CDBG_-_Public_Infrastructure_(Addendum_#1_Revision).pdf

REQUEST FOR PROPOSAL

2024-CDBG-040-PR

CDBG - PUBLIC INFRASTRUCTURE

County of Dane

City-County Building, Room 425, 53703

Madison, WI 53703

RELEASE DATE: April 17, 2024

DEADLINE FOR QUESTIONS: May 17, 2024

RESPONSE DEADLINE: May 31, 2024, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/countyofdane

County of Dane

REQUEST FOR PROPOSAL

CDBG - Public Infrastructure

I. Introduction II. RFP Overview

III. Evaluation IV. Project Overview/Scope of Services V. RFP Application

VI. General Guidelines and Terms & Conditions VII. Standard Terms and Conditions

Attachments:

A - Dane County UCC Participation List - 2024

B - Dane County 2025 Evaluation Criteria FINAL 04.15.2024

C - FINAL-2020-2024-ConPlan

D - CDBG - Policies - Public Facility Rehabilitation Standards

E - CDBG - Policies - Environmental Reviews - REV 04.02.2024

Request For Proposal #2024-CDBG-040-PR Title: CDBG - Public Infrastructure

1. Introduction

1.1. Summary

Dane County is soliciting applications from organizations for the construction or rehabilitation of public facilities projects located in the participating municipalities of the Dane County Urban County

Consortium (see Appendix A). Funding is expected to be available under the HUD-funded Community

Development Block Grant (CDBG) program. Dane County requires that all applicants complete the

Vendor Questionnaire/RFP application in it's entirety, and sign the Signature Power Form at the end of the Questionnaire. Failure to do so may result in the application to become ineligible for funding and may not be scored.

1.2. Background

Dane County intends to use the results of this process to make an award to subrecipients of Community

Development Block Grant (CDBG) funds. . The total amount of CDBG funding available for 2025 is unknown at this time. It is estimated that Dane County’s annual entitlement for 2025 may have up to

$1,000,000 in CDBG funds that will be disbursed among several CDBG categories including the Public

Facilities category.

1.3. Contact Information

Megan Rogan

Purchasing Officer

210 Martin Luther King Jr. Blvd. Rm. 425

Madison, WI 53703

Email: rogan.megan@countyofdane.com

Phone: (608) 283-1487

Department:

Human Services

1.4. Timeline

Release Project Date April 17, 2024

Vendor Conference (Non-Mandatory) April 25, 2024, 10:00am

Please pre-register for the virtual vendor conference at the following link:

https://zoom.us/meeting/register/tJ0kf-ihpjIvGNfdrIVs5wB0Y0RbNjsuPtvi

Question Submission Deadline May 17, 2024, 2:00pm mailto:rogan.megan@countyofdane.com tel:(608)283-1487 https://zoom.us/meeting/register/tJ0kf-ihpjIvGNfdrIVs5wB0Y0RbNjsuPtvi

Question Response Deadline May 24, 2024, 2:00pm

Proposal Submission Deadline May 31, 2024, 2:00pm

2. RFP Overview

2.1. Introduction

The purpose of this document is to provide interested parties with information to enable them to prepare and submit a proposal according to the specifications set forth within this document.

The County intends to use the results of this process to award a contract or issue of purchase order for the product(s) and or services(s) stated: Dane County is soliciting applications from organizations for the construction or rehabilitation of public facilities projects located in the participating municipalities of the

Dane County Urban County Consortium (see Appendix A). Funding is expected to be available under the

HUD-funded Community Development Block Grant (CDBG) program. Dane County requires that all applicants complete the Vendor Questionnaire/RFP application in it's entirety, and sign the Signature

Power Form at the end of the Questionnaire. Failure to do so may result in the application to become ineligible for funding and may not be scored.

The Dane County Purchasing Division is the sole point of contact for questions and issues that may arise during the RFP process.

The amount of funding available for this project is unknown at this time. The funding of this project is contingent upon Dane County’s receipt of Community Development Block Grant and/or HOME

Investment Partnership program funds from the federal department of Housing and Urban

Development.

2.2. Clarification of the Specifications

All inquiries concerning this RFP must be submitted via the County's eProcurement Portal.

Any questions concerning this RFP must be submitted before 2:00 pm on Friday, May 17, 2024.

Proposers are expected to raise any questions, exceptions, or additions they have concerning the RFP document at this point in the RFP process. If a proposer discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP, the proposer should immediately notify the contact person of such error and request modification or clarification of the RFP document.

Proposers are prohibited from communicating directly with any employee of Dane County, except as described herein. No County employee or representative other than those individuals listed as County contacts in this RFP is authorized to provide any information or respond to any question or inquiry concerning this RFP.

2.3. Vendor Conference

A vendor conference will be held for this RFP on Thursday, April 25, 2024 at 10am.

Register to attend the vendor conference: https://zoom.us/meeting/register/tJ0kf-ihpjIvGNfdrIVs5wB0Y0RbNjsuPtvi https://procurement.opengov.com/portal/countyofdane

2.4. Calendar of Events

Specific and estimated dates and times of actions related to this RFP are listed in the timeline in the

Introduction section above. The actions with specific dates must be completed as indicated unless otherwise changed by the County. In the event that the County finds it necessary to change any of the specific dates and times in the calendar of events listed below, it will do so by issuing an addendum to this RFP and posting such addendum on the Dane County eProcurement Portal. There may or may not be a formal notification issued for changes in the estimated dates and times.

CDBG & HOME RFP Cycle Calendar of Events DATE (Subject to Change)

RFP Issued April 17, 2024

Vendor Conference April 25, 2024

Addendums or supplements to the RFP posted on the Purchasing Division website May 13, 2024

Last day to submit written inquiries (2:00 p.m. CST) May 17, 2024

Question Response Deadline (2:00 p.m. CST) May 24, 2024

Proposals due (2:00 p.m. CST) May 31, 2024

Presentations to Application Review Team July 10 – 16, 2024

Preliminary funding recommendations to CDBG Commission August 6, 2024

Public Hearing on Final funding recommendations to CDBG Commission October 1, 2024

Approval of County Board November/December 2024

Contract Drafting January – March 2025

Disbursement of Funds April 2025 (tentative)

2.5. