Cellular_Distributed_Antenna_System_for_the_North_County_Wellness_Center_Project.pdf

County of San Mateo

Request for Proposals (RFP) for Cellular Distributed

Antenna System for the North County Wellness Center

Project

Public Works - Capital Projects

RFP No. 2026-RFP-00357

RFP Contact: Roxanne Maquinana rmaquinana@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

The Department of Public Works (Department) is seeking a firm to provide design, procurement, programming, and installation services for the Cellular Distributed Antenna System for North

County Wellness Center Project (Project). The Project consists of a new Cellular Distributed

Antenna System as outlined located at 1024 Mission Road, South San Francisco, CA.

Services shall be inclusive of labor, materials, equipment, management, coordination, travel, and other requirements for complete and thorough work, as well as, any other items and details not mentioned but required by the Contract Documents and Project Specifications and as directed by the Director of Public Works or designee.

This bid constitutes a firm offer by the bidder to the County to provide the goods and services specified and will remain active for 60 calendar days after the Bid Due Date and Time or until the County signifies acceptance, whichever is earlier. If the bid is accepted, the undersigned agrees to comply with all terms, conditions and requirements of this solicitation and to provide all of the goods and services described at the prices quoted for the term of the contract. Either signature of the County’s authorized representative or the County’s issuance of a Purchase Order will constitute acceptance of the offer and will form a binding contract, which will consist of all parts of this solicitation, including the completed and signed Bid Documents, and all exhibits, specifications and attachments,.

The Project will consist of 2 phases:

Phase 1 – Design, Engineering, Submittal and Procurement

A. Contractor to design and engineer a complete and functional Cellular DAS system as required by the project requirements.

B. Prepare and submit system shop drawings, product data and system diagrams for review and approval.

C. Procurement and logistics

Phase 2 – Installation, Testing, Commissioning & Warranty

A. Mobilization, site setup and equipment delivery

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B. Systems Installation

C. Testing and commissioning

D. Training & documentation

E. Closeout and Warranty/Service

1.2. Background

The Department plans, designs, constructs, operates, manages and maintains all County-owned facilities to ensure they are safe and accessible to residents and clients of County agencies, the general public, and

County employees. The Department has a budget of approximately $200 million and is staffed with over

300 employees in five divisions: Administrative Services, Airports, Engineering and Resource Protection, Facility Services, and Road Services, supporting the 46 special districts governed by the Board of

Supervisors and administered by the Department.

1.3. Timeline

RFP Released February 24, 2026

Required Date for Equipment on Site July 2026

Deadline for Questions, Comments and

Contract Exceptions

March 2, 2026, 5:00pm

Question Response Deadline March 6, 2026, 5:00pm

Proposal Due Date and Time March 9, 2026, 5:00pm

Interviews (tentative) March 17, 2026

Anticipated Contract Award Date April 7, 2026

2. Scope of Work

2.1. Project Requirements

A. The Contractor shall provide design, engineering, procurement, programing, installation, testing, commissioning, warranty and service necessary to provide a fully operational Cellular Distributed

Antenna System (DAS) to enhance in-building wireless coverage for AT&T, Verizon, and T-

Mobile/Sprint networks.

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B. The system shall provide two-way cellular voice and data coverage throughout the facility including but not limited to; all interior spaces (lobbies, exam, corridors, conference rooms, staff office areas, breakrooms, stairwell’s, electrical, mechanical and technology rooms) for

AT&T, Verizon, and Sprint/T-Mobile on all active carrier bands currently used in the facility’s market. System shall be neutral-host (shared) and 5G-ready.

C. The system shall provide continuous usable voice and data coverage in all publicly accessible and staff spaces (no expected dead zones).

D. System must support (at minimum): legacy cellular and modern LTE/5G bands used by the three carriers in the U.S. Typical bands to include (verify final lists with carriers during design:

A. Contractor to confirm with each carrier during design.

E. System Performance Requirements

A. Support multi-carrier operation for AT&T (700/850/1900/2100 MHz), Verizon

(700/850/1900/2100 MHz), and T-Mobile/Sprint (600/1900/2100/2500 MHz).

