cdc-rfa-ps09-92104cont12 final 02 10 12.doc

Centers for Disease Control and Prevention (CDC)

Procurement and Grants Office

Instructions for Preparing an Interim Progress Report Catalog of Federal Domestic Assistance (CFDA) Number: 93.941 Funding Opportunity Announcement (FOA) Number: CDC-RFA-PS09-92104CONT12 Communication and Technical Assistance Support for HIV/AIDS Prevention Programs, NCHHSTP/DHAP Eligibility:

This award will be a continuation of funds intended only for grantees previously awarded under PS09-921 Communication and Technical Assistance Support for HIV/AIDS Prevention Programs

Application Submission:

CDC requires grantees to submit their Interim Progress Reports through www.Grants.gov. If you encounter any difficulties submitting your interim progress report through www.Grants.gov, please contact CDC’s Technical Information Management Section at (770) 488-2700 prior to the submission deadline. If you need further information regarding the application process, please contact Sheila Edwards at (770) 488-1644. For programmatic information, please contact June Mayfield at 404-639-0968.

Reports must be submitted by March 19, 2012. Late or incomplete reports could result in an enforcement action such as a delay in the award/or a reduction in funds. CDC will accept requests for a deadline extension on rare occasions and after adequate justification has been provided.

General Application Packet Tips:

· Properly label each item of the application packet

· Each section should use 1.5 spacing with one-inch margins

· Number all narrative pages only

· Do not exceed 50 pages (Excluding appendices, excluding budget and support)

· Use a 12 point font

· Where the instructions on the forms conflict with these instructions, follow these instructions

1. CDC requires the use of PDF format for ALL attachments.

2. Use of file formats other than PDF may result in the file being unreadable by CDC staff.

3. Directions for creating PDF files can be found on www.Grants.gov.

Checklist of required contents of application packet:

1. Application for Federal Domestic Assistance-Short Organizational Form

2. SF-424A Budget Information-Non-Construction Programs

3. Budget Justification

4. Indirect Cost Rate Agreement

5. Project Narrative

Instructions for accessing and completing required contents of the application package:

a) Go to: www.Grants.gov

b) Select: “Apply for Grants”

c) Select: “Step 1: Download a Grant Application”

d) Insert the Funding Announcement Number only, formatted as:

PS09-92104CONT12

e) Download application package and complete all sections.

1. Application for Federal Domestic Assistance-Short Organizational Form:

A. Complete all sections.

i. In addition to inserting the legal name of your organization in Block #5a, insert the CDC Award Number provided in the CDC Notice of Award. Failure to provide your award number could cause delay in processing your application.

ii. Please insert your organization’s Business Official information in Block #8.

SPECIAL NOTE: Items 2, 3, and 4 should be attached to the application through the “Mandatory Documents” section of the “Grant Application” page. Select “Other Attachments Form” and attach as a PDF file.

2. SF424A Budget Information and Justification:

A. Download the form from www.grants.gov.

B. Complete all applicable sections.

C. Estimated Un-obligated

1. Provide an estimate of anticipated un-obligated funds at the end of the current budget period; include a separate estimate for the DASH Youth HIV Prevention funds.

2. If use of estimated un-obligated funds is requested in addition to funding for the next year, complete all columns in Section A of 424A and submit an interim

Financial Status Report (FSR), Standard Form-269, available on the CDC internet at http://grants.nih.gov/grants/forms.htm#closeout.

D. The estimated un-obligated balance should be realistic in order to be consistent with the annual FSR to be submitted following the end of the budget period.

E. Based on the current rate of obligation, if it appears there will be un-obligated funds at the end of the current budget period, provide detailed actions that will be taken to obligate this amount.

F. If it appears there will be insufficient funds, (1) provide detailed justification of the shortfall; and (2) list the actions taken to bring the obligations in line with the authorized funding level.

G. The proposed budget should be based on the federal funding level stated in the letter from CDC.

H. In a separate narrative, provide a detailed, line-item budget justification of the funding amount requested to support the activities to be carried out with those funds. Attach in the “Mandatory Documents” box under “Budget Narrative Attachment Form”. Document needs to be in the PDF format.

