CDPSDQ1611Polygraph Services - Exhibit A Statement of Work final 110515.pdf

CDPSDQ1611CDPSPolygraph Services – Exhibit A Page 1

Exhibit A - STATEMENT OF WORK (SOW) – CDPS Pre-employment Polygraph

Services

1. Background

The Colorado Department of Public Safety (CDPS), Executive Director’s Office (EDO) is pleased to submit this solicitation for assistance with performing pre-employment polygraphs in accordance with industry standards.

This contract will be for the period between January 1, 2016 and June 30, 2017.

2. Requirements

A. Performance

The vendor will provide personnel to provide pre-employment polygraphs. The scope of work will include:

i. Polygraphs shall be scheduled with the CDPS applicant within two business days after

CDPS Human Resources requests scheduling.

ii. Polygraph written report and subsequent analysis and determination of the polygraph exam results, and related audio/video tapes for each polygraph that is performed must be available to CDPS Human Resources within three (3) business days of the performance of the polygraph exam.

iii. Polygraph services shall be available within the Denver Metropolitan service area, with the preferred vendor having ability to travel outside of the Denver Metro area to outlying regions when feasible (Grand Junction, Alamosa, Fort Collins).

iv. The vendor will use a testing format and question battery that is approved by the

Department.

v. All completed polygraph examinations shall undergo a quality control check by another experienced examiner.

vi. Provide testimony or phone consultation to HRS or the Attorney General’s Office as needed for appeals.

B. Project Assumptions

The following assumptions clarify the scope of this project:

i. Information gained through pre-employment polygraphs are confidential in nature.

Polygraph reports, and audio/video recordings will be submitted to the Human

Resources Manager and and will not be otherwise shared without prior approval of the

Executive Director or Deputy Executive Director of the CDPS.

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ii. Criminal Justice Information provided by the department to the vendor will be returned to HRS upon completion of the pre-employment polygraph. Copies may not be retained by the vendor. A Criminal Justice Information Services Security Addendum must be executed by the vendor prior to granting of the contract.

iii. The successful vendor is expected to submit monthly invoices with the names of the individuals that had a polygraph performed, and the associated Division within CDPS.

C. Mandatory Requirements - Designation and Qualification/Experience/Education of Required

Personnel -

To perform this job successfully, individuals must be able to perform each essential duty satisfactorily. The mandatory requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

i. Bachelors degree in criminal justice or related field or a substitution of a combination of experience in law enforcement and/or professional experience perfoming polygraph exams.

ii. Examiners must have graduated from an education program recognized by the American

Polygraph Association or the American Association of Police Polygraphists.

iii. Completion of continuing education requirements as set forth by the American Polygraph

Assocation.

iv. Experience working with law enforcement professionals performing pre-employment polygraphs.

v. Examiners will utilize equipment that is properly calibrated and in good working order.

vi. Experience with interview and interrogation techniques and behavioral / linguistic analysis.

vii. Ability to work as part of a collaborative team with the CDPS Human Resources, Executive

Director/Deputy Executive Director, and appointing authorities within each CDPS Division.

viii. Polygraph services must be available within the Denver Metropolitan service area, with the preferred vendor having ability to travel outside of the Denver Metro area to outlying regions when feasible (Grand Junction, Alamosa, Fort Collins).

D. Work Location and Environment

Polygraphs will be performed at the physical location of the vendor. It is highly desirable that vendor have ability to travel outside of the Denver Metro area to outlying regions when feasible

(Grand Junction, Alamosa, Fort Collins).

E. Payment schedule

Payment will be made upon submission of a monthly invoice by the selected vendor and approval by the Department of Public Safety, Human Resources.

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F. Project Completion.

This contract/purchase order will be for the period between January 1, 2016 and June 30, 2017.

Deliverables include:

Polygraphs must be scheduled with the CDPS applicant within two (2) business days after CDPS Human Resources requests scheduling.

Polygraph written report and subsequent analysis and determination of the polygraph exam results, and related audio/video tapes for each polygraph that is performed must be available to CDPS Human Resources within three (3) business days of the performance of the polygraph exam.

Polygraph services must be available within the Denver Metropolitan service area, with the preferred vendor having ability to travel outside of the Denver Metro area to outlying regions when feasible (Grand Junction, Alamosa, Fort Collins).

VENDOR QUOTE RESPONSE REQUIREMENTS

1. Documented Quote signature page

2. The name, qualifications, and resume of the proposed worker(s) to be assigned to the project. The resume must document all of the qualifications, experience, educational requirements described in the Statement of Work, and the approximate number of pre-employment polygraphs conducted to date.

3. A flat, negotiated rate for each pre-employment polygraph completed regardless of the amount of time it takes to complete the polygraph, report, organization of the audio/video recordings if requestied, and submittal of the final product to CDPS Human Resources.

4. Describe experience providing like services to other government agencies, along with a minimum of three (3) client references.

5. Sample history questionnaire, disclosure forms, medical waivers, sample polygraph reports, or other documents routinely utilized during pre-employment polygraph examiantions by the vendor.

6. If requested, allow an on-site visit of the vendor’s facility and polygraph suites.

VENDOR SELECTION

Staff from the Department of Public Safety will select the best response based upon the criteria established for the qualifications, experience, education, and price. Only qualified individuals will be considered. Interviews may be conducted and references may be checked. The Department intends to issue a purchase order for this project and the terms and conditions of a state of Colorado purchase order will apply.