CDC-RFA-PS15-151103CONT17.docx

Centers for Disease Control and Prevention (CDC) Office of Financial Resources Instructions for Preparing an Annual Performance Report (APR) Catalog of Federal Domestic Assistance (CFDA): 93.977 Funding Opportunity Announcement (FOA) Number: CDC-RFA-PS15-151103CONT17

PS15-1511: Evaluation of STD Programs’ Deployment of DIS to Improve HIV Outcomes National Center for HIV/AIDS, Viral Hepatitis, STD, and TB Prevention (NCHHSTP)

Eligibility:

This award will be a continuation of funds intended only for grantees previously awarded under CDC-RFA-PS15-1511.

Application Submission:

CDC requires grantees to submit their Annual Performance Reports (APR), which serves as the non-competing continuation application, through www.grantsolutions.gov NLT 120 days prior to the end of the budget period.

If you encounter any difficulties submitting your annual performance report through www.grantsolutions.gov, please contact the GrantSolutions helpdesk at 866-577-0771 or email help@grantsolutions.gov prior to the submission deadline. If you need further information regarding the annual performance report process, please contact Portia Brewer, Grants Management Specialist, at 770-488-3185. For programmatic information, please contact Marion Carter, Project Officer, at 404-639-8035.

Reports must be submitted by June 15, 2017 11:59pm Eastern Standard Time on www.grantsolutions.gov for Reporting Period 9/30/2016- 3/31/2017. Late or incomplete reports could result in an enforcement action such as a delay in the award or a reduction in funds. CDC will accept requests for a deadline extension on rare occasions and after adequate justification has been provided.

Annual Federal Financial Report Submission The Annual Federal Financial report (FFR) SF-425 is required and must be submitted to your GMS/GMO no later than 90 days after the end of the budget period. The FFR for this Budget Period 9/31/2016 – 9/30/2017 is due to the GMS/GMO by 12/31/2017. To submit your FFR, login to www.grantsolutions.gov, select “Reports” from the menu bar and then click on Federal Financial Reports.

General Application Packet Tips:

· Properly label each item of the application packet

· Each section should use 1.5 spacing with one-inch margins

· Number all narrative pages only

· This report must not exceed 45 pages excluding administrative reporting; allowed, but web links are allowed

· Where the instructions on the forms conflict with these instructions, follow these instructions

1. CDC requires the use of PDF format for ALL attachments.

2. Use of file formats other than PDF may result in the file being unreadable by CDC staff.

Checklist of required contents of application packet:

1. SF-424 Application for Federal Domestic Assistance Version 2 (online form)

2. SF-424A Budget Information-Non-Construction (online form)

3. Budget Justification (miscellaneous attachment)

4. Indirect Cost Rate Agreement (miscellaneous attachment)

5. Project Abstract Summary (online form)

6. SF424B Assurances-Non-Construction (online form)

7. Certifications and Assurances (miscellaneous attachment)

8. SF-LLL Disclosure of Lobbying Activities (online form)

9. Interim Federal Financial Report SF-425 (FFR) (miscellaneous attachment)

Instructions for accessing and completing required contents of the application package:

a) Go to: www.grantsolutions.gov

b) Access: My Grants List Screen

c) Select: “Apply for Non-Competing Award”

d) Complete: The GrantSolutions Non-Competing Continuation Application Control Checklist

1. SF-424 Application for Federal Domestic Assistance-Short Organizational Form:

Complete all sections:

A. In addition to inserting the legal name of your organization in Block #5a, insert the CDC Award Number provided in the CDC Notice of Award. Failure to provide your award number could cause delay in processing your application.

B. Please insert your organization’s Financial Official information in Block #8.

2. SF-424A Budget Information and Justification:

A. Complete all applicable sections.

B. Analysis of Remaining Time and Funds

1. Based on the current rate of obligation, if it appears there will be un-obligated funds at the end of the current budget period, provide detailed actions that will be taken to obligate this amount or use the process below to get access to unused funds.

2. If it appears there will be insufficient funds Provide detailed justification of the shortfall List the actions taken to bring the obligations in line with the authorized funding level.

