cdc-rfa-ip13130204cont16 final 09 20 15.docx

Centers for Disease Control and Prevention (CDC) Procurement and Grants Office Instructions for Preparing an Interim Progress Report Catalog of Federal Domestic Assistance (CFDA) Number: 93.268 Funding Opportunity Announcement (FOA) Number:

CDC-RFA-IP13-130204CONT16

Immunization Information Systems (IIS) Sentinel Site Project National Center for Immunization and Respiratory Diseases

Eligibility:

This award will be a continuation of funds intended only for grantees previously awarded under CDC-RFA-IP13-130203CONT15: Continuation of Immunization Information Systems (IIS) Sentinel Site Project.

Application Submission:

CDC requires grantees to submit their Interim Progress Reports through www.Grants.gov. If you encounter any difficulties submitting your interim progress report through www.Grants.gov, please contact CDC’s Technical Information Management Section at (770) 488-2700 prior to the submission deadline. If you need further information regarding the application process, please contact Constance Jarvis at (770) 488-2859. For programmatic information, please contact your Sentinel Site Project Office LaTreace Harris at (404) 639-8089.

Reports must be submitted by October 19, 2015, 11:59 p.m. Eastern Standard Time on www.Grants.gov. Late or incomplete reports could result in an enforcement action such as a delay in the award/or a reduction in funds. CDC will accept requests for a deadline extension on rare occasions and after adequate justification has been provided.

General Application Packet Tips:

· Properly label each item of the application packet

· Each section should use 1.5 spacing with one-inch margins

· Number all narrative pages only

· Do not exceed 10 pages (excluding appendices, excluding budget and support)

· Use a 12 point font

· Where the instructions on the forms conflict with these instructions, follow these instructions

1. CDC requires the use of PDF format for ALL attachments.

2. Use of file formats other than PDF may result in the file being unreadable by CDC staff.

3. Directions for creating PDF files can be found on www.Grants.gov.

Checklist of required contents of application packet:

1. Application for Federal Domestic Assistance-Short Organizational Form

1. SF-424A Budget Information-Non-Construction Programs

1. Budget Justification

1. Indirect Cost Rate Agreement

1. Project Narrative

Instructions for accessing and completing required contents of the application package:

1. Go to: www.Grants.gov

1. Select: “Apply for Grants”

1. Select: “Step 1: Download a Grant Application”

1. Insert the Funding Announcement Number only, formatted as:

CDC-RFA-IP13-130204CONT16

1. Download application package and complete all sections.

1. Application for Federal Domestic Assistance-Short Organizational Form:

1. Complete all sections.

0. In addition to inserting the legal name of your organization in Block #5a, insert the CDC Award Number provided in the CDC Notice of Award. Failure to provide your award number could cause delay in processing your application.

0. Please insert your organization’s Business Official information in Block #8.

SPECIAL NOTE: Items 2, 3, and 4 should be attached to the application through the “Mandatory Documents” section of the “Grant Application” page. Select “Other Attachments Form” and attach as a PDF file.

1. SF424A Budget Information and Justification:

0. Download the form from www.grants.gov.

0. Complete all applicable sections.

0. Estimated Un-obligated

1. Provide an estimate of anticipated un-obligated funds at the end of the current budget period.

2. If use of estimated un-obligated funds is requested in addition to funding for the next year, complete all columns in Section A of 424A and submit an interim Federal Financial Report (FFR), Standard Form-425. Electronic versions of the form can be downloaded into Adobe Acrobat and completed on-line by reviewing, http://www.whitehouse.gov/sites/default/files/omb/assets/grants_forms/SF-425.pdf.

0. The estimated un-obligated balance should be realistic in order to be consistent with the annual FFR to be submitted following the end of the budget period.

0. Based on the current rate of obligation, if it appears there will be un-obligated funds at the end of the current budget period, provide detailed actions that will be taken to obligate this amount.

0. If it appears there will be insufficient funds, (1) provide detailed justification of the shortfall; and (2) list the actions taken to bring the obligations in line with the authorized funding level.

0. The proposed budget should be based on the federal funding level stated in the letter from CDC.

0. In a separate narrative, provide a detailed, line-item budget justification of the funding amount requested to support the activities to be carried out with those funds. Attach in the “Mandatory Documents” box under “Budget Narrative Attachment Form”. Document needs to be in the PDF format.

0. The budget justification must be prepared in the general form, format, and to the level of detail as described in the CDC Budget Guidance. The sample budget guidance is provided on CDC’s internet at: http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm.

