CDC-RFA-EH18-1803.pdf

Centers for Disease Control

National Center for Environmental Health

Radiation Protection of the Public as Practiced by the State and Local Radiation Programs

CDC-RFA-EH18-1803

Application Due Date: 07/31/2018

Radiation Protection of the Public as Practiced by the State and Local Radiation Programs

CDC-RFA-EH18-1803

TABLE OF CONTENTS

Part I. Overview Information A. Federal Agency Name B. Funding Opportunity Title C. Announcement Type D. Agency Funding Opportunity Number E. Catalog of Federal Domestic Assistance (CFDA) Number F. Dates G. Executive Summary

Part II. Full Text A. Funding Opportunity Description B. Award Information C. Eligibility Information D. Application and Submission Information E. Review and Selection Process F. Award Administration Information G. Agency Contacts H. Other Information I. Glossary

Part I. Overview Information Applicants must go to the synopsis page of this announcement at www.grants.gov and click on the "Send Me Change Notifications Emails" link to ensure they receive notifications of any changes to CDC-RFA-EH18-1803. Applicants also must provide an e-mail address to www.grants.gov to receive notifications of changes.

A. Federal Agency Name:

Centers for Disease Control and Prevention (CDC) / Agency for Toxic Substances and Disease Registry (ATSDR) B. Notice of Funding Opportunity (NOFO) Title:

Radiation Protection of the Public as Practiced by the State and Local Radiation Programs C. Announcement Type: New - Type 1 This announcement is only for non-research activities supported by CDC. If research is proposed, the application will not be considered. For this purpose, research is defined at https ://www.gpo.gov/fdsys/pkg/CFR-2007-title42-vol1/pdf/CFR-2007-title42-vol1-sec52-2.pdf.

Guidance on how CDC interprets the definition of research in the context of public health can be found at https://www.hhs.gov/ohrp/regulations-and-policy/regulations/45-cfr-46/index.html (See section 45 CFR 46.102(d)).

New - Type 1

D. Agency Notice of Funding Opportunity Number:

CDC-RFA-EH18-1803

E. Catalog of Federal Domestic Assistance (CFDA) Number:

93.070 F. Dates:

1. Due Date for Letter of Intent (LOI): N/A

2. Due Date for Applications: 07/31/2018, 11:59 p.m. U.S. Eastern

Standard Time, at www.grants.gov.

3. Date for Informational Conference Call:

N/A

G. Executive Summary:

1. Summary Paragraph:

CDC announces availability of FY18 funds to implement CDC-RFA-EH18-1803 Radiation Protection of the Public as Practiced by State and Local Radiation Programs. This 5-year initiative is to prevent/reduce unnecessary radiation to all populations by supporting implementation, evaluation and dissemination of practice- and evidence-based strategies in radiation protection that ultimately lead to reduction in the risk of illness/deaths associated with unnecessary radiation exposure. Funding will support recipients that have: A successful history of working with established federal, state and local radiation programs; Expertise developing strategies that address current/new areas of radiation protection of the public; Organizational capacity to effectively, efficiently, and immediately implement locally tailored evidence- and practice-based strategies. Recipients may use a multi-faceted approach including joint working groups, annual meetings, training and workshops to address the needs of protection of the public https://www.grants.gov https://www.grants.gov https://www.gpo.gov/fdsys/pkg/CFR-2007-title42-vol1/pdf/CFR-2007-title42-vol1-sec52-2.pdf https://www.gpo.gov/fdsys/pkg/CFR-2007-title42-vol1/pdf/CFR-2007-title42-vol1-sec52-2.pdf https://www.hhs.gov/ohrp/regulations-and-policy/regulations/45-cfr-46/index.html https://www.grants.gov from unnecessary radiation that should result in a reduction in the risk of illness/deaths associated with unnecessary radiation exposure. Measurable outcomes should be in alignment with one or more of NCEH performance goal(s): Determine human health effects associated with environmental exposures; Prevent or reduce illness, injury and death related to environmental factors; Build and enhance effective partnerships to improve environmental health capacity.

a. Eligible Applicants: Open Competition

b. NOFO Type: Grant

c. Approximate Number of Awards: 1

d. Total Period of Performance Funding: $1,000,000

e. Average One Year Award Amount: $200,000

f. Total Period of Performance Length: 5

g. Estimated Award Date: 09/30/2018

h. Cost Sharing and / or Matching Requirements: N

Part II. Full Text A. Funding Opportunity Description

Part II. Full Text

1. Background

a. Overview Protecting the public from unnecessary radiation exposure requires a consistent and scientifically sound approach to radiation protection across state and federal agencies, without duplication of efforts.

Having the best available information for radiation protection could improve overall radiation protection of the public nationwide.

To accomplish these goals, it is important to have consistent guidance, recommendations, suggested radiation protection best practices, and exchange of information among radiation protection partners at all levels (federal, state and local) to develop and implement new knowledge, capabilities and tools available for the radiation protection professionals to better protect workers and the public from unnecessary radiation. Because of the increased capability to assure radiation protection, a reduction in the risk of illness and deaths associated with unnecessary radiation exposure may occur.