3. Awardees may request up to 75% of anticipated unobligated funds at the end of the current budget period. These funds are estimated because the budget year has not closed and a final FFR cannot be prepared. For budget years that have closed, grantees may request carry over based on the final FFR for that budget period.

4. If use of estimated un-obligated funds is requested in addition to funding for the next year, complete all columns in Section A of SF-424A and submit an interim hardcopy in miscellaneous attachment section and title: “Interim FFR” Federal Financial Report (FFR), Standard Form-425, available on the internet at http://www.whitehouse.gov/omb/grants_forms.

i. The estimated un-obligated balance should be realistic in order to be consistent with the annual FFR to be submitted following the end of the budget period.

C. The proposed budget should be based on the federal funding level stated in the letter from CDC.

D. In a separate narrative, provide a detailed, line-item budget justification of the funding amount requested, including any request to use unobligated funds, to support the activities to be carried out with those funds. Attach in the “Miscellaneous Attachments” section and title it “Budget Narrative” Document needs to be in the PDF format.

E. The budget justification must be prepared in the general form, format, and to the level of detail as described in the CDC Budget Guidance. The sample budget guidance is provided on CDC’s internet at: http://www.cdc.gov/grants/applying/application-resources.html.

F. For any new proposed subcontracts provide the information specified in the Budget Guidance.

G. When non-federal matching is required, provide a line-item list of non-federal contributions including source, amount, and/or value of third party contributions proposed to meet a matching requirement.

3. Indirect Cost Rate Agreement Requirements for development and submission of indirect (F&A) cost rate proposals and cost allocation plans for all grantees are contained in 45 CFR Part 75, Appendices III through VII.

Instructions for Indirect (F&A) costs Rate Determination for Institutes of Higher Education For recipients subject to 45 CFR part 75 Appendix III, the OPDIV will apply the negotiated rate(s) in effect at the beginning of a period of performance to determine facilities and administrative (F&A) costs for the entire period of performance. If the rate agreement(s) in effect at the beginning of the period does not cover the entire period of performance, then the Rate in effect for the last year of the negotiated rate agreement will be used to determine indirect costs for the duration of the period of performance. Grantees subject to 45 CFR part 75 Appendix III may not rebudget from direct costs to accommodate a rate increase if the F&A costs provided for a period were based on negotiated (fixed or predetermined) rates rather than provisional rates (defined as not “negotiated” for the application of the 45 CFR part 75 Appendix III). If negotiated rate agreements do not extend through the life of the federal award at the time of the initial award, then the negotiated rate for the last year of the federal award must be extended through the end of the life of the federal award.

The following instructions apply to Non-Profit Organizations, State/Local Government and Indian Tribe wide Central Service Cost Allocation Plans

A. If indirect costs are requested, include a copy of the current negotiated federal indirect cost rate agreement or a cost allocation plan approval letter for those Grantees under such a plan.

B. Clearly describe the method used to calculate indirect costs. Make sure the method is consistent with the Indirect Cost Rate Agreement.

C. To be entitled to use indirect cost rates, a rate agreement must be in effect at the start of the budget period.

D. If an Indirect Cost Rate Agreement is not in effect, indirect costs may be charged as direct if (1) this practice is consist with the grantee’s/applicant’s approved accounting practices; and (2) if the costs are adequately supported and justified. Please see the Budget Guidelines (http://www.cdc.gov/grants/applying/application-resources.html) for additional information.

E. If applicable, attach in the “Miscellaneous Attachments” section and name document “Indirect Cost Rate Agreement.”

4. Project Narrative:

SECTION I. Current Budget Period Progress Provide a brief report addressing progress on their evaluation work. Awardees should include the following information:

· Progress report narrative (template provided, Attachment A). This template includes fields asking for detailed information on the current status of the evaluation work, by major evaluation component, as well as successes, challenges, and planned changes and needs.

· An updated work plan describing plans through the end of the current budget period – i.e., through September 29, 2017 (template not provided). Please use the work plan format you currently use for this project, as long as it provides sufficient detail about the activities and timing.