B. Provide minimum 95 % in-building coverage for voice and data service, 100% of critical public area including the flex conference room.

C. Signal strength in all critical areas shall be better than -85 dBm downlink and uplink > -95 dBm.

D. System noise figures shall not exceed 5 dB; uplink noise floor shall not degrade carrier network quality.

E. System shall include remote monitoring and alarm reporting capability for power, temperature, and amplifier faults.

F. Comply with NEC, local building codes, RF exposure/EMF rules, and seismic/structural fastening requirements.

F. System must be capable of supporting additional bands added by carriers over the next 3–5 years

(modular headend, spare fiber/coax capacity

G. Neutral-host Active DAS required (central headend / hub with remote units/antennas) capable of combining multiple carriers’ sources. System must support both RF and fiber distribution as required.

H. The system shall be engineered to operate within FCC-approved frequency bands for all participating carriers and provide consistent, reliable voice and data service throughout the designated facility.

I. Provide RF combining and isolation sufficient to prevent inter-carrier interference; amplifier gain control and automatic leveling to avoid oscillation and macro interference.

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J. Deliver reliable cellular coverage in all occupied interior areas, stairwells, corridors, and common spaces.

K. Meet or exceed minimum signal strength of -85 dBm for each carrier in required areas.

L. Comply with FCC Part 20

M. Use low-loss, carrier-grade coax, or fiber remote units per requirements. Keep coax runs within manufacturer max lengths or use additional remotes.

N. Grounding, bonding to telecom/structural ground per NEC and manufacturer requirements.

O. Include rooftop antenna infrastructure for RF donor signal acquisition and future fiber backhaul integration. Cable Infrastructure from roof penetration to Donor Antenna location to be furnished and installed by contractor. Roof Penetration provided by the General Contractor.

P. Lighting Protection as required for Donor Antenna’s

Q. Allow for future carrier additions or upgrades without major rework.

R. Alternate Pricing Items

A. Fiber Base Station Provision

A. Provide alternate pricing for fiber optic base station interfaces (BBU/DU). County to cover carrier costs, contractor to cover all management, engineering, programming, labor and equipment costs.

B. Systems FirstNet Provision

A. Provide alternate pricing for systems provision for FirstNet wireless coverage.

S. Rack and Wall Space have been reserved for designated Cellular DAS equipment, refer to attached floor plans for locations and elevations.

T. Power Circuits at Rack locations, UPS battery back power and surge protection will be provided at equipment rack for contactors use.

U. For wall mounted equipment, a quantity of One (1) - 120 volt /

20amp Quad power receptacle will be provided by general contractor. Contractor to provide battery backup with 15 minutes of run time and surge protection for all powered wall mounted equipment.

V. Contractor to include all travel expenses required for scope of work. County will not reimburse lodging, meals, fuel, flights or other associated travel expenses.

2.2. Scope of Work

A. Design Requirements:

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a. Contractor to provide Project Management, Permitting, and Coordination with Carriers and Local AHJs.

b. Conduct a radio frequency (RF) site survey and propagation analysis to confirm coverage deficiencies and optimal system topology.

c. Prepare a complete RF system design package, including:

i. Pre-installation site survey (passive & active) and predictive model (iBwave or equivalent).

ii. Generate heat-maps for each carrier and each major band (showing

RSRP/RSRQ/SINR).

iii. RF propagation modeling

iv. Donor antenna locations and mounting details with required structural calculations.

v. Design drawings showing in building antenna locations with mounting details, headend equipment with mounting details and elevations.

vi. Cable pathways for fiber and coax distribution architecture.

vii. Signal source (off-air and/or base station interface).

viii. Equipment, room layout and power requirements.

ix. Antenna placement, quantity, and coverage maps.

x. Generate heat-maps for each carrier and each major band (showing

RSRP/RSRQ/SINR).

d. Design for expected concurrent user density from wellness facility occupancy (expected peak user count is 290), include headroom for growth (35% capacity buffer).

e. Coordinate systems design with building structural, electrical, and IT disciplines.

f. Coordinate systems cabling with existing pathway infrastructure provided under General

Contractor scope of work.

g. Plan cable pathways and cable supporting infrastructure.

h. Coordinate system design with project architect, general contractor and associated subcontractors on equipment placement, power requirements, cable pathways and antenna mounting locations. All exposed antennas shall be flush, level, aligned, and aesthetically consistent.

i. Contractor shall avoid existing MEP systems and maintain code-required clearances.