Currently there are several radiation protection issues for workers and members of the public that require serious consideration:

o Many unanswered questions regarding radiation protection of workers and members of the public after a radiological emergency;

o The impact of the increased doses to the members of the public resulting from medical imaging procedures;

o Exposure of members of the public to radon;

o Issues from the production and handling of Technologically Enhanced Natural

Occurring Radioactive Materials (TENORM), which may impact workers and the public; etc.

Addressing these and other radiation protection issues could help inform the public and aid in developing guidance and recommendations in everyday radiation protection and in the public health response to radiological emergencies.

b. Statutory Authorities Sections 317(k)(2) of the Public Health Service Act, (42 U.S.C. Section 247b(k)(2), as amended.

c. Healthy People 2020 This program addresses the “Healthy People 2020” (http://www.healthypeople.gov/) focus areas of environmental health https://www.healthypeople.gov/2020/topics-objectives/topic/envir onmental-health objectives/topic/environmental-health), public health infrastructure https ://www.healthypeople.gov/2020/topics-objectives/topic/public-health-infrastructure education and community-based programs https://www.healthypeople.gov/2020/topics-objectives/topic /educational-and-community-based-programs objectives/topic/educational-and-community-based programs.

d. Other National Public Health Priorities and Strategies This announcement is consistent with priorities and strategies in the Department of Health and Human Services and other CDC programs (see http://www.cdc.gov/nphpsp/index.html and http ://www.cdc.gov/stltpublichealth/Strategy/index.html). National Health Security Strategy Strategic Objective 4 - “Enhancing Public Health, Healthcare, and Emergency Management Systems” http://www.phe.gov/Preparedness/planning/authority/nhss/Pages/systems-integration .aspx

e. Relevant Work Previous work with CDC including convening workshops and roundtables to identify radiation protection needs, in particular regarding protection of the public during radiological emergencies; development and support of Local Radiation Response Volunteers; supporting development and implementation of protocols for population monitoring; development of tools that assist public health departments in the area of radiation preparedness; assisting states in the development of guidance to address novel issues in radiation protection such as exposures from new technologies resulting in the generation of TENORM, etc.

2. CDC Project Description

a. Approach http://www.healthypeople.gov/ https://www.healthypeople.gov/2020/topics-objectives/topic/environmental-health https://www.healthypeople.gov/2020/topics-objectives/topic/environmental-health https://www.healthypeople.gov/2020/topics-objectives/topic/public-health-infrastructure https://www.healthypeople.gov/2020/topics-objectives/topic/public-health-infrastructure https://www.healthypeople.gov/2020/topics-objectives/topic/educational-and-community-based-programs https://www.healthypeople.gov/2020/topics-objectives/topic/educational-and-community-based-programs http://www.cdc.gov/nphpsp/index.html http://www.cdc.gov/stltpublichealth/Strategy/index.html http://www.cdc.gov/stltpublichealth/Strategy/index.html http://www.phe.gov/Preparedness/planning/authority/nhss/Pages/systems-integration.aspx http://www.phe.gov/Preparedness/planning/authority/nhss/Pages/systems-integration.aspx

Bold indicates period of performance outcome.

Approach Bold indicates project period outcome.

Strategies and Activities Short-Term Outcomes Long-Term Outcomes

Develop guidance, recommendations, training and suggested radiation protection best practices for use by state and local public health and radiation programs for the protection of workers and the public on the targeted topics.

Convene working groups.

Share results.

Improved availability of guidance and best practices for the radiation protection community.

Public health decision making by federal, state and local agencies informed by radiation science best evidence, to improve protection of workers and the public from radiation.

Improved radiation protection practices and communication from state, local and federal agencies to benefit the public.

Improve protection of the American public, workers and emergency responders from exposure to radiation from natural, environmental, medical, occupational as well as nuclear disasters.

i. Purpose Prevent/reduce unnecessary radiation to the public by implementing/evaluating/disseminating practice- and evidence-based strategies in radiation protection to reduce risk of illness/deaths associated with unnecessary radiation exposure. Will support recipients that have: A successful history of working with established federal/state/local radiation programs; Expertise developing strategies to address current/new areas of radiation protection of the public; Organizational capacity to effectively, efficiently, and immediately implement locally tailored evidence- and practice-based strategies.

ii. Outcomes

Improved availability of guidance and best practices for the radiation protection community to better protect the public from unnecessary radiation.

Informed public health decision making by federal, state and local agencies using radiation science best evidence to improve protection of workers and the public from unnecessary radiation.

Improved radiation protection practices by state, local and federal agencies to benefit workers and the public.

iii. Strategies and Activities Develop guidance and recommendations to protect the public from unnecessary radiation in topic areas such as:

Technologically Enhanced Naturally Occurring Radioactive Materials (TENORM).

Collaborate with state, local, national and international organizations in convening a meeting to identify priority issues related to the handling and disposal of radioactive materials generated during the production of oil and gas to improve protection of workers and members of the public.

