CDC.RFA.TP19.1902.Final.pdf

Centers for Disease Control

Office of Public Health Preparedness and Response

Engaging State and Local Emergency Management Agencies to Improve Ability to Prepare for and Respond to All-Hazards Events

CDC-RFA-TP19-1902

Application Due Date: 05/24/2019

Engaging State and Local Emergency Management Agencies to Improve Ability to Prepare for and Respond to All-Hazards Events

CDC-RFA-TP19-1902

TABLE OF CONTENTS

Part I. Overview Information A. Federal Agency Name B. Funding Opportunity Title C. Announcement Type D. Agency Funding Opportunity Number E. Assistance Listings (CFDA) Number F. Dates G. Executive Summary

Part II. Full Text A. Funding Opportunity Description B. Award Information C. Eligibility Information D. Application and Submission Information E. Review and Selection Process F. Award Administration Information G. Agency Contacts H. Other Information I. Glossary

Part I. Overview Information Applicants must go to the synopsis page of this announcement at www.grants.gov and click on the "Send Me Change Notifications Emails" link to ensure they receive notifications of any changes to CDC-RFA-TP19-1902. Applicants also must provide an e-mail address to www.grants.gov to receive notifications of changes.

A. Federal Agency Name:

Centers for Disease Control and Prevention (CDC) / Agency for Toxic Substances and Disease Registry (ATSDR) B. Notice of Funding Opportunity (NOFO) Title:

Engaging State and Local Emergency Management Agencies to Improve Ability to Prepare for and Respond to All-Hazards Events C. Announcement Type: New - Type 1 This announcement is only for non-research activities supported by CDC. If research is proposed, the application will not be considered. For this purpose, research is defined at https ://www.gpo.gov/fdsys/pkg/CFR-2007-title42-vol1/pdf/CFR-2007-title42-vol1-sec52-2.pdf.

Guidance on how CDC interprets the definition of research in the context of public health can be found at https://www.hhs.gov/ohrp/regulations-and-policy/regulations/45-cfr-46/index.html (See section 45 CFR 46.102(d)).

D. Agency Notice of Funding Opportunity Number:

CDC-RFA-TP19-1902

E. Assistance Listings (CFDA) Number:

93.684 F. Dates:

1. Due Date for Letter of Intent (LOI): N/A

2. Due Date for Applications: 05/24/2019, 11:59 p.m. U.S. Eastern

Standard Time, at www.grants.gov.

3. Date for Informational Conference Call:

N/A

G. Executive Summary:

1. Summary Paragraph:

Subject to the availability of funding, the Centers for Disease Control and Prevention announces this funding opportunity for a cooperative agreement with a national, non-profit organization to strengthen public health infrastructure through engagement with state and local emergency management agencies. The Center for Preparedness and Response/Division of State and Local Readiness (CPR/DSLR) works through and with national partners as a matter of course to optimize coordination between state, local and territorial public health, and emergency management programs. The applicant's unique ability in representing state emergency management directors will advance emergency preparedness planning and response coordination efforts between public health and emergency management agencies nationally by:

1. Supporting and maintaining a work group comprised of state and local https://www.grants.gov https://www.grants.gov https://www.gpo.gov/fdsys/pkg/CFR-2007-title42-vol1/pdf/CFR-2007-title42-vol1-sec52-2.pdf https://www.gpo.gov/fdsys/pkg/CFR-2007-title42-vol1/pdf/CFR-2007-title42-vol1-sec52-2.pdf https://www.hhs.gov/ohrp/regulations-and-policy/regulations/45-cfr-46/index.html https://www.grants.gov emergency managers and public health directors.

2. Identifying promising practices and opportunities that build upon existing CDC public health partnership efforts.

3. Engaging and collaborating with partners to develop educational materials that promote effective preparedness planning and disaster management.

a. Eligible Applicants: Single

b. NOFO Type: Cooperative Agreement

c. Approximate Number of Awards: 1

d. Total Period of Performance Funding: $500,000 Subject to availability of funds

e. Average One Year Award Amount: $100,000

f. Total Period of Performance Length: 5

g. Estimated Award Date: 09/30/2019

h. Cost Sharing and / or Matching Requirements: N Cost sharing or matching funds are not required for this program. Although no statutory matching requirement for this NOFO exists, leveraging other resources and related ongoing efforts to promote sustainability is strongly encouraged.

Part II. Full Text A. Funding Opportunity Description

Part II. Full Text

1. Background

a. Overview The Center for Preparedness and Response/Division of State and Local Readiness (CPR/DSLR) works to promote the integration of public health emergency preparedness into overarching emergency preparedness for all-hazards responses. DSLR works through and with domestic partners to develop and enhance public health emergency management practices, and seeks to prepare the Nation's public health systems to minimize the consequences associated with incidents and events through convening and leveraging the expertise of state and local emergency managers. This expertise is essential in the coordination, development, and messaging of the following planning elements.

