cdc-rfa-ps11-111702cont12 final 02 14-2012.doc

Centers for Disease Control and Prevention (CDC)

Procurement and Grants Office

Instructions for Preparing an Interim Progress Report

Catalog of Federal Domestic Assistance (CFDA) Number: 93.523 Funding Opportunity Announcement (FOA) Number:

CDC-RFA-PS11-111702CONT12

Enhanced Comprehensive HIV Prevention Planning and Implementation for Metropolitan Statistical Areas Most Affected by HIV/AIDS: Phase II Eligibility:

This award will be a continuation of funds intended only for grantees previously awarded under FOA PS11-1117: Enhanced Comprehensive HIV Prevention Planning and Implementation for Metropolitan Statistical Areas Most Affected by HIV/AIDS: Phase II Application Submission:

CDC requires grantees to submit their Interim Progress Reports through www.Grants.gov. If you encounter any difficulties submitting your interim progress report through www.Grants.gov, please contact CDC’s Technical Information Management Section at (770) 488-2700 prior to the submission deadline. If you need further information regarding the application process, please contact Diane Flournoy, Grants Management Specialist at (770) 488-2072. For programmatic information, please contact Stephen Flores, Project Officer at 404-639-1910.

Reports must be submitted by April 30, 2012. Late or incomplete reports could result in an enforcement action such as a delay in the award/or a reduction in funds. CDC will accept requests for a deadline extension on rare occasions and after adequate justification has been provided.

Please be advised that the funding amounts for fiscal year 2012 are subject to the availability of funds. It is unclear whether Congress will reduce HIV funds and/or apply a rescission in FY 2012. As a result, it may not be possible to maintain the same funding level as in fiscal year 2011.

Funding Formula:

Part A: ECHPP Coordination and Evaluation

In determining the final funding formula for Part A awards, CDC will provide all grantees with a base funding amount based on the number of people living with AIDS, year-end 2007. All funding is subject to the availability of federal funds.

Part B: ECHPP Implementation

In determining the final funding formula for Part B awards, CDC will provide a base funding amount in the order of AIDS prevalence starting at highest prevalence.

If more than $6,150,000 becomes available, additional funding will be proportional, based on the number of people living with AIDS, year-end 2007 (if all twelve eligible grantees are funded, the proportional amount will range from 3.78% of remaining funds for grantee with fewest number of AIDS cases to 31.97% of remaining funds for grantee with largest number of AIDS cases. If fewer than twelve sites are funded, the percentages will change to reflect the decreased denominator of AIDS cases). All funding is subject to the availability of federal funds.

General Application Packet Tips:

· Properly label each item of the application packet

· Each section should use 1.5 spacing with one-inch margins

· Number all narrative pages only

· Do not exceed 10 pages (Excluding appendices and budget and support)

· Use a 12 point font

· Where the instructions on the forms conflict with these instructions, follow these instructions

1. CDC requires the use of PDF format for ALL attachments.

2. Use of file formats other than PDF may result in the file being unreadable by CDC staff.

3. Directions for creating PDF files can be found on www.Grants.gov.

Checklist of required contents of application packet:

1. Application for Federal Domestic Assistance-Short Organizational Form

2. SF-424A Budget Information-Non-Construction Programs

3. Budget Justification

4. Indirect Cost Rate Agreement

5. Project Narrative

Instructions for accessing and completing required contents of the application package:

a) Go to: www.Grants.gov

b) Select: “Apply for Grants”

c) Select: “Step 1: Download a Grant Application”

d) Insert the Funding Announcement Number only, formatted as:

CDC-RFA-PS11-111702CONT12

Download application package and complete all sections.

1. Application for Federal Domestic Assistance-Short Organizational Form:

A. Complete all sections.

i. In addition to inserting the legal name of your organization in Block #5a, insert the CDC Award Number provided in the CDC Notice of Award. Failure to provide your award number could cause delay in processing your application.

ii. Please insert your organization’s Business Official information in Block #8.

