CE IDIQ Industry Day_v1_20-OCT-23.pptx

IDIQ PAVING CONTRACT

INDUSTRY DAY

Mr. Cameron Twyford, P.E.

72 ABW/CENM

72d Air Base Wing

Wildcatters -- We ARE Airpower!

Team Tinker At a Glance

4 USAF MAJCOMS - AFMC, ACC, AETC, AFRC

3 DoD Agencies - DLA, DISA, DCA 3 Services – Air Force, Navy, Army Active, Reserve, and National Guard

$75B in resources, $342M operating budget

Over 31,000 military, civilian, and contractor personnel Support over 96,000 employees, family members, and retirees

$4.5B annual economic impact on surrounding communities

Team Tinker

Tinker AFB TAFB at a Glance 5,588 Acres (and growing!)

431 facilities / 19M Sq. Ft 660 privatized housing units 69 miles natural gas distribution Onsite industrial waste plant >45 lift stations and 23 miles of IW lines Privatized electric (OG&E) Privatized water/sewer (OCWUT)

TAFB Future: KC-46 KC-46 Campus $900M new construction over 14 years 7 hangars/14 total docks:

4 hangars/7 docks - operational 1 hangar/3 docks - under construction 2 hangars/3 docks - advertised (awarded?)

1 hangar/1 dock - FY26 Aircraft ramp and aprons Infrastructure (electric, water, sewer, industrial waste) Vehicle roadways and parking Miscellaneous support facilities

TAFB Future: KC-46

TAFB Future: Depot Maintenance Expansion Depot Maint. Expansion Located east of Douglas Blvd Work includes:

Two new ACPs/gates Multiple hangars/docks Aircraft ramp and aprons Infrastructure (electric, water, sewer, industrial waste) Vehicle roadways and parking Miscellaneous support facilities

New Campus

Tinker AFB Pavements TAFB Pavements at a Glance Airfield Two operational runways 2.81M sq yards (includes runway, taxiway, aprons/ramps) Pavement 1.68M sq yards paved roads (46.9 miles) 1.76M sq yards parking Miscellaneous 710k sq yards slabs 239k sq yards sidewalk

Pavements Conditions

Roads Severe cracking, raveling, bulging, settlement, rutting, sub-surface failures, patch repairs, striping Arnold Street S. Air Depot Blvd.

A Ave.

East Drive (South) Patrol Road Mercury Road Parking lots Almost 90% of the Base parking lots require some type of maintenance/repair Severe cracking, raveling, bulging, settlement, rutting, sub-surface failures, patch repairs, striping, Existing Road Pavement

Existing Asphalt pavement conditions – example only

Existing Airfield Concrete

Existing Concrete – Example only

Existing Airfield Asphalt

Existing Asphalt conditions – Shoulders & overruns

Rubber Removal

Example only

PAVING IDIQ OVERVIEW

Paving IDIQ Overview Scope The Indefinite Delivery / Indefinite Quantity Contract for Pavements and Related Structures (Paving IDIQ Contract) is required to accomplish construction, sustainment, repair, and maintenance of airfield and non-airfield pavements at Tinker AFB, OK. Work performed under this contract will include, but is not limited to, the following:

Repairing failed asphalt and concrete pavements.

Resealing cracks and joints.

Restriping repaired areas and striping new or existing pavements.

Constructing and replacing curbs and gutters.

Constructing new asphalt and concrete pavements.

Milling existing asphalt and overlaying surfaces with new asphalt.

Repairing failed sidewalk areas and constructing new sidewalks (asphalt or concrete).

Scope (cont.)

Adjusting and modifying existing manhole structures, valve boxes, and drainage inlet structures to new pavement elevations.

Furnishing new topsoil, sod and/or hydro-seed to project areas.

Repairing spalled areas in concrete.

Providing lime modification for sub-grade/sub-base.

Providing borrow and embankment material in place to project areas.

Removing and reinstalling existing utility/light poles, lighting systems, and traffic signals.

Removing and reinstalling existing airfield lighting and signage systems.

Installing new light poles for roadway and parking lots, including pull boxes and wiring.

Removing and reinstalling existing traffic and parking lot signage.

Scope (cont.)

Installing new traffic and parking lot signage.

Providing all construction traffic and roadway signs and markings in accordance with the Manual on Uniform Traffic Control Devices (MUTCD).