Inter-agency Coordination All-hazards preparedness is achieved when partners at the federal, state, local, tribal, territorial, and nongovernmental levels work in synergy to prepare for, respond to, and rapidly recover from health security incidents and emergencies. Federal agencies must continue to coordinate their efforts to advance all-hazards preparedness and national health security, promote responsible stewardship of federal funds, and reduce recipient administrative burden. Domestic partners can play a role in helping identify current preparedness activities and areas for collaboration across the federal government with public health and emergency management components.

Jurisdictional Risk Assessments Public Health Emergency Preparedness (PHEP) recipients are required to conduct a jurisdictional risk assessment (JRA) to identify potential hazards, vulnerabilities, and risks within the community that relate to the public health, medical, and mental/behavioral health and the functional needs of at-risk individuals. JRA findings should be used to inform capability-based planning, prioritize preparedness investments and serve as a basis for coordinating with emergency management. PHEP recipients are expected to coordinate JRA activities with their emergency management and homeland security counterparts.

Capability-Based Planning The National Preparedness Goal (NPG) defines the core capabilities necessary to prepare for the specific types of incidents that pose the greatest risk to the Nation's security and to emphasize actions designed to achieve an integrated, coordinated, complementary, and layered approach to preparedness, response, and recovery. The core capabilities that cascade from the NPG were developed with the input of multiple federal agencies and state and local partners, and their purpose is to establish an overarching, common framework for inter-agency execution in a unified manner. CDC's Public Health Preparedness and Response Capabilities: National Standards for State, Local, Tribal and Territorial Public Health inform operational guidance for state and local public health agencies, and assist in the execution of NPG core capabilities, and bridge federal capabilities with state and local actions.

b. Statutory Authorities This program is authorized under section 311(c)(1) of the Public Health Service Act (42 USC § 243(c)(1)).

c. Healthy People 2020 This program addresses the Healthy People 2020 focus area of Preparedness. Preparedness involves Government agencies, nongovernmental organizations, the private sector, communities, and individuals working together to improve the Nation's ability to prevent, prepare for, respond to, and recover from a major health incident.

d. Other National Public Health Priorities and Strategies Aligning Capabilities with National Strategies The preparedness capabilities are based on evidence-informed documents, applicable preparedness literature, and subject matter expertise gathered from across the federal government and the state and local practice community. The capabilities align with public health preparedness priorities in key legislative and executive directives, including:

o Public ;Health Emergency Preparedness and Response Capabilities: National Standards for State, Local, Tribal, and Territorial Public Health o HHS ;Pandemic ;Influenza Plan o Homeland Security Presidential Directives (HSPD) 5 and 21 o Presidential Policy Directive 8 (PPD-8): National Preparedness https://www.healthypeople.gov/2020/topics-objectives/topic/preparedness https://www.cdc.gov/cpr/readiness/capabilities.htm https://www.cdc.gov/cpr/readiness/capabilities.htm https://www.cdc.gov/flu/pdf/professionals/hhspandemicinfluenzaplan.pdf https://www.dhs.gov/publication/homeland-security-presidential-directive-5 https://fas.org/irp/offdocs/nspd/hspd-21.htm https://www.dhs.gov/presidential-policy-directive-8-national-preparedness o National Health Security Strategy’s National Health Security Strategy and Imple mentation Plan o National Preparedness Goal Second Edition o National Biodefense Strategy 2018 o National Response Framework (NRF) o Center for Medicare &; Medicaid Services Emergency Preparedness Rule (CMS-

3178-F) o Homeland Security Exercise and Evaluation Program (HSEEP) o National Incident Management System (NIMS) o National Preparedness Goal (NPG)

e. Relevant Work This NOFO builds upon current and emergent CDC-supported programmatic priorities, goals, guidance and recommendations provided under CDC-RFA-TP19-1901 Public Health Emergency Preparedness (PHEP) Cooperative Agreement.

2. CDC Project Description

a. Approach

Bold indicates period of performance outcome.

https://www.phe.gov/Preparedness/planning/authority/nhss/Pages/default.aspx https://www.phe.gov/Preparedness/planning/authority/nhss/Pages/default.aspx https://www.fema.gov/national-preparedness-goal https://www.fema.gov/media-library-data/1443799615171-2aae90be55041740f97e8532fc680d40/National_Preparedness_Goal_2nd_Edition.pdf https://www.phe.gov/Preparedness/biodefense-strategy/Pages/default.aspx https://www.whitehouse.gov/wp-content/uploads/2018/09/National-Biodefense-Strategy.pdf https://www.fema.gov/media-library-data/1544099720628-f75cc84c16f2edd0027fd670c8b89083/Revised_NRF_Update_Information_Sheet.pdf https://www.cms.gov/Medicare/Provider-Enrollment-and-Certification/SurveyCertEmergPrep/Emergency-Prep-Rule.html https://www.cms.gov/Medicare/Provider-Enrollment-and-Certification/SurveyCertEmergPrep/Emergency-Prep-Rule.html https://www.fema.gov/hseep https://www.fema.gov/national-incident-management-system https://www.fema.gov/national-preparedness-goal

i. Purpose The purpose of this NOFO is to prepare the Nation's public health systems to minimize the consequences associated with all-hazards incidents and events. CPR/DSLR works through and with national partners to develop and enhance public health emergency preparedness and response capability. The applicant will be expected to help promote, develop, and convene the integration of public health emergency preparedness into emergency management operations for all-hazards responses.