Identification of respiratory protection needs for emergency workers that are not first responders. These include those in public health that would be operating a Community Reception Center or a shelter; bus drivers assisting with evacuations; public works staff assisting with debris removal after a radiological incident, etc. [Note that for the first responder community (e.g., fire, HAZMAT) there is already clear guidance on the use of respiratory protection.]

Develop radiation training modules for state and local public health to better protect public from unnecessary radiation.

Many state and local public health agencies do not have knowledgeable or trained staff in basic radiation protection of the public. This need has become more evident as they work on their radiological emergency preparedness plans. One of the roles of public health during a radiological emergency is conducting population monitoring. Some state and local public health officials have indicated they are not comfortable performing these activities and need training in radiation and assistance in this effort. This activity should identify the most pressing training needs from state and local public health partners and may result in development of training materials specific for public health staff that can be delivered using ‘Train the Trainer’ workshops and/or web based training modules/videos. Using this approach should ensure consistent training nationwide. This approach may also allow local/state radiation program staff to facilitate/deliver the training to their public health counterparts. To reach an even wider audience, CDC may post the training materials on the “CDC Train” website.

Develop/update suggested materials for state and local radiation programs for the protection of workers and the public.

Review and update existing Conference of Radiation Control Program Directors (CRCPD) materials suggested for states’ control of radiation deemed necessary because of new identified issues or technical developments, thus improving protection of workers and members of the public.

Identify and assist CDC in the development of content of additional topical areas for the CDC Radiation web page, in particular in those areas that are not related to emergency preparedness to better respond to questions from the public.

Over the last 10 years, CDC has vastly increased the content of radiation related topics on its web page; however, most of the material focuses primarily on radiation protection in the event of a radiological incident. CDC is one of the primary sources of information for the public regarding everyday radiation and health issues, not just related to radiation emergencies. Under this activity, the recipient should assist CDC in the review of existing CDC web content and identification of areas that need updating as well as development of new areas to address our mission of providing important information to the public health community and the members of the public.

Continue to promote and support of the Radiation Response Volunteer Corps.

Over the past 6 years, CDC collaborated and supported the development and promotion of the use of Radiation Response Volunteers (RRVC). These activities resulted in the development of best practices and approaches for starting and maintaining such a program. Feedback from existing RRVC programs indicated that they would benefit from having a summary of best practices and advanced training for Radiation Response Volunteers so they are able to maintain not only their competencies but also their interest. The recipient may be able to address these needs. Additionally, to better support the RRVC and the state and local public health programs, the recipient may also provide technical support to state and local public health agencies that are interested in using RRVC members during their drills and exercises. Training and supporting radiation response volunteers should result in better nationwide preparedness in the event of a radiological event and consequently better protection of the public.

Convene committees/working groups.

The recipient should have the proven ability to convene working groups or committees with extensive knowledge of the subject areas previously described. The recipient should also be able to demonstrate that the composition of such groups or committees is made of radiation experts in their fields and able to advance the knowledge in the subject areas listed in this NOFO. These working groups/committees should include, to the extent possible, staff from state and local radiation control programs as well as potential users and other stakeholders to ensure that the guidance developed uses the latest science and considers practical issues regarding implementation of the products developed under this NOFO with the goal of protecting the public from unnecessary radiation exposure.

Share Results.

The recipient should have the proven ability to convene and facilitate meetings with scientists and stakeholders to update on progress in the various work products, including at conferences or annual meetings. Additionally, the recipient should have a proven record of producing scientific documents and reports that are of the highest quality and relevance to the topics of radiation protection.

Radiation control and public health programs across the country, and at all levels of government, may use the information assembled to inform and aid in developing guidance and recommendations in everyday radiation protection of the public and in the public health response to radiological emergencies.

The recipient should ensure that, in addition to its resources, collaboration with private sector and international organizations occurs, as needed.

1. Collaborations

a. With other CDC programs and CDC-funded organizations:

For external collaborations, the recipient will be responsible for showing evidence or partnerships with any other groups.

To address the need to provide accurate and timely information to members of the public and the public health community, the recipient should have established partnerships, or should be able to demonstrate established partnerships with one or more of the following:

Association of State and Territorial Health Officials (ASTHO) – To ensure that the radiation protection needs of the public served by state health departments are included National Association of City and County Health Officials (NACCHO) -

To ensure that the radiation protection needs of the public served by county and city health departments are included National Council on Radiation Protection and Measurements (NCRP) –

To ensure use of the best science in the development of products, guidance and recommendations, etc.

National Alliance for Radiation Readiness (NARR) - To ensure information sharing among several stakeholders including but not limited to public health, radiation protection, healthcare, emergency management, etc. in radiological emergency preparedness and to ensure communication and consistency across federal, state and local radiation public health, healthcare and emergency management programs to better protect the public from unnecessary radiation exposure.

b. With organizations not funded by CDC:

International Atomic Energy Agency (IAEA) – To ensure that the latest international advances are considered.

