) Washington, D.C.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev.

8-02)).

NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, all applicable pages.

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.1, Quality Assurance Through Attributes (Rev 9-19).

All the requirements of these specifications apply equally to all items unless otherwise indicated herein.

PRODUCT: 8-1/2 x 5-1/5” Post cards (2 versions)

Item 1: The census is for our family Item 2: The census is for our people

TITLE: Census Or12 NHPI Direct Mail.

QUANTITY: Item 1: 240,000 Item 2: 240,000

PAGES: 2 pages – head to head

TRIM SIZE: 8-1/2 x 5-1/2”

GOVERNMENT TO FURNISH:

One (1) CD-R containing PC Generated files, Utilizing Adobe InDesign. Fonts and Links are included.

Files are provided in both native and PDF formats.

One (1) PDF file showing the label on package One (1) GPO Form 892 - Proofs One (1) GPO Form 917 - Certificate of Selection of Random Copies.

Page 2 of 7 Jacket 409-826

Prior to image processing, the contractor is responsible for performing a basic check (preflight) of the furnished publishing files to assure accurate output of the required reproduction image. Any errors, media damage or data corruption that might interfere with proper file imaging must be reported to the contract administrator in sufficient time to comply with the shipping schedule.

In addition, the contractor is responsible for creating or altering any necessary trapping, setting proper screen angles and screen frequency, and defining file output selection for the imaging devise being utilized. All furnished files must be imaged as necessary to meet assigned quality level.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish," necessary to produce the product(s) in accordance with these specifications.

Note: Files for item 1 will be made available upon award. Files for item 2 will be made available December 10, PROOFS: Prior to the commencement of production of the contract production quantity, the contractor shall submit 2 samples to: U.S. Census Bureau, Attn: Laura Sewell, Room 8H172A, 4600 Silver Hill Road, Washington, DC 20233, 301-763-2989. The samples will be tested for conformance of material(s and/or for construction. The contractor shall also submit 1 sample to: Team Y&R, Attn; Devin Rote, 607 14th Street, NW Ste. 300, Washington, DC 20004, 646-221-2862. The samples will be tested for conformance of material(s and/or for construction. The container and accompanying documentation shall be marked PREPRODUCTION SAMPLES and shall include the GPO jacket, purchase order, and program numbers. The samples must be submitted in sufficient time to allow Government testing of the samples and production and shipment in accordance with the shipping schedule.

The Government will approve, conditionally approve, or disapprove the samples within 5 workdays of the receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the specifications and all other terms and conditions of the contract. A conditional approval shall state any further action required by the contractor. A notice of disapproval shall state the reasons therefor.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to submit additional samples for inspection and test, in the time and under the terms and conditions specified in the notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to the Government and with no extension in the shipping schedule. The Government will require the time specified above to inspect and test any additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have failed to make delivery within the meaning of the default clause in which event this contract shall be subject to termination for default, provided however, that the failure of the Government to terminate the contract for default in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract Clause 12, "Notice of Compliance with Schedules," of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)).

Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk.

Samples will not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract price for the production quantity.

Page 3 of 7 Jacket 409-826 All samples shall be manufactured at the facilities in which the contract production quantities are to be manufactured

Contractor must call GPO Contract Compliance Section at (202) 512-0520 or email compliance@gpo.gov immediately upon sending/delivering proofs and immediately upon notification that the proofs are available for pickup at the department.

CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT". - Proof approval will come from Laura Sewell at CENSUS.

All expenses incidental to submitting proofs, furnishing samples and returning materials, must be borne by the contractor.

PAPER: JCP Code* L60, Dull Coated Cover, White, Basis Size 20 X 26" – 100lb.

The requirement for postconsumer fiber (as specified in the Government Paper Specification Standards No. 12) for this contract is waived. However, the addition of postconsumer fiber is encouraged provided that the requirements of this standard are met. All other attributes remain the same.

PRINTING: At contractor's option, the product may be produced via conventional offset or digital printing provided that Quality Level 3 standards are maintained. Final output must be a minimum of 150 line screen and at a minimum resolution of 1200 x 1200 dpi x 1 bit or 600 x 600 dpi x 4 bit depth technology.

Face and back print type/line matter, images, and illustration in four color process with some text reversing out to appear white. Prints head to head in heavy coverage full bleed on side 1 and bleeds 3 sides on side 2.

After printing, flood coat face and back with a clear dull aqueous coating to prevent scratching and smearing.

Knockout address area right side of side 2.

INK: 4-Color process plus flood dull aqueous

MARGINS: Follow electronic media - contains bleeds

BINDING: Trim 4 sides

LABELING AND MARKING: (Package and/or Container Label): Reproduce shipping container label from furnished repro. Fill in appropriate blanks and attach to shipping containers/packages. Mark cartons with Form, Jacket, Quantity, Title, and Requisition Numbers.

NOTE: MARK ALL CARTONS WITH THE FOLLOWING INFORMATION:

JOB

TITLE:

REQUISITION:

JACKET NO.:

QUANTITY: __________

NUMBER OF BOXES: EX. Box 1 of 4, Box 2 of 4...

PACKING:

PACKAGING: All material must be packed in cartons or gaylords.

