cdc-rfa-gh13-130204cont16 final 07 30 15.docx

Centers for Disease Control and Prevention (CDC) Procurement and Grants Office (PGO) Instructions for Preparing an Interim Progress Report

Catalog of Federal Domestic Assistance (CFDA) Number: 93.185 Funding Opportunity Announcement (FOA) Number: CDC-RFA-GH13-130204CONT16

Support for Activities to Eradicate Polio, Accelerate control of measles and rubella

Eligibility:

This award will be a continuation of funds intended only for grantees previously awarded under GH13-1302: Support for Activities to Eradicate Polio, Accelerate control of measles and rubella

Application Submission:

CDC requires grantees to submit their Interim Progress Reports through www.Grants.gov. If you encounter any difficulties submitting your interim progress report through www.Grants.gov, please contact CDC’s Technical Information Management Section at (770) 488-2700 prior to the submission deadline. If you need further information regarding the application process, please contact Lakita Reid (GMS) at (770) 488-8382. For programmatic information, please contact Andrew Stein (Project Officer) at 404-639-6251.

Reports must be submitted by September 25, 2015, by 11:59 P.M. EST on Grants.gov. Late or incomplete reports could result in an enforcement action such as a delay in the award/or a reduction in funds. CDC will accept requests for a deadline extension on rare occasions and after adequate justification has been provided.

General Application Packet Tips:

· Properly label each item of the application packet

· Each section should use 1.5 spacing with one-inch margins

· Number all narrative pages only

· Do not exceed 25 pages (Excluding appendices, excluding budget and support)

· Use a 12 point font

· Where the instructions on the forms conflict with these instructions, follow these instructions

1. CDC requires the use of PDF format for ALL attachments.

2. Use of file formats other than PDF may result in the file being unreadable by CDC staff.

3. Directions for creating PDF files can be found on www.Grants.gov.

Checklist of required contents of application packet:

1. Application for Federal Domestic Assistance-Short Organizational Form

2. SF-424A Budget Information-Non-Construction Programs

3. Budget Justification

4. Indirect Cost Rate Agreement

5. Project Narrative

Instructions for accessing and completing required contents of the application package:

a) Go to: www.Grants.gov

b) Select: “Apply for Grants”

c) Select: “Step 1: Download a Grant Application”

d) Insert the Funding Announcement Number only, formatted as: CDC-RFA-GH13-130204CONT16

e) Download application package and complete all sections.

1. Application for Federal Domestic Assistance-Short Organizational Form:

A. Complete all sections.

i. In addition to inserting the legal name of your organization in Block #5a, insert the CDC Award Number provided in the CDC Notice of Award. Failure to provide your award number could cause delay in processing your application.

ii. Please insert your organization’s Business Official information in Block #8.

SPECIAL NOTE: Items 2, 3, and 4 should be attached to the application through the “Mandatory Documents” section of the “Grant Application” page. Select “Other Attachments Form” and attach as a PDF file.

2. SF424A Budget Information and Justification:

A. Download the form from www.Grants.gov.

B. Complete all applicable sections.

C. Estimated Un-obligated

1. Provide an estimate of anticipated un-obligated funds at the end of the current budget period.

2. If use of estimated un-obligated funds is requested in addition to funding for the next year, complete all columns in Section A of 424A and submit an interim Financial Status Report (FSR), Standard Form-269, available on the CDC internet at http://grants.nih.gov/grants/forms.htm#closeout.

D. The estimated un-obligated balance should be realistic in order to be consistent with the annual FSR to be submitted following the end of the budget period.

E. Based on the current rate of obligation, if it appears there will be un-obligated funds at the end of the current budget period, provide detailed actions that will be taken to obligate this amount.

F. If it appears there will be insufficient funds, (1) provide detailed justification of the shortfall; and (2) list the actions taken to bring the obligations in line with the authorized funding level.

G. The proposed budget should be based on the federal funding level stated in the letter from CDC.

H. In a separate narrative, provide a detailed, line-item budget justification of the funding amount requested to support the activities to be carried out with those funds. Attach in the “Mandatory Documents” box under “Budget Narrative Attachment Form”. Document needs to be in the PDF format.

I. The budget justification must be prepared in the general form, format, and to the level of detail as described in the CDC Budget Guidance. The sample budget guidance is provided on CDC’s internet at: http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm.

J. For any new proposed subcontracts provide the information specified in the Budget Guidance.

K. When non-federal matching is required, provide a line-item list of non-Federal contributions including source, amount, and/or value of third party contributions proposed to meet a matching requirement.

3. Indirect Cost Rate Agreement: (This is not applicable to grantees subject to OMB Guidance A-21 – Educational Institutions. The rates stay the same as the first year award.)

A. If indirect costs are requested, include a copy of the current negotiated Federal indirect cost rate agreement or a cost allocation plan approval letter for those Grantees under such a plan.

B. Clearly describe the method used to calculate indirect costs. Make sure the method is consistent with the Indirect Cost Rate Agreement.

C. To be entitled to use indirect cost rates, a rate agreement must be in effect at the start of the budget period.

D. If an Indirect Cost Rate Agreement is not in effect, indirect costs may be charged as direct if (1) this practice is consist with the grantee’s/applicant’s approved accounting practices; and (2) if the costs are adequately supported and justified. Please see the Budget Guidelines (http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm) for additional information.

E. If applicable, attach in the “Mandatory Documents” box under “Other Attachments Form”. Name document “Indirect Cost Rate.”

4. Project Narrative:

NOTE TO GMS: The following two sections are for Program’s input. Program should include guidance for the upcoming budget period. Changes in programmatic priorities must be within the scope of the approved funding opportunity announcement and Notice of Award. The below is merely an example of the types of Progress Report Guidance that Program might use:

Recommended Format:

A. INTRODUCTION

Briefly describe the project background, context and overarching goals. (limit one page)

B. CURRENT BUDGET PERIOD PROGRESS & PROPOSED NEW BUDGET PERIOD ACTIVITIES

1. Management & Staffing

a. Staffing Update:

i. List new staff hired during the current budget period, current staff that were previously hired. Include level of effort/ % of time.

ii. List proposed new staff for upcoming budget year with level of effort/ % of time.

b. Financial Update:

i. Provide a historical list of all funds awarded through the CoAg, starting with the first year and ending with the current budget period.

ii. Provide a list of fund transfers from PMS to the project account during the current budget period.

iii. Describe any problems with accessing or disbursing funds during the current budget period.

2. List each Program Area the project is working in (e.g. Lab, PMTCT, HVCT). Within each program area:

· List the 2-3 overarching objectives from the past budget year. If objectives for upcoming budget year will change, please list.

· In table format: list the status of each activity. Include 3-10 data points of interest with current year target, amount achieved to date, projected 12 month total and next year target.

· Describe major achievements and the how the achievements impact the overall goals of the CoAg.

· Describe challenges and how challenges were addressed. Describe assistance requested from CDC to overcome challenges.

· Describe proposed new activities

C. WORKPLAN

1. For each program area, objective and activity provide the following:

a. Anticipated start date and end dates for activity

b. Group/ person responsible for completing activity within grantee organization (and collaborating partner, if applicable)

c. Summary budget anticipated for each activity

5. Additional Program Requirements (If Applicable)

Program should include guidance for any additional requirements of the recipient for the upcoming budget period. Changes in programmatic priorities must be within the scope of the approved funding opportunity announcement and Notice of Award.

Revised 01/06/11