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j. Provide all design documentation for review by the owner, architect, general contractor, subcontractors.

k. Contractor to provide power circuit requirements to project construction team for installation by project electrical contractor.

l. Provide Structural and Seismic calculations for antenna mounting and cabling supporting infrastructure.

B. Submittal Requirements:

a. Prior to procuring equipment, contractor shall provide submittals designating all product data, coordination, installation, shop drawings and certifications. No procurement of equipment or materials is allowed prior to Owner approval.

i. Product Data to consist of but not limited to:

I. Booster product information

II. NEMA enclosure product data with mounting details and seismic calculations

III. Donor antenna product data with mounting details and seismic calculations.

IV. Service antenna product data with mounting details and seismic calculations.

V. Passive component product data

VI. Cable product data

ii. Shop drawings to consist of but not limited to:

I. System riser diagram

II. RF link budget calculations

III. Donor Antenna Isolation Study

IV. Path profile report (for off-air donor)

V. Coverage heatmaps (pre & post-install)

VI. Building Floor plans represent donor and service antenna locations, cable pathway designations, equipment and passive component designations. Donor

Antenna and Service Antenna locations to be coordinated with project Architect and General Contractor.

b. All submittals shall be submitted electronically in PDF format via email or sharable link. PDF to be fully bookmarked with outline and hyperlinks.

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c. Submittals will be reviewed for general conformance only. Contractor remains fully responsible for code compliance, carrier compliance, design accuracy and system performance.

C. Procurement Requirements:

a. Furnish all system components for installation by contractor, including but not limited to:

i. Donor antennas, RF amplifiers, filters, and duplexers.

ii. Head-end units, remote units, and passive components (splitters, couplers, terminators).

iii. All field cabling and antenna mounting brackets.

iv. Coaxial and fiber cabling supporting infrastructure.

v. Power supplies, grounding, surge protection, and battery backup.

vi. Enclosures, racks, and wall-mounted panels.

vii. J-Hooks and cable supporting infrastructure

viii. All materials shall be new, manufacturer-certified, and compatible with AT&T, Verizon, and T-Mobile/Sprint frequency bands.

ix. Provide spare parts and documentation per manufacturer’s requirements.

B. All materials, components, and equipment purchased for the project shall first be delivered

(“drop-shipped”) to the Contractor’s designated warehouse or staging facility for receipt, inspection, inventory, and documentation.

C. After inspection, materials shall be re-packaged, labeled, and scheduled for delivery to the site under the supervision of the Contractor’s project team.

D. Deliver products using means and methods that will prevent damage, deterioration, and loss, including theft.

E. Schedule delivery to minimize long-term storage at Project Site and to prevent overcrowding of

Project or Work areas. Contractor must coordinate with project general contractor for equipment deliveries and storage areas.

D. Programming and Configuration Requirements:

A. Program the DAS head-end and remote units per RF design parameters and carrier specifications.

B. Coordinate commissioning with carrier representatives for signal optimization and network registration.

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C. Configure system alarms, monitoring interfaces, and remote management features.

E. Installation Requirements:

A. Install rooftop donor antennas in accordance with structural and Seismic requirements.

B. Route coaxial or fiber feeder lines from rooftop to head-end equipment room, pathways provided by general contractor.

C. Installation of coax and fiber cabling provisions. Contractor to install supporting J-Hooks and required cabling infrastructure to support field cabling. Cable supports (J-hooks, bridle rings, etc.) must be mounted without damaging existing finishes.

D. Installation of antennas within ceiling tile, surface mount or recessed as ceiling structure allows. Contractor to coordinate with project Architect, General Contractor and owner stakeholders on in building antenna locations as not to interfere with adjacent surroundings or infrastructure.

