CDC-RFA-IP13-130104PPHF16 FINAL 12 04 15.docx

Centers for Disease Control and Prevention (CDC) Procurement and Grants Office Instructions for Preparing an Annual Performance Report Financed in Part or Solely by Prevention and Public Health Fund (PPHF) Catalog of Federal Domestic Assistance (CFDA): 93.268 & 93.539 Funding Opportunity Announcement (FOA) Number: CDC-RFA-IP13-130104PPHF16 FOA Name: PPHF 2016 – Immunization - Immunization and Vaccines for Children Program – Financed in Part by 2016 Prevention and Public Health Funds

Eligibility:

Paragraph 1 This FOA is financed in part by fiscal year 2016 Prevention and Public Health Fund (PPHF) and is a continuation of funds intended only for grantees previously awarded under CDC-RFA-IP13-1301, entitled “Immunization and Vaccines for Children Program.”

Application Submission:

CDC requires grantees to submit their Interim Progress Performance Reports (PR), which serve as part of continuation application through www.Grants.gov not later than 120 days prior to the end of the budget period or by the date identified in the continuation guidance.

If you encounter any difficulties submitting your PR through www.Grants.gov, contact CDC’s Technical Information Management Section at (770) 488-2700 prior to the submission deadline. If you require additional information regarding the APR process, contact Sheila Edwards, Grants Management Officer at (770) 488-1644. For programmatic information, contact Elizabeth Sullivan, Program Operations Branch at (404) 639-6220.

The submission deadline for this information is January 04, 2016, by 11:59 p.m. EST on www.Grants.gov. Late or incomplete reports could result in delay of award or reduction in funds. CDC will accept a request for extension to submission deadline on rare occasions and after receipt of adequate supporting justification.

New applications for funding will not be accepted. CDC will utilize the funding application information submitted in October 2015 from existing IP13-1301-04 awardees as the official request for IP13-1301-04 PPHF2016 funds. The PPHF funded activities are those related to enhanced program stewardship and accountability, assessing program performance for program improvement, assuring access to vaccines, assuring that the immunization information technology infrastructure supports program goals and objectives and/or to improving and maintaining preparedness.

General Application Packet Tips:

· Properly label each item of the application packet

· Each section should use 1.5 spacing with one-inch margins

· Number all narrative pages

· This report must not exceed 45 pages excluding administrative reporting; attachments are not allowed, but Web links are allowed

· Where the instructions on the forms conflict with the instructions, follow these instructions CDC requires the use of PDF format for ALL attachments. Use of file formats other than PDF may result in the file being unreadable by CDC staff. Directions for creating PDF files can be found on www.Grants.gov.

Checklist for required contents of application packet:

Instructions for accessing and completing required contents of the application package:

· Go to: www.Grants.gov

· Select: “Apply for “Grants””

· Select: “Step 1: Download a Grant Application”

· Insert the CDC-RFA-IP13-130104PPHF16

· Download application package and complete all sections

1. SF-424 Application for Federal Domestic Assistance-Short Organization Form: (Complete all sections)

· In addition to inserting the legal name of your organization in Block 5a, insert the CDC notice of award number. Failure to provide the notice of award number could cause delay in processing your application for new funding.

· Insert your organization’s business official name, title and complete address in block 8.

Note: Items 2, 3, and 4 should be attached to the application through the “Mandatory Documents” section of the “Grant Application” page. Select “Other Attachments Form” and attach as a PDF file.

2. SF-424A Budget Information and Justification

Download the form from www.Grants.gov Complete all applicable sections Based on the current rate of obligation, if it appears there will be un-obligated PPHF funds at the end of the current budget year, provide detailed actions that will be taken to obligate this amount. Note, to use unobligated PPHF funds, you must submit a request in writing to the GMO requesting an extension to current budget year to complete the approved PPHF activities. Request must include the incomplete PPHF activities, proposed detailed budget and a brief justification If it appears there will be insufficient funds… Provide detailed justification of the shortfall List the actions taken to bring the obligations in line with the authorized funding level The proposed budget should be based on the Federal funding level stated in CDC’s letter In a separate narrative, provide a detailed, line-item budget and justification for the funding amount requested to support the activities to be carried out with those funds Attach in the “Mandatory Documents” box under “Budget Narrative Attachment Form” Document needs to be in the PDF format

3. The Budget Justification:

Must be prepared in the general form, format, and to the level of detail as described in the CDC Budget Guidance. The CDC Budget Guidance can be accessed here (http://www.cdc.gov/fmo/topic/Budget%20Information/index.html) For any new proposed subcontracts provide the information specified in the CDC Budget Guidance When non-Federal matching is required, provide a line-item list of non-Federal contributions including source, amount, and/or value of third party contributions proposed to meet a matching requirement

4. Indirect Cost Rate Agreement

If indirect costs are requested, include a copy of the current negotiated Federal indirect cost rate agreement or a cost allocation plan approval letter for those grantees under such a plan Clearly describe the method used to calculate indirect costs. Ensure the method is consistent with the Indirect Cost Rate Agreement To be entitled to use indirect cost rates, a rate agreement must be in effect at the start of the budget period.