Installing new utility duct banks (direct bury or concrete encased).

Providing and installing new storm drainage pipe, curb inlets, and/or manholes.

Providing erosion control measures (silt fence, berms, etc.).

Providing and installing permanent protective bollards Airfield rubber and paint removal and restriping (2x per year)

Contractor Key Personnel Contract Program Manager 10 years experience 2 years specifically in pavements

Quality Control Manager 5 years experience 2 Years specifically in pavements Current Construction Quality Management (CQM) certificate

Site Safety and Health Manager 30-hr OSHA Industry or Construction safety (or equivalent) 5 years experience Quality Control Manager can fulfill this roll

Contractor Key Personnel (Cont.)

Superintendent 5 years construction experience (pavements) 2 years specifically as superintendent

Exceptions/Variances to Experience Will be considered by Government Provide resume listing qualification to be considered

Other Capabilities Limited Drafting (generally as-built updates) Topographic surveys Task orders issues under this contract will be bid-build and will not require the contractor to acquire the services of a professional engineer; however, certain requirements may require PE seal (e.g pre-fab pedestrian bridge on a foot path will required sealed shop drawings)

Local Office and Storage/Staging Government expects Contractor(s) to establish local office in the OKC area (reference 30 min requirement for on-site meetings) Space will be provided on-base for Contractor to establish concrete batch plant To the extent possible, storage/staging will be provided at individual job sites.

Start-Up Period 30 days after award of contract

Task Order Pricing Unit Price Book (UPB) UPB is a compilation of detailed work description line items, associated units of measure, and unit prices to be paid for their accomplishment Line items and units of measure are provided by the government; unit prices are developed by the Contractor UPB is the basis for all TO pricing, including work performed by subcontractors UPB is to cover all tasks associated with the contract. Items not included in the UPB will be handled as non-priced items.

Unit Prices Line item’s total cost, including all direct and indirect costs and profit.

Reference SOW for detailed information of costs to be included when developing line-item pricing.

In the event of multi-award contract, unit costs will be treated and “not to exceed” pricing.

Unit Prices (cont) Line-item pricing beyond base year of contract should anticipate changes in wage rates and/or inflation Any change in material or labor costs during an ordering period will not affect unit prices paid by the Government during that period.

In the event unusual market fluctuations (e.g., sudden increases in petroleum prices, labor/material shortages due natural events, etc), the Government will consider the negotiation of new UPB prices.

Non-Priced Items (NPIs) NPIs are Items of work not included in the UPB, but required for execution of a task order, and within the scope and general intent of the Basic Contract.

Prices are developed using RS Means Pricing or vendor quotes. Pricing will also include all direct and indirect costs.

Services of Prof. Engineer will be handled as NPIs In the event of a single-award contract, non-priced items may be negotiated In the event and NPI is regularly used, it may be added to the UPB Generally, NPIs should not exceed 10% of total proposed cost

Ordering Procedures Reference Contract SOW for detailed discussion of ordering procedures Government will review the Contractor’s proposal package for technical acceptability and compliance with the Government’s intent.

In the event of a single-award contract, once proposal is determined to be technically acceptable, Government will enter into negotiations.

In the event of a multiple-award contract, award will go to the lowest priced technically acceptable proposal (the Government does not intend to enter into ‘interchanges’ before award of a task order).

Note the Government will issue RFPs in advance of funding There may be no funding available, and there is no guarantee that funds will be available There will be no compensation for any costs associated with preparing proposals for these projects Proposal pricing will be good until the next contract option year is executed and the UPB updated.

Contract Execution Reference Contract SOW for detailed discussion of commencement, prosecution, completion and payment for work Schedule/Progess Reporting Contractor will be required to provide schedules utilizing the Network Analysis/Critical Path Method. AF Form 3064 will not be used.

Schedules will be updated monthly Contractors will be required to provide progress reports generated using their scheduling software. AF Form 3065 will not be used.

Progress reports will be submitted bi-weekly; progress reports will reflect not only actual vs planned percentage complete, but will also provide information regarding adherence to critical path.

When cost loading the schedule, 10% of total contract cost will be assigned to closeout; no payment will be made against this line item till all closeout items are complete.

