CDC-RFA-GH15-162303CONT17.docx

Centers for Disease Control and Prevention (CDC) Office of Financial Resources Instructions for Preparing an Annual Performance Report (APR) Catalog of Federal Domestic Assistance (CFDA): 93.269 Funding Opportunity Announcement (FOA) Number: CDC-RFA-GH15-1623

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Improving Response to and Programming in Humanitarian Emergencies Center for Global Health

Eligibility:

This award will be a continuation of funds intended only for grantees previously awarded under CDC-RFA-GH15-1623 – Award # 1672 Improving Response to and Programming in Humanitarian Emergencies

This continuation guidance supports issuance of a Notice of Award (NOA) that acknowledges funding from multiple sources to each grantee. The revised NOA consolidates funding previously awarded through individual NOA’s that obligated funds from emergency appropriations. Emergency appropriations are those that are awarded in response to a declared emergency or public health crisis. This new award document maintains the integrity of individual funding sources through the use of sub accounts, and document numbers.

Funding for this continuation is provided from the following sources:

· Antibiotic Resistance

· Global Disease Detection

· Global Health Security

· Immunization Program - Pandemic Influenza (No-Year) (PHSSEF)

· Influenza Planning and Response

· International Ebola

· International Response and Preparedness-Ebola-Reimbursable Authority

· National Health Safety Network

· President's Emergency Plan for AIDS Relief

Your Notice of Award will show:

· the sum of the amounts for all of the funding sources

· the individual budgets and activities related to each source

· restrictions and/or requirements that are imposed by the language of the legislation or appropriation.

Application Submission:

CDC requires grantees to submit their Annual Progress Reports (APR), which serves as the non-competing continuation application, through www.grants.gov NLT 120 days prior to the end of the budget period.

For multiple source awards, your performance report will focus on the progress for activities funded for each specific source.

If you encounter any difficulties submitting your annual performance report through www.Grants.gov, please contact CDC’s Technical Information Management Section at 770-488-2700 prior to the submission deadline. If you need further information regarding the annual performance report process, please contact Dionne Bounds, Grants Management Officer, at vhv5@cdc.gov. For programmatic information, please contact Kate Meehan, Project Officer, at ygm4@cdc.gov.

Reports must be submitted by April 25, 2017 11:59pm Eastern Standard Time on www.grants.gov for Reporting Period 9/30/2017- 9/29/2018. Late or incomplete reports could result in an enforcement action such as a delay in the award or a reduction in funds. CDC will accept requests for a deadline extension on rare occasions and after adequate justification has been provided.

Annual Federal Financial Report Submission The Annual Federal Financial report (FFR) SF-425 is required and must be submitted to your GMS/GMO no later than 90 days after the end of the budget period. The FFR for this Budget Period 9/30/2016 – 9/29/2017 is due to the GMS/GMO by 12/30/2017. To submit your FFR, login to www.grantsolutions.gov, select “Reports” from the menu bar and then click on Federal Financial Reports.

General Application Packet Tips:

1. CDC requires the use of PDF format for ALL attachments.

2. Use of file formats other than PDF may result in the file being unreadable by CDC staff.

3. Directions for creating PDF files can be found on www.Grants.gov

· Properly label each item of the application packet

· Each section should use 1.5 spacing with one-inch margins

· Number all narrative pages only

· This report must not exceed 45 pages excluding administrative reporting; allowed, but web links are allowed

· Where the instructions on the forms conflict with these instructions, follow these instructions

Checklist of required contents of application packet:

1. SF-424 Application for Federal Domestic Assistance-Short Organizational Form

1. SF-424A Budget Information-Non-Construction Programs

1. Budget Justification

1. Indirect Cost Rate Agreement

1. Project Narrative

1. SF424B Assurances

1. Certifications

Instructions for accessing and completing required contents of the application package:

1. Go to: www.Grants.gov

1. Select: “Apply for Grants”

1. Select: “Step 1: Download a Grant Application”

1. Insert the CDC-RFA-GH15-1623

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1. Download application package and complete all sections.