If an indirect cost rate agreement is not in effect, indirect costs may be charged as direct if (1) this practice is consistent with the grantee’s/applicant’s approved accounting practices; and (2) if the costs are adequately supported and justified. Please see the budget guidelines (http://www.cdc.gov/fmo/topic/Budget%20Information/index.html) for additional information If applicable, attach in the “Mandatory Documents” box under “Other Attachments Form”- Name document “Indirect Cost Rate Agreement”

5. Project Narrative Section I. Current Budget Period Progress: Provide a brief annual performance report addressing the following elements of each objective or activity:

a. Annual performance report elements:

· Performance Measures (including outcomes)-Grantees must report on performance measures for each budget period and update measures, if needed

· Evaluation Results-Grantees must report evaluation results for the work completed to date (including any data about the effects of the program)

· Work Plan-Grantees must update work plan each budget year

· Successes

· Awardees must report progress on completing activities outline in the work plan.

· Awardees must describe any additional successes (e.g., identified through evaluation results or lessons learned) achieved in the past year

· Awardees must describe success stories

· Challenges

· Grantees must describe any challenges that might affect their ability to achieve annual and project-period outcomes, conduct performance measures, or complete the activities in the work plan

· Grantees must describe any additional challenges (e.g., identified through evaluation results or lessons learned) encountered in the past year

· CDC Program Support to Grantees-Grantees must describe how CDC could help them overcome challenges to achieving annual and project-period outcomes and performance measures, and completing activities outlined in the work plan

· Administrative Reporting

· SF-424A Budget Information-Non-Construction Programs

· Budget Narrative-must use the format outlined in “Content and Form of Application” Awardee work plan and objectives progress reports should be documented in the Immunization electronic Grants application Tracking Information System (eGrATIS) progress report module and submitted as a PDF file attachment in Grants.gov.

Section II. New Budget Period Proposed Objectives and Activities

a. List proposed objectives for the upcoming budget period

· These objectives must support the intent of the original funding opportunity announcement or program announcement

b. Each objective and activity must contain a performance or outcome measure that assesses the effectiveness of the project

· For each objective:

· List activities that will be implemented

· Provide a timeline for accomplishment

· Identify and justify any redirection of activities

· Explain the methods you will use to implement the new, redirected activities

· In addition to this information, include comments pertaining to budgetary issues that might hamper the success or completion of the project as originally proposed and approved. Please utilize the work plan format in the original work plan, if applicable.

Awardee work plan objectives, activities and performance measures and budget for the next funding year should be documented in the eGrATIS application module and submitted as a PDF file attachment in Grants.gov.

Additional Program Requirements – (If Applicable) Prior to writing the 2016 funding application, applicants should carefully review the required recipient objectives in the Funding Opportunity Announcement (CDC-RFA-IP13-1301 amended). The application and budget request should reflect the applicant’s ability to implement required objectives to achieve the goals described in the “Purpose” section of the announcement. To that end, this Program Guidance links the five-year performance goals and the Program Requirements in the “Program Implementation” section of the Funding Announcement with required activities referenced in the Immunization Program Operations Manual (IPOM).

PPHF funding will be focused on the following programmatic areas:

· Program stewardship and accountability

· Assess program performance for program improvement

· Assuring access to vaccines

· Assure that the immunization information technology infrastructure supports program goals and objectives

· Improving and maintaining preparedness

Immunization Program Operations Manual (IPOM) Applicants should read the foreword to the IPOM. The Foreword provides an explanation of the 2016 IPOM layout as well as key information that will help in developing work plans and activities. The IPOM Unit A Program stewardship and accountability, Unit B Assess program performance for program improvement, Unit C Assuring access to vaccines, Unit D Assure that the immunization information technology infrastructure supports program goals and objectives and Unit E Improve and maintain preparedness each convey the required and suggested activities and performance measure to address the performance goals of this funding.

Performance Measure Reporting CDC programs must require awardees to submit performance measures annually and may require reporting more frequently. Performance measure reporting must be limited to data collection. When funding is awarded initially, CDC programs must specify required reporting frequency, data fields, and format.

Awardee work plan objectives, activities and performance measures for the next funding year should be documented in the eGrATIS application module and submitted as a PDF file attachment in Grants.gov.

PPHF Grantees Semi-annual Reporting CDC Office of Appropriations (OA) will distribute the pre-populated reporting templates to PPHF Grantees through the OA mailbox (PPHF@cdc.gov). All recipients will receive their pre-populated template prior to the start of the reporting period with additional guidance. CDC will validate grantee email addresses through OGS and PPHF programs. The prime grantee will receive the report and will be responsible for populating the sub-award information.

Estimated Funding:

FY16 PPHF funding estimated at $80,000,000 Total FY16 funds including PPHF funds estimated at $355,678,000