Other national and international organizations, governmental and private, concerned with radiation protection.

2. Target Populations The work done will benefit all of the population.

a. Health Disparities The work done will benefit all of the population.

iv. Funding Strategy N/A

b. Evaluation and Performance Measurement

i. CDC Evaluation and Performance Measurement Strategy

CDC will document program success and demonstrate measurable impact. The CDC/RSB will leverage information collected from the recipient to demonstrate its impact on radiation protection of workers and members of the public

Strategy Process Measure

Develop guidance recommendations, training and suggested radiation protection best practices for use by state and local public health and radiation programs for the protection of workers and the public on the targeted topics

Number of committees/working group convened to develop guidance in the targeted topics Number of trainings developed Number of published documents (committee reports, articles) on the targeted topics[where applicable]

Convene working/committee groups Number of committee meetings held/progress reports resulting from work group and other meetings

Share results Number of presentations/outreach activities on the targeted topics

OUTCOME OUTCOME MEASURE

Informed public health decision making by federal, state and local agencies using radiation science best evidence.

Number of instances where public health decisions by state, local or federal agencies where informed by the scientific findings

Improved radiation protection practices by state, local and federal agencies.

Number of examples of guidance and best practices where the scientific findings are referenced

Example target areas are:

Radiation health protection and measurement practices involving radiation or radioactive materials Handling of Technologically-Enhanced Naturally Occurring Radioactive Materials (TENORM)

The recipient should be able to produce periodic status/progress reports, as requested. Such reports may include updates on:

o List of stakeholders/experts engaged o Guidance and any operational guidance reports being developed o Progress of committees/working groups working on the issues identified in this

NOFO

o Proceedings of Conferences or Annual Meetings and other ad-hoc meetings relevant to the topics identified in this NOFO o Reports that are undergoing expert/peer review o Ongoing collaborations o Future work

In addition to progress reports, the recipient should provide copies of all final reports issued from this NOFO as well as proceedings of technical meetings conducted during the period of this award.

ii. Applicant Evaluation and Performance Measurement Plan Applicants must provide an evaluation and performance measurement plan that demonstrates how the recipient will fulfill the requirements described in the CDC Evaluation and Performance Measurement and Project Description sections of this NOFO. At a minimum, the plan must describe:

How applicant will collect the performance measures, respond to the evaluation questions, and use evaluation findings for continuous program quality improvement.

How key program partners will participate in the evaluation and performance measurement planning processes.

Available data sources, feasibility of collecting appropriate evaluation and performance data, and other relevant data information (e.g., performance measures proposed by the applicant)

Plans for updating the Data Management Plan (DMP), if applicable, for accuracy throughout the lifecycle of the project. The DMP should provide a description of the data that will be produced using these NOFO funds; access to data; data standards ensuring released data have documentation describing methods of collection, what the data represent, and data limitations; and archival and long-term data preservation plans.

For more information about CDC’s policy on the DMP, see https://www.cdc.gov/grants/additionalrequirements/ar-25.html.

Where the applicant chooses to, or is expected to, take on specific evaluation studies, they https://www.cdc.gov/grants/additionalrequirements/ar-25.html should be directed to:

Describe the type of evaluations (i.e., process, outcome, or both).

Describe key evaluation questions to be addressed by these evaluations.

Describe other information (e.g., measures, data sources).

Recipients will be required to submit a more detailed Evaluation and Performance Measurement plan, including a DMP, within the first 6 months of award, as described in the Reporting Section of this NOFO.

A Data Management Plan does not apply to this project.

c. Organizational Capacity of Recipients to Implement the Approach Applicant should be:

-A recognized national and international authority with at least 25 years of experience in radiation protection;

-Be able to access and interact with all federal, state and local radiation control programs in the country;

-Have recognized expertise in radiation protection areas, including but not limited to: radiation from medical procedures; occupational exposures in medicine, education and industry;

environmental sources; technologically enhanced radioactive materials (TENORM); guidance for responding to accidents and incidents involving radiation; etc.;

-Have established partnerships with all federal radiation protection agencies, and have a proven record of mutual interaction and collaboration;

-Have experience developing and promoting uniform standards and best practices across all 50 states;

-Have partnerships with international radiation protection organizations/associations.

-Have an existing mechanism to engage members from the radiation protection community from a wide range of disciplines and backgrounds. These include federal, state and local government, military, medical, EMS, fire, law enforcement, industrial, and research and academia, to ensure the work is not only state of the art, but is of the highest quality and addresses the needs stated in this NOFO.

-Have experience or be able to bring together experts in one or more of the following topic areas and, if needed, be able to convene such groups on a short notice:

Technologically Enhanced Naturally Occurring Radioactive Materials (TENORM).- Identification of respiratory protection needs for emergency workers that are not first responders.

Development and promotion of best practices for state and local radiation programs for the protection the public and workers

Promotion and support of the Radiation Response Volunteer Corps Development of radiation training for state and local staff

Other emerging radiation protection issues

d. Work Plan

Applicant must submit a work plan (sample below) that covers the first year of the five-year project period and a high level summary of activities for years 2-5.