1. SF-424 Application for Federal Domestic Assistance-Short Organizational Form:

Complete all sections:

A. In addition to inserting the legal name of your organization in Block #5a, insert the CDC Award Number provided in the CDC Notice of Award. Failure to provide your award number could cause delay in processing your application.

B. Please insert your organization’s Financial Official information in Block #8.

SPECIAL NOTE: Items 2, 3, and 4 should be attached to the application through the “Mandatory Documents” section of the “Grant Application” page. Select “Other Attachments Form” and attach as a PDF file.

2. SF-424A Budget Information and Justification:

A. Complete all applicable sections.

B. Analysis of Remaining Time and Funds

1. Based on the current rate of obligation, if it appears there will be un-obligated funds at the end of the current budget period, provide detailed actions that will be taken to obligate this amount or use the process below to get access to unused funds.

2. If it appears there will be insufficient funds Provide detailed justification of the shortfall List the actions taken to bring the obligations in line with the authorized funding level.

3. Awardees may request up to 75% of anticipated unobligated funds at the end of the current budget period. These funds are estimated because the budget year has not closed and a final FFR cannot be prepared. For budget years that have closed, grantees may request carry over based on the final FFR for that budget period.

4. If use of estimated un-obligated funds is requested in addition to funding for the next year, complete all columns in Section A of SF-424A and submit an interim hardcopy Federal Financial Report (FFR), Standard Form-425, available on the internet at http://www.whitehouse.gov/omb/grants_forms. This report should be emailed to your grants management specialist.

i. The estimated un-obligated balance should be realistic in order to be consistent with the annual FFR to be submitted following the end of the budget period.

ii. International Ebola, Global Health Security, Influenza Planning and Response, and President’s Emergency Plan for AIDS Relief are tracked by subaccount by budget year and may not be comingled. To access funds from a prior year subaccount that have been authorized for use, grantees should request an extension of time for that budget period. This request should include a detailed line item budget justification as indicated in Note E. below.

C. The proposed budget should be based on the federal funding level stated in the letter from CDC. If the letter does not delineate the amounts for each funding stream and corresponding activities, please contact your grants management specialist for guidance.

D. In a separate narrative, provide a detailed, line-item budget justification of the funding amount requested, including any request to use unobligated funds, to support the activities to be carried out with those funds. Attach in the “Mandatory Documents” box under “Budget Narrative Attachment Form.” Document needs to be in the PDF format.

E. The budget justification must be prepared in the general form, format, and to the level of detail as described in the CDC Budget Guidance. The sample budget guidance is provided on CDC’s internet at: http://www.cdc.gov/grants/applying/application-resources.html.

F. For any new proposed subcontracts provide the information specified in the Budget Guidance.

G. When non-federal matching is required, provide a line-item list of non-federal contributions including source, amount, and/or value of third party contributions proposed to meet a matching requirement.

3. Indirect Cost Rate Agreement Requirements for development and submission of indirect (F&A) cost rate proposals and cost allocation plans for all grantees are contained in 45 CFR Part 75, Appendices III through VII.

Instructions for Indirect (F&A) costs Rate Determination for Institutes of Higher Education For recipients subject to 45 CFR part 75 Appendix III, the OPDIV will apply the negotiated rate(s) in effect at the beginning of a period of performance to determine facilities and administrative (F&A) costs for the entire period of performance. If the rate agreement(s) in effect at the beginning of the period does not cover the entire period of performance, then the Rate in effect for the last year of the negotiated rate agreement will be used to determine indirect costs for the duration of the period of performance. Grantees subject to 45 CFR part 75 Appendix III may not rebudget from direct costs to accommodate a rate increase if the F&A costs provided for a period were based on negotiated (fixed or predetermined) rates rather than provisional rates (defined as not “negotiated” for the application of the 45 CFR part 75 Appendix III). If negotiated rate agreements do not extend through the life of the federal award at the time of the initial award, then the negotiated rate for the last year of the federal award must be extended through the end of the life of the federal award.