E. Mount and interconnect DAS head-end equipment, remote units, splitters, and antennas per approved design.

F. Provide grounding and bonding per NFPA 70 (NEC Article 810) and manufacturer standards.

G. Label all cables, devices, antenna, junction boxes, splitters, and panels per TIA/EIA-606 labeling conventions.

H. Coordinate installation with other trades to avoid conflicts with building systems.

I. Weatherproof or fireproof penetrations after cable installation.

J. The Contractor shall perform all work in areas that are fully finished or in final stages of completion. Contractor shall anticipate that all hard lid ceiling and ACT ceilings are installed and complete. Contractor will be responsible all costs associated for any ceiling or finish surface damages created by installation of related work. Facility will not be occupied with staff.

K. No scissor lifts, boom lifts, or powered aerial equipment are allowed anywhere within the project site. Contractors must use ladders only (A-frame or extension ladders as appropriate). All ladders must meet OSHA, ANSI, and facility safety requirements. Contractor shall provide ladder spotters in high-traffic or occupied areas

L. All tools, antennas, cabling, and components must be transported manually or using small carts with non-marking wheels. Contractor must protect all finished surfaces with approved floor protection material.

M. Contractor to install firestopping at fire rated penetrations. Fire penetrations provided by general contractor

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N. If required in contractor work area, contractor to protect all finished surfaces with approved floor protection material.

O. Work areas must be cleaned daily, including vacuuming debris above ceilings as necessary. All trash generated by contractor must be removed from the building by the contractor and disposed of off site.

F. Testing, Commissioning, O&M’s & As-Built Requirements:

A. Preform complete system testing, including but not limited to:

A. Cable continuity, loss, and grounding verification.

B. Equipment functional testing and power measurements.

C. RF sweep testing for uplink and downlink paths.

D. End-to-end system verification for each carrier frequency band.

E. Donor signal measurement

F. Isolation testing (greater than required margin per FCC Part 20)

G. Booster gain and noise figure validation

H. End-to-end RF sweep of passive components

I. Indoor coverage validation test (RSRP/RSRQ/SINR)

J. Conduct in-building signal strength validation using an industry-standard spectrum analyzer.

A. Document coverage maps before and after DAS activation.

B. Coordinate final acceptance testing with carrier representatives and the Owner’s technical staff.

K. Deliver final System Commissioning Report including:

A. Summary of test results.

B. Carrier acceptance documentation.

C. Maintenance recommendations.

D. Bill of materials & serial numbers.

E. System O&M’s Manuals

F. System As-built drawings

L. Carrier acceptance: submit as-built RF report to each carrier and obtain written sign-off. Carriers may require their own testing team to validate.

M. Acceptance Criteria

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A. No oscillation events

B. No booster shutdowns

C. Minimum signal coverage thresholds per design documents

G. Training and Documentation Requirements:

A. Provide training for Owner maintenance staff covering:

A. System overview, basic operation, and monitoring.

B. Routine maintenance procedures.

C. Alarm interpretation, reporting and response.

D. Basic Trouble Shooting

E. Escalation Procedures

F. Submit final documentation including:

A. As-built drawings and cable schedules.

B. Product Equipment O&M’s

C. RF test results and commissioning reports.

D. Equipment inventory and warranty certificates.

E. Contact information for carrier integration and service support.

G. Include Training Materials

A. Provide printed and electronic training manuals customized for Owner’s installation.

B. Include step-by-step procedures for normal and emergency operations.

C. Provide quick reference guides for daily system use.

H. Training Video

A. System Overview and purpose

B. Wiring and installation details

C. Routine maintenance and troubleshooting.

D. Video to include bookmarking and time segment indexing.

C. Warranty, Support and Spare Equipment Requirements:

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A. Contractor shall provide a minimum one (1) year warranty on all materials, workmanship, programming, and performance. Provisions include but are not limited to:

A. Proactive monitoring & critical alarm notifications

B. Firmware & cloud platform updates

C. Quarterly performance checks, and re-commissioning if required.

D. Annual preventative maintenance

B. Warranty Start date to begin on systems substantial completion date.

C. Coordinate with DAS equipment manufacturer for manufactures warranty and service coverage as applicable. Provide owner with equipment matrix detailing each device’s manufacturer warranty start dates and end dates.