ii. Outcomes Through the implementation of the logic model, short-term and long-term system outcomes will be achieved through strategies/activities that ultimately strengthen incident management and information management targeting the public and partners.The applicant's program is expected to demonstrate measurable progress amongst governmental and nongovernmental components of the public health system towards two or more of the following outcomes:

1. Improved emergency operations coordination

2. Advance preparedness and response practice

3. Improved sharing of information across disciplines and jurisdictions

iii. Strategies and Activities The strategies, activities and related outputs described below are based on CDC/DSLR priorities, program expertise, and information gathered from national preparedness doctrine developed by the White House, Department of Homeland Security/Federal Emergency Management Agency, Office of the Health and Human Services Assistant Secretary for Preparedness and Response and other national public health partner organizations.

Through the following strategies, activities, and outputs, the applicant will improve the ability of the target population to integrate public health and emergency management, and advance the public health system's overall capability to prevent, protect, mitigate, respond to, and recover from all-hazards emergency incidents. This will include, but is not limited to:

1. Engage in Collaborative Leadership: The applicant will bring together governmental leadership, non-governmental leadership, and subject matter experts (SMEs) that will further integrate preparedness planning and policy positions amongst public health and emergency management sectors. This will be achieved through the founding of, management of, facilitation of, or support for policy work groups that convene leadership (i.e. state and local emergency managers and public health directors), SMEs or CDC partner organizations. These work groups will help ensure public health and emergency management coordination through representation and engagement in public health related national meetings, development of tools that enhance leadership abilities to make critical decisions during all-hazard responses (ex. Mission Ready Packages), planning and implementation of tabletop exercises, and strategic promotion of public health preparedness initiatives to applicable organizations.

2. Identify Promising Practices: The applicant will identify promising practices and opportunities that build upon existing CDC public health partnership efforts to advance the public health overall capability to prevent, protect, mitigate, respond to, and recover from all-hazards emergency incidents and events. This may include (but is not limited

to) the collection of inputs from organizational members, alignment of federal directives, and establishment of guidance designed to improve the administrative and technical abilities of the public health and emergency management workforce at the state and local levels. Such efforts will accompany a communication strategy to exchange information and disseminate outputs.

3. Engage Partners in Disaster Planning Education: The applicant will develop educational materials designed meet the needs of state, local, territorial and tribal public health organizations, or the preparedness priorities of CDC/DSLR. Such tools may include (but are not limited to) publications, newsletters, and trainings.

1. Collaborations

a. With other CDC programs and CDC-funded organizations:

Recipient must provide a written description within the project narrative of proposed or existing key collaborations. This includes CDC and DSLR funded partners such as (but not limited to):

Association of Public Health Laboratories (APHL) Association for State and Territorial Health Officials (ASTHO) Council of State and Territorial Epidemiologists (CSTE) National Association of County and City Health Officials (NACCHO) National Governors Association (NGA) National Indian Health Board (NIHB) Pacific Island Health Officers Association (PIHOA)

b. With organizations not funded by CDC:

Recipient must engage and collaborate with other applicable partners to develop educational and/or training materials that promote effective preparedness planning and disaster management for the public health system, to include (but are not limited to), the Federal Emergency Management (FEMA) Threat and Hazard Identification and Risk Assessment (THIRA), Emergency Management Assistance Compact (EMAC) and relevant components of the Homeland Security Grant Program (HSGP).

For non CDC/DSLR funded partners, memorandums of agreement (MOA), memorandums of understanding (MOU), letters of commitment, or service agreements may be used to formally document the scope of work, intensity, and duration of collaborations with partners. Each document should thoroughly describe the proposed collaboration and specific activities, which parties are responsible for what, and the intended outcomes and benefits for the overall proposed program. The applicant is requested to include a pdf with the information described above, entitle it (ex. "MOU-partnering organization name"), and upload to www.grants.gov.

2. Target Populations Preparedness and emergency management workforce segments across State, Local, Tribal and Territorial Public Health Departments, State and Local Emergency Management and Homeland Security Agencies.

a. Health Disparities N/A

iv. Funding Strategy N/A

b. Evaluation and Performance Measurement

i. CDC Evaluation and Performance Measurement Strategy Evaluation and performance measurement will demonstrate achievement of the work plan outcomes and show effective implementation of the strategies across various governmental and nongovernmental components of the public health system. Recommendations can be proposed by recipients and CDC to ensure continuous program and system improvement, help create an evidence base for strategies, and assess which strategies are scalable and effective at reaching the target populations.

Proposed process measures for the strategies and activities outlined within the logic model will include the following:

Engage in Collaborative Leadership o The recipient will submit an annual report summarizing the activity of all policy work groups over the budget year. This should include project outputs such as all meeting dates, a description of all pertinent correspondence sent to organizations in the interest of promoting public health and emergency management integration, all exercises, evaluations, tools or technical assistance initiatives developed or vetted through policy work groups.

o Evidence of the aforementioned outputs from the activities submitted within an annual report should be made available to CDC upon request.

