cdc-rfa-dp15-150902cont16 final 10 22 15.docx

An amendment was made to this Funding Opportunity Announcement CDC-RFA-DP15-150902CONT16. All amendments to the following sections are noted in red type:

· Application Submission

· NTCP Monitoring and Reporting System

Centers for Disease Control and Prevention (CDC) Procurement and Grants Office Instructions for Preparing an Annual Performance Report (APR) Catalog of Federal Domestic Assistance (CFDA): 93.305 Funding Opportunity Announcement (FOA) Number: CDC-RFA-DP15-150902CONT16

National State-Based Tobacco Control Programs National Center for Chronic Disease Prevention and Health Promotion

Eligibility:

This award will be a continuation of funds intended only for grantees previously awarded under National State-Based Tobacco Control Programs, CDC-RFA-DP15-1509.

Application Submission:

CDC requires grantees to submit their Annual Performance Reports (APR), which serves as the continuation application, through www.Grants.gov NLT 120 days prior to the end of the budget period.

If you encounter any difficulties submitting your annual performance report through www.Grants.gov, please contact CDC’s Technical Information Management Section at 770-488-2700 prior to the submission deadline. If you need further information regarding the annual performance report process, please contact Patricia French, Grants Management Officer, at 770-488-2849. For programmatic information, please contact Chris Kissler, Project Officer, at 770-488-5374.

Reports must be submitted by December 11, 2015, 11:59pm Eastern Standard Time on www.Grants.gov for Reporting Period 3/29/2015- 3/28/2016. Late or incomplete reports could result in an enforcement action such as a delay in the award or a reduction in funds. CDC will accept requests for a deadline extension on rare occasions and after adequate justification has been provided.

General Application Packet Tips:

· Properly label each item of the application packet

· Each section should use 1.5 spacing with one-inch margins

· Number all narrative pages only

· This report must not exceed 45 pages excluding administrative reporting; allowed, but web links are allowed

· Where the instructions on the forms conflict with these instructions, follow these instructions

1. CDC requires the use of PDF format for ALL attachments.

2. Use of file formats other than PDF may result in the file being unreadable by CDC staff.

3. Directions for creating PDF files can be found on www.Grants.gov

Checklist of required contents of application packet:

1. SF-424 Application for Federal Domestic Assistance-Short Organizational Form

2. SF-424A Budget Information-Non-Construction Programs

3. Budget Justification

4. Indirect Cost Rate Agreement

5. Project Narrative

Instructions for accessing and completing required contents of the application package:

a) Go to: www.Grants.gov

b) Select: “Apply for Grants”

c) Select: “Step 1: Download a Grant Application”

d) Insert the “CDC-RFA-DP15-150902CONT16” only

e) Download application package and complete all sections.

1. SF-424 Application for Federal Domestic Assistance-Short Organizational Form:

Complete all sections:

A. In addition to inserting the legal name of your organization in Block #5a, insert the CDC Award Number provided in the CDC Notice of Award. Failure to provide your award number could cause delay in processing your application.

B. Please insert your organization’s Business Official information in Block #8.

SPECIAL NOTE: Items 2, 3, and 4 should be attached to the application through the “Mandatory Documents” section of the “Grant Application” page. Select “Other Attachments Form” and attach as a PDF file.

2. SF-424A Budget Information and Justification:

A. Download the form from www.grants.gov.

B. Complete all applicable sections.

C. Estimated Un-obligated

1. Grantees may request up to 75% of anticipated unobligated funds at the end of the current budget period.

2. If use of estimated un-obligated funds is requested in addition to funding for the next year, complete all columns in Section A of SF-424A and submit an interim Federal Financial Report (FFR), Standard Form-425, available on the CDC internet at http://grants.nih.gov/grants/forms.htm#closeout.

D. The estimated un-obligated balance should be realistic in order to be consistent with the annual FFR to be submitted via eRA Commons following the end of the budget period.

E. Based on the current rate of obligation, if it appears there will be un-obligated funds at the end of the current budget period, provide detailed actions that will be taken to obligate this amount.