D. Provide post-installation technical support during the warranty period for system optimization and troubleshooting.

E. Contractor to provide Quarterly verification testing to ensure all carrier frequencies levels are within recommended requirements.

F. The Bidder shall provide details of the manufacturer’s standard warranty, including coverage period for hardware and software. Minimum acceptable warranty coverage is 1 year.

G. The proposed warranty must be registered to County of San Mateo, and not to the reseller, to ensure direct access to manufacturer support.

H. The Bidder shall pass through all applicable manufacturer warranties to the buyer and shall not limit or void such warranties through VAR-specific terms.

I. Contractor to provide recommended spare parts equipment list with associated costs per pricing proposal spare parts recommendation matrix.

D. Project Contingency Requirements:

A. Contractor to include $20,000.00 (twenty thousand dollars and no/100 cents) contingency for owner direct changes and for unforeseen existing conditions.

B. This contingency shall not be interpreted as a Contractor-managed contingency or available balance for changes, substitutions, or Contractor administrative expenses. The Owner Allowance is for Owner use only — not for Contractor discretionary use

C. The contingency amount shall not be accessed, applied, or billed by the Contractor unless the

Owner issues written authorization via a formal Change Directive or Change Order.

D. Contractor is not to use the allowance to offset errors, omissions, coordination issues, or cost overruns within the Contractor’s responsibility.

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E. Remaining funds at project closeout revert to Owner as a credit via Change Order.

F. Contractor cannot access, bill, or apply allowance funds without written Owner authorization.

3. Submission Requirements

3.1. Submission Deadline

Proposals must be electronically received by 5:00 pm, on Monday, March 9, 2026 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

3.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

3.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov/projects/237243/document?section=2258188

Page 14 of 23 Release date of February 24, 2026 precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

3.4. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

4. Minimum Qualifications, Local Preference Ordinance, and Technical Proposal

4.1. Minimum Qualifications

4.1.1. Proposer is defined as the prime firm or joint venture that is proposing on this RFP.*

☐ Yes

☐ No

*Response required https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU

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4.1.2. The firm has demonstrated experience as well as in-house resources and appropriate staffing levels necessary to effectively provide the required services. Proposer has been providing cellular DAS design, engineering and installation services for a minimum of five (5) years within the last seven (7) years immediately preceding the issuance of this

RFP.*

☐ Yes

☐ No

*Response required

4.1.3. Please confirm your firm is registered with System for Award Management (SAM)*

SAM.gov

☐ Please confirm

*Response required

4.1.4. What is the registered Business Name and Unique Entity ID (UEI) No.?*

• UEI number can be obtained by registering your business through SAM.GOV

• Should you be in the process of obtaining your UEI number, please enter the digits ‘123’ temporarily for your response below in order to proceed with proposal. This temporary number should be replaced with the correct registration number for submission of the proposal.

*Response required

4.2. Technical Proposal

The technical proposal should be a concise and customized response to the submission items listed below.

Do not include marketing material in the submission. Pages that exceed the maximum page limit will not be reviewed or scored.

Proposers interested in responding to this RFP must submit the following information, in the order specified below:

NOTE: Each one-sided letter-sized page is considered one page of content.

4.2.1. Introduction and Executive Summary *

Submit a letter of introduction and executive summary of the proposal. The letter must contain:

• Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.

• Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

*Response required https://sam.gov/content/home

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4.2.2. Statement of Minimum Qualifications *

Describe how the proposer meets the minimum qualifications as set forth in Minimum Qualifications of this RFP.

Submission of the Minimum Qualifications checklist is not a substitute for providing a detailed written response.