Identify Promising Practices o Throughout the budget year, work groups will share the regular input, recommendations, and needs of its members related to key national issues to CDC that may inform decision-making.

o The recipient will provide periodic updates on efforts to align public health and emergency management related federal directives and guidance.

o The recipient will describe to CDC all communication tools and resources that promote the exchange of information amongst state, local, territorial and tribal entities.

Engage Partners in Disaster Planning Education o The recipient will make accessible all educational materials to its members and

CDC.

o The recipient will develop at least five educational tools over the period of performance designed to enhance emergency preparedness capability.

o The recipient will publish at least four newsletters within a budget year that include pertinent topics in public health and emergency management.

Proposed outcome measures as outlined within the logic model will include the following:

Improved Emergency Operations Coordination o Through an annual report, the recipient will summarize all completed or in-process initiatives and policy positions intended to improve public health and emergency management coordination and strengthen incident management.

Advance Preparedness and Response Practice o Recipient will share lessons learned from national exercises or real-world events.

o Recipient will share planning efforts, model practices, discuss ongoing challenges and identify potential solutions for state, local, territorial and tribal entities.

o The recipient will identify public health and emergency management agencies that demonstrate effective partnership and integration.

Improve Sharing of Information Across Disciplines and Jurisdictions o The recipient will assess and report on the reach, access, and utility of the educational and information materials provided to its members and public health/emergency management agencies.

Since this NOFO does not involve the generation or collection of public health data, a Data Management Plan is not required for this NOFO.

ii. Applicant Evaluation and Performance Measurement Plan Applicants must provide an evaluation and performance measurement plan that demonstrates how the recipient will fulfill the requirements described in the CDC Evaluation and Performance Measurement and Project Description sections of this NOFO. At a minimum, the plan must describe:

How applicant will collect the performance measures, respond to the evaluation questions, and use evaluation findings for continuous program quality improvement.

How key program partners will participate in the evaluation and performance measurement planning processes.

Available data sources, feasibility of collecting appropriate evaluation and performance data, and other relevant data information (e.g., performance measures proposed by the applicant)

Plans for updating the Data Management Plan (DMP), if applicable, for accuracy throughout the lifecycle of the project. The DMP should provide a description of the data that will be produced using these NOFO funds; access to data; data standards ensuring released data have documentation describing methods of collection, what the data represent, and data limitations; and archival and long-term data preservation plans. For more information about CDC’s policy on the DMP, see https://www.cdc.gov/grants/additionalrequirements/ar-25.html.

Where the applicant chooses to, or is expected to, take on specific evaluation studies, they should be directed to:

Describe the type of evaluations (i.e., process, outcome, or both).

Describe key evaluation questions to be addressed by these evaluations.

Describe other information (e.g., measures, data sources).

Recipients will be required to submit a more detailed Evaluation and Performance Measurement plan, including a DMP, if applicable, within the first 6 months of award, as described in the Reporting Section of this NOFO.

c. Organizational Capacity of Recipients to Implement the Approach Organizational capacity ensures applicants demonstrate their ability to successfully execute the NOFO strategies and meet project outcomes. Applicants should have adequate infrastructure (physical space and equipment), workforce capacity and competence, relevant skill sets, https://www.cdc.gov/grants/additionalrequirements/ar-25.html information and data systems, and electronic information and communication systems to implement the award. For each application, applicants must provide evidence of adequate program management/staffing plans, performance measurement, evaluation, financial reporting, management of travel requirements, workforce development and training, and full capability to manage the required procurement efforts, including the ability to write and award subcontracts in accordance with 45 C.F.R. 74, as applicable. Applicants will also be expected to describe the nature of their relationship with the target population and history (including number of years) serving or working with the target population selected for this project. This includes the history of providing services, recent examples of the content and format of the services provided, and outcomes or benefits that were demonstrated. In addition, and if applicable, applicants will be expected to provide a description of their current CDC-funded projects. Flexibility will be allowed to enable applicants to implement NOFO requirements based on their own organizational design and approach, unless otherwise required by statute.

d. Work Plan The applicant is required to provide a work plan that includes a narrative for the five-year program and a detailed description of the first year of the award. The entire project narrative inclusive of the work plan should not exceed 20 pages. Applicants are strongly encouraged to use activities indicated under the "Strategies and Activities" section, but are expected to augment those activities on the basis of the priority needs of the target population. The work plan should provide outcomes, program strategies, activities, and outputs (see numbers 2-6 below) for the priority sub-population(s) that are proposed within the target population category.

The work plan must, at a minimum, include:

1. Intended outcomes for the five year period of performance.

2. Program strategies to be used during the first year of the period of performance.

3. In preparing the work plan, applicants should discuss how they will use the following mechanisms to address the program strategies: 1) Identify promising practices or share existing practices; 2) training for skills development; and 3) technical or expert consultations and services. Activities can be facilitated through formats such as seminars and workshops, computer-assisted training, e-learning strategies (e.g., podcasts, webinars, distance learning), expert consultations (in person or by telephone), peer-to-peer mentoring, train-the-trainer approaches, and customized training.

