cdc-rfa-ps14-140703cont16-final.docx

Centers for Disease Control and Prevention (CDC) Procurement and Grants Office Instructions for Preparing an Annual Performance Report (APR) Catalog of Federal Domestic Assistance (CFDA): 93.977 Funding Opportunity Announcement (FOA) Number: CDC-RFA-PS14-140703CONT16

National Network of Sexually Transmitted Diseases Clinical Prevention Training Centers (NNPTC)

Eligibility:

This award will be a continuation of funds intended only for grantees previously awarded under CDC-RFA-PS14-1407: National Network of Sexually Transmitted Diseases Clinical Prevention Training Centers.

CDC-RFA-PS14-1407, National Network of Sexually Transmitted Diseases Clinical Prevention Training Centers.

Application Submission:

CDC requires grantees to submit their Annual Performance Reports (APR), which serves as the continuation application, through www.Grants.gov NLT 120 days prior to the end of the budget period.

If you encounter any difficulties submitting your annual performance report through www.Grants.gov, please contact CDC’s Technical Information Management Section at 770-488-2700 prior to the submission deadline. If you need further information regarding the annual performance report process, please contact Erica Stewart, Grants Management Officer, at 770.488.2769. For programmatic information, please contact Jami Fraze Risley, Project Officer, at 404.718.8525.

Reports must be submitted by December 8, 2015, 11:59pm Eastern Standard Time on www.Grants.gov for Reporting Period 12/1/2014- 11/30/2015. Late or incomplete reports could result in an enforcement action such as a delay in the award or a reduction in funds. CDC will accept requests for a deadline extension on rare occasions and after adequate justification has been provided.

General Application Packet Tips:

· Properly label each item of the application packet

· Each section should use 1.5 spacing with one-inch margins

· Number all narrative pages only

· This report must not exceed 15 pages excluding administrative reporting; allowed, but web links are allowed

· Where the instructions on the forms conflict with these instructions, follow these instructions

1. CDC requires the use of PDF format for ALL attachments.

2. Use of file formats other than PDF may result in the file being unreadable by CDC staff.

3. Directions for creating PDF files can be found on www.Grants.gov

Checklist of required contents of application packet:

1. SF-424 Application for Federal Domestic Assistance-Short Organizational Form

2. SF-424A Budget Information-Non-Construction Programs

3. CDC Assurances

4. CDC Certifications

5. Budget Justification

6. Indirect Cost Rate Agreement

7. Project Narrative

Instructions for accessing and completing required contents of the application package:

a) Go to: www.Grants.gov

b) Select: “Apply for Grants”

c) Select: “Step 1: Download a Grant Application”

d) Insert the CDC-RFA-PS14-140703CONT16 only

e) Download application package and complete all sections.

1. SF-424 Application for Federal Domestic Assistance-Short Organizational Form:

Complete all sections:

A. In addition to inserting the legal name of your organization in Block #5a, insert the CDC Award Number provided in the CDC Notice of Award. Failure to provide your award number could cause delay in processing your application.

B. Please insert your organization’s Business Official information in Block #8.

SPECIAL NOTE: Items 2, 3, and 4 should be attached to the application through the “Mandatory Documents” section of the “Grant Application” page. Select “Other Attachments Form” and attach as a PDF file.

2. SF-424A Budget Information and Justification:

A. Download the form from www.grants.gov.

B. Complete all applicable sections.

C. Estimated Un-obligated

1. Awardees may request up to 75% of anticipated unobligated funds at the end of the current budget period.

2. If use of estimated un-obligated funds is requested in addition to funding for the next year, complete all columns in Section A of SF-424A and submit an interim Federal Financial Report (FFR), Standard Form-425, available on the CDC internet at http://grants.nih.gov/grants/forms.htm#closeout.

D. The estimated un-obligated balance should be realistic in order to be consistent with the annual FFR to be submitted via eRA Commons following the end of the budget period.

E. Based on the current rate of obligation, if it appears there will be un-obligated funds at the end of the current budget period, provide detailed actions that will be taken to obligate this amount.

F. If it appears there will be insufficient funds

1. Provide detailed justification of the shortfall

2. List the actions taken to bring the obligations in line with the authorized funding level.

G. The proposed budget should be based on the federal funding level stated in the letter from CDC.

H. In a separate narrative, provide a detailed, line-item budget justification of the funding amount requested to support the activities to be carried out with those funds. Attach in the “Mandatory Documents” box under “Budget Narrative Attachment Form.” Document needs to be in the PDF format.

I. The budget justification must be prepared in the general form, format, and to the level of detail as described in the CDC Budget Guidance. The sample budget guidance is provided on CDC’s internet at: http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm.

J. For any new proposed subcontracts provide the information specified in the Budget Guidance.

K. When non-federal matching is required, provide a line-item list of non-federal contributions including source, amount, and/or value of third party contributions proposed to meet a matching requirement.

