CDC-RFA-EH17-1701PPHF17 FAQ Doc..pdf

Lead Poisoning Prevention – Childhood Lead Poisoning Prevention --- financed partially by Prevention and Public Health Funds

CDC-RFA-EH17-1701PPHF17

Informational Call: March 23, 2017| Frequently Asked Questions (FAQs)

Created: March 24, 2017 | Revised: March 29, 2017

Question CDC Response

1. Are applicants required to develop and submit a logic model as part of their application?

No, applicants should not develop and submit a separate logic model. The logic model presented in the funding announcement

(CDC-RFA-EH17-1701PPHF17) depicts overarching strategies and activities to be used by funded programs, along with expected results (that is, outcomes that should be achieved). Applicants should refer to the funding announcement for further details on the logic model and its relationship to required components of the application.

2. Is the Year 1 Work Plan the only one that is included in the 20-page limit?

Work Plans for Year 2 and 3 should be placed in the Appendix?

No. The Project Narrative must include all Work Plans within the

Project Narrative’s page limit (maximum of 20 pages).

Applicants must provide a detailed work plan of no more than 5 pages to describe work to be conducted in Year 1 of this award.

Applicants should include a high-level work plan of no more than 5 pages to describe work to be conducted in Years 2 & 3 of the award. Please note there is no requirement to use the 5-page maximum for each work plan. Content beyond the allowed number of pages will not be reviewed.

3. Can funds be used for contracting or hiring staff for home environmental risk assessments?

It is not the intent of this FOA to pay for direct services. Awardees will be expected to demonstrate that processes are in place to identify lead-exposed children and link them to recommended services. Awardees will be expected to work closely with other agencies, partners, and stakeholders serving children to ensure that a comprehensive system of referral, follow up, and evaluation is in place for lead-exposed children.

4. Page 24 lists a funding restriction of

“Awardees may not use funds for clinical care except as allowed by law.” Can funds be used to provide the actual lead tests? Can funds be used to treat children with elevated lead levels?

It is not the intent of this FOA to pay for direct services. Awardees will be expected to demonstrate that processes are in place to identify lead-exposed children and link them to recommended services. Awardees will be expected to work closely with other agencies, partners, and stakeholders serving children to ensure that a comprehensive system of referral, follow up, and evaluation is in place for lead-exposed children.

5. Can dust-wipe kits be purchased to be distributed for primary prevention activities?

It is not the intent of this FOA to pay for direct services. Awardees will be expected to demonstrate that processes are in place to identify lead-exposed children and link them to recommended services. Awardees will be expected to work closely with other agencies, partners, and stakeholders serving children to ensure that a comprehensive system of referral, follow up, and evaluation is in place for lead-exposed children.

CDC-RFA-EH17-1701PPHF17

6. If we are receiving FY17 extension funds, my understanding is the application for this next FOA, you want us to write the work plan that we will be doing in FY17, but it does not have to reflect the one that we will be using to obtain those funds, but it should be in line with the work that we are doing? Is that correct?

So the third slide from the end, where it says Additional

Information, the third bullet down, where it says “The Year 1 work plan must reflect the strategies and activities of this FY17 FOA and should not be a simple resubmission of any previously approved work plan.” Can you explain that bullet?

CDC-RFA-EH17-1701PPHF17 is a completely separate competitive funding opportunity. Current awardees of CDC-RFA-EH14-

1408PPHF17 must apply and meet all of the requirements of the new FOA (CDC-RFA-EH17-1701PPHF17) including a 3-year work plan appropriate to the requirements of the FOA.

7. Rephrasing the question from a state health department – The work plan we submit on this FOA, does it need to be identical to the work plan that we were approved under?

The 3-year work plan must reflect the strategies and activities of

CDC-RFA-EH17-1701PPHF17. In addition, funding decisions are based on the results of an objective review of the criteria published in the FOA.

8. We have an FOA that we are currently working on, therefore we should not copy this information in the new FOA under the new grant.

What if we have $0 funding to work with?