4. Outcomes for the first year of the period of performance.

5. Activities for the first year of the period of performance. Note: Activities must be in alignment with the proposed outcomes and the chosen program strategies and must include those activities the applicant selects as priority, based on the cited evidence, for the first year of the project.

6. Proposed timeline for the first year of the period of performance.

CDC will provide feedback and technical assistance to recipients to finalize the work plan post-award.

e. CDC Monitoring and Accountability Approach Monitoring activities include routine and ongoing communication between CDC and recipients, site visits, and recipient reporting (including work plans, performance, and financial reporting).

Consistent with applicable grants regulations and policies, CDC expects the following to be included in post-award monitoring for grants and cooperative agreements:

Tracking recipient progress in achieving the desired outcomes.

Ensuring the adequacy of recipient systems that underlie and generate data reports.

Creating an environment that fosters integrity in program performance and results.

Monitoring may also include the following activities deemed necessary to monitor the award:

Ensuring that work plans are feasible based on the budget and consistent with the intent of the award.

Ensuring that recipients are performing at a sufficient level to achieve outcomes within stated timeframes.

Working with recipients on adjusting the work plan based on achievement of outcomes, evaluation results and changing budgets.

Monitoring performance measures (both programmatic and financial) to assure satisfactory performance levels.

Monitoring and reporting activities that assist grants management staff (e.g., grants management officers and specialists, and project officers) in the identification, notification, and management of high-risk recipients.

f. CDC Program Support to Recipients (THIS SECTION APPLIES ONLY TO

COOPERATIVE AGREEMENTS)

Provide assistance to the recipient in the establishment of the workgroup and policy topics related to all-hazards preparedness planning, as requested.

Assure senior level involvement in the workgroup.

Provide programmatic assistance to the recipient in the development of educational and/or training materials.

B. Award Information

1. Funding Instrument Type: Cooperative Agreement CDC's substantial involvement in this program appears in the CDC Program Support to Recipients Section.

2. Award Mechanism: U90

3. Fiscal Year: 2019

4. Approximate Total Fiscal Year Funding: $100,000

5. Approximate Period of Performance Funding: $500,000

This amount is subject to the availability of funds.

Subject to availability of funds

Estimated Total Funding: $500,000

6. Approximate Period of Performance Length: 5 year(s)

7. Expected Number of Awards: 1

8. Approximate Average Award: $100,000 Per Budget Period

9. Award Ceiling: $100,000 Per Budget Period

This amount is subject to the availability of funds.

10. Award Floor: $0 Per Budget Period

11. Estimated Award Date: 09/30/2019

12. Budget Period Length: 12 month(s)

Throughout the project period, CDC will continue the award based on the availability of funds, the evidence of satisfactory progress by the recipient (as documented in required reports), and the determination that continued funding is in the best interest of the federal government. The total number of years for which federal support has been approved (project period) will be shown in the “Notice of Award.” This information does not constitute a commitment by the federal government to fund the entire period. The total period of performance comprises the initial competitive segment and any subsequent non-competitive continuation award(s).

13. Direct Assistance Direct Assistance (DA) is not available through this NOFO.

C. Eligibility Information

1. Eligible Applicants Eligibility Category: Others (see text field entitled "Additional

Information on Eligibility" for clarification)

Additional Eligibility Category:

2. Additional Information on Eligibility National Emergency Management Association (NEMA)

3. Justification for Less than Maximum Competition Assistance will be provided only to the National Emergency Management Association (NEMA). No other applicants are solicited. NEMA is uniquely qualified to be the recipient organization because:

NEMA is the national professional association of state and insular state emergency management directors committed to providing national leadership and expertise in comprehensive emergency management; serving as a vital information and assistance resource for state and territorial directors and their governors; and forging strategic partnerships to advance continuous improvements in emergency management.

NEMA represents the interests of state and local governments (as an affiliate of the Council of State Governments), emergency response agencies and their local constituents.

NEMA’s members/constituents are actively involved in emergency preparedness and response activities within the 50 states, the Commonwealth of Puerto Rico and the territories of American Samoa, Guam and the Virgin Islands.

NEMA’s organization maintains a strong relationship with the state and local emergency management agencies and actively assists in establishing broad-based policies related to improving emergency response capacities.

NEMA conducts routine meetings/conferences to ensure broad-based policy issues are discussed and best practices are shared among constituents.

NEMA has developed and maintains a website on the Internet that currently enables dissemination of information to their members/constituents.

NEMA is the only organization in the country actively representing and engaging domestic emergency management directors and homeland security advisors. This project targets emergency management specifically to ensure they are integrated into emergency preparedness for all-hazard responses.

4. Cost Sharing or Matching Cost Sharing / Matching Requirement: No Cost sharing or matching funds are not required for this program. Although no statutory matching requirement for this NOFO exists, leveraging other resources and related ongoing efforts to promote sustainability is strongly encouraged.

5. Maintenance of Effort Maintenance of effort is not required for this program.

D. Application and Submission Information

1. Required Registrations An organization must be registered at the three following locations before it can submit an application for funding at www.grants.gov.

a. Data Universal Numbering System:

https://www.grants.gov/

All applicant organizations must obtain a Data Universal Numbering System (DUNS) number.

