CE AAS IDIQ PWS_Draft.docx

PWS

United States Air Force in support of:

PACIFIC AIR FORCES (PACAF)

CIVIL ENGINEERING UNITS

Table of Contents

C1.2. ………………………………………………………………………………………6

C5.13.3. ………………………………………………………………………………….28 C5.13.4. ...………………………………………………………………………………..28

Air Force Pacific Engineering Support The mission of Pacific Air Forces (PACAF) is to provide ready Aerospace power to promote U.S. interests in the Indo-Pacific region during peacetime, through regional crisis, and in war. PACAF organizes, trains, and equips the 45,000 Total Force personnel of the Regular Air Force, the Air Force Reserve and the Air National Guard with the tools necessary to support the Commander of United States Indo-Pacific Command (INDOPACOM). PACAF comprises three numbered Air Forces, nine main bases, developing forward operating bases, and nearly 375 aircraft.

The command's area of responsibility extends from the west coast of the United States to the east coast of Asia and from the Arctic to the Antarctic, more than 100,000,000 square miles (260,000,000 km2). The area is home to nearly two billion people who live in 44 countries.

The Air Force Installation Mission Support Center (AFIMSC) was established and tasked with oversight, execution, and centralized “support” to the Air Force. As a result, the supporting Major Command (MAJCOM) staffs were reorganized, as AFIMSC began to manage direct support to all individual USAF bases. Headquarters AFIMSC established “storefront” offices collocated with each MAJCOM, referred to as Detachments, with direct access to both local MAJCOM staff and the centralized AFIMSC headquarters.

C1.1 Purpose The purpose of this contract is to provide Advisory and Assistance Services (A&AS) and a plethora of technical and non-technical deliverables in support of PACAF’s mission, particularly in the areas of civil engineering and logistics.

The contract is intended to support work at the following locations:

· Joint Base Pearl Harbor-Hickam, Hawaii

· Andersen Air Force Base, Guam

· Kadena Air Base, Japan

· Yokota Air Base, Japan

· Misawa Air Base, Japan

· Eielson Air Force Base, Alaska

· Joint Base Elmendorf-Richardson, Alaska

· Wake Island

· Other operating locations in the Pacific AOR including places without bases

The contractor may be asked to travel to foreign locations with a military installation in support of requirement activities.

C1.2 Authority may be granted to other U.S. Government agencies located within the Pacific theater/INDOPACOM on a non-interference basis in accordance with contract ceiling requirements and approval by the 766 ESS Corporate Contracting Officer. Customers that may be eligible to use this contract, but are not limited to:

· HQ PACAF (A4, A8, and other supported organizations)

· AFIMSC

· Main Operating Bases in the Pacific AOR

· Air Force operating locations in the Pacific (e.g., places without bases)

· Numbered Air Forces

· US Space Force

· INDOPACOM

· US Army Corps of Engineers (USACE)

· Naval Facilities Engineering Command (NAVFAC)

· MAJCOMs and other US Federal government activities operating in the Pacific theater

· Non-Appropriated Funds (NAF) stakeholders

· Foreign Military Sales (FMS) stakeholders

Unable to support at this time:

· South Korea

C2 SCOPE

The Pacific Air Force engineering units require comprehensive engineering, logistics, program management and project support including but not limited to cost estimating, project management, scheduling, analysis, finance, and administrative support, all in direct support of the Military Construction (includes MILCON and FSRM) design and construction, housing, NAF, FMS, and diverse environmental programs for the Air Force in the Pacific. Similarly, the Air Force requires engineering project management, review, oversight, and analysis support at a satellite office (often referred to as Operating Locations-OLs) in Guam and Japan, as necessary.

C2.1. Required Services/Support The contractor shall possess the capability to use the data processing systems utilized by the Air Force and its customers to support requirements in this contract. Systems could include but are not limited to computer aided drafting and design (CADD), Sustainment Management Systems (SMS), Building Information Modeling (BIM), project scheduling, design and construction cost estimating (i.e. PACES), technical comment resolution, programming (using NexGen ), program management, project management software applications. The contractor shall assist in the dissemination of information gained on projects or programs to appropriate stakeholders. The contractor shall store electronic data in accordance with applicable Records Management Guidance via applicable instructions for electronic file disposition.

The contractor shall perform technical assistance in support of the execution of the engineering programs. Deliverables will consist of, but not limited to: technical review, technical consultation support, permit applications, project tracking, documentation, conference/meeting support, statutory and regulatory compliance support, and cost and scheduling support for the engineering program.