Proposed strategies must be in alignment with the NOFO logic model.

Required elements in a work plan include strategies and their associated performance measures, as well as major activities and the title of the person/group responsible for each activity.

A sample work plan format is presented below to show how a traditional work plan aligns with the logic model and narrative.

(In this format, the table would be completed for each period of performance outcome. If a particular activity leads to multiple outcomes, it should be described under each outcome measure.)

Period of Performance Outcome:

[from Outcomes section and/or logic model]

Outcome Measure:

[from Evaluation and Performance Measurement section]

Strategies and Activities

Process Measure [from Evaluation and Performance Measurement section]

Responsible Position / Party

Completion Date

1.

2.

3.

4.

5.

6.

e. CDC Monitoring and Accountability Approach Monitoring activities include routine and ongoing communication between CDC and recipients, site visits, and recipient reporting (including work plans, performance, and financial reporting).

Consistent with applicable grants regulations and policies, CDC expects the following to be included in post-award monitoring for grants and cooperative agreements:

Tracking recipient progress in achieving the desired outcomes.

Ensuring the adequacy of recipient systems that underlie and generate data reports.

Creating an environment that fosters integrity in program performance and results.

Monitoring may also include the following activities deemed necessary to monitor the award:

Ensuring that work plans are feasible based on the budget and consistent with the intent of the award.

Ensuring that recipients are performing at a sufficient level to achieve outcomes within stated timeframes.

Working with recipients on adjusting the work plan based on achievement of outcomes, evaluation results and changing budgets.

Monitoring performance measures (both programmatic and financial) to assure satisfactory performance levels.

Monitoring and reporting activities that assist grants management staff (e.g., grants management officers and specialists, and project officers) in the identification, notification, and management of high-risk recipients.

B. Award Information

1. Funding Instrument Type: Grant

2. Award Mechanism: UE1 UE1 - Studies of Environmental Hazard and Health Effects

3. Fiscal Year: 2018

4. Approximate Total Fiscal Year Funding: $200,000

5. Approximate Period of Performance Funding: $1,000,000

This amount is subject to the availability of funds.

Estimated Total Funding: $1,000,000

6. Approximate Period of Performance Length: 5 year(s)

7. Expected Number of Awards: 1

8. Approximate Average Award: $200,000 Per Budget Period

9. Award Ceiling: $200,000 Per Budget Period

This amount is subject to the availability of funds.

10. Award Floor: $150,000 Per Budget Period

11. Estimated Award Date: 09/30/2018

12. Budget Period Length: 12 month(s)

Throughout the project period, CDC will continue the award based on the availability of funds, the evidence of satisfactory progress by the recipient (as documented in required reports), and the determination that continued funding is in the best interest of the federal government. The total number of years for which federal support has been approved (project period) will be shown in the “Notice of Award.” This information does not constitute a commitment by the federal government to fund the entire period. The total period of performance comprises the initial competitive segment and any subsequent non-competitive continuation award(s).

13. Direct Assistance Direct Assistance (DA) is not available through this FOA.

C. Eligibility Information

1. Eligible Applicants Eligibility Category: Unrestricted (i.e., open to any type of entity above), subject to any clarification in text field entitled "Additional Information on Eligibility"

Additional Eligibility Category:

2. Additional Information on Eligibility

3. Justification for Less than Maximum Competition N/A

4. Cost Sharing or Matching Cost Sharing / Matching Requirement: No

5. Maintenance of Effort Maintenance of effort is not required for this program.

D. Application and Submission Information

1. Required Registrations An organization must be registered at the three following locations before it can submit an application for funding at www.grants.gov.

a. Data Universal Numbering System:

All applicant organizations must obtain a Data Universal Numbering System (DUNS) number.

A DUNS number is a unique nine-digit identification number provided by Dun & Bradstreet (D&B). It will be used as the Universal Identifier when applying for federal awards or cooperative agreements.

The applicant organization may request a DUNS number by telephone at 1-866-705-5711 (toll free) or internet at http:// fedgov.dnb. com/ webform/ displayHomePage.do. The DUNS number will be provided at no charge.

If funds are awarded to an applicant organization that includes sub-recipients, those sub-recipients must provide their DUNS numbers before accepting any funds.

b. System for Award Management (SAM):

The SAM is the primary registrant database for the federal government and the repository into which an entity must submit information required to conduct business as a recipient. All applicant organizations must register with SAM, and will be assigned a SAM number. All information relevant to the SAM number must be current at all times during which the applicant has an application under consideration for funding by CDC. If an award is made, the SAM information must be maintained until a final financial report is submitted or the final payment is received, whichever is later. The SAM registration process can require 10 or more business days, and registration must be renewed annually. Additional information about registration procedures may be found at www.SAM.gov.

c. Grants.gov:

https://www.grants.gov/ http://fedgov.dnb.com/webform/displayHomePage.do https://www.sam.gov/portal/public/SAM/ https://grants.gov/

The first step in submitting an application online is registering your organization at www.grants.gov, the official HHS E-grant Web site. Registration information is located at the “Get Registered” option at www.grants.gov.