A DUNS number is a unique nine-digit identification number provided by Dun & Bradstreet (D&B). It will be used as the Universal Identifier when applying for federal awards or cooperative agreements.

The applicant organization may request a DUNS number by telephone at 1-866-705-5711 (toll free) or internet at http:// fedgov.dnb. com/ webform/ displayHomePage.do. The DUNS number will be provided at no charge.

If funds are awarded to an applicant organization that includes sub-recipients, those sub-recipients must provide their DUNS numbers before accepting any funds.

b. System for Award Management (SAM):

The SAM is the primary registrant database for the federal government and the repository into which an entity must submit information required to conduct business as a recipient. All applicant organizations must register with SAM, and will be assigned a SAM number. All information relevant to the SAM number must be current at all times during which the applicant has an application under consideration for funding by CDC. If an award is made, the SAM information must be maintained until a final financial report is submitted or the final payment is received, whichever is later. The SAM registration process can require 10 or more business days, and registration must be renewed annually. Additional information about registration procedures may be found at www.SAM.gov.

c. Grants.gov:

The first step in submitting an application online is registering your organization at www.grants.gov, the official HHS E-grant Web site. Registration information is located at the "Applicant Registration" option at www.grants.gov.

All applicant organizations must register at www.grants.gov. The one-time registration process usually takes not more than five days to complete. Applicants should start the registration process as early as possible.

Step System Requirements Duration Follow Up 1 Data

Universal Number System

(DUNS)

1. Click on http:// fedgov.dnb.com/ webform

2. Select Begin DUNS search/request process

3. Select your country or territory and follow the instructions to obtain your DUNS 9-digit #

4. Request appropriate staff member(s) to obtain DUNS number, verify & update information under DUNS number

1-2 Business Days

To confirm that you have been issued a new DUNS number check online at (http:// fedgov.dnb.com/ webform) or call 1-866-705-5711

2 System for Award

1. Retrieve organizations DUNS number

3-5 Business Days but up

For SAM Customer http://fedgov.dnb.com/webform/displayHomePage.do https://www.sam.gov/portal/public/SAM/ https://grants.gov/ https://www.grants.gov/ http://www.grants.gov https://www.grants.gov/ http://fedgov.dnb.com/webform http://fedgov.dnb.com/webform http://fedgov.dnb.com/webform http://fedgov.dnb.com/webform http://fedgov.dnb.com/webform

Management

(SAM)

formerly Central Contractor Registration

(CCR)

2. Go to www.sam.gov and designate an E-Biz POC (note CCR username will not work in SAM and you will need to have an active SAM account before you can register on grants.gov) to 2 weeks and must be renewed once a year

Service Contact https://fsd.gov/ fsd-gov/ home.do Calls:

866-606-8220

3 Grants.gov 1. Set up an individual account in Grants.gov using organization new DUNS number to become an authorized organization representative (AOR)

2. Once the account is set up the E-BIZ POC will be notified via email

3. Log into grants.gov using the password the E- BIZ POC received and create new password

4. This authorizes the AOR to submit applications on behalf of the organization

Same day but can take 8 weeks to be fully registered and approved in the system (note, applicants

MUST

obtain a

DUNS

number and

SAM

account before applying on grants.gov)

Register early!

Log into grants.gov and check AOR status until it shows you have been approved

2. Request Application Package Applicants may access the application package at www.grants.gov.

3. Application Package Applicants must download the SF-424, Application for Federal Assistance, package associated with this notice of funding opportunity at www.grants.gov. If Internet access is not available, or if the online forms cannot be accessed, applicants may call the CDC OGS staff at 770-488- 2700 or e-mail OGS ogstims@cdc.gov for assistance. Persons with hearing loss may access CDC telecommunications at TTY 1-888-232-6348.

4. Submission Dates and Times If the application is not submitted by the deadline published in the NOFO, it will not be processed. Office of Grants Services (OGS) personnel will notify the applicant that their application did not meet the deadline. The applicant must receive pre-approval to submit a paper application (see Other Submission Requirements section for additional details). If the applicant is authorized to submit a paper application, it must be received by the deadline provided by

OGS.

http://www.sam.gov https://fsd.gov/fsd-gov/home.do https://fsd.gov/fsd-gov/home.do https://fsd.gov/fsd-gov/home.do https://www.grants.gov mailto:ogstims@cdc.gov

a. Letter of Intent Deadline (must be emailed or postmarked by) Due Date for Letter of Intent: N/A

b. Application Deadline Due Date for Applications: 05/24/2019 , 11:59 p.m. U.S. Eastern Standard Time, at www.grants.gov. If Grants.gov is inoperable and cannot receive applications, and circumstances preclude advance notification of an extension, then applications must be submitted by the first business day on which grants.gov operations resume.

Date for Information Conference Call N/A

5. CDC Assurances and Certifications All applicants are required to sign and submit “Assurances and Certifications” documents indicated at http://wwwn.cdc.gov/ grantassurances/ (S(mj444mxct51lnrv1hljjjmaa)) /Homepage.aspx.