The contractor shall coordinate, and review submitted data deliverables for functional and technical accuracy/completeness, and for compliance with applicable regulations in support of projects at various installations, with a particular focus on cost and schedule controls. The contractor shall assess whether technical deliverables satisfy specifications and schedules. The contractor shall use the necessary tools to provide a complete technical review. The contractor shall make written recommendations regarding acceptance or rejection of documents submitted, as required.

The Contractor shall provide cost and schedule analysis to include concise status of the cost and schedule performance of projects. The Contractor will employ applicable tools within the DoD facility engineering cost estimation software, local market analysis or other applicable industry cost estimating tools as appropriate. The contractor shall develop and provide engineering man hours and cost estimates for project support.

Provide fully trained, qualified, and/or certified/licensed personnel (as required) to meet mission needs across multiple program requirements. A&AS Contract personnel shall be able to read, write, speak, and understand English. The A&AS Contractor shall ensure positions are filled in accordance with the stipulations set forth in this PWS, and a staffing and retention plan may be required at the task order level. The personnel must have valid credentials (and experience with specific DoD Engineering Programs) to ensure personnel possess appropriate levels of education, experience, expertise, base access, and ability to obtain required Government security clearance, as required. A&E Services Contractor shall ensure continuation of services during period of performance to minimize the impact to the Government. The A&AS Contractor is responsible to ensure compliance with safety and health standards by all subcontractor employees (if applicable) throughout the duration of the contract.

The Contractor shall identify and comply with all applicable federal, state, and local statutes; Air Force, DoD, and Host Nation instructions, manuals, handbooks, regulations, guidance, and policy letters; Executive Orders (EOs); American Petroleum Institute (API) Codes; National Association of Corrosions Engineers (NACE); National Fire Protection Association (NFPA); Steel Structures and Painting Counsel (SSPC); National Electrical Code (NEC); Unified Facilities Criteria (UFC); and International Building Code (IBC) including all changes and amendments in effect on the date of issuance of this PWS. It is the Contractor’s responsibility to identify and comply with all applicable requirements.

Contractor shall ensure all work products delivered are compliant with applicable AF or other agency policy, facility design and construction criteria, and standards. Contractor shall ensure all work products delivered are also compliant with necessary host nation codes and standards, including Japanese Environmental Governing Standards.

See Appendix B for a table of included, but not limited Labor Categories.

C2.2. Information Management Support Each TO will specify the requirements needed. However, the contractor shall be adequately suited to provide required services and support as specified in all Subtasks. The contractor will collect, create, review, analyze, store, and present digital information in support of the execution of the Air Force Pacific engineering programs. Deliverables will consist of technical reports, presentations, and other electronic work products for use in support of programs.

C2.2.1. Automated Data Processing (ADP) Systems The contractor shall possess the capability to use the ADP systems utilized by the Air Force and its customers in support of the requirements of this contract. Systems will include computer aided drafting and design (CADD), Sustainment Management Systems (SMS) Building Information Modeling (BIM), project scheduling, design and construction cost estimating (using PACES), technical comment resolution, programming (using NexGen and ACES), program management, project management software applications. The contractor shall assist in the dissemination of information gained on projects or programs to appropriate stakeholders. Organize and maintain internal customer SharePoint data repositories.

C2.2.2 Data Repository The contractor shall store, transmit, evaluate and/or present data generated in support of the customer mission. The contractor shall store electronic data in accordance with applicable Records Management Guidance via applicable instructions for electronic file disposition.

C2.2.3. Data Collection As specified in each TO, the contractor shall perform data collection in support of the engineering management program and collect data on services the customer provides to its customers. The contractor shall analyze and report on findings.

C2.2.4 Design and Production Of Visual Media Products As specified in each TO, the contractor shall aid in the development and delivery of engineering communications projects and tools. The contractor shall design and produce visual media products in support of the customer mission. The contractor will provide production and delivery of written and/or visual media product to support communication of complex technical issues to Government staff, senior leadership, and external stakeholders. The contractor will assist in developing the technical basis of legislative testimony as required. The contractor shall work collaboratively with Government personnel to prepare technical presentations.

C3 DESCRIPTION OF SERVICES

Each Task Order (TO) will specify the services needed to fulfill the requirements of the contract. This section provides a description of the services most commonly required by the primary users of this contract. The cognizant contracting officer may determine similar services to be within scope and awarded on a TO.

C3.1. Headquarters PACAF/A4 Support PACAF headquarters requires a broad range of services consistent with the mission of A4. The A4 mission continues to focus on strategy, policy, oversight, career field management and programming and budgeting within its directorates, two directly supported are: Civil Engineers (A4C), which includes installation strategy and plans, facility management, energy and environmental management, readiness and sustainment. The directorate leads Air Force Civil Engineers in providing, operating, maintaining and protecting sustainable installations.

