CDC-RFA-DP13-130905CONT17.docx

Centers for Disease Control and Prevention (CDC) Office of Financial Resources Instructions for Preparing an Annual Performance Report (APR) Catalog of Federal Domestic Assistance (CFDA): 93.283 Funding Opportunity Announcement (FOA) Number: CDC-RFA-DP13-130905CONT17

International TNM and Capacity Building National Center for Chronic Disease Prevention and Health Promotion

Eligibility:

This award will be a continuation of funds intended only for grantees previously awarded under International TNM and Capacity Building

CDC-RFA-DP13-1309

FY 2017 annual HHS annual appropriations (base year)

Application Submission:

CDC requires grantees to submit their Annual Performance Reports (APR), which serves as the non-competing continuation application, through www.grantsolutions.gov NLT 120 days prior to the end of the budget period.

If you encounter any difficulties submitting your annual performance report through www.grantsolutions.gov, please contact the GrantSolutions helpdesk at 866-577-0771 or email help@grantsolutions.gov prior to the submission deadline. If you need further information regarding the annual performance report process, please contact Manal Ali, Grants Management Specialist, at 770-488-2706. For programmatic information, please contact Loria Pollack, Project Officer, at or 770-488-5045.

Reports must be submitted by May 01, 2017, 11:59pm Eastern Standard Time on www.grantsolutions.gov for Reporting Period 4/29/2016- 4/29/2017. Late or incomplete reports could result in an enforcement action such as a delay in the award or a reduction in funds. CDC will accept requests for a deadline extension on rare occasions and after adequate justification has been provided.

Annual Federal Financial Report Submission The Annual Federal Financial report (FFR) SF-425 is required and must be submitted to your GMS/GMO no later than 90 days after the end of the budget period. The FFR for this Budget Period 9/30/2017 – 9/29/2018 is due to the GMS/GMO by 12/30/2018. To submit your FFR, login to www.grantsolutions.gov, select “Reports” from the menu bar and then click on Federal Financial Reports.

General Application Packet Tips:

· Properly label each item of the application packet

· Each section should use 1.5 spacing with one-inch margins

· Number all narrative pages only

· This report must not exceed 45 pages excluding administrative reporting; allowed, but web links are allowed

· Where the instructions on the forms conflict with these instructions, follow these instructions

1. CDC requires the use of PDF format for ALL attachments.

2. Use of file formats other than PDF may result in the file being unreadable by CDC staff.

Checklist of required contents of application packet:

1. SF-424 Application for Federal Domestic Assistance Version 2 (online form)

2. SF-424A Budget Information-Non-Construction (online form)

3. Budget Justification (miscellaneous attachment)

4. Indirect Cost Rate Agreement (miscellaneous attachment)

5. Project Abstract Summary (online form)

6. SF424B Assurances-Non-Construction (online form)

7. Certifications and Assurances (miscellaneous attachment)

8. SF-LLL Disclosure of Lobbying Activities (online form)

9. Interim Federal Financial Report SF-425 (FFR) (miscellaneous attachment)

Instructions for accessing and completing required contents of the application package:

a) Go to: www.grants.gov

b) Access: Search Grants

c) Select: “Apply for Non-Competing Award”

d) Complete: CDC-RFA-DP13-130905CONT17

1. SF-424 Application for Federal Domestic Assistance-Short Organizational Form:

Complete all sections:

A. In addition to inserting the legal name of your organization in Block #5a, insert the CDC Award Number provided in the CDC Notice of Award. Failure to provide your award number could cause delay in processing your application.

B. Please insert your organization’s Financial Official information in Block #8.

2. SF-424A Budget Information and Justification:

A. Complete all applicable sections.

B. Analysis of Remaining Time and Funds

1. Based on the current rate of obligation, if it appears there will be un-obligated funds at the end of the current budget period, provide detailed actions that will be taken to obligate this amount or use the process below to get access to unused funds.

2. If it appears there will be insufficient funds Provide detailed justification of the shortfall List the actions taken to bring the obligations in line with the authorized funding level.

3. Awardees may request up to 75% of anticipated unobligated funds at the end of the current budget period. These funds are estimated because the budget year has not closed and a final FFR cannot be prepared. For budget years that have closed, grantees may request carry over based on the final FFR for that budget period.

4. If use of estimated un-obligated funds is requested in addition to funding for the next year, complete all columns in Section A of SF-424A and submit an interim hardcopy in miscellaneous attachment section and title: “Interim FFR” Federal Financial Report (FFR), Standard Form-425, available on the internet at http://www.whitehouse.gov/omb/grants_forms.

i. The estimated un-obligated balance should be realistic in order to be consistent with the annual FFR to be submitted following the end of the budget period.