Applicants may follow either of the following processes:

Complete the applicable assurances and certifications with each application submission, name the file “Assurances and Certifications” and upload it as a PDF file with at www.grants.gov

Complete the applicable assurances and certifications and submit them directly to CDC on an annual basis at http://wwwn.cdc.gov/ grantassurances/ (S(mj444mxct51lnrv1hljjjmaa))/ Homepage.aspx

Assurances and certifications submitted directly to CDC will be kept on file for one year and will apply to all applications submitted to CDC by the applicant within one year of the submission date.

Risk Assessment Questionnaire Requirement CDC is required to conduct pre-award risk assessments to determine the risk an applicant poses to meeting federal programmatic and administrative requirements by taking into account issues such as financial instability, insufficient management systems, non-compliance with award conditions, the charging of unallowable costs, and inexperience. The risk assessment will include an evaluation of the applicant’s CDC Risk Questionnaire, located at https://www.cdc.gov/grants/documents/PPMR-G-CDC-Risk-Questionnaire.pdf, as well as a review of the applicant’s history in all available systems; including OMB-designated repositories of government-wide eligibility and financial integrity systems (see 45 CFR 75.205(a)), and other sources of historical information. These systems include, but are not limited to: FAPIIS (https://www.fapiis.gov/), including past performance on federal contracts as per Duncan Hunter National Defense Authorization Act of 2009; Do Not Pay list; and System for Award Management (SAM) exclusions.

CDC requires all applicants to complete the Risk Questionnaire, OMB Control Number 0920-https://www.grants.gov http://wwwn.cdc.gov/grantassurances/(S(mj444mxct51lnrv1hljjjmaa))/Homepage.aspx http://wwwn.cdc.gov/grantassurances/(S(mj444mxct51lnrv1hljjjmaa))/Homepage.aspx https://www.grants.gov http://wwwn.cdc.gov/grantassurances/(S(mj444mxct51lnrv1hljjjmaa))/Homepage.aspx http://wwwn.cdc.gov/grantassurances/(S(mj444mxct51lnrv1hljjjmaa))/Homepage.aspx https://www.cdc.gov/grants/documents/PPMR-G-CDC-Risk-Questionnaire.pdf

1132 annually. This questionnaire, which is located at https://www.cdc.gov/grants/documents/PPMR-G-CDC-Risk-Questionnaire.pdf, along with supporting documentation must be submitted with your application by the closing date of the Notice of Funding Opportunity Announcement. If your organization has completed CDC’s Risk Questionnaire within the past 12 months of the closing date of this NOFO, then you must submit a copy of that questionnaire, or submit a letter signed by the authorized organization representative to include the original submission date, organization’s EIN and DUNS.

When uploading supporting documentation for the Risk Questionnaire into this application package, clearly label the documents for easy identification of the type of documentation. For example, a copy of Procurement policy submitted in response to the questionnaire may be labeled using the following format: Risk Questionnaire Supporting Documents _ Procurement Policy.

Duplication of Efforts Applicants are responsible for reporting if this application will result in programmatic, budgetary, or commitment overlap with another application or award (i.e. grant, cooperative agreement, or contract) submitted to another funding source in the same fiscal year.

Programmatic overlap occurs when (1) substantially the same project is proposed in more than one application or is submitted to two or more funding sources for review and funding consideration or (2) a specific objective and the project design for accomplishing the objective are the same or closely related in two or more applications or awards, regardless of the funding source. Budgetary overlap occurs when duplicate or equivalent budgetary items (e.g., equipment, salaries) are requested in an application but already are provided by another source.

Commitment overlap occurs when an individual’s time commitment exceeds 100 percent, whether or not salary support is requested in the application. Overlap, whether programmatic, budgetary, or commitment of an individual’s effort greater than 100 percent, is not permitted.

Any overlap will be resolved by the CDC with the applicant and the PD/PI prior to award.

Report Submission: The applicant must upload the report in Grants.gov under “Other Attachment Forms.” The document should be labeled: "Report on Programmatic, Budgetary, and Commitment Overlap.”

6. Content and Form of Application Submission Applicants are required to include all of the following documents with their application package at www.grants.gov.

7. Letter of Intent LOI is not requested or required as part of the application for this NOFO.

8. Table of Contents (There is no page limit. The table of contents is not included in the project narrative page limit.): The applicant must provide, as a separate attachment, the “Table of Contents” for the entire submission package.

Provide a detailed table of contents for the entire submission package that includes all of the documents in the application and headings in the "Project Narrative" section. Name the file https://www.cdc.gov/grants/documents/PPMR-G-CDC-Risk-Questionnaire.pdf

"Table of Contents" and upload it as a PDF file under "Other Attachment Forms" at www.grants.gov.

9. Project Abstract Summary (Maximum 1 page) A project abstract is included on the mandatory documents list and must be submitted at www.grants.gov. The project abstract must be a self-contained, brief summary of the proposed project including the purpose and outcomes. This summary must not include any proprietary or confidential information. Applicants must enter the summary in the "Project Abstract Summary" text box at www.grants.gov.