Logistics (A4L), which includes logistics plans, logistics readiness, munitions and maintenance branches. The directorate ensures the readiness of the single largest element of manpower supporting Air Force combat forces.

The description below provides examples of anticipated services. Actual comprehensive support requirements should be identified for each TO.

C3.1.1. Professional Engineering Assistance Services during contract (i.e. deliverables identified in this PWS or as directed by Task Order contract) execution will engage/assist Headquarters PACAF efforts with various general engineering support at Joint Base Pearl Harbor-Hickam (to include HQ OLs). All deliverables and tasks will be coordinated with PACAF/A4 and other entities as required, to include geographically separated units or other related real property stakeholders under the command’s control.

Provide required personnel for planning, programming, assessing data management, training (as required), and compliance requirements for the CE functions detailed in this PWS. Assist with integrating various functional Master Plans, Space Optimization and Activity Management Plans (AMP) to help engineering mission across the Pacific Theater. A&AS contractor shall provide targeted logistical support, infrastructure and other mission requirements development, engineering, planning, and programming phases of a project.

Professional Engineering Assistance program management shall be physically and/or remotely present during normal duty hours (adjusted for time zones) for all scheduled meetings, interviews, etc. These individuals shall be responsible for the overall management and coordination of this contract and shall act as the central point of contact with the Government PM, COR, and CO.

C3.1.2. Integrated Engineering Expertise The information discussed in this section is critical to understanding and interconnecting all the facets of civil engineering infrastructure responsibilities. The PACAF CE Groups/Squadrons are the main conduit for project requirements generation no matter how diverse, complicated, or emerging. However, PACAF A4C personnel must examine the validity of each project and assess how it directly impacts the theater and an installation’s specific mission. Specific work force competencies are generally straight-forward, but discerning which of the aspects in the following sections impact the planning, programming, and execution of any MILCON, MFH, UMMC, NAF, FMS, or FSRM projects is crucial to a successful effort of this contract.

Integrated Engineering Program Management shall be physically and/or remotely present during normal duty hours (adjusted for time zones) for all scheduled meetings, interviews, etc. These individuals shall be responsible for the overall management and coordination of this contract and shall act as the central point of contact with the Government PM, COR, and CO.

Contractor shall have the ability to recommend activities that support the strategic vision and evolving requirements to integrate AF Transformation requirements into integrated planning functions with the approval of the Base Civil Engineer and Higher Headquarters, as required. Utilize existing and new tools and processes to include for example, Mission Dependency Index, Facility Condition Index, Facility Condition Assessments, AMPs, BCAMP, MCAMP and Integrated Dashboard, etc.

C3.1.3. Engineering Project Management Project Management experience gives the ability to provide an A&AS support staff (remote and/or imbedded into A4C) with adequate experience with DoD (and USAF) MILCON, MFH, UMMC, FSRM planning, programming, design, acquisition, and project execution. Contractor will help assess and assist with Engineering Programs and examine current and prior year execution data from cradle-to-grave perspective including CE and Contracting requirements, milestones, and timelines. Check project SOW compliance with all applicable and most current OSHA, EPA, NFPA, Foreign Governing Standards (as applicable) DoD, AF, federal, state, and local codes, and requirements.

Recommend an accurate project design and planning program that includes programmed and non-programmed mission requirements based on government approved prioritization listing. Assess and assist with current MILCON, MFH, UMMC, and FSRM Base to Command Brief accuracy, integration, and strategy. Assist with government designated replacement database system, for example NexGen IT, and other data collection systems as required.

Contractor shall check design requirements for current and future MILCON, MFH, UMMC, NAF, FMS, and FSRM requirements within the installations (coordinate with the AFIMSC Det 2) in accordance with all centralized program business rules, etc. Assist in coordination efforts with AFIMSC and AFCEC as necessary to establish prior project data and trends. Check scheduling and review of planning charrettes and follow-on design review requirements necessary for planning and programming. Check to ensure the community planner, programmers, engineers and architect, and other specialty personnel as required participate in charrettes/reviews and provide written comments by all stakeholders involved in the projects.

C3.1.4. Numbered Air Forces A&AS Support Professional engineering assistance services during this contract (i.e. deliverables identified in this PWS or as directed by the Task Order PWS) execution will engage/assist Numbered Air Forces (5th, 7th, and/or 11th) Headquarters (INDOPACOM Theater) efforts with various technical and non-technical engineering support near Joint Base Pearl Harbor-Hickam, or Yokota Air Base, Osan Air Base, and Joint Base Elmendorf-Richardson. All deliverables and tasks will be coordinated with Numbered Air Forces (and PACAF/A4) and other entities as required, to include geographically separated units or other related real property under the command’s control.