I. The budget justification must be prepared in the general form, format, and to the level of detail as described in the CDC Budget Guidance. The sample budget guidance is provided on CDC’s internet at: http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm.

J. For any new proposed subcontracts provide the information specified in the Budget Guidance.

K. When non-federal matching is required, provide a line-item list of non-Federal contributions including source, amount, and/or value of third party contributions proposed to meet a matching requirement.

3. Indirect Cost Rate Agreement: (This is not applicable to grantees subject to OMB Guidance A-21 – Educational Institutions. The rates stay the same as the first year award.)

A. If indirect costs are requested, include a copy of the current negotiated Federal indirect cost rate agreement or a cost allocation plan approval letter for those Grantees under such a plan.

B. Clearly describe the method used to calculate indirect costs. Make sure the method is consistent with the Indirect Cost Rate Agreement.

C. To be entitled to use indirect cost rates, a rate agreement must be in effect at the start of the budget period.

D. If an Indirect Cost Rate Agreement is not in effect, indirect costs may be charged as direct if (1) this practice is consist with the grantee’s/applicant’s approved accounting practices; and (2) if the costs are adequately supported and justified. Please see the Budget Guidelines (http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm) for additional information.

E. If applicable, attach in the “Mandatory Documents” box under “Other Attachments Form”. Name document “Indirect Cost Rate”.

4. Project Work plan Chart:

Current Budget Period Progress:

Provide a brief report addressing the following elements of each objective or activity.

A. Status (met, ongoing, or unmet) Major findings, and a description of how the findings impact or contribute to the public health goal of preventing or reducing the incidence of HIV-related illness and death, in collaboration with community, state, and national and partners.

B. If applicable, include the reasons that goals were not met and a discussion of assistance needed to resolve the situation.

C. Attach in the “Mandatory Documents” box under “Project Narrative Attachment Form”. Document needs to be in the PDF format.

New Budget Period Proposed Objectives and Activities Work plan format:

A. List proposed objectives for the upcoming budget period. These objectives must support the intent of the original Funding Opportunity Announcement (FOA) or Program Announcement (PA).

B. Each objective and activity must contain a performance or outcome measure that assesses the effectiveness of the project.

C. For each objective:

1. List activities that will be implemented;

2. Provide a timeline for accomplishment;

3. Identify and justify any redirection of activities; and

4. Explain the methods you will use to implement the new, redirected activities.

D. In addition to this information, include comments pertaining to budgetary issues that might hamper the success or completion of the project as originally proposed and approved. Please utilize the work plan format in the original work plan, if applicable.

E. Due to reductions in the DASH FY12 budget, funding is no longer available for the Youth HIV Prevention portion of this cooperative agreement. Therefore, a Year 4 work plan for Youth HIV Prevention is not required.

5. Additional Program Requirements Directions: Answers to the following questions serve as the Project Narrative of PS09-92104CONT12 Interim Progress Report (IPR). Attach the Project Narrative to the application through the “Mandatory Documents” section of the “Submit Application Page” on Grants.gov. Select “Project Narrative Attachment Form” and attach as a PDF file.

Current Budget Period:

1. Please provide an update on the technical assistance that was provided within the last six months. (Report should include: technical assistance provider, health department, outcomes, and evaluation – across all DHAP funding announcements.)

2. Summarize opportunities provided for health department HIV/AIDS directors and surveillance coordinators to collaborate with state, local and federal partners to enhance HIV surveillance activities. (Please include outcomes)

3. Describe what technical assistance was provided to assist health departments in developing and implementing programmatic activities reaching gay men/MSM of all races/ethnicities across HIV, STD and viral hepatitis programs. Please describe the outcomes/effectiveness of this activity.

4. Describe how the grantee proactively provided technical assistance to the health departments in implementing high impact, HIV prevention programs.

5. Describe how the grantee created opportunities for dialogue between CDC, AIDS Directors and other national partners/stakeholders to support CDC efforts. Please describe the outcomes/effectiveness of this activity.

6. Did the grantee facilitate information exchange between CDC and HIV/AIDS programs during the last six months? (Please include topics, for example data collection and evaluation.)