SECTION II. New Budget Period Proposed Strategies and Activities (September 30, 2017-September 29, 2018)

Recipients of funding are required to submit a summary of plans for the following budget year as well as a detailed work plan for that time period. Awardees must provide the following information:

· An evaluation plan summary (template provided, Attachment B). This template includes fields asking for basic information on the evaluation work that you are planning to conduct with this award.

· An evaluation work plan, including Gantt chart (template not provided). Please submit the new work plan, with Gantt chart features, using the format of your choice.

Additional Program Requirements (if applicable): None

If you encounter any difficulties submitting your annual performance report or need further information, please contact Portia Brewer, Grants Management Officer, at 770-488-3185. For programmatic information, please contact Marion Carter, Project Officer, at 404-639-8035.

Attachment A

Evaluation of STD Programs’ Deployment of DIS to Improve HIV Outcomes:

Progress Report Summary Narrative

Project area:

Names of people completing this progress report:

Date completed:

Please describe progress on your evaluation activities in the reporting period by major evaluation component/aim/project included in your funded scope of work. Add sets of rows for evaluation project #3 or more, as appropriate for your particular jurisdiction.

Evaluation project #1:

Describe progress made on implementing the program strategies that you are evaluating for component #1. If the strategies you are evaluating were already in place by the beginning of the project period, just note that.

Describe progress made during the reporting period on the evaluation of those strategies, project, such as around evaluation-related data collection and analysis.

Describe key evaluation findings obtained during the reporting period for this project.

Describe any presentations or products made about your evaluation and/or evaluation findings, including topics, format, audience, and reach, during the reporting period.

Describe and explain any major challenges encountered during the reporting period for this project.

Describe your short-term plans for this evaluation project, for the remainder of the current budget year.

Evaluation project #2: [Briefly describe which project or component this is]

Describe progress made on implementing the program strategies that you are evaluating for component #2. If the strategies you are evaluating were already in place by the beginning of the project period, just note that.

Describe progress made during the reporting period on the evaluation of those strategies, project, such as around evaluation-related data collection and analysis.

Describe key evaluation findings obtained during the reporting period for this project.

Describe any presentations or products made about your evaluation and/or evaluation findings, including topics, format, audience, and reach, during the reporting period.

Describe and explain any major challenges encountered during the reporting period for this project.

Describe your short-term plans for this evaluation project, for the remainder of the current budget year.

Attachment B

Evaluation of STD Programs’ Deployment of DIS to Improve HIV Outcomes:

Budget Period 3 Evaluation Work Plan Summary

The purpose of this narrative is to provide CDC with a snapshot of the funded evaluation activities you plan to implement in the next – and final – budget period (September 29, 2017-September 28, 2018). The work plan with Gantt chart also requested should complement this narrative.

Project area:

Names of people completing this summary:

Date completed:

Please summarize your proposed plans for your evaluation work by major evaluation component/aim/project. Add or delete sets of rows as appropriate for your particular jurisdiction.

Evaluation component or project #1

Describe the intervention or program activities that you will evaluate under evaluation project #1 during the next budget period. If it is a continuation of a prior evaluation project, please note that.

Describe any data collection you plan to do for this evaluation project in the upcoming budget period.

Describe any analyses you plan to do for this evaluation project in the upcoming budget period.

Describe any products you plan to develop for this evaluation project in the upcoming budget period.

Describe any dissemination you plan to do, around findings from this evaluation project in the upcoming budget period.

Describe any anticipated challenges, and proposed solutions/needs related to those challenges, around this evaluation project in the upcoming budget period.

Evaluation component or project #2

Describe the intervention or program activities that are you will evaluate under evaluation project #2 during the next budget period. If it is a continuation of a prior evaluation project, please note that.

Describe any data collection you plan to do for this evaluation project in the upcoming budget period.

Describe any analyses you plan to do for this evaluation project in the upcoming budget period.

Describe any products you plan to develop for this evaluation project in the upcoming budget period.

Describe any dissemination you plan to do, around findings from this evaluation project in the upcoming budget period.

Describe any anticipated challenges, and proposed solutions/ needs related to those challenges, around this evaluation project in the upcoming budget period.

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