Geospatial Information System contract personnel and information may also be required to support this mission set. Provide contracted engineering support for Air Force (or INDOPACOM) Site Activation Task Forces (SATAF) as necessary around the theater. Ability to assist in investigating site conditions, perform constraints, and opportunities analysis of proposed siting action. Check if project site locations are consistent with land use plans and Installation Development Plan (IDP) integration. Check if the base developed alternatives for siting action and prepare siting approval documentation and coordinated proposed siting actions with required functional personnel.

C3.1.5. Developing Aerospace Platforms (“Places without Bases”) A&AS Support Professional engineering assistance services for MILCON and O&M funded Program or Project Management support during this contract (i.e. deliverables identified in this PWS or as directed by the Task Order) execution will engage/assist Headquarters PACAF efforts with various technical and non-technical engineering support at various locations (to include evolving locations not yet identified) throughout the Pacific Region. Deliverables and tasks may be coordinated with PACAF/A4 and other entities as required, to include geographically separated units or other related real property under the control of the command.

Geospatial Information System contract personnel and information may also be required to support this mission set. Provide contracted engineering support for Air Force (or INDOPACOM) SATAF process as necessary around the theater. Ability to assist in investigating site conditions, perform constraints, and opportunities analysis of proposed siting action. Check if project site locations are consistent with land use plans and IDP integration. Check if the base developed alternatives for siting action and prepare siting approval documentation and coordinated proposed siting actions with required functional personnel.

C3.1.6. Expeditionary Engineering A&AS Support Professional engineering assistance services for MILCON and O&M funded Program or Project Management support during this contract (i.e. deliverables identified in this PWS or as directed by the task order ) execution will engage/assist Headquarters PACAF efforts with various technical and non-technical engineering/logistics support at locations directed by the Headquarters. All deliverables and tasks will be coordinated with PACAF/A4C. Expeditionary xfcgengineering differs from peace time supports tasks in that the mission includes but is not limited to Rapid Airfield Damage Repair (RADR), War Readiness materiel management, warehousing and other related functions, Agile Combat Employment, and other combat engineering related missions and projects.

Geospatial Information System contract personnel and information will also be required to support this mission set. Contracted engineering support for Air Force (or INDOPACOM) SATAF necessary around the theater. Ability to assist in investigating expeditionary site conditions, perform constraints, and opportunities analysis of proposed siting action. Check if project site locations are consistent with land use plans and IDP integration. Check if the base developed alternatives for siting action and prepare siting approval documentation and coordinated proposed siting actions with required functional personnel.

C3.1.7. Logistics and Warehousing Professional logistics assistance services for MILCON and O&M funded Program or Project Management support during this contract (i.e. deliverables identified in this PWS and as directed by the Task Order PWS) execution will engage/assist Headquarters PACAF efforts with various technical and non-technical support. All deliverables and tasks will be coordinated with PACAF/A4C other entities as required, to include geographically separated units or other related real property under the command’s control.

Support focuses on Distributing Logistics Supply and Sustainment. Joint and multinational partners are routinely exercising and training from various locations, demonstrating collective ability to deploy airpower throughout the Pacific. PACAF regularly trains in locations such as Guam, Tinian, and Saipan, and with our Pacific partners in Japan, the Republic of Korea, Australia, and Palau. INDOPACOM and PACAF continue to work with partners interested in expanding the ACE footprint. This contract will support PACAF’s mission towards increasing prepositioned materiel to reduce sustainment requirements, while simultaneously strengthening logistics networks that support contested operations across the theater.

C3.2. Headquarters AFIMSC Detachment 2 Support AFIMSC Detachment 2’s role is to serve as the liaison and on-site support between PACAF and the AFIMSC enterprise. They provide responsive synchronization and management of AFIMSC assets to address command-specific installation and mission support priorities and concerns. The forward presence delivers capabilities and solutions to emergent command requirements and issue resolution at the lowest level. Those capabilities include civil engineering, communications, financial management, logistics and security forces. Det 2 program areas may include:

· MILCON, UMMC

· FSRM

· MFH and unaccompanied housing (dormitories)

· Energy production and conservation

· Environmental planning and resource conservation

· Environmental compliance

· Data and financial management

· Installation assessments

· Engineering and facility operations

· Communications

· Logistics

· Security Forces C3.2.1. Program Management Services The contractor shall assist Det 2 program success by analyzing programs and individual projects to facilitating alignment with strategic planning, implementation of program initiatives, coordination with stakeholders, integration within the Air Force, and evaluation of programmatic activities and administrative systems. This includes management activities across related projects with the intention of improving an organization's performance. Frequently this includes data management and reports, collection and dissemination of lessons learned/best practices, or developing program-level technical papers and briefings. Det 2 programs may include MILCON, Military Family Housing (MFH) and dormitory management, new program basing and beddown, installation engineering and operations, FSRM, energy, environmental compliance, resource conservation, and environmental planning.