7. What activities took place during the current reporting period that assisted health departments in strengthening the capacity of state and territorial health departments to develop and implement HIV, STD and viral hepatitis health equity and sexual health programmatic activities reaching Latino and Black gay men/MSM and Native American communities? Please describe the outcomes/effectiveness of this activity.

8. Describe how the grantee assisted health departments to expand or enhance their activities to address racial and ethnic disparities in the HIV/AIDS, STD, viral hepatitis, and TB epidemics through policy analysis and program development.

9. Did the grantee facilitate implementation of any CDC policies or programs through State and Territorial AIDS Directors in all 50 States, the District of Columbia, Puerto Rico, the U.S. Virgin Islands, and the U.S. Pacific Islands during the current budget period?

New Budget Period:

Section 1: Technical assistance

10. How will the grantee proactively provide technical assistance to the health departments in implementing high impact, HIV prevention programs? Please address all three categories that are listed in PS12-1201 (Cat. A, B, and C).

11. What specific peer-based technical assistance activities will the grantee provide to health departments associated with PS10-10181 (ECHPP) and PS12-1201, in the context of scaling up/scaling back programming?

12. What strategies will the grantee utilized to assist health departments that are funded under PS 12-1201 that have to address budget increases or decreases?

13. What specific actions will the grantee take to provide targeted technical assistance to health departments to support their capacity to manage their CDC cooperative agreements including: evaluation, budgeting, financing of programs, building capacity of grantees and with other programs such as STD, viral hepatitis and TB?

14. Describe what types of technical assistance can be offered to new AIDS directors, as well as, their support staff.

Section 2: Communication

15. Describe how the grantee will facilitate mutually beneficial information exchange between CDC and state, local and territorial health department AIDS directors and the eight directly funded local health departments related to the development and implementation of HIV and related policies and programs.

16. How will the grantee share successful health department programmatic activities, with other health departments?

17. Describe how the grantee will promote communication between state and local health departments and HIV/AIDS care and treatment programs.

18. How will the grantee support PCSI between CDC, state, local and territorial health department HIV/AIDS, STD, TB, and Viral Hepatitis programs?

Section 3: Policy

19. Describe how the grantee will provide technical assistance or support to health departments to align structures, policies, and regulations in the jurisdiction with optimal HIV prevention, care, and treatment and to create an enabling environment for HIV prevention efforts.

20. Describe how the grantee will facilitate implementation of CDC policies and programs through State and Territorial AIDS Directors in all 50 States, the District of Columbia, Puerto Rico, the U.S. Virgin Islands, and the U.S. Pacific Islands to other government entities improving and expanding prevention services for people living with HIV.

Section 4: Other Activities

21. How will the grantee assist the health department in achieving the performance standards that are set forth in the PS12-1201?

22. Describe how the grantee will assist CDC in collecting programmatic information and HIV planning information.

23. Describe how the grantee will identify health department needs and respond to the challenges of the HIV epidemic nationwide.

24. How will the grantee provide national leadership to achieve the goals of the National HIV/AIDS Strategy, and to educate about, as well as promote communication between state and local health departments and HIV/AIDS care and treatment programs?

25. How will the grantee provide feedback to CDC on implementation progress and issues of concern to AIDS directors; work with CDC to develop HIV prevention strategies to resolve issues raised by the states and territories and help carry out those strategies?

26. The epidemic continues to have a disproportionate impact on racial and ethnic minority populations – particularly African Americans and Hispanics – and on men who have sex with men (MSM) regardless of race or ethnicity. Describe how the grantee identifies HIV prevention issues unique to these communities. Please list activities that will implemented to address these populations and provide a time line for their accomplishment within the work plan.

Section 5: Youth HIV Prevention Issues and Efforts – DASH:

Current Budget Period:

27. What activities took place during the current reporting period that strengthened the capacity of state and territorial health departments and state and local education agencies to develop and implement HIV/STD prevention program activities reaching youth, including YMSM? Please describe the outcomes/effectiveness of these activities.

New Budget Period:

28. Year 4 work plan for Youth HIV Prevention is not required. Refer to section 2 (E).