Should we work with expectation that will already have been approved for funding?

How are the scores going to affect our funding in Years 2 & 3?

CDC-RFA-EH17-1701PPHF17 is a completely separate competitive funding opportunity. Current awardees of CDC-RFA-EH14-

1408PPHF17 must apply and meet all of the requirements of the new FOA to be considered for funding in Years 2 & 3.

All funding decisions are based on the results of an objective review of the criteria published in CDC-RFA-EH17-1701PPHF17 when ranked with other eligible applicants and subject to the availability of funds.

CDC-RFA-EH17-1701PPHF17

9. Are current grantees submitting an application that addresses each of the elements in this FOA?

So, if we’re not going to get funded, can you tell me how our score on this application is going to affect our funding in Years 2 & 3. Is it going to affect it at all? As long as we meet the requirements of the award that we just received for FY17?

Yes. CDC-RFA-EH17-1701PPHF17 is a completely separate competitive funding opportunity.

Current awardees of CDC-RFA-EH14-1408PPHF17 must apply and meet all of the requirements of the new FOA (CDC-RFA-EH17-

1701PPHF17). In addition, funding decisions are based on the results of an objective review of the criteria published in the FOA.

10. We obtained supplemental funding, which will fund us through the end of Sept 2018 and we are going to be applying for this new FOA even though we are not getting Year 1 funding because that overlaps with the supplemental funding that we have right now that ends in Sept

2018. So we will submit a work plan and essentially take the supplemental work plan that we already submitted and will modify it so that it meets the requirements for the new FOA and do the same for Years 2 & 3, is that correct?

Yes. CDC-RFA-EH17-1701PPHF17 is a completely separate competitive funding opportunity.

Current awardees of CDC-RFA-EH14-1408PPHF17 must apply and meet all of the requirements of the new FOA (CDC-RFA-EH17-

1701PPHF17). In addition, funding decisions are based on the results of an objective review of the criteria published in the FOA.

11. Is the new FOA going to still be under the PPHF funding?

CDC-RFA-EH17-1701PPHF17 -- Childhood Lead Poisoning

Prevention -- is partially financed by Prevention and Public Health

Funds. In Year 1, CDC anticipates funding cooperative agreements to support childhood lead poisoning prevention activities with approximately $4M from fiscal year (FY) 2017 Budget Authority. All funding decisions are subject to the availability of funds.

12. In the FOA, it mentions something about duplication of efforts. Do we need to specify anywhere in our application that acknowledges we are receiving funding from another grant for Year 1? It does mention in the FOA that you need to identify duplication of efforts.

CDC-RFA-EH17-1701PPHF17 is a completely separate competitive funding opportunity. Submit a detailed budget narrative for Year 1 funding based on activities required in this FOA and an appropriate 3-year work plan to correspond to those activities.

Awardees funded in FY17 under CDC-RFA-EH14-140804PPHF17 are not eligible for Year 1 funds under this FOA. Therefore, they will not engage in activities that constitute a duplication of efforts.

CDC-RFA-EH17-1701PPHF17

13. So in our budget, we’re asking for funding for staff that we just received funding for in FY17?

Correct. CDC-RFA-EH14-140804PPHF17 awards are based on a

FY17 budget period that is identical to Year 1 of CDC-RFA-EH17-

1701PPHF17 (September 30, 2017–September 29, 2018).

Therefore, current awardees of CDC-RFA-EH14-140804PPHF17 are not eligible for Year 1 funds under the new FOA.

14. We are completing a brand new work plan for Year 1, but we are not receiving funding for Year 1. We’re receiving funding under the supplemental grant, which has a different work plan. So we will draft a new work plan for Year 1 that we will not be doing?

Yes. Submit a detailed budget narrative for Year 1 funding based on activities required in CDC-RFA-EH17-1701PPHF17 and submit an appropriate 3-year work plan to correspond to those activities.

15. Do we submit a budget for Years 2 &

3 as well?