C3.2.2. Project Management Services The execution of individual projects from the inception of Det 2’s role through completion and closeout is the bread and butter of the Detachment’s role. Project Management requires in-depth, firsthand knowledge in the particular program (e.g., MILCON), experience with Air Force processes (especially at a headquarters’ level), and the ability to act proactively to identify and address execution issue and manage risk within the client’s hierarchy. Project-specific support may include early preparatory planning activities, programming to document requirements and obtain resources, project execution oversight (e.g., design review, acquisition support, construction monitoring), record keeping of project documents and decisions, tracking project costs and milestones, status briefings and reports, and project closeout.

Contractors are prohibited from acting as though they are government personnel. As such contractors shall identify themselves upon introduction.Certian project management activities are inherently governmental and can only be performed by authorized government person. Contractor personnel can advise, recommend, summarize, comment on, analyze, and perform similar actions as deemed appropriate by the client and the Contracting Officer’s Representative (COR).

3.2.3. Technical Deliverables

The contractor shall perform technical assistance in support of the execution of Det 2 programs. Deliverables may consist of technical interchange, document review, technical consultation, conference/meeting support, statutory and regulatory compliance support, and information management.

The contractor shall provide technical expertise to the Government in specified meetings with subject matter expert-level knowledge, both locally and abroad. The Contractor shall participate in meetings to assist program and project level activities. The Contractor may be tasked to provide minutes of these meetings. The Contractor shall provide personnel or other resources knowledgeable to ensure effective meetings with customers, regulators, engineers, agents (NAVFAC and USACE) and the public, as applicable. The contractor shall deliver technical presentations, agendas, meeting minutes, and facilitate meetings.

The contractor shall coordinate, and review deliverables submitted by government personnel or other contractors for functional and technical accuracy/completeness, and for compliance with applicable regulations in support of projects at various installations. The contractor shall assess whether technical deliverables satisfy specifications and schedules. The contractor shall use appropriate tools to provide a complete technical review. The contractor shall make written recommendations regarding acceptance or rejection of documents submitted.

C3.3. PACAF Main Operating Base Support Except Joint Base Elmendorf-Richardson and Kadena Air Base (organized as CE Groups with two squadrons), all PACAF CE Squadrons are organized in a traditional structure with experience that includes but is not limited to tactical-level planning, execution, and management of base infrastructure and emergency services programs. Most CE squadrons also have the Prime Base Engineer Emergency Force (BEEF) mission (expeditionary), which postures its military Airmen to quickly deploy that same base operations, maintenance, and survivability expertise to locations anywhere in the world.

Total Force AF CE Squadrons are typically organized into six flights: Engineering Flight, Installation Management Flight, Readiness and Emergency Management Flight, Operations Flight, Explosive Ordnance Disposal Flight, and Fire and Emergency Services Flight. PACAF A&AS support focuses on assistance to Engineering, Installation Management, and the Operations Flights. Professional engineering assistance services for MILCON and O&M funded Program or Project Management support during task order (i.e. deliverables identified in this PWS or as directed by the AF client) execution will engage/assist PACAF CES efforts with various technical and non-technical engineering support.

C3.3.1. CE Operations Flight (CEO) Support The main function of CEO is to operate, maintain, and repair installation facilities and infrastructure. This contract aids the squadron's capability to maintain and recover bases for the projection of air and space power. The Heavy Repair element (CEOH) includes the structures and pavement shops. The Facilities Systems element (CEOF) includes the fire alarms, electric, and power production shops. The Infrastructure Systems element (CEOI) includes the environmental control systems, water and fuels systems maintenance, entomology, and the heating, ventilation, and air conditioning (HVAC) shops. The Operations Engineering element (CEOE) includes the Requirements & Optimization (R&O) section, oversees service contracts, and operates the material control and customer service functions. The R&O provides planning, analysis, requirements identification, and project prioritization using asset management principles. In addition, R&O links functions in CEO and CEN to ensure optimum focus is placed on the worst condition assessed infrastructure.