SPECIAL NOTE: Items 2, 3, and 4 should be attached to the application through the “Mandatory Documents” section of the “Grant Application” page. Select “Other Attachments Form” and attach as a PDF file.

2. SF424A Budget Information and Justification:

A. Download the form from www.grants.gov.

B. Complete all applicable sections.

C. Estimated Un-obligated

1. Provide an estimate of anticipated un-obligated funds at the end of the current budget period.

2. If use of estimated un-obligated funds is requested in addition to funding for the next year, complete all columns in Section A of 424A and submit an interim

Financial Status Report (FSR), Standard Form-269, available on the CDC internet at http://grants.nih.gov/grants/forms.htm#closeout.

D. The estimated un-obligated balance should be realistic in order to be consistent with the annual FSR to be submitted following the end of the budget period.

E. Based on the current rate of obligation, if it appears there will be un-obligated funds at the end of the current budget period, provide detailed actions that will be taken to obligate this amount.

F. If it appears there will be insufficient funds, (1) provide detailed justification of the shortfall; and (2) list the actions taken to bring the obligations in line with the authorized funding level.

G. The proposed budget should be based on the federal funding level stated in the letter from CDC.

H. In a separate narrative, provide a detailed, line-item budget justification of the funding amount requested to support the activities to be carried out with those funds. Attach in the “Mandatory Documents” box under “Budget Narrative Attachment Form”. Document needs to be in the PDF format.

I. The budget justification must be prepared in the general form, format, and to the level of detail as described in the CDC Budget Guidance. The sample budget guidance is provided on CDC’s internet at: http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm.

J. For any new proposed subcontracts provide the information specified in the Budget Guidance.

K. When non-federal matching is required, provide a line-item list of non-Federal contributions including source, amount, and/or value of third party contributions proposed to meet a matching requirement.

3. Indirect Cost Rate Agreement: (This is not applicable to grantees subject to OMB Guidance A-21 – Educational Institutions. The rates stay the same as the first year award.)

A. If indirect costs are requested, include a copy of the current negotiated Federal indirect cost rate agreement or a cost allocation plan approval letter for those Grantees under such a plan.

B. Clearly describe the method used to calculate indirect costs. Make sure the method is consistent with the Indirect Cost Rate Agreement.

C. To be entitled to use indirect cost rates, a rate agreement must be in effect at the start of the budget period.

D. If an Indirect Cost Rate Agreement is not in effect, indirect costs may be charged as direct if (1) this practice is consist with the grantee’s/applicant’s approved accounting practices; and (2) if the costs are adequately supported and justified. Please see the Budget Guidelines (http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm) for additional information.

E. If applicable, attach in the “Mandatory Documents” box under “Other Attachments Form”. Name document “Indirect Cost Rate”.

4. Project Narrative:

Current Budget Period Progress:

Provide a brief report addressing the following elements of each objective or activity.

A. General description of status by program component. Include descriptions of any major accomplishments and factors that may have supported these as well as barriers encountered and how they were addressed. If applicable, include the reasons that goals were not met and a discussion of assistance needed to resolve the situation.

B. Status of progress on specific objectives as listed in the current approved ECHPP program plan (completed, on or ahead of schedule, behind schedule, not yet started) C. Relevant data values that demonstrate progress on objectives (data sources should be named in the current approved plan) D. If applicable, include the reasons that goals were not met and a discussion of assistance needed to resolve the situation.

E. Attach in the “Mandatory Documents” box under “Project Narrative Attachment Form”. Document needs to be in the PDF format. Note that the template for ECHPP Phase 2 Workbook 3 will meet requirements of this report.

New Budget Period Proposed Objectives and Activities:

A. List proposed broad objectives for the upcoming budget period. These objectives must support the intent of the original Funding Opportunity Announcement (FOA) or Program Announcement (PA).

B. For each objective:

1. List major planning activities that will be implemented;

2. Provide a timeline for accomplishment;

3. Identify and justify any redirection of activities; and

4. Explain the methods you will use to implement the new, redirected activities.

Revised

2-3-2012