Submit a detailed budget narrative for Year 1 funding based on activities required in CDC-RFA-EH17-1701PPHF17 and submit an appropriate 3-year work plan to correspond to those activities.

Please refer to CDC budget guidance for additional information on completing a detailed justified budget at: www.cdc.gov/funding.

16. We’re submitting a work plan for the first year. Let’s say that we received the grant. Here in our state, we have the first year in the continuation grant. So we submit a work plan and don’t do the work because there’s no budget for it.

How would we complete the semiannual report and end-of-year summary based on the work plan for Year 1?

Awardees under CDC-RFA-EH14-1408PPHF17 will submit a semi-annual report and end-of-year summary based on that award.

CDC-RFA-EH17-1701PPHF17 is a completely separate competitive funding opportunity.

CDC-RFA-EH17-1701PPHF17

17. We received the supplemental funding. Can we do what’s in the work plan we submit and just use the funds that were for the supplemental? Or are we not allowed to do any of the work here if we’re not awarded the money, which we know we’re not getting?

Do we work on the plan previously submitted for the supplemental or do we work on the Year 1 plan submitted for this new FOA? Most of the activities from the first grant have been completed or will be completed by September, so is it ok to start on the new activities?

Submit a budget for year 1 funding based on activities required in

CDC-RFA-EH17-1701PPHF17 and submit an appropriate 3-year work plan to correspond to those activities. Current awardees of

CDC-RFA-EH14-1408PPHF17 must apply and meet all of the requirements of the new FOA (CDC-RFA-EH17-1701PPHF17). In addition, funding decisions are based on the results of an objective review of the criteria published in the FOA.

For the existing work plan in which you have been approved for the supplemental funding, once the budget period starts, if you want to make changes to the scope of your current approved work plan, then you’ll have to submit a formal request to your Project

Officer. No additional activities that are on CDC-RFA-EH17-

1701PPHF17, that are also not on CDC-RFA-EH14-1408PPHF17, will be approved.

18. We have not received any state or federal lead funding since 2006, so we are hoping to be approved for the new FOA. According to the information given in the Powerpoint slides, it states that, “Awardees will be expected to demonstrate that processes are in place to identify lead-exposed children and link them to recommended services.” We have good processes in place to identify the children and others in place to get services to them, which is what we are hoping to get grant money for but in having our grant application evaluated, where we are asking for money to be able to do the activities, it sounds as if we may be cut short because we do not currently have the fiscal capacity.

Are we at a loss, since we don’t already have processes in place?

It is not the intent of this FOA to pay for direct services. Awardees will be expected to demonstrate that processes are in place to identify lead-exposed children and link them to recommended services. Awardees will be expected to work closely with other agencies, partners, and stakeholders serving children to ensure

All funding decisions are based on the results of an objective review of the criteria published in CDC-RFA-EH17-1701PPHF17 when ranked with other eligible applicants and subject to the availability of funds.

CDC-RFA-EH17-1701PPHF17

19. Can the funds for this FOA be used for contracting or hiring staff for environmental risk assessments or case management?

It is not the intent of this FOA to pay for direct services. Awardees will be expected to demonstrate that processes are in place to identify lead-exposed children and link them to recommended services. Awardees will be expected to work closely with other agencies, partners, and stakeholders serving children to ensure that a comprehensive system of referral, follow up, and evaluation is in place for lead-exposed children.

20. We are submitting Year 1 funding, when do deadlines actually take place?

Awarded applicants will receive a Notice of Funding Award (NOFA) that provides detailed instructions and deadlines. If you require further assistance regarding financial, awards management, or budget assistance please refer to the FOA for Agency contacts.

21. Please address MOUs and letters of support. Do we need that?

Applicants are expected to develop and maintain collaborative relationships with community, local, and State partners and stakeholders to address priority challenges and opportunities that could extend their reach to targeted populations, interface with other databases, and/or help facilitate activities under this FOA.

Letters of support/memorandums of understanding

(MOUs)/memorandums of agreement (MOAs) stating agreed upon area(s) of collaboration from relevant State officials and others should be included in the application.