All applicant organizations must register at www.grants.gov. The one-time registration process usually takes not more than five days to complete. Applicants should start the registration process as early as possible.

Step System Requirements Duration Follow Up 1 Data

Universal Number System

(DUNS)

1. Click on http:// fedgov.dnb.com/ webform

2. Select Begin DUNS search/request process

3. Select your country or territory and follow the instructions to obtain your DUNS 9-digit #

4. Request appropriate staff member(s) to obtain DUNS number, verify & update information under DUNS number

1-2 Business Days

To confirm that you have been issued a new DUNS number check online at (http:// fedgov.dnb.com/ webform) or call 1-866-705-5711

2 System for Award Management

(SAM)

formerly Central Contractor Registration

(CCR)

1. Retrieve organizations DUNS number

2. Go to www.sam.gov and designate an E-Biz POC (note CCR username will not work in SAM and you will need to have an active SAM account before you can register on grants.gov)

3-5 Business Days but up to 2 weeks and must be renewed once a year

For SAM Customer Service Contact https://fsd.gov/ fsd-gov/ home.do Calls:

866-606-8220

3 Grants.gov 1. Set up an individual account in Grants.gov using organization new DUNS number to become an authorized organization representative (AOR)

2. Once the account is set up the E-BIZ POC will be notified via email

3. Log into grants.gov using the password the E- BIZ POC received and create new password

4. This authorizes the

Same day but can take 8 weeks to be fully registered and approved in the system (note, applicants

MUST

obtain a

DUNS

number and

SAM

Register early!

Log into grants.gov and check AOR status until it shows you have been approved https://www.grants.gov/ https://www.grants.gov/ https://www.grants.gov/ http://fedgov.dnb.com/webform http://fedgov.dnb.com/webform http://fedgov.dnb.com/webform http://fedgov.dnb.com/webform http://fedgov.dnb.com/webform http://www.sam.gov https://fsd.gov/fsd-gov/home.do https://fsd.gov/fsd-gov/home.do https://fsd.gov/fsd-gov/home.do

AOR to submit applications on behalf of the organization account before applying on grants.gov)

2. Request Application Package Applicants may access the application package at www.grants.gov.

3. Application Package Applicants must download the SF-424, Application for Federal Assistance, package associated with this notice of funding opportunity at www.grants.gov. If Internet access is not available, or if the online forms cannot be accessed, applicants may call the CDC OGS staff at 770-488- 2700 or e-mail OGS ogstims@cdc.gov for assistance. Persons with hearing loss may access CDC telecommunications at TTY 1-888-232-6348.

4. Submission Dates and Times If the application is not submitted by the deadline published in the NOFO, it will not be processed. Office of Grants Services (OGS) personnel will notify the applicant that their application did not meet the deadline. The applicant must receive pre-approval to submit a paper application (see Other Submission Requirements section for additional details). If the applicant is authorized to submit a paper application, it must be received by the deadline provided by

OGS.

a. Letter of Intent Deadline (must be emailed or postmarked by) Due Date for Letter of Intent: N/A

b. Application Deadline Due Date for Applications: 07/31/2018 , 11:59 p.m. U.S. Eastern Standard Time, at www.grants.gov. If Grants.gov is inoperable and cannot receive applications, and circumstances preclude advance notification of an extension, then applications must be submitted by the first business day on which grants.gov operations resume.

Date for Information Conference Call N/A

5. CDC Assurances and Certifications All applicants are required to sign and submit “Assurances and Certifications” documents indicated at http://wwwn.cdc.gov/ grantassurances/ (S(mj444mxct51lnrv1hljjjmaa)) /Homepage.aspx.

Applicants may follow either of the following processes:

Complete the applicable assurances and certifications with each application submission, name the file “Assurances and Certifications” and upload it as a PDF file with at www.grants.gov https://www.grants.gov https://www.grants.gov mailto:ogstims@cdc.gov https://www.grants.gov http://wwwn.cdc.gov/grantassurances/(S(mj444mxct51lnrv1hljjjmaa))/Homepage.aspx http://wwwn.cdc.gov/grantassurances/(S(mj444mxct51lnrv1hljjjmaa))/Homepage.aspx

Complete the applicable assurances and certifications and submit them directly to CDC on an annual basis at http://wwwn.cdc.gov/ grantassurances/ (S(mj444mxct51lnrv1hljjjmaa))/ Homepage.aspx

Assurances and certifications submitted directly to CDC will be kept on file for one year and will apply to all applications submitted to CDC by the applicant within one year of the submission date.

Duplication of Efforts Applicants are responsible for reporting if this application will result in programmatic, budgetary, or commitment overlap with another application or award (i.e. grant, cooperative agreement, or contract) submitted to another funding source in the same fiscal year.

