cdc-rfa-tp10-100402cont11 final 03 23 11.doc

Centers for Disease Control and Prevention (CDC)

Procurement and Grants Office

Instructions for Preparing an Interim Progress Report

Catalog of Federal Domestic Assistance (CFDA) Number: 93.069 Funding Opportunity Announcement (FOA) Number: CDC-RFA-TP10-100402CONT11 Engaging State/Local Emergency Management Agencies to Improve State’s Ability to Prepare for and Respond to Bioterrorism

Office of Public Health Preparedness and Response (OPHPR) Eligibility:

This award will be a continuation of funds intended only for the National Emergency Management Association currectly awarded under TP10-1004, entitled Engaging State/Local

Emergency Management Agencies to Improve State’s Ability to Prepare for and Respond to Bioterrorism.

Application Submission:

The CDC is required by the Department of Health and Human Services (HHS) to begin receiving applications through www.Grants.gov. CDC strongly encourages Grantees to submit progress reports through www.Grants.gov. If you encounter any difficulties submitting your progress report through www.Grants.gov , please contact CDC’s Technical Information Management Section at (770) 488-2700 prior to the submission deadline. If you need further information regarding the application process, please contact Sharon H. Robertson at (770) 488-2748. For programmatic information, please contact Jean Popiak at (404) 639-7438.

Reports must be submitted by May 16, 2011. Late or incomplete applications may result in an enforcement action such as a delay in the award/or a reduction in funds. CDC will only accept requests for a deadline extension on rare occasions; after adequate justification has been provided.

General Application Packet Tips:

· Properly label each item of the application packet

· Each section should use 1.5 spacing with one-inch margins

· Number all pages

· Do not exceed 25 pages (excluding appendices, excluding budget and support)

· Use a 12 point font

· Where the instructions on the forms conflict with these instructions, follow these instructions

· It is strongly recommended that additional documents are submitted using Microsoft Office products (e.g., Microsoft Word, Microsoft Excel., etc.). If the applicant does not have access to Microsoft Office products, a PDF file may be submitted. Directions for creating PDF files can be found on www.Grants.gov. Use of file formats other than Microsoft Office or PDF may result in the file being unreadable by CDC staff.

· Attach additional documents to the application from the “Mandatory Documents” section of the submit application page.

Checklist of required contents of application packet:

1. Standard Form (“SF”) 424S Form

2. SF-424A Budget Information-Non-Construction Programs

3. Budget Justification

4. Indirect Cost Rate Agreement

5. Project Narrative

Instructions for completing required contents of the application package:

1. Standard Form (“SF”) 424S Form Download form from www.Grants.gov and complete all sections. Special note, in addition to inserting the legal name of your organization in Block #5, insert the CDC Award Number provided in the CDC Notice of Award. Failure to provide your award number could cause delay in processing your application.

2. SF-424A Budget Information and Justification A. Download the form from www.grants.gov or http://www.whitehouse.gov/omb/grants/grants_forms.html.

B. Complete all applicable sections.

C. Provide an estimate of the overall obligations for the current budget period

D. If use of estimated un-obligated funds is requested for the next year, submit an interim Financial Status Report (FSR), available on the CDC internet at http://www.cdc.gov/od/pgo/forminfo.htm. In addition, complete all columns in Section A of SF 424A.

E. The estimated un-obligated balance should be realistic in order to be consistent with the annual FSR to be submitted following the end of the budget period.

F. Based on the current rate of obligation, if it appears there will be un-obligated funds at the end of the current budget period, provide detailed actions that will be taken to obligate this amount.

G. If it appears there will be insufficient funds, (1) provide detailed justification of the shortfall; and (2) list the actions taken to bring the obligations in line with the authorized funding level.

H. Base the proposed budget on the federal funding level stated in the letter from CDC. Include the use of any estimated un-obligated balance of funding.

I. In a separate narrative, provide a detailed, line-item budget justification of the funding amount requested to support the activities to be carried out with those funds.

J. For your convenience, sample budget guidance is provided on CDC’s internet at: http://www.cdc.gov/od/pgo/funding/grantmain.htm.

K. When non-federal matching is required, provide a line-item list of non-Federal contributions including source, amount, and/or value of third party contributions proposed to meet a matching requirement.

L. Include the following information as part of the budget narrative as applicable:

· For any new proposed subcontracts provide the following: (1) name(s) of subcontractor; (2) method of selection (competitive or sole source—less than full competition must be justified); (3) period of performance: (4) description of activities; (5) itemized budget with narrative justification; and (6) method of accountability.

· Attach the budget information and justification to the application through the “Mandatory Documents” section of the submit application page.

3. Indirect Cost Rate Agreement

A. If indirect costs are requested, include a copy of the current negotiated Federal indirect cost rate agreement or a cost allocation plan approval letter for those Grantees under such a plan.

B. Clearly describe the method used to calculate indirect costs. Make sure the method is consistent with the Indirect Cost Rate Agreement.

C. To be entitled to use indirect cost rates, a rate agreement must be in effect at the start of the budget period.

D. If an Indirect Cost Rate Agreement is not in effect, indirect costs may be charged as direct if (1) this practice is consist with approved accounting practices; and (2) if the costs are adequately supported and justified. Please see the Budget Guidelines (http://www.cdc.gov/od/pgo/funding/budgetguide.htm) for additional information.

E. Attach the indirect cost rate agreement to the application through the “Mandatory Documents” section of the “Submit Application” page. Select “Other Documents” and attach as a PDF file.

4. Project Narrative

Current Budget Period Progress:

Provide a brief report addressing the following elements of each objective or activity.

A. Status (met, ongoing, or unmet) B. Major findings and the significance of those findings C. Barriers encountered, and how the barriers were addressed

D. If applicable, include the reasons that goals were not met and a discussion of assistance needed to resolve the situation

New Budget Period Proposed Objectives and Activities:

A. List proposed objectives for the upcoming budget period. These objectives must support the intent of the original Request for Application (RFA) or Program Announcement (PA).

B. Each objective and activity must contain a performance or outcome measure that assesses the effectiveness of the project.

C. For each objective:

1. List activities that will be implemented;

2. Provide a timeline for accomplishment;

3. Identify and justify any redirection of activities; and

4. Explain the methods you will use to implement the new, redirected activities.

D. In addition to this information, include comments pertaining to budgetary issues that might hamper the success or completion of the project as originally proposed and approved. Please utilize the work plan format in the original work plan, if applicable.

E. Attach the Project Narrative to the application through the “Mandatory Documents” section of the submit application page.