Contract Execution (cont) Reference Contract SOW for detailed discussion of commencement, prosecution, completion and payment for work Submittals Contractor is encouraged to utilize a Master Submittal List (i.e. Submittal Library) Submittal Library can include items such as an overall QC Plan or Health and Safety Plan (contractors will be expected to provide individualized plans for each TO) Submittal library can also include commonly used materials (e.g. mix designs for commonly used PC Concrete, light poles/fixtures, signs, etc.).

Inspection Government inspector will make regular (daily) site visits to monitor progress and perform Quality Assurance surveillance.

NOTE: Quality control in the responsibility of the Contractor, not the government inspector.

Contract Execution (cont) Reference Contract SOW for detailed discussion of commencement, prosecution, completion and payment for work Completion Inspection Completion/Final inspections are performed in accordance with quality control specification 01 45 00.00 10 (COE QC procedures).

Contractor’s Punch-Out Inspection Pre-Final Inspection Final Acceptance Inspection

Work Hours Most work will be accomplished during Normal Duty Hours, M-F (0700-1600) Exception will be for roadway/parking closures, airfield closure, etc.

Exceptions can be made for placing concrete/asphalt based on anticipated temperatures

Badging Contractor badges are required for all personnel working on TAFB Persons obtaining badges must have valid Government issued picture ID Persons obtaining badges must be able to pass a preliminary background check (i.e. no record of felonies) and be authorized to work in the US.

Controlled/Restricted Areas Some work may occur in restricted areas. Contractor will be required obtain necessary badging to provide their own escorts Airfield is considered a controlled area, escorts will be required, as well as training for all persons driving Contractor vehicles on the airfield.

Protection of Existing Utilities During Excavation Contractor is responsible to protect existing utilities.

Government will mark after submission of the digging permit Contractor is responsible to locate (+/- 6 feet of marked location)

LESSONS LEARNED

Lessons Learned Quality Control / Quality Assurance Contractor is responsible for Quality Control on Task Orders, e.g. ensuring materials are in accordance with specifications and drawings; ensuring testing is performed and results meet requirements of the contract; ensure installation is in accordance with contract and accepted industry standards.

Government is responsible for Quality Assurance, i.e. making sure through regular inspections and review of the Contractor’s QC documentation that that the Contractor is following the requirements of their QC plan.

Submittals – Gov Approved vs For Information Only (FIO) FIO submittals need to be provided to the Government as they are received/generated; not at the end of the project.

For example, most test result submittals are marked FIO; however, it does the Government no good to see the result of a failed break test after all the work is complete and we are at final inspection.

FIO submittals that do not meet the requirements of the contract can result in resubmittal and/or rework of non-conforming materials.

Submittals – Submittal Library Government strongly encourages the use of submittal libraries. Though they take some effort to establish upfront, the time-saving for Contractor and the Government are significant.

Work Planning - Weather Many paving projects will be awarded near the end of the Governments fiscal year (30 Sep). Notice to Proceed (NTP) are issued generally withing 30 days after award.

This leaves about 60-90 days before winter weather becomes an issue with paving work; plan work/schedules accordingly so that there are not open areas/incomplete work that sits for weeks/months due to winter recess.

Similar discussions concerning late spring and associated rains.

Work Planning - Closures Most closures will require a 45-day notice to the Government; this is to obtain approval from Base leadership, but also to make sure those affected by closure are notified.

Base leadership is sensitive to closures that affect traffic patterns or closes large number of parking spaces. Government will generally provide a traffic plan for these situations but will be looking to the Contractor for additional input to minimize disruptions.

Most closures will occur over weekends when on base traffic is the lightest.

Government Furnished As-Builts Simply, do not trust them!

Contractors are strongly encouraged to located all utilities prior to construction. Hydro-vac has become standard on base, but other methods such as GPRS (which can identify unmarked utilities) may be utilized.

Change Orders Most paving projects likely to be funded near end of FY. This means that if there is a need for a change order, it will probably occur in the next FY.

Except in some limited situations, change orders must be paid for with funds from the FY the project was awarded.

Obtaining prior years funds can take weeks, usually months to obtain.

When the need for a change order is identified (usually as a RFI for an unforeseen site condition) be prepared to come with recommendations to resolve the issue in ways that minimize impact to the schedule and/or the contract’s total cost.

Recommendations to resolve issue De-scoping work Adjusting phasing/schedule to allow work to continue

Airfield Driving - Radios As general rule, Tinker Ops does NOT have spare radios to loan to Contractors. Contractor should anticipate purchasing their own radios.

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