Programmatic overlap occurs when (1) substantially the same project is proposed in more than one application or is submitted to two or more funding sources for review and funding consideration or (2) a specific objective and the project design for accomplishing the objective are the same or closely related in two or more applications or awards, regardless of the funding source. Budgetary overlap occurs when duplicate or equivalent budgetary items (e.g., equipment, salaries) are requested in an application but already are provided by another source.

Commitment overlap occurs when an individual’s time commitment exceeds 100 percent, whether or not salary support is requested in the application. Overlap, whether programmatic, budgetary, or commitment of an individual’s effort greater than 100 percent, is not permitted.

Any overlap will be resolved by the CDC with the applicant and the PD/PI prior to award.

Report Submission: The applicant must upload the report in Grants.gov under “Other Attachment Forms.” The document should be labeled: "Report on Programmatic, Budgetary, and Commitment Overlap.”

6. Content and Form of Application Submission Applicants are required to include all of the following documents with their application package at www.grants.gov.

7. Letter of Intent LOI is not requested or required as part of the application for this NOFO.

8. Table of Contents (There is no page limit. The table of contents is not included in the project narrative page limit.): The applicant must provide, as a separate attachment, the “Table of Contents” for the entire submission package.

Provide a detailed table of contents for the entire submission package that includes all of the documents in the application and headings in the "Project Narrative" section. Name the file "Table of Contents" and upload it as a PDF file under "Other Attachment Forms" at www.grants.gov.

9. Project Abstract Summary (Maximum 1 page) http://wwwn.cdc.gov/grantassurances/(S(mj444mxct51lnrv1hljjjmaa))/Homepage.aspx http://wwwn.cdc.gov/grantassurances/(S(mj444mxct51lnrv1hljjjmaa))/Homepage.aspx

A project abstract is included on the mandatory documents list and must be submitted at www.grants.gov. The project abstract must be a self-contained, brief summary of the proposed project including the purpose and outcomes. This summary must not include any proprietary or confidential information. Applicants must enter the summary in the "Project Abstract Summary" text box at www.grants.gov.

10. Project Narrative (Unless specified in the "H. Other Information" section, maximum of 20 pages, single spaced, 12 point font, 1-inch margins, number all pages. This includes the work plan. Content beyond the specified page number will not be reviewed.)

Applicants must submit a Project Narrative with the application forms. Applicants must name this file “Project Narrative” and upload it at www.grants.gov. The Project Narrative must include all of the following headings (including subheadings): Background, Approach, Applicant Evaluation and Performance Measurement Plan, Organizational Capacity of Applicants to Implement the Approach, and Work Plan. The Project Narrative must be succinct, self-explanatory, and in the order outlined in this section. It must address outcomes and activities to be conducted over the entire period of performance as identified in the CDC Project Description section. Applicants should use the federal plain language guidelines and Clear Communication Index to respond to this Notice of Funding Opportunity. Note that recipients should also use these tools when creating public communication materials supported by this NOFO. Failure to follow the guidance and format may negatively impact scoring of the application.

a. Background Applicants must provide a description of relevant background information that includes the context of the problem (See CDC Background).

b. Approach

i. Purpose Applicants must describe in 2-3 sentences specifically how their application will address the public health problem as described in the CDC Background section.

ii. Outcomes Applicants must clearly identify the outcomes they expect to achieve by the end of the project period, as identified in the logic model in the Approach section of the CDC Project Description.

Outcomes are the results that the program intends to achieve and usually indicate the intended direction of change (e.g., increase, decrease).

iii. Strategies and Activities Applicants must provide a clear and concise description of the strategies and activities they will use to achieve the period of performance outcomes. Applicants must select existing evidence-based strategies that meet their needs, or describe in the Applicant Evaluation and Performance Measurement Plan how these strategies will be evaluated over the course of the project period.

https://www.grants.gov

See the Strategies and Activities section of the CDC Project Description.

1. Collaborations Applicants must describe how they will collaborate with programs and organizations either internal or external to CDC. Applicants must address the Collaboration requirements as described in the CDC Project Description.

2. Target Populations and Health Disparities Applicants must describe the specific target population(s) in their jurisdiction and explain how such a target will achieve the goals of the award and/or alleviate health disparities. The applicants must also address how they will include specific populations that can benefit from the program that is described in the Approach section. Applicants must address the Target Populations and Health Disparities requirements as described in the CDC Project Description.

c. Applicant Evaluation and Performance Measurement Plan Applicants must provide an evaluation and performance measurement plan that demonstrates how the recipient will fulfill the requirements described in the CDC Evaluation and Performance Measurement and Project Description sections of this NOFO. At a minimum, the plan must describe:

How applicant will collect the performance measures, respond to the evaluation questions, and use evaluation findings for continuous program quality improvement. The Paperwork Reduction Act of 1995 (PRA): Applicants are advised that any activities involving information collections (e.g., surveys, questionnaires, applications, audits, data requests, reporting, recordkeeping and disclosure requirements) from 10 or more individuals or non-Federal entities, including State and local governmental agencies, and funded or sponsored by the Federal Government are subject to review and approval by the Office of Management and Budget. For further information about CDC’s requirements under PRA see http://www.hhs.gov/ ocio/policy/collection/.