Size should conform as closely as possible to the contents.

Test Strength: 200 Pounds (minimum) for cartons

Gross Weight: Not to exceed 40 pounds for cartons or 2000 pounds for gaylords.

Page 4 of 7 Jacket 409-826

Identifications: Each carton must be identified on the outside with material name, version name, code and quantity per carton. Please attach a sample of the component to the outside of the box or gaylord.

DO NOT MIX CODES/VERSIONS WITHIN CARTONS OR GAYLORDS.

PALLETS: All material must be on pallets. 48” x 40” wooden pallets should be used.

Dimensions: Not to exceed 48” in length. Open side (fork side) must have a dimension of 48”. Height must not exceed 52” including pallet.

Weight: Not to exceed 2,000 pounds.

Securing Load: Material must be secured to pallet in a manner such as to inhibit shifting and crushing of contents. Banding with metal or plastic, stretch wrapping and shrink-wrapping are acceptable methods.

Identification: Each pallet should contain only one code/version.

PACKING LIST: A packing list must accompany each shipment outlining the following minimal information:

1. Material name

2. Number of cartons by version name or code

3. Number of pieces by version name or code

4. Customer job number

5. Total number of skids, with a separate line showing the number of mixed skids included in the total.

PLEASE E-MAILTHE PACKING LIST, PRIOR TO SHIPPING, TO

ap@rsvpdirect.com This will enable us to be fully prepared to receive your material.

RECEIVING HOURS: Materials will only be accepted Monday through Friday, 7:30 a.m. - 5:00 p.m. Special arrangements must be made with Receiving for any deliveries outside of these hours.

SHIPMENTS WITH OUT PROPER PAPER WORK WILL BE REFUSED.

SHIPPING ADDRESS: 1401Kirk Street, Elk Grove Village, IL 60007, 847-215-9054

DISTRIBUTION:

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to devin.rote@vmlyr.com. The subject line of this message shall be “Distribution Notice for Jacket 409-874 and Requisition number 9-00008. The notice must provide all applicable tracking numbers, shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request.

Deliver 240,000 copies of item 1 and 240,000 copies of item 2 to: RSVP Direct, Inc., 1401 Kirk Street, Elk Grove Village, IL 60007, 847-215-9054

Page 5 of 7 Jacket 409-826

F.O.B. Destination

SCHEDULE: The Purchase Order and project files will be available for pick up, or will be e-mailed, at the U.S. Government Publishing Office, Washington, D.C. 20401, no later than November 25, 2019.

Submit prior to production samples as soon as the contractor deems necessary in order to comply with the shipping schedule. Prior to production samples will be withheld no more than three (5) workdays from their receipt at the ordering agency until they are made available for pickup by the contractor.

Partial Delivery: Deliver 240,000 copies of item 1 on or before December 27, 2019.

Deliver 240,000 copies of item 2 on or before February 15, 2019.

Deliver complete by February 15, 2020.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

Contractors are to report information regarding each order for compliance reporting purposes and include date of delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the contract requirements by contacting Shared Support Services Compliance Section via e-mail to compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile at (202) 512-1364. Personnel receiving the e-mail, call, or facsimile will be unable to respond to questions of a technical nature or transfer any inquiries.

QUALITY ASSURANCE STANDARDS: The following standards shall apply to these specifications:

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level III.

(b) Destructive Tests -- Special Inspection Level S-2.

Specified Standards-- The specified standards for the attributes requiring them shall be:

ATTRIBUTE SPECIFIED STANDARD

P-7. Type Quality and Uniformity Approved Proofs/Electronic Proof/ Electronic media P-10. Process Color Match Approved Proofs/Electronic media

Prior to award, contractor may be required to provide information related to specific equipment that will be used for production.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode coversheet program application is the most efficient method of invoicing.

Instruction for using this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid mailto:compliance@gpo.gov http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

Page 6 of 7 Jacket 409-826

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award may be required to provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by the Government. Failure to provide the requested information in the time specified by the Government may result in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S.

Government Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid Section, Fax No. (202) 512-1782. The Jacket number and bid opening date must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. Hand delivered bids are to be taken to:

GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC, time, Monday through Friday. The contractor is to follow the instructions in the Bid Submission/Opening area. If further instruction or assistance is required, call (202) 512-0526.

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance with these specifications. A price must be submitted for each additional 1,000 assembled sets. The price for additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not be a factor for determination of award.

JACKET NUMBER BID PRICE: ADDITIONAL/M

Page 7 of 7 Jacket 409-826

Jacket 409-874 Total $________________________ $__________________ Item 1 $________________________ $__________________ Item 2 $________________________ $__________________

SHIPMENT(S): Shipments will be made from: City ________________, State _____________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ___________calendar days.

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ______________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one copy.

Bidder

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By (Printed Name, and Title of Person Authorized to Sign this Bid)

(Signature) (Date)

(Telephone Number) (Email Address)

Contracting Officer Review: __________Date: __________ Certifier: __________Date:________ (Initials) (Initials)

PLEASE E-MAILTHE PACKING LIST, PRIOR TO SHIPPING, TO ap@rsvpdirect.com