*Response required

4.2.3. Project Approach*

This section should correlate to the Scope of Work . Proposer should give a short summary describing how it will perform the relevant work

*Response required

4.2.4. Scope of Work tasks/milestones*

Describe your proposed approach to tasks/milestones

*Response required

4.2.5. Proposed schedule *

Attach proposed schedule reference ability to complete the project within the County's required time frame

*Response required

4.2.6. Innovations*

Refence any notable innovations or improvements that you expect to provide (with respect to, for example, efficiency, technology, sustainability)

*Response required

4.2.7. Performance Measures*

Describe a plan for achieving performance measures

*Response required

4.2.8. Firm Qualifications *

Attach information regarding background and qualifications, including the following:

• A brief description of the proposer.

• A description of not more than three (3) projects similar in size and scope conducted by the proposer, including the client, reference and telephone numbers, primary staff members involved, budget, schedule, and project summary. Descriptions should be limited to one (1) page for each project.

• If subcontractors are anticipated, identify them (if known) and provide information on how they will be used.

*Response required

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4.2.9. Team Qualifications*

Provide a chart identifying:

▪ Project team and reporting structure

▪ Lead project manager

▪ Role each person will play in the project

Provide a brief description of the experience and qualifications of the project team members, including short resumes if desired.

Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval

*Response required

4.2.10. References*

Provide 3 references for each of the following, including the name, address, and telephone number of recent clients (preferably other public agencies):

*Response required

5. Pricing Proposal

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 ggrfdc 1 ea

2 fefgvfe 2 ea

TOTAL

6. Evaluation and Selection Criteria

The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Project Approach Points Based 30 (30% of Total)

2. Firm Qualifications Points Based 25 (25% of Total)

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3. Team Qualifications Points Based 20 (20% of Total)

4. Price Points Based 25 (25% of Total)

7. Instructions to Proposers

7.1. Instructions

There will be no pre-proposal conference or site visit for this project.

7.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

7.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County

Page 19 of 23 Release date of February 24, 2026 employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the

Agreement, including making any required disclosures of campaign contributions to County

Officers, which includes but may not be limited to elected County Officers. Elected County

Officers include members of the San Mateo County Board of Supervisors, as well as the

Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act

Disclosure Form, a copy of which is available from the County upon request.Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

7.4. Term

Public Works - Capital Projects is issuing Request for Proposal (RFP) No. 2026-RFP-00357 for Cellular

Distributed Antenna System for the North County Wellness Center Project.

The agreement shall have a term of one (1) year. The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions

Request by the Deadline for Questions, Comments and Contract Exceptions listed in the Solicitation

Schedule below. The County will consider Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.

8. Terms and Conditions for Receipt of Proposals

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8.1. Errors, Omissions and Inquiries regarding the RFP

Proposers are responsible for reviewing all portions of this RFP. Proposers are to notify the department, in eProcurement portal, if the proposer discovers any ambiguity, discrepancy, omission, or apparent error in the RFP. Such notification should be made promptly after discovery, but in no event later than five business days prior to the deadline for receipt of proposals. Modifications and clarifications will be made by addenda as provided below.

Inquiries regarding the RFP should be lodged in eProcurement portal.

8.2. Objections to RFP Terms

Should a proposer object on any ground to any provision or legal requirement set forth in this RFP, the proposer must, not more than ten calendar days after the RFP is issued, provide written notice to the department, via eProcurement portal, setting forth with specific grounds for the objection.

8.3. Addenda

The County may cancel, revise, or reissue this RFP, in whole or in part, for any reason. Revisions will be posted as Addenda on eProcurement portal. No other revision of this RFP is valid. Proposers shall be responsible for ensuring that their proposals reflects any and all Addenda issued by the County prior to the proposal due date regardless of when a proposal is submitted. Therefore, the County recommends that proposers consult eProcurement portal frequently, including shortly before the proposal due date, to confirm that all Addenda have been downloaded.

8.4. Term of Proposal

Submission of a proposal signifies that the proposed services and prices are valid for the duration of the proposed agreement term and that the quoted prices are genuine and not the result of collusion or any other anti-competitive activity.

8.5. Revision or Withdrawal of Proposal

A proposer may revise a proposal on the proposer’s own initiative at any time before the deadline for submission of proposals. The proposer must submit the revised proposal in the same manner as the original on or before the proposal due date.