F. If it appears there will be insufficient funds

1. Provide detailed justification of the shortfall

2. List the actions taken to bring the obligations in line with the authorized funding level.

G. The proposed budget should be based on the federal funding level stated in the letter from CDC.

H. In a separate narrative, provide a detailed, line-item budget justification of the funding amount requested to support the activities to be carried out with those funds. Attach in the “Mandatory Documents” box under “Budget Narrative Attachment Form.” Document needs to be in the PDF format.

I. The budget justification must be prepared in the general form, format, and to the level of detail as described in the CDC Budget Guidance. The sample budget guidance is provided on CDC’s internet at: http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm.

J. For any new proposed subcontracts provide the information specified in the Budget Guidance.

K. When non-federal matching is required, provide a line-item list of non-federal contributions including source, amount, and/or value of third party contributions proposed to meet a matching requirement.

3. Indirect Cost Rate Agreement:

A. If indirect costs are requested, include a copy of the current negotiated federal indirect cost rate agreement or a cost allocation plan approval letter for those Grantees under such a plan.

B. Clearly describe the method used to calculate indirect costs. Make sure the method is consistent with the Indirect Cost Rate Agreement.

C. To be entitled to use indirect cost rates, a rate agreement must be in effect at the start of the budget period.

D. If an Indirect Cost Rate Agreement is not in effect, indirect costs may be charged as direct if (1) this practice is consist with the grantee’s/applicant’s approved accounting practices; and (2) if the costs are adequately supported and justified. Please see the Budget Guidelines (http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm) for additional information.

E. If applicable, attach in the “Mandatory Documents” box under “Other Attachments Form”. Name document “Indirect Cost Rate.”

4. Project Narrative:

Section I. Current Budget Period Progress:

Provide a brief report addressing the following elements of each objective or activity.

The annual performance report must include the following:

· Performance Measures (including outcomes)–Grantees must report on performance measures for each budget period and update measures, if needed.

· Evaluation Results–Grantees must report evaluation results for the work completed to date (including any data about the effects of the program).

· Work Plan –Grantees must update work plan each budget period.

· Successes

· Grantees must report progress on completing activities outlined in the work plan.

· Grantees must describe any additional successes (e.g., identified through evaluation results or lessons learned) achieved in the past year.

· Grantees must describe success stories.

· Challenges

· Grantees must describe any challenges that might affect their ability to achieve annual and project-period outcomes, conduct performance measures, or complete the activities in the work plan.

· Grantees must describe any additional challenges (e.g., identified through evaluation results or lessons learned) encountered in the past year.

· CDC Program Support to Grantees

· Grantees must describe how CDC could help them overcome challenges to achieving annual and project-period outcomes and performance measures, and completing activities outlined in the work plan.

· Administrative Reporting (No page limit)

· SF-424A Budget Information-Non-Construction Programs.

· Budget Narrative–must use the format outlined in “Content and Form of Application

· Submission, Budget Narrative” section.

· Indirect Cost-Rate Agreement.

Section II. New Budget Period Proposed Objectives and Activities:

A. List proposed objectives for the upcoming budget period. These objectives must support the intent of the original Funding Opportunity Announcement (FOA) or Program Announcement (PA).

B. Each objective and activity must contain a performance or outcome measure that assesses the effectiveness of the project.

C. For each objective:

1. List activities that will be implemented;

2. Provide a timeline for accomplishment;

3. Identify and justify any redirection of activities; and

4. Explain the methods you will use to implement the new, redirected activities.

D. In addition to this information, include comments pertaining to budgetary issues that might hamper the success or completion of the project as originally proposed and approved. Please utilize the work plan format in the original work plan, if applicable.

For budget period 02 and beyond of the award, grantees may request up to 75% of their estimated unobligated funds be carried over into the next budget period.

The carryover request must:

· Express a bona fide need for permission to use an unobligated balance;

· Include a signed, dated, and accurate Federal Financial Report (FFR) for the budget period from which funds will be transferred (NTE 75% of unobligated balances); and

· Include a list of proposed activities, an itemized budget, and a narrative justification for those activities.]