3. Indirect Cost Rate Agreement (This is not applicable to grantees subject to OMB Guidance A-21 – Educational Institutions. The rates stay the same as the first year award.):

A. If indirect costs are requested, include a copy of the current negotiated federal indirect cost rate agreement or a cost allocation plan approval letter for those Grantees under such a plan.

B. Clearly describe the method used to calculate indirect costs. Make sure the method is consistent with the Indirect Cost Rate Agreement.

C. To be entitled to use indirect cost rates, a rate agreement must be in effect at the start of the budget period.

D. If an Indirect Cost Rate Agreement is not in effect, indirect costs may be charged as direct if (1) this practice is consist with the grantee’s/applicant’s approved accounting practices; and (2) if the costs are adequately supported and justified. Please see the Budget Guidelines (http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm) for additional information.

E. If applicable, attach in the “Mandatory Documents” box under “Other Attachments Form”. Name document “Indirect Cost Rate.”

4. Project Narrative:

Section I. Progress on 2015 Work Plan:

Provide a brief report addressing the following elements of each objective or activity. Awardees should report progress on their 2015 work plan. The reporting period is for 12/1/2014 to 11/30/2015. Provide a brief report addressing the following elements of each objective or activity. The annual performance report should include the following, as relevant for this brief reporting period:

· Performance Measures (including outcomes)–Awardees should report on performance measures and update measures, if needed.

· Evaluation Reporting–Awardees should briefly describe their center’s process for reporting evaluation data to the National Evaluation Center. Specify dates for data reporting and how the data quality is ensured prior to submission.

· Work Plan –Awardees should update work plan each budget period. Describe completion or deviation from prior year’s work plan and to what extent they accomplished stated objectives. Describe status of MSM project, including available data and/or findings about outcomes.

· Successes

· Awardees should report progress on completing activities outlined in the work plan.

· Awardees should describe any additional successes (e.g., identified through evaluation results or lessons learned) achieved in the past year.

· Awardees should describe success stories, including positive feedback and/or quotations about training, technical assistance, consultations, and STD Guidelines-related materials.

· Challenges

· Awardees should describe challenges that might affect their ability to achieve annual and project-period outcomes, conduct performance measures, or complete the activities in the work plan.

· Awardees should describe any additional challenges (e.g., identified through evaluation results or lessons learned) encountered in the past year.

· CDC Program Support to Awardees

· Awardees should describe how CDC could help them overcome challenges to achieving annual and project-period outcomes and performance measures, and completing activities outlined in the work plan.

· Administrative Reporting (No page limit)

· SF-424A Budget Information-Non-Construction Programs.

· Budget Narrative–must use the format outlined in “Content and Form of Application Submission, Budget Narrative” section.

· Indirect Cost-Rate Agreement.

· Carryover Requests

· For budget period 02 and beyond of the award, awardees may request up to 75% of their estimated unobligated funds be carried over into the next budget period.

· The carryover request must:

· Express a bona fide need for permission to use an unobligated balance;

· Include a signed, dated, and accurate Federal Financial Report (FFR) for the budget period from which funds will be transferred (NTE 75% of unobligated balances); and

· Include a list of proposed activities, an itemized budget, and a narrative justification for those activities.

Section II. New Budget Period Proposed Objectives and Activities:

A. List proposed objectives for the upcoming budget period. These objectives must support the intent of the original Funding Opportunity Announcement (FOA) or Program Announcement (PA).

B. Each objective and activity must contain a performance or outcome measure that assesses the effectiveness of the project.

C. For each objective:

1. List activities that will be implemented;

2. Provide a timeline for accomplishment;

3. Identify and justify any redirection of activities; and

4. Explain the methods you will use to implement the new, redirected activities.

D. In addition to this information, include comments pertaining to budgetary issues that might hamper the success or completion of the project as originally proposed and approved. Please utilize the work plan format in the original work plan, if applicable.

For budget period 02 and beyond of the award, awardees may request up to 75% of their estimated unobligated funds be carried over into the next budget period.

The carryover request must:

· Express a bona fide need for permission to use an unobligated balance;

· Include a signed, dated, and accurate Federal Financial Report (FFR) for the budget period from which funds will be transferred (NTE 75% of unobligated balances); and

· Include a list of proposed activities, an itemized budget, and a narrative justification for those activities.]

5. Additional Program Requirements (If applicable)

Program should include guidance for any additional requirements of the recipient for the upcoming budget period. Changes in programmatic priorities must be within the scope of the approved funding opportunity announcement and Notice of Award.

Performance Measure Reporting: CDC programs must require awardees to submit performance measures annually as a minimum, and may require reporting more frequently. Performance measure reporting must be limited to data collection. When funding is awarded initially, CDC programs must specify required reporting frequency, data fields, and format.