22. Are we submitting one budget for

Year 1 and one work plan for Years 2

& 3?

The 3-year work plan must reflect the strategies and activities of

CDC-RFA-EH17-1701PPHF17. Submit a detailed budget narrative for Year 1 funding based on activities required in CDC-RFA-EH17-

1701PPHF17 and submit an appropriate 3-year work plan to correspond to those activities.

23. MOU support: What is the official format?

There is no required format for MOU/MOA or letters of support;

however, such documents should be submitted on official letterhead. Additional information in such documents sets forth the terms and understanding between the partners and should capture the nature of the relationship/collaboration, specification of the agreed upon activities, willingness to participate, and duration of the agreement.

24. There is a model on page 3 & 4. Do we need to provide a logic model in our application or specify what is required?

No, applicants should not develop and submit a separate logic model. The logic model presented in funding announcement CDC-

RFA-EH17-1701PPHF17 depicts overarching strategies and activities to be used by funded programs, along with expected results (that is, outcomes that should be achieved). Applicants should refer to the funding announcement for further details on the logic model and its relationship to required components of the application.

CDC-RFA-EH17-1701PPHF17

25. Is a data management plan required in the new application?

CDC requires awardees for projects that involve the collection or generation of data with federal funds to develop, submit and comply with a data management plan (DMP) for each collection or generation of public health data undertaken as part of the award and, to the extent appropriate, provide access to and archiving/long-term preservation of collected or generated data.

For more information about CDC’s policy on the DMP, see:

www.cdc.gov/grants/additionalrequirements/ar-25.html

26. Payment Management System: How often will we have to go in and manage the system?

Awarded applicants will receive a Notice of Funding Award (NOFA) that provides detailed instructions and deadlines. If you require further assistance regarding financial, awards management, or budget assistance please refer to the FOA for Agency contacts.

27. In section 5, duplication of effort, is that the correct guidance?

CDC-RFA-EH17-1701PPHF17 is a completely separate competitive funding opportunity. Submit a detailed budget narrative for Year 1 funding based on activities required in this FOA and an appropriate 3-year work plan to correspond to those activities.

Awardees funded in FY17 under CDC-RFA-EH14-140804PPHF17 are not eligible for Year 1 funds under this FOA. Therefore, they will not engage in activities that constitute a duplication of efforts.

28. Can you use funds to pay for laboratory testing of blood lead levels?

It is not the intent of this FOA to pay for direct services. Awardees will be expected to demonstrate that processes are in place to identify lead-exposed children and link them to recommended services. Awardees will be expected to work closely with other agencies, partners, and stakeholders serving children to ensure

CDC-RFA-EH17-1701PPHF17

Program Office Contact

For programmatic technical assistance, contact:

Kimball Credle, Project Officer

Department of Health and Human Services

Centers for Disease Control and Prevention

National Center for Environmental Health

Division of Emergency and Environmental Health

Services

Telephone: 770.488.3643

Email: kfc2@cdc.gov

Grants Staff Contact

For financial, awards management, or budget assistance, contact:

Victoria McBee, Grants Management Specialist

Department of Health and Human Services

Office of Grants Services

Grants Management Specialist

Time Solutions, LLC Contractor

Department of Health and Human Services

Centers for Disease Control and Prevention

Office of the Chief Operating Officer

Office of Financial Resources

Office of Grant Services

Telephone: 770.488.2825

Email: yig9@cdc.gov

For all other submission questions, contact:

Technical Information Management Section

Department of Health and Human Services

CDC Office of Financial Resources

Office of Grants Services

2920 Brandywine Road, MS E-14

Atlanta, GA 30341

Telephone: 770-488-2700Image Description:

E-mail: ogstims@cdc.gov

For assistance with submission difficulties related to www.grants.gov, contact the Contact Center by phone at 1-800-518-4726.

Hours of Operation:

24 hours a day, 7 days a week, except on federal holidays.