How key program partners will participate in the evaluation and performance measurement planning processes.

Available data sources, feasibility of collecting appropriate evaluation and performance data, data management plan (DMP), and other relevant data information (e.g., performance measures proposed by the applicant).

Where the applicant chooses to, or is expected to, take on specific evaluation studies, they should be directed to:

Describe the type of evaluations (i.e., process, outcome, or both).

Describe key evaluation questions to be addressed by these evaluations.

Describe other information (e.g., measures, data sources).

Recipients will be required to submit a more detailed Evaluation and Performance Measurement http://www.hhs.gov/ocio/policy/collection/ plan (including the DMP elements) within the first 6 months of award, as described in the Reporting Section of this NOFO.

d. Organizational Capacity of Applicants to Implement the Approach Applicants must address the organizational capacity requirements as described in the CDC Project Description.

11. Work Plan (Included in the Project Narrative’s page limit) Applicants must prepare a work plan consistent with the CDC Project Description Work Plan section. The work plan integrates and delineates more specifically how the recipient plans to carry out achieving the period of performance outcomes, strategies and activities, evaluation and performance measurement.

12. Budget Narrative Applicants must submit an itemized budget narrative. When developing the budget narrative, applicants must consider whether the proposed budget is reasonable and consistent with the purpose, outcomes, and program strategy outlined in the project narrative. The budget must include:

Salaries and wages Fringe benefits Consultant costs Equipment Supplies Travel Other categories Contractual costs Total Direct costs Total Indirect costs

Indirect costs could include the cost of collecting, managing, sharing and preserving data.

Indirect costs on grants awarded to foreign organizations and foreign public entities and performed fully outside of the territorial limits of the U.S. may be paid to support the costs of compliance with federal requirements at a fixed rate of eight percent of MTDC exclusive of tuition and related fees, direct expenditures for equipment, and subawards in excess of $25,000.

Negotiated indirect costs may be paid to the American University, Beirut, and the World Health Organization.

If applicable and consistent with the cited statutory authority for this announcement, applicant entities may use funds for activities as they relate to the intent of this NOFO to meet national standards or seek health department accreditation through the Public Health Accreditation

Board (see: http://www.phaboard.org). Applicant entities to whom this provision applies include state, local, territorial governments (including the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, the Commonwealth of the Northern Marianna Islands, American Samoa, Guam, the Federated States of Micronesia, the Republic of the Marshall Islands, and the Republic of Palau), or their bona fide agents, political subdivisions of states (in consultation with states), federally recognized or state-recognized American Indian or Alaska Native tribal governments, and American Indian or Alaska Native tribally designated organizations. Activities include those that enable a public health organization to deliver public health services such as activities that ensure a capable and qualified workforce, up-to-date information systems, and the capability to assess and respond to public health needs. Use of these funds must focus on achieving a minimum of one national standard that supports the intent of the NOFO. Proposed activities must be included in the budget narrative and must indicate which standards will be addressed.

Applicants must name this file “Budget Narrative” and upload it as a PDF file at www.grants.gov. If requesting indirect costs in the budget, a copy of the indirect cost-rate agreement is required. If the indirect costs are requested, include a copy of the current negotiated federal indirect cost rate agreement or a cost allocation plan approval letter for those Recipients under such a plan. Applicants must name this file “Indirect Cost Rate” and upload it at www.grants.gov.

13. Funds Tracking Proper fiscal oversight is critical to maintaining public trust in the stewardship of federal funds.

Effective October 1, 2013, a new HHS policy on subaccounts requires the CDC to set up payment subaccounts within the Payment Management System (PMS) for all new grant awards.

Funds awarded in support of approved activities and drawdown instructions will be identified on the Notice of Award in a newly established PMS subaccount (P subaccount). Recipients will be required to draw down funds from award-specific accounts in the PMS. Ultimately, the subaccounts will provide recipients and CDC a more detailed and precise understanding of financial transactions. The successful applicant will be required to track funds by P-accounts/sub accounts for each project/cooperative agreement awarded. Applicants are encouraged to demonstrate a record of fiscal responsibility and the ability to provide sufficient and effective oversight. Financial management systems must meet the requirements as described 2 CFR 200 which include, but are not limited to, the following:

Records that identify adequately the source and application of funds for federally-funded activities.

Effective control over, and accountability for, all funds, property, and other assets.

Comparison of expenditures with budget amounts for each Federal award.

Written procedures to implement payment requirements.

Written procedures for determining cost allowability.

Written procedures for financial reporting and monitoring.

http://www.phaboard.org

14. Intergovernmental Review Executive Order 12372 does not apply to this program.

15. Pilot Program for Enhancement of Employee Whistleblower Protections Pilot Program for Enhancement of Employee Whistleblower Protections: All applicants will be subject to a term and condition that applies the terms of 48 Code of Federal Regulations (CFR) section 3.908 to the award and…