C. The proposed budget should be based on the federal funding level stated in the letter from CDC.

D. In a separate narrative, provide a detailed, line-item budget justification of the funding amount requested, including any request to use unobligated funds, to support the activities to be carried out with those funds. Attach in the “Miscellaneous Attachments” section and title it “Budget Narrative” Document needs to be in the PDF format.

E. The budget justification must be prepared in the general form, format, and to the level of detail as described in the CDC Budget Guidance. The sample budget guidance is provided on CDC’s internet at: http://www.cdc.gov/grants/applying/application-resources.html.

F. For any new proposed subcontracts provide the information specified in the Budget Guidance.

G. When non-federal matching is required, provide a line-item list of non-federal contributions including source, amount, and/or value of third party contributions proposed to meet a matching requirement.

3. Indirect Cost Rate Agreement Requirements for development and submission of indirect (F&A) cost rate proposals and cost allocation plans for all grantees are contained in 45 CFR Part 75, Appendices III through VII.

A. If indirect costs are requested, include a copy of the current negotiated federal indirect cost rate agreement or a cost allocation plan approval letter for those Grantees under such a plan.

B. Clearly describe the method used to calculate indirect costs. Make sure the method is consistent with the Indirect Cost Rate Agreement.

C. To be entitled to use indirect cost rates, a rate agreement must be in effect at the start of the budget period.

D. If an Indirect Cost Rate Agreement is not in effect, indirect costs may be charged as direct if (1) this practice is consist with the grantee’s/applicant’s approved accounting practices; and (2) if the costs are adequately supported and justified. Please see the Budget Guidelines (http://www.cdc.gov/grants/applying/application-resources.html) for additional information.

E. If applicable, attach in the “Miscellaneous Attachments” section and name document “Indirect Cost Rate Agreement.”

4. Project Narrative:

SECTION I. Current Budget Period Progress (Year 4): September 30, 2016 – September 29, 2017 Provide a brief report addressing the following elements of each activity.

The annual performance report must include the following:

· Performance Measures (including outcomes)–Awardees must report on performance measures for each budget period and update measures, if needed.

· Evaluation Results–Awardees must report evaluation results for the work completed to date (including any data about the effects of the program).

· Work Plan –Awardees must update work plan each budget period.

· Successes

· Awardees must report progress on completing activities outlined in the work plan.

· Awardees must describe any additional successes (e.g., identified through evaluation results or lessons learned) achieved in the past year.

· Awardees must describe success stories.

· Challenges

· Awardees must describe any challenges that might affect their ability to achieve annual and project-period outcomes, conduct performance measures, or complete the activities in the work plan.

· Awardees must describe any additional challenges (e.g., identified through evaluation results or lessons learned) encountered in the past year.

· CDC Program Support to Awardees

· Awardees must describe how CDC could help them overcome challenges to achieving annual and project-period outcomes and performance measures, and completing activities outlined in the work plan.

· Administrative Reporting (No page limit)

· SF-424A Budget Information-Non-Construction Programs.

· Budget Narrative–must use the format outlined in “Content and Form of Application

· Submission, Budget Narrative” section.

· Indirect Cost-Rate Agreement.

SECTION II. New Budget Period Proposed Strategies and Activities (Year 5): (September 30, 2017 – September 29, 2018)

1. List proposed objectives for the upcoming budget period. These objectives must support the intent of the original Funding Opportunity Announcement (FOA) or Program Announcement (PA).

2. Each objective and activity must contain a performance or outcome measure that assesses the effectiveness of the project. For each objective list:

a. List activities that will be implemented;

b. Provide a timeline for accomplishment;

c. Identify and justify any redirection of activities; and

d. Explain the methods you will use to implement the new, redirected activities.

3. In addition to this information, include comments pertaining to budgetary issues that might impede the success or completion of the project as originally proposed and approved.

Additional Program Requirements (if applicable):

Performance Measure Reporting: CDC programs must require awardees to submit performance measures annually as a minimum, and may require reporting more frequently. Performance measure reporting must be limited to data collection. When funding is awarded initially, CDC programs must specify required reporting frequency, data fields, and format. Click here to enter text.

If you encounter any difficulties submitting your annual performance report or need further information, please contact Manal Ali, Grants Management Specialist, at or 770-488-2706. For programmatic information, please contact Loria Pollack, Project Officer, at or 770-488-5045.

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