Specialties support within CEO will include but is not limited:

· Engineers

· Engineering technicians

· Electrical

· Mechanical (HVAC and Plumbing)

· Civil

· Structural and pavements

· Facility assessors C3.3.2. CE Engineering Flight (CEN) Support The main function of the CEN flight is a lean cradle-to-grave project development and execution organization. This contract assists with planning, programming, Comprehensive Asset Management Plan (CAMP) integration, and execution of base level facility/infrastructure requirements that exceed Operations Flight in-house capabilities. The Portfolio Optimization element creates a single source for requirements integration and Base Comprehensive Asset Management Plan (BCAMP) development. The Project Management element executes contracts including architecture and engineering (A&E) service contracts, indefinite delivery/indefinite quantity (IDIQ) contracts, simplified acquisition of base engineer requirements (SABER) contracts, multiple award construction contracts (MACC), and blanket purchase agreements (BPAs). This contract assists with perform base comprehensive planning, project programming, environmental planning, technical design, and construction surveillance to restore and upgrade base facilities and infrastructure systems.

C3.3.2.1. CE Engineering Flight Management (CENM) CENM A&AS services support includes but is not limited to (1) Performs cradle-to-grave design/construction project management (2) Performs Contractor surveillance and project inspection (3) Ensures Contractor compliance and quality assurance and communicates non-compliance to contracting officer (4) Addresses user-requested changes (5) Initiates, prepares, and evaluates contract modification packages (6) Manages contract scope, schedule, and funding (7) Coordinates with all stakeholders (8) Uploads documents to and updates status of project in Air Force IT systems (9) Manages close out processes and ensures capitalization occurs if required (10) Reviews progress reports and recommends payment (11) Evaluates submittals for approval.

Specialty support within CENM includes but is not limited to:

· Facility Inspectors

· GeoBase Specialists

· Project Managers

· Architect

· Electrical Engineer

· Mechanical Engineer

· Civil Engineer / Pavements

· Structural Engineer C3.3.2.2. CE Engineering Flight Portfolio Optimization (CENP) CENM A&AS services support includes but is not limited to (1) planning actions, (2) programming actions, (3) compliance items, and (4) certifications on behalf of the installation commander for every built infrastructure requirement.

Specialty support within CENP includes but is not limited to:

· Community Planners

· Project Programmers

· Facility Space Planners

· Host-Nation Support functions

· Project Manager

· Facility Inspector

· Architects and Engineers C3.3.2.3. CEN Geospatial Information Services (GIS) GIS A&AS services support includes but is not limited to (1) Assist with development, maintenance, and quality assurance of geospatial data in accordance with the applicable guidance per relevant data schema owners and requirement owners. (2) Provide installation geospatial data visualization, analysis, and business requirement integration services. (3) Manage, protect, and make discoverable all installation geospatial data integrated through the GeoBase Program, including the DISDI CIP, DAF CIP, RIP, and relevant data layers. (4) Absent a DAF enterprise geospatial system, manage any local GeoBase related systems in accordance with applicable DAF IT portfolio management and cybersecurity standards. (5) Provide guidance and support to data owners regarding IGI&S data maintenance, services, products, and capabilities.

C3.3.3. CE Installation Management Flight (CEI) Support CEI is responsible for the engineering related Financial Management (FM) and resource advocacy functions, operating housing referral, unaccompanied housing, military family housing, dormitory and furnishings management, overseeing privatized housing and optimization of the installation’s built and natural assets. This contract assists with Asset Accountability element (CEIA) which incorporates real property, resources, force management and the IT administrator. Housing Management element (CEIH) ensures access to affordable, quality housing facilities and services. In addition, A&AS services support AFCEC installation support teams, the Environmental element (CEIE) retains the focus on environmental compliance, the Environmental Impact Assessment Process (EIAP), and optimization of natural assets.

C3.3.3.1. CE Housing Function Support CEIH services support will (1) Assist in the mediation of complaints by members associated with family housing, unaccompanied housing or private housing (2) Will be the first point of contact for all complaint resolution issues (3) Utilize eMH housing management modules and components to perform daily housing operations, maintain database accuracy, and provide reporting information as required. (4) Provide housing residents with information regarding environmental hazards and potential safety and health issues. (5) Provide FH and UH residents a housing brochure and required pamphlet (6) Review PH work orders, and report health and life safety work orders as required (7) Provide training support housing managers and provide guidance of what training is available.

Specialty support includes but is not limited to:

· Housing Coordinators

· Public Relations Managers

· Housing Inspectors

· Training Managers

· Includes Housing Maintenance C3.3.3.2. CE Asset Accountability Support CEIA services support the asset accountability functions within CE to (1) Determine which infrastructure projects require financial investment first (2) ensures real property records are updated and accurate (3) Existing base infrastructure is used efficiently and optimally regarding space (4) Incorporating innovation and energy management considerations into requirements as applicable.