A proposer may withdraw a proposal at any time before the deadline for submission of proposals. After that time, whether or not a new RFP is issued for the same subject matter, withdrawal of a proposal may preclude the proposer from participating in the procurement as a proposer or subcontractor, except that an original equipment manufacturer may participate indirectly through a reseller.

8.6. Errors and Omissions in Proposal

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are incomplete, are missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any of the remaining RFP requirements.

8.7. No Commitment

Neither submission of a proposal nor the County’s receipt of proposal materials confers any right to the proposer nor any obligation on the County. This RFP does not commit the County to award a contract.

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8.8. Financial Responsibility

The County shall have no financial responsibility for any costs incurred by a firm in responding to this

RFP or participating in any presentations or negotiations.

8.9. Estimated Quantity

If the RFP results in an indefinite quantity or a requirements agreement, the goods and services actually requested by the County may be less than the maximum value of the agreement and there is no guarantee, either expressed or implied, as to the actual quantity of goods and services that will be authorized under the agreement.

8.10. Public Record

A. General

1. All proposals, protests, and information submitted in response to this solicitation will become the property of the County and will be considered public records. As such, they may be subject to public review.

2. Any contract arising from this RFP will be a public record.

3. The County is not seeking proprietary information and will not assert any privileges that may exist on behalf of the proposer.

4. Submission of any materials in response to this RFP constitutes:

▪ Consent to the County’s release of such materials under the Public Records Act without notice to the person or entity submitting the materials; and

▪ Waiver of all claims against the County and/or its officers, agents, or employees that the

County has violated a proposer's right to privacy, disclosed trade secrets, or caused any damage by allowing the proposal or materials to be inspected; and

▪ Agreement to indemnify and hold harmless the County for release of such information under the Public Records Act; and

▪ Acknowledgement that the County will not assert any privileges that may exist on behalf of the person or entity submitting the materials.

8.11. Reservations of Rights by the County

The issuance of this RFP does not constitute an agreement by the County that any contract will actually be entered into by the County. The County expressly reserves the right at any time to:

• Waive or correct any defect or informality in any response, proposal, or proposal procedure;

• Reject any or all proposals;

• Reissue an RFP;

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• Prior to submission deadline for proposals, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the proposals;

• Procure any materials, equipment or services specified in this RFP by any other means; or

• Determine that no project will be pursued.

8.12. No Waiver

No waiver by the County of any provision of this RFP shall be implied from any failure by the County to recognize or take action on account of any failure by a proposer to observe any provision of this RFP.

8.13. Cooperative Agreement (Piggyback)

This competitive solicitation is being conducted as a Cooperative Procurement. The services, terms and conditions of any agreement resulting from this solicitation may be used by other organizations as a

Cooperative Agreement.

This provision in no way commits any affiliate to procure services from any awarded contractor, nor does it guarantee that any additional orders will result. At their discretion, and subject to their own procurement policies, interested organizations may make use of this competitive procurement and contract directly from the awarded contractor.

9. Protest Procedures

9.1. Protest of Non-Responsiveness Determination

Within five (5) working days of the County's issuance of a notice of non-responsiveness, any firm that has submitted a proposal and believes that the County has incorrectly determined that its proposal is non-responsive may submit a written notice of protest. Such notice of protest must be received by the County on or before the fifth working day following the County's issuance of the notice of non-responsiveness. The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

9.2. Protest of Contract Award

Within five (5) working days of the County's issuance of a notice of intent to award the contract, any firm that has submitted a responsive proposal and believes that the County has incorrectly selected another proposer for award may submit a written notice of protest. Such notice of protest must be received by the

County on or before the fifth working day after the County's issuance of the notice of intent to award.

The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the

Page 23 of 23 Release date of February 24, 2026 proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

9.3. Delivery of Protests

All protests must be received by the due date. If a protest is mailed, the protestor bears the risk of non-delivery within the deadlines specified herein. Protests should be transmitted by a means that will objectively establish the date the County received the protest. Protests or notice of protests made orally

(e.g., by telephone) will not be considered. Protests must be delivered to:

Protests@smcgov.org

Subject: Cellular Distributed Antenna System for the North County Wellness Center Project, 2026-RFP-00357