CDC-RFA-TS15-150103CONTPPHF17.docx

Centers for Disease Control and Prevention (CDC) Office of Financial Resources Instructions for Preparing an Annual Performance Report (APR) Financed Solely by Prevention and Public Health Fund (PPHF) Catalog of Federal Domestic Assistance (CFDA): 93.534 Funding Opportunity Announcement (FOA) Number: CDC-RFA-TS15-150103CONTPPHF17

PPHF 2017: ATSDR - Affordable Care Act Program for Early Detection of Certain Medical Conditions Related to Environmental Health Hazards – Financed solely by 2017 Prevention and Public Health Funds

Eligibility:

This FOA is a continuation financed solely by fiscal year 2017 Prevention and Public Health Fund (PPHF) intended only for grantees previously awarded under CDC-RFA-TS15-1501, entitled Affordable Care Act Program for Early Detection of Certain Medical Conditions Related to Environmental Health Hazards . In accordance with PPHF general provisions enacted under Title IV Section 4002, grantees are required to track and report on use of PPHF funds provided through this award. Reports will be made available to the general public. Comingling of PPHF funds with other funds is prohibited.

Funding for this continuation for FY 2017 is provided from the following sources:

Prevention and Public Health Fund

Application Submission:

CDC requires grantees to submit their Annual Performance Reports (APR), which serves as the non-competing continuation application, through www.grants.gov NLT 120 days prior to the end of the budget period.

If you encounter any difficulties submitting your annual performance report through www.Grants.gov, please contact CDC’s Technical Information Management Section at 770-488-2700 prior to the submission deadline. If you need further information regarding the annual performance report process, please contact Victoria McBee, Grants Management Specialist, at 770-488-2825. For programmatic information, please contact Theodore Larson, Project Officer, at 770-488-3695.

Reports must be submitted by April 7, 2017 11:59pm Eastern Standard Time on www.grants.gov for Reporting Period 4/1/2016- 1/31/2017. Late or incomplete reports could result in an enforcement action such as a delay in the award or a reduction in funds. CDC will accept requests for a deadline extension on rare occasions and after adequate justification has been provided.

Annual Federal Financial Report Submission The Annual Federal Financial report (FFR) SF-425 is required and must be submitted to your GMS/GMO no later than 90 days after the end of the budget period. The FFR for this Budget Period 9/1/2016 – 8/31/2017 is due to the GMS/GMO by 11/30/2017. To submit your FFR, login to www.grantsolutions.gov, select “Reports” from the menu bar and then click on Federal Financial Reports.

General Application Packet Tips:

· Properly label each item of the application packet

· Each section should use 1.5 spacing with one-inch margins

· Number all narrative pages only

· This report must not exceed 45 pages excluding administrative reporting; allowed, but web links are allowed

· Where the instructions on the forms conflict with these instructions, follow these instructions

1. CDC requires the use of PDF format for ALL attachments.

2. Use of file formats other than PDF may result in the file being unreadable by CDC staff.

3. Directions for creating PDF files can be found on www.Grants.gov

Checklist of required contents of application packet:

1. SF-424 Application for Federal Domestic Assistance-Short Organizational Form

1. SF-424A Budget Information-Non-Construction Programs

1. Budget Justification

1. Indirect Cost Rate Agreement

1. Project Narrative

1. SF424B Assurances

1. Certifications

6. For assistance and guidance with submitting assurances and certifications, please visit the CDC website. http://wwwn.cdc.gov/grantassurances/Homepage.aspx

Instructions for accessing and completing required contents of the application package:

1. Go to: www.Grants.gov

1. Select: “Apply for Grants”

1. Select: “Step 1: Download a Grant Application”

1. Insert the CDC-RFA-TS15-150103CONTPPHF17

1. Download application package and complete all sections.

1. SF-424 Application for Federal Domestic Assistance-Short Organizational Form:

Complete all sections:

A. In addition to inserting the legal name of your organization in Block #5a, insert the CDC Award Number provided in the CDC Notice of Award. Failure to provide your award number could cause delay in processing your application.

B. Please insert your organization’s Financial Official information in Block #8.

SPECIAL NOTE: Items 2, 3, and 4 should be attached to the application through the “Mandatory Documents” section of the “Grant Application” page. Select “Other Attachments Form” and attach as a PDF file.

2. SF-424A Budget Information and Justification:

2017 PPHF Funds

Prevention and Public Health funds are tracked by subaccount by budget year and may not be comingled. Should you need to these funds in a subsequent you must request an extension of time for that budget period. This request should include a detailed line item budget justification as indicated in Note E. below.

How to access funds from year 02:

Because year 03 is financed by PPHF you may not carryover funds from year 02 to year 03. You will need to use the extension process described in the section below to access these funds. The requirements below detail your justification for access to unused funds.

Complete all applicable sections.

A. Analysis of Remaining Time and Funds

1. Based on the current rate of obligation, if it appears there will be un-obligated funds at the end of the current budget period, provide detailed actions that will be taken to obligate this amount or use the process below to get access to unused funds.

http://www.whitehouse.gov/omb/grants_forms.

2. If it appears there will be insufficient funds Provide detailed justification of the shortfall List the actions taken to bring the obligations in line with the authorized funding level.

3. Awardees may request up to 75% of anticipated unobligated funds at the end of the current budget period. These funds are estimated because the budget year has not closed and a final FFR cannot be prepared. For budget years that have closed, grantees may request an extension based on the final FFR for that budget period.