Specialty support includes but is not limited to:

· Energy Program Managers

· Project Managers

· Real Property Managers

· Facility Space Planners C3.3.3.3. CE Environmental Support CEIE services support will provide a full range of advisory services and deliverables in support of environmental operations mission. Services include: planning and decision support, technical reviews, data submissions, meeting support, requirements development, plans and permits support, future year project and program development, as well as support for acquisition packages for non-A&AS contracts.

Specialty support includes but is not limited to:

· Environmental Engineer

· Environmental Specialists

C4 OVERALL PROGRAM MANAGEMENT

A&AS support services in this section are targeted at those tasks and deliverables that will be applicable at the theater level (overall parent contract) and within every task order developed from the parent contract. The following tasks are those most commonly associated with this IDIQ. The cognizant contracting officer can determine similar services to be within scope and awarded on the task order.

C4.1. Project Kick-Off Meeting After award of each TO the contractor shall schedule, coordinate, and host a Project Kick-Off Meeting at the location approved by the Government. The meeting will provide an introduction between the contractor personnel and Government personnel who will be involved with the TO. The meeting will provide the opportunity to discuss technical, management, and security issues, and travel authorization and reporting procedures. At a minimum, the attendees shall include Key contractor Personnel, representatives from the directorates, other relevant Government personnel, and the COR.

The contractor shall provide a Kick-Off Meeting Agenda for review and approval by the COR prior to finalizing. The agenda shall include, at a minimum, the following topics/deliverables:

· Points of contact (POCs) for all parties

· Personnel discussion (i.e., roles and responsibilities and lines of communication between contractor and Government)

· Staffing Plan and status

· Security discussion and requirements (i.e., building access, badges, Common Access Cards (CACs))

· Invoicing requirements

· Final Baseline Quality Control Plan (QCP)

The Government will provide the contractor with the number of Government participants for the Kick-Off Meeting and the contractor shall provide sufficient copies of the presentation for all present.

The contractor shall record and provide a Kick-Off Meeting Minutes Report documenting the Kick-Off Meeting discussion and capturing any action items.

C4.2. Prepare A Monthly Status Report (MSR) The contractor shall develop and provide an MSR. The MSR shall include the following summary: 1) Activities during the Reporting Period; 2) Problems and Corrective Actions; 3) Personnel Status; 4) Government Actions needed.

C4.3. Convene Technical Status Meetings (Monthly or as directed by TO) The Contractor PM shall convene a monthly Contract Activity and Status Meeting with the COR and other vital Government stakeholders. The purpose of this meeting is to ensure all stakeholders are informed of the monthly activities and MSR, provide opportunities to identify other activities and establish priorities, and coordinate resolution of identified problems or opportunities. The Contractor PM shall record minutes of these meetings, including attendance, issues discussed, decisions made, and action items assigned, to the COR within the timeframe specified in Section 5 following the meeting.

C4.4. Update Baseline Quality Control Plan (QCP) The contractor shall update the QCP submitted with its proposal and then provide a final baseline QCP. The contractor shall periodically update the QCP as changes in program processes are identified.

Within the QCP, the contractor shall identify its approach for providing quality control in meeting the requirements of the TO. The contractor’s QCP shall describe its quality control methodology for accomplishing TO performance expectations and objectives. The contractor shall fully discuss its validated processes and procedures that provide high quality performance for the PWS. The QCP shall describe how the processes integrate with the Government’s requirements.

C4.5. Program Management Review (PMR) The contractor shall coordinate and schedule a PMR with the government client and contracting officer(s) at least annually. The purpose of the PMR is to specifically discuss lessons learned, required contract changes, dispute resolution, and any other items that are impacting the intent of the PWS and support defined within the contract. As a follow-on to the Kick-off meeting, the PMR promotes enhanced collaboration, communication, and proper expectation management between the government, contractor, and government contracting entities throughout the contract period of performance.

The contractor shall provide a PMR Meeting Agenda for review and approval by the COR prior to finalizing. The contractor shall record and provide a PMR Meeting Minutes Report documenting the PMR Meeting discussion and capturing any action items.

C4.6. Program Finance and Budget Review The contractor shall coordinate and schedule a Financial and Budgetary Review Meeting with the government client and contracting officer(s) at least annually. The review can be held concurrently with the PMR; however, the purpose is to address invoicing, contract closeout, CLIN clarification, and other items specifically related to the financial aspects of the contract.

