CEBE_Mowing_Statement_of_Work.docx

Lawn Care Service Cedar Creek and Belle Grove NHP PO Box 700 Middletown, VA. 22645 540‐868‐9176 Project Description:

This is a Lawn Care Service contract with a base and four option years as follows:

Base Year: August 1, 2025 – July 31, 2026 Option 1: August 1, 2026 – July 31, 2027 Option 2: August 1, 2027 – July 31, 2028 Option 3: August 1, 2028 – July 31, 2029 Option 4: August 1, 2029– July 31, 2030

The selected lawn care contractor shall provide all required insurances, licenses, permits, labor, materials, tools/equipment, and fuel necessary to complete the contract at the included locations and as per the project’s scope of work, specifications, and requirements.

Project Locations:

All lawn care provided in this contract shall be completed at properties owned by the Federal Government, Dept. of the Interior, National Park Service, Cedar Creek and Belle Grove NHP, and located at the following addresses:

Approximate Maintained Lawn Areas: 9.7 acres (10 for approx. buffer)

Property 5 = 1 acre

Scope of Work:

The selected lawn care contractor shall provide all required insurances, licenses, permits, labor, materials, tools/equipment, and fuel necessary to complete the following as per the project specifications:

Lawn Care Service:

· Prior to any mowing, all tree limbs, branches, and large twigs, lying on lawn areas to be mowed and deemed by the contractor to be a safety hazard, shall be collected and loaded onto contractor’s vehicle for transportation and disposal at a park owned site designated by the COR.

· Mowing services at each property shall be provided every seven (7) to ten (10) days in order to maintain an approximate maximum grass height of 5” and an approximate minimum grass height of 3”.

· Grass shall be trimmed around building foundations, along fencing, trail markers, waysides, around trees and shrubs, and around maintained mulched planting areas. Trimming shall occur at minimum twice a month as needed. In the event grass in these exceeds 12 inches, contractor shall return to properly finish trimming within 3 days or shall reduce invoice accordingly.

· All maintained hillsides and ditches that are deemed too rough or steep to be mowed with a push or riding mower shall be trimmed utilizing powered string trimmers or similar devices.

· After completion of lawn mowing, all paved walkways shall be swept or blown free of grass clippings.

· This property includes the parking lot area, and the shoulder of Claven Lane. One pass or approximately 5 feet shall be cut on both sides of Claven Lane (only government owned portion). Parking lot shall be cut approximately 10 feet from the outside edge of parking lot. Morning Attack Trails width will be kept at least six (6) feet wide. This property includes the area around the Vermont Monument, to include both sides of the worm fencing (one pass on the outside).

Optional items listed above shall not be initially funded until need arises at park unit. Optional services may be secured directly by or through the awardee of this contract.

Maximum Number of Lawn Care Services per Contract and Option Years:

Unless prior approval is received from the contracting officer, the maximum number of lawn care services provided at each property location per original contract and per each additional option year shall be twenty-five (25). The estimated mowing season in which to provide these twenty-five services shall run from mid‐April to the end of October of each calendar year

Pre‐Bid Project Site Visit

Please contact Cory Shannon at 540-369-5795 to arrange a site visit.

Contractor Requirements and Restrictions:

· Prior to being awarded the contract, the contractor must be registered as an approved contractor on the government website SAM.gov. This is a “No Fee”, required, registration.

All project invoices will be paid by “Direct Deposit” to contractor’s bank account information provided on the SAM.gov registration website. The contractor’s project invoicing schedule shall not be more frequent then on a monthly basis.

· All invoices shall include the date, contractor’s name, address, phone number, dates of services, dollar amounts of individual services at each location, total dollar amount for each location, total dollar amount of invoice, and contractor’s DUNS number.

· Services not received shall not be approved for payment unless invoice is reduced accordingly – such as missed mowings and trimming.

· All work shall be scheduled for Monday thru Friday with no work scheduled on Saturdays, Sundays, or National legal holidays. In no case shall work start prior to 7:00 am or be continued past 4:30 pm without the prior approval of the project COR.

· All work will be performed in a professional workmanship‐like manner and reflect the highest quality practicable for this type of project in order to meet the satisfaction and approval of the Contracting Officer’s Representative (COR). It shall be the Contractor’s responsibility to furnish project staff who can execute first‐class workmanship and who will take any necessary precautions to protect all elements/components not included in this contract.

· Any proposed changes to the signed contract must be discussed with, and approved by, the Contracting Officer.

· The primary scope of this work is limited to work that does not involve ground disturbance and will be conducted within a National Park of a significant historic Civil War‐era. The park contains historic structures and cultural landscapes with the potential for unanticipated archaeological discovery. As such, there may be buried or above‐ground historic artifacts within the project boundaries. Artifacts, structural features, domestic, and archeological objects of any nature, historic or prehistoric, above or sub‐surface, found within the park or otherwise on the premises are the property of the National Park Service. Upon discovery, the Contractor shall suspend work in that location and immediately notify the project COR.

· Optional items within this scope that involve ground disturbance shall first be approved by NPS compliance. Contractor shall not proceed with work alone if a NPS approved monitor is required.

Project Work Site Restrictions:

· The locations referenced in this contract are open to National Park Service staff and may be open or visible to the public. Given these conditions, the contractor must conduct themselves accordingly, and demonstrate safety, care, and respect for their co‐workers and for the public at large.

Contractor Submittals:

Before commencement of work, the lawn care contractor shall submit the following information to the project COR for review and/or approval.

· Certificates of “Contractor’s Liability”, “Work Site Vehicle”, and “Worker’s Compensation” Insurances.

· Project Safety plan.

Project Safety:

The selected grounds care contractor shall comply with all relevant federal, state, and local safety requirements for work of this nature.

Fire Prevention and Protection

Service and Refueling Areas: Locate areas a minimum of 50 feet from buildings. Shut down equipment before refueling.

Smoking: Smoking within 150 feet of all buildings is prohibited.

Air and Water Pollution Controls:

Do not dispose of volatile wastes, fuels, or petroleum products on grounds or in storm or sanitary drains.

Water and Electricity:

Potable water and electricity is available at Property 1 and electricity may be available at properties 2 and 3. If potable water and/or electricity are required and is available at a property, it shall be provided, as a convenience only, and at no expense to the contractor. Otherwise, all potable water, non‐potable water, and/or electricity required for this grounds care contract shall be furnished by the contractor.

Imagery: Base Lawn Care Property References

1. Property 1 Headquarters Building

2. Property 2 Miller Property

3. Property 3 Water Plant Road Property

4. Property 4 Long Meadow Road Properties (172 & 192)

5. Property 5 Morning Attack Trails (yellow lines)

Imagery: Option to conduct Vegetation management/brush hogging

1. Morning Attack Trails Area: 46.2 acres

2. Upper Campground: 2.4 acres

3. Bowman Hite Landscape: 4.6 acres

4. Bowmans Mill Road Property: 6.7 acres

5. 249 Water Plant Road 4.3 acres image1.png image2.png image3.png image4.png image5.png image6.png image7.png image8.png image9.png image10.png image11.png