· Note, to use unobligated funds, you must submit a request in writing to the GMO no earlier than 30 days before the end of the budget period requesting an extension to the current budget year to complete the approved activities. The request must include the incomplete activities, proposed detailed budget and a brief justification and submit an interim hardcopy Federal Financial Report (FFR), Standard Form-425, available on the internet.

4. If use of estimated un-obligated funds is requested in addition to funding for the next year, complete all columns in Section A of SF-424A and submit an interim hardcopy Federal Financial Report (FFR), Standard Form-425, available on the internet at http://www.whitehouse.gov/omb/grants_forms. This report should be emailed to your grants management specialist

i. The estimated un-obligated balance should be realistic in order to be consistent with the annual FFR to be submitted following the end of the budget period.

B. The proposed budget should be based on the federal funding level stated in the letter from CDC.

C. In a separate narrative, provide a detailed, line-item budget justification of the funding amount requested, including any request to use unobligated funds, to support the activities to be carried out with those funds. Attach in the “Mandatory Documents” box under “Budget Narrative Attachment Form.” Document needs to be in the PDF format.

D. The budget justification must be prepared in the general form, format, and to the level of detail as described in the CDC Budget Guidance. The sample budget guidance is provided on CDC’s internet at: http://www.cdc.gov/grants/applying/application-resources.html.

E. For any new proposed subcontracts provide the information specified in the Budget Guidance.

F. When non-federal matching is required, provide a line-item list of non-federal contributions including source, amount, and/or value of third party contributions proposed to meet a matching requirement.

3. Indirect Cost Rate Agreement Requirements for development and submission of indirect (F&A) cost rate proposals and cost allocation plans for all grantees are contained in 45 CFR Part 75, Appendices III through VII.

The following instructions apply to Non-Profit Organizations, State/Local Government and Indian Tribe wide Central Service Cost Allocation Plans

A. If indirect costs are requested, include a copy of the current negotiated federal indirect cost rate agreement or a cost allocation plan approval letter for those Grantees under such a plan.

B. Clearly describe the method used to calculate indirect costs. Make sure the method is consistent with the Indirect Cost Rate Agreement.

C. To be entitled to use indirect cost rates, a rate agreement must be in effect at the start of the budget period.

D. If an Indirect Cost Rate Agreement is not in effect, indirect costs may be charged as direct if (1) this practice is consist with the grantee’s/applicant’s approved accounting practices; and (2) if the costs are adequately supported and justified. Please see the Budget Guidelines (http://www.cdc.gov/grants/applying/application-resources.html) for additional information.

E. If applicable, attach in the “Mandatory Documents” box under “Other Attachments Form”. Name document “Indirect Cost Rate Agreement.”

4. Project Narrative:

SECTION I. Current Budget Period Progress (4/1/2016 – 1/31/2017).

Provide a brief report addressing the following elements of each objective or activity.

The annual performance report must include the following:

· Performance Measures (including outcomes)–Awardees must report on performance measures for each budget period and update measures, if needed.

· Evaluation Results–Awardees must report evaluation results for the work completed to date (including any data about the effects of the program).

· Work Plan –Awardees must update work plan each budget period.

· Successes

· Awardees must report progress on completing activities outlined in the work plan.

· Awardees must describe any additional successes (e.g., identified through evaluation results or lessons learned) achieved in the past year.

· Awardees must describe success stories.

· Challenges

· Awardees must describe any challenges that might affect their ability to achieve annual and project-period outcomes, conduct performance measures, or complete the activities in the work plan.

· Awardees must describe any additional challenges (e.g., identified through evaluation results or lessons learned) encountered in the past year.

· Administrative Reporting (No page limit)

· SF-424A Budget Information-Non-Construction Programs.

· Budget Narrative–must use the format outlined in “Content and Form of Application

· Submission, Budget Narrative” section.

· Indirect Cost-Rate Agreement.

SECTION II. New Budget Period Proposed Strategies and Activities (9/1/2017-8/31/2018)

List proposed objectives for the upcoming budget period. These objectives must support the intent of the original Funding Opportunity Announcement (FOA) or Program Announcement (PA).

1. Each objective and activity must contain a performance or outcome measure that assesses the effectiveness of the project. For each objective list:

a. List activities that will be implemented;

b. Provide a timeline for accomplishment;

c. Identify and justify any redirection of activities; and

d. Explain the methods you will use to implement the new, redirected activities.

2. In addition to this information, include comments pertaining to budgetary issues that might impede the success or completion of the project as originally proposed and approved.

Additional Program Requirements (if applicable):

Performance Measure Reporting: CDC programs must require awardees to submit performance measures annually as a minimum, and may require reporting more frequently. Performance measure reporting must be limited to data collection. When funding is awarded initially, CDC programs must specify required reporting frequency, data fields, and format. The awardee will produce quarterly reports and an annual report summarizing performance measures in addition to evaluation results, work plane updates, and successes/challenges.

PPHF Grantees Semi-annual Reporting CDC Office of Appropriations (OA) will distribute the pre-populated reporting templates to PPHF Grantees through the OA mailbox (PPHF@cdc.gov). All recipients will receive their pre-populated template prior to the start of the reporting period with additional guidance. CDC will validate grantee email addresses through OGS and PPHF programs. The prime grantee will receive the report and will be responsible for populating the sub-award information.

Estimated Funding:

FY17 PPHF funding will be $2,499,999 Total FY17 funds including PPHF funds will be $2,499,999

If you encounter any difficulties submitting your annual performance report or need further information, please contact Victoria McBee, Grants Management Specialist, at 770-488-2825. For programmatic information, please contact Theodore Larson, Project Officer, at 770-488-3695.

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