5. Additional Program Requirements

Performance Measure Reporting: CDC programs must require grantees to submit performance measures annually as a minimum, and may require reporting more frequently. Performance measure reporting must be limited to data collection. When funding is awarded initially, CDC programs must specify required reporting frequency, data fields, and format.

Performance Measure Updates:

Clarified Performance Measure

This performance measures is an extension of the benchmark on the total number of total Public Housing Authorities, as well as the total number with smoke-free building policies. The primary intent of measuring the number of public housing units and residents that are protected by smoke-free building policies is to estimate the number who are fully protected from secondhand smoke incursions in their home, as well as the number who are potentially susceptible to such incursions because they are not protected by a smoke-free building policy. If you have any questions, please feel free to contact your Project Officer.

Required Trainings and Conferences: Attending required trainings and conferences is critical for building and maintaining the skills of the staff with responsibility for carrying out the program requirements of this FOA. OSH requires attendance at specific trainings and conferences as a term and condition of this award. Applicants should budget to attend the following conference:

· Three persons to attend 3-day National Conference on Tobacco or Health.

Specific conference dates, location, and guidance related to travel will be provided at a later date. Grantees may contact their Project Officer for additional information.

Direct Assistance: Direct Assistance is available through this FOA. An official state, tribal nation, local or territorial government applicant may request that CDC provide Direct Assistance in the form of federal personnel as a part of the grant awarded through this FOA. If your request for Direct Assistance is approved as a part of your award, CDC will reduce the funding amount provided directly to you as a part of your award. The amount by which your award is reduced will be used to provide Direct Assistance; the funding shall be deemed part of the award and as having been paid to you, the grantee.

Statistical Analysis System (SAS) licensures are available from CDC as Direct Assistance. The estimated Per License Cost for FY 2016 is $1,172.44 (rate is subject to adjustment by the Working Capital Fund based on usage.

NTCP Monitoring and Reporting System: Grantees may use the NTCP Monitoring and Reporting System, Excel-based Work Plan and Budget templates (Use of template is optional) provided by CDC which are. CDC, OSH requests courtesy copies (Excel format) be sent to grantees’ Project Officer.

Project Narrative

Year-1 Progress Report (First-Six Months of Award) 3/29/2015 - 9/30/2015

Grantees are to provide a brief summary of work conducted thus far, successes, challenges, and technical assistance needs. Grantees may use the Year-1 Work Plan Template, Project Narrative Summary Section. (Use of template is optional). In the Year-1 Work Plan Template, Project Narrative Summary Section, label the Year-1 Work Plan file “Year-1 APR-First 6-months” and upload as an attachment under “Select Forms to Complete”/”Mandatory”/”Project Narrative Attachment Form”/ “Add Mandatory Project Narrative File”.

Benchmarks: Grantees are to report on the benchmarks encompassing the first 6 months of Year-1. Grantees may use to report using the Year-1 Benchmarks and Performance Measures Template. (Use of template is optional)

Performance Measures: Grantees are to report on the performance measures encompassing the first 6 months of Year-1. Grantees may report using the Year-1 Benchmarks and Performance Measures Template (Use of template is optional)

Year-2 Work Plan (March 29, 2016 – March 28, 2017)

Grantees may use the NTCP Monitoring and Reporting System, Excel-based Year-2 Work Plan. (Use of template is optional) Label the Year-2 Work Plan file name “Year-2 Work Plan” and upload as an attachment under “Select Forms to Complete”/ “Mandatory”/“Project Narrative Attachment Form”/ “Add Optional Project Narrative File”.

Budget Narrative

Year – 2 Budget Narrative (March 29, 2016 – March 28, 2017).

Grantees may use the NTCP Monitoring and Reporting System, Excel-based Budget Template. (Use of template is optional) Label the Year-2 Budget Template file name “Year-2 Budget Narrative” and upload as an attachment under “Select Forms to Complete”/ “Mandatory/“Budget Narrative Attachment Form”/“Add Budget Narrative File”.

Technical Assistance: For technical support related to the National Tobacco Control Program (NTCP), Management Information System Work Plan and Budget Templates, please email OSHmisTA@cdc.gov and copy your Project Officer.

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