For Component A: Regional Training Centers

· The proposed budget should be based on the federal funding level stated in the Notice of Award letter from CDC. Because funding for this FOA was lower than anticipated, grantees should adjust the level of effort, as needed, for medical fellows and/or mid-level medical professionals by leveraging existing resources and/or creating synergies with partner organizations. Strategies could include, but are not limited to, in-kind options for personnel, use of existing staff from alternative funding sources, and/or reducing the percentage of allocated staff time.

· Update Summary Work Plan for Year 3.

· Submit a description about your current progress or key findings about regional training needs (i.e., proposed performance measures). Describe how you conducted your needs assessment to determine STD clinical training needs and service gaps among individual providers, health care organizations, and systems caring for at-risk populations in your assigned regional coverage area. This section needs to describe the assigned staff, the major steps, and information sources used for collecting this information and include what you learned about:

· The largest primary care system(s) in your region with which you can collaborate to provide STD-related clinician training.

· Your progress on estimating compliance, with CDC‘s 2015 STD treatment guidelines in your region, based on most recent HEDIS data.

· Your progress on interfacing with primary care and public health providers

· A count of the FQHC 340 B STD clinics in your region.

· Your estimate of the availability of expert (level III) STD care in the region with names, specialty area, medical-related degrees, organizational affiliation, and contact information.

· If the grantee has not yet collected evidence for the above items, please describe future plans for doing so.

· Submit your center-specific evaluation and performance measurement plan and any available key findings (separate from the national evaluation plan).

· At a minimum, and in addition to the elements of the initial plan, describe :

· The overall purpose of the regional evaluation and how it aligns with national measures and priorities.

· The data collection process, including the frequency that evaluation and performance data collected.

· Data analysis and reporting.

· How the evaluation findings inform continuous quality and program improvement and demonstrate the value of the FOA (e.g., effect on improving public health outcomes, effectiveness of FOA as it pertains to performance measurement, cost-effectiveness, or cost-benefit).

· Plan to disseminate the findings via what channels and for what audiences (including public dissemination, if appropriate).

For Component B National Curriculum Center

· Update summary work plan for Year 3. Discuss how you plan to accomplish items below (listed in order of priority) in subsequent years:

· Developing a national curriculum and slide set and other STD clinical training resources.

· Coordinating national training initiatives and special projects.

· Using a variety of approaches based on adult learning theory and a summary of effective, state-of-the-art training techniques.

· Incorporating new technology into development and dissemination of training activities/resources.

· Ensuring fidelity to accurate content based on most current STD treatment guidelines.

For Component B National Technologic Innovation Centers

· Update Summary Work Plan for Year 3 about proposed technologic innovations that include those for personal use through smart mobile apps or widgets or through structural changes, such as clinical decision tools embedded in electronic health records.

For Component B National Evaluation Center

· Update summary work plan for Year 3. Discuss how you plan to accomplish items below (listed in order of priority) in subsequent years:

· Provide support to regional centers regarding regional needs assessments and development of evaluation tools for use by all regional centers.

· Plan with the Curriculum center and other national PTCs for an appropriate monitoring and/or evaluation plan for key training activities.

· Make provisions for evaluation data to be entered into a single database.

· Plan for analyzing evaluations at the national and regional levels.

· Plan for providing feedback to the regional center who delivered the training.

· Plan to coordinate the dissemination of these results to scientific, health care, and public health audiences, and to the general public.

For Component B National Coordination Center

· Update summary work plan for Year 3. Discuss how you plan to accomplish items below (listed in order of priority) in subsequent years:

· Provide a plan for coordinating the NNPTC conference calls, webinars, audience response system and meetings for grantees, with a coordinated inter-grantee and agency communication plan.

· Provide a plan for developing and maintaining the NNPTC website and resource clearinghouse.

· Provide a plan for maintaining an active registry of STD clinical experts in order to coordinate the National Speaker’s Bureau.

· Provide a plan for developing a list of major conferences that need a presentation given by an NNPTC member, prioritizing who should present the STD 2015Treatment Guidelines, and scheduling the presentations.

For Component B National Quality Improvement Center

· Update summary work plan for Year 3. Discuss how you plan to accomplish items below (listed in order of priority) in subsequent years:

· Measure the impact of training on capacity at the clinical setting or health care organizational level using QI methods.

· Promote the development of a national “learning network” for the provision of STD clinical preventive services.

· Teach quality improvement methods to regional centers and to trainees.

· Provide resources and guidance for practice-based quality improvement for each curriculum or training need identified.

· Collate QI success stories and disseminate these to regional centers, to scientific, health care and public health audiences, and to the general public.

For budget period 03 and beyond of the award, awardees may request up to 75% of their estimated unobligated funds be carried over into the next budget period.

The carryover request must:

· Express a bona fide need for permission to use an unobligated balance;

· Include a signed, dated, and accurate Federal Financial Report (FFR) for the budget period from which funds will be transferred (NTE 75% of unobligated balances); and

· Include a list of proposed activities, an itemized budget, and a narrative justification for those activities.] rev.4/28/15 image1.tiff