The following instructions apply to Non-Profit Organizations, State/Local Government and Indian Tribe wide Central Service Cost Allocation Plans

A. If indirect costs are requested, include a copy of the current negotiated federal indirect cost rate agreement or a cost allocation plan approval letter for those Grantees under such a plan.

B. Clearly describe the method used to calculate indirect costs. Make sure the method is consistent with the Indirect Cost Rate Agreement.

C. To be entitled to use indirect cost rates, a rate agreement must be in effect at the start of the budget period.

D. If an Indirect Cost Rate Agreement is not in effect, indirect costs may be charged as direct if (1) this practice is consist with the grantee’s/applicant’s approved accounting practices; and (2) if the costs are adequately supported and justified. Please see the Budget Guidelines (http://www.cdc.gov/grants/applying/application-resources.html) for additional information.

E. If applicable, attach in the “Mandatory Documents” box under “Other Attachments Form”. Name document “Indirect Cost Rate Agreement.”

4. Project Narrative:

SECTION I. Current Budget Period Progress (9/30/2016 – 9/29/2017) Provide a brief report addressing the following elements of each objective or activity.

1. Description of key activities in current budget period that has occurred

a. List challenges and steps taken to resolve the challenges as well as success in program activities

b. Include CDC’s support in implementing the activities

c. Include a breakdown of funds that have already been spent for key activities

2. List performance measures for the activity and key outputs and deliverables as part of activities that have already occurred

3. Description of key activities planned for the remaining budget period

4. Include areas of opportunities that can be leveraged to support the programs

5. A subset of the progress reports may also include milestones from the GHSA Standard Milestone Library that were achieved by awardees and any resulting changes in country capabilities as measured by the Joint External Evaluation (JEE) tool. The GHSA Milestone Library and JEE tool are guidance documents to support implementation of GHSA activities and are available online at https://www.ghsagenda.org/resources

SECTION II. New Budget Period Proposed Strategies and Activities (September 30, 2017-September 29, 2018).

1. List proposed objectives for the upcoming budget period. These objectives must support the intent of the original Funding Opportunity Announcement (FOA) or Program Announcement (PA).

2. Each objective and activity must contain a performance or outcome measure that assesses the effectiveness of the project. For each objective list:

a. List activities that will be implemented;

b. Provide a timeline for accomplishment;

c. Identify and justify any redirection of activities; and

d. Explain the methods you will use to implement the new, redirected activities.

e. If travel is proposed, list expected number of individuals, destination and times for travel

3. In addition to this information, include comments pertaining to budgetary issues that might impede the success or completion of the project as originally proposed and approved.

a. The budget narrative should reflect the proposed activities in the section above

b. Provide details for the budget for each object class:

i. Travel should include number of people travelling, expected cost of airfare, number of days to estimate the cost of travel

ii. Salary and Wages and Contract should include the amount of time covered, mechanism and a justification/description for the position

iii. Other category should include a description of the activity and justification Additional Program Requirements (if applicable):

Performance measures should include indicators of success, process and outcome measures

Performance Measure Reporting: Awardees must adhere to CDC reporting guidance. CDC may ask grantees to submit progress reports up to four times a year. These reports shall summarize progress on completing activities outlined in the work plan, success stories, lessons learned, challenges and potential solutions for achieving annual or project-period deliverables. A subset of the progress reports may also include milestones from the GHSA Standard Milestone Library that were achieved by awardees and any resulting changes in country capabilities as measured by the Joint External Evaluation (JEE) tool. The GHSA Milestone Library and JEE tool are guidance documents to support implementation of GHSA activities and are available online at https://www.ghsagenda.org/resources. CDC will provide additional clarification to support grantee reporting requirements, as needed.

If you encounter any difficulties submitting your annual performance report or need further information, please contact Dionne Bounds, Grants Management Officer, at vhv5@cdc.gov. For programmatic information, please contact Kate Meehan, Project Officer, at ygm4@cdc.gov.

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