10. Project Narrative (Unless specified in the "H. Other Information" section, maximum of 20 pages, single spaced, 12 point font, 1-inch margins, number all pages. This includes the work plan. Content beyond the specified page number will not be reviewed.)

Applicants must submit a Project Narrative with the application forms. Applicants must name this file “Project Narrative” and upload it at www.grants.gov. The Project Narrative must include all of the following headings (including subheadings): Background, Approach, Applicant Evaluation and Performance Measurement Plan, Organizational Capacity of Applicants to Implement the Approach, and Work Plan. The Project Narrative must be succinct, self-explanatory, and in the order outlined in this section. It must address outcomes and activities to be conducted over the entire period of performance as identified in the CDC Project Description section. Applicants should use the federal plain language guidelines and Clear Communication Index to respond to this Notice of Funding Opportunity. Note that recipients should also use these tools when creating public communication materials supported by this NOFO. Failure to follow the guidance and format may negatively impact scoring of the application.

a. Background Applicants must provide a description of relevant background information that includes the context of the problem (See CDC Background).

b. Approach

i. Purpose Applicants must describe in 2-3 sentences specifically how their application will address the public health problem as described in the CDC Background section.

ii. Outcomes Applicants must clearly identify the outcomes they expect to achieve by the end of the project period, as identified in the logic model in the Approach section of the CDC Project Description.

Outcomes are the results that the program intends to achieve and usually indicate the intended direction of change (e.g., increase, decrease).

https://www.grants.gov https://www.grants.gov

iii. Strategies and Activities Applicants must provide a clear and concise description of the strategies and activities they will use to achieve the period of performance outcomes. Applicants must select existing evidence-based strategies that meet their needs, or describe in the Applicant Evaluation and Performance Measurement Plan how these strategies will be evaluated over the course of the project period.

See the Strategies and Activities section of the CDC Project Description.

1. Collaborations Applicants must describe how they will collaborate with programs and organizations either internal or external to CDC. Applicants must address the Collaboration requirements as described in the CDC Project Description.

2. Target Populations and Health Disparities Applicants must describe the specific target population(s) in their jurisdiction and explain how such a target will achieve the goals of the award and/or alleviate health disparities. The applicants must also address how they will include specific populations that can benefit from the program that is described in the Approach section. Applicants must address the Target Populations and Health Disparities requirements as described in the CDC Project Description.

c. Applicant Evaluation and Performance Measurement Plan Applicants must provide an evaluation and performance measurement plan that demonstrates how the recipient will fulfill the requirements described in the CDC Evaluation and Performance Measurement and Project Description sections of this NOFO. At a minimum, the plan must describe:

How applicant will collect the performance measures, respond to the evaluation questions, and use evaluation findings for continuous program quality improvement. The Paperwork Reduction Act of 1995 (PRA): Applicants are advised that any activities involving information collections (e.g., surveys, questionnaires, applications, audits, data requests, reporting, recordkeeping and disclosure requirements) from 10 or more individuals or non-Federal entities, including State and local governmental agencies, and funded or sponsored by the Federal Government are subject to review and approval by the Office of Management and Budget. For further information about CDC’s requirements under PRA see http://www.hhs.gov/ ocio/policy/collection/.

How key program partners will participate in the evaluation and performance measurement planning processes.

Available data sources, feasibility of collecting appropriate evaluation and performance data, data management plan (DMP), and other relevant data information (e.g., performance measures proposed by the applicant).

Where the applicant chooses to, or is expected to, take on specific evaluation studies, they should be directed to:

http://www.hhs.gov/ocio/policy/collection/

Describe the type of evaluations (i.e., process, outcome, or both).

Describe key evaluation questions to be addressed by these evaluations.

Describe other information (e.g., measures, data sources).

Recipients will be required to submit a more detailed Evaluation and Performance Measurement plan (including the DMP elements) within the first 6 months of award, as described in the Reporting Section of this NOFO.

d. Organizational Capacity of Applicants to Implement the Approach Applicants must address the organizational capacity requirements as described in the CDC Project Description.

11. Work Plan (Included in the Project Narrative’s page limit) Applicants must prepare a work plan consistent with the CDC Project Description Work Plan section. The work plan integrates and delineates more specifically how the recipient plans to carry out achieving the period of performance outcomes, strategies and activities, evaluation and performance measurement.

12. Budget Narrative Applicants must submit an itemized budget narrative. When developing the budget narrative, applicants must consider whether the proposed budget is reasonable and consistent with the purpose, outcomes, and program strategy outlined in the project narrative. The budget must include:

Salaries and wages Fringe benefits Consultant costs Equipment Supplies Travel Other categories Contractual costs Total Direct costs Total Indirect costs

Indirect costs could include the cost of collecting, managing, sharing and preserving data.

Indirect costs on grants awarded to foreign organizations and foreign public entities and performed fully outside of the territorial limits of the U.S. may be paid to support the costs of compliance with federal requirements at a fixed rate of eight percent of MTDC exclusive of tuition and related fees, direct expenditures for equipment, and subawards in excess of…