0. For any new proposed subcontracts provide the information specified in the Budget Guidance.

0. When non-federal matching is required, provide a line-item list of non-Federal contributions including source, amount, and/or value of third party contributions proposed to meet a matching requirement.

1. Indirect Cost Rate Agreement: (This is not applicable to grantees subject to OMB Guidance A-21 – Educational Institutions. The rates stay the same as the first year award.)

1. If indirect costs are requested, include a copy of the current negotiated Federal indirect cost rate agreement or a cost allocation plan approval letter for those Grantees under such a plan.

1. Clearly describe the method used to calculate indirect costs. Make sure the method is consistent with the Indirect Cost Rate Agreement.

1. To be entitled to use indirect cost rates, a rate agreement must be in effect at the start of the budget period.

1. If an Indirect Cost Rate Agreement is not in effect, indirect costs may be charged as direct if (1) this practice is consist with the grantee’s/applicant’s approved accounting practices; and (2) if the costs are adequately supported and justified. Please see the Budget Guidelines (http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm) for additional information.

1. If applicable, attach in the “Mandatory Documents” box under “Other Attachments Form”. Name document “Indirect Cost Rate”.

1. Interim Project Narrative:

1. In accordance with the IIS Sentinel Site Project FOA (IP13-1302), each Sentinel Site Project Awardee will be responsible for completing an Interim Project Report. The Interim Project Narrative should address the following information:

0. Description of current budget period activities. Include any changes to the originally proposed application objectives, and a justification for those changes.

0. Timeline for completion of current activities (including evaluation activities and proposed manuscripts).

0. A description of abstracts or journal articles that have been submitted or are currently in progress. If journal articles are under review at a journal, please provide a description of the article (e.g., methods and main findings).

0. Updated descriptive statistics about the Sentinel Site area. These could include (but are not limited to): percentage of provider participation, percentage of child participation, timeliness of report to the IIS, etc.

0. An update of any staff changes that have occurred since the start of the cooperative agreement period.

2016 Funding Application Guidance General Prior to writing the 2016 funding application, applicants should carefully review the required recipient objectives in the Funding Opportunity Announcement (CDC-RFA-IP13-1302). The application and budget request should reflect the applicant’s ability to implement required objectives to achieve the goals described in the “Purpose” section of the announcement.

The Immunization Information System (IIS) Sentinel Site Project specifically aims to advance the use of IIS data and the current knowledge of the benefits and strengths of the IIS .In addition, the activities implemented within Sentinel Sites can strengthen the infrastructure of the IIS in the state/city it serves, and potentially be applied to other state/city IIS operations. The Sentinel Site Project examines vaccine use among children aged 0-18 years in the IIS Sentinel Site area, develops methodologies for IIS data analysis and evaluates IIS system functionality to identify best practices. The projects explored by Sentinel Sites often have broader implications for the IIS community, and introduce new and innovative ideas to IIS operations in the state

The project activities of the 2013-2017 IIS Sentinel Site FOA are as follows

· The submission of quarterly, record level Sentinel Site data to the Trends in Immunization Practice System (IIS-TIPS).

· Participation in the IIS Sentinel Site Data Sharing Committee

· The submission of four evaluation proposals that contribute to the advancement of knowledge of IIS system functionality, methods of IIS data analysis, and/or use of IIS data to support the immunization program and other vaccine stakeholders. Evaluation categories include: IIS-EHR interoperability, IIS System Functionality, Methods to assess vaccination coverage and vaccine use using IIS, and Use of IIS to support immunization program activities and other vaccine stakeholders.

· Three evaluation proposal submissions to peer review journals for publication

· Participation in Sentinel Site and Data Sharing Committee conference calls, as well as attendance at the Sentinel Site Face to Face Meeting yearly.

For 2016, the National Center for Immunization and Respiratory Diseases (NCIRD) expects that the activities and performance measures in the applications will correspond with the Required Recipient Objectives identified under “Program Implementation” in the 2013 IIS Sentinel Site Project Funding Opportunity Announcement.

Travel for key staff to CDC-sponsored or co-sponsored meetings including the National Immunization Conference and the IIS Sentinel Site Face to Face Meeting are required as a function of this award and should be included in the budget.

The interim progress report, including budget and adjustments made to the initial Sentinel Site Project timeline should be submitted (no later than October 19, 2015) to LaTreace Harris in the Immunization Information Systems Support Branch (IISSB), apz9@cdc.gov, 404-639-8089.

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