The contractor shall provide a Finance and Budget Review Meeting Agenda for review and approval by the COR prior to finalizing. The contractor shall draft and provide a Finance and Budget Review Meeting Minutes Report documenting the Meeting discussion and capturing any action items.

C4.7. Conflict of Interest (COI) Avoidance Plan The Contractor shall not employ, hire, or contract with employees of the United States Government or the DoD, either military or civilian, if such employment would create a conflict of interest. The Contractor shall not employ any person who is an employee of the DoD, unless such person receives prior approval, in writing, from the CO. The Contractor shall ensure that its employees receive training, with periodic refresher training, on how to avoid organizational conflicts of interest.

The contractor shall submit an annual COI Avoidance Plan. The government COR and Contracting Officer(s) shall review and approve the plan. The purpose of the COI Avoidance Plan is to ensure there is a documented agreement between participating stakeholders involved in the A&AS contract. The plan helps ensure other contractual work within the theater is free from concern regarding conflicting contract scope or award. The COI Avoidance Plan can also be reviewed and discussed concurrently in the Kickoff Meeting and/or annual PMR.

The contractor shall provide a COI Avoidance Plan Meeting Agenda for review and approval by the COR and Contracting Officer(s) prior to finalizing (and signatures). The contractor shall draft the COI Plan and provide meeting minutes documenting the discussion and capturing any action items or follow-on edits required.

If outlined in the Task Order, Contractor employees may be required to have access to or participate in the development of source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.). The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential Organizational Conflict of Interest (OCI) and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO, and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may select other remedies as necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

C5 CONTRACT MANAGEMENT

The following section provides pertinent information regarding management of the contract and is not intended to be all encompassing.

C.5.1. Security Clearances The majority of the efforts required for this task are NOT classified. However, because of the dynamic and quickly changing PACAF mission environment, the overall contract will require security clearances up to the SECRET level. Determination of the appropriate security clearance will be accomplished at the task order level. Satisfactory outcome of a background investigation for Tier 1 access is generally required for all contractor personnel.

All contractor personnel require a minimum of a NACI/SF85 for any position that requires access to the internet, use of automated systems or unescorted entry into restricted or controlled areas prior to reporting for duty in support of any task order. Contractor personnel is required to access Government Public Trust, Proprietary, and/or Sensitive Information held by the USAF relating to the tasks to be performed under this Task Order. This is a mandatory requirement set forth in DoD 5200.1-R and AFI 31-501 Information Security. This information may belong to other contractors, other third parties, or the USAF. Contractor personnel shall provide a completed copy of the Nondisclosure Agreement to the Government Program Manager, Contracting Officer Representative (COR) and Contracting Officer prior to performing work that involves Proprietary and/or Sensitive Information held by the USAF relating to the tasks to be performed under this Task Order.

It should be noted that Proprietary and/or Sensitive Information shall not include information that the Contractor personnel or the Contractor can demonstrate: was known by the Contractor personnel or the Contractor without restriction as to further disclosure when received or was developed independently by the Contractor by individuals who had no direct or indirect access to such information, was obtained from a source other than the USAF, its employees, agents, or contractors through no breach of confidence, was in the public domain when received or thereafter enters the public domain through no breach of confidence by Contractor or Contractor personnel, or was used or disclosed with the prior written approval of the USAF.

C5.2. Facility Clearance Level There is no Facility Clearance Level required for Public Trust requirements, however, in some cases clearance level will surpass public trust. Therefore, a DD254 submission will be required. Contractors requiring access to unclassified Government automated information systems will only require a National Agency Check (NAC), as a minimum, in accordance with DoD 5200.2-R. The SSA will process the necessary documentation for the contractor to obtain the necessary background investigation as specified by DoD 5200.2-R for the level of access required. Each employee requiring a background investigation for this purpose will comply with instructions furnished by the cognizant security officer and the SSA.

C5.3. Physical Security The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured. Additionally, the contractor will be required to adhere to established computer security procedures.

C5.4. Operations Security (OPSEC) The contractor shall comply with all requirements listed in the most recent version of DoD 5220.22-M, the National Industrial Security Program Operating Manual (NISPOM), and AFI 10-701. The Installation and Organizational Critical Information and Indicator List (CIIL) and OPSEC Plan will be provided by the government. The protection of information transmitted between the program directorate, contractors and other agencies must be in accordance, at minimum, with governing directives. During inspections and reviews conducted by the government for the contract OPSEC will be reviewed to determine if proper security measures are in place and to measure the effectiveness of the OPSEC program. The contractor shall ensure all information, classified and unclassified, must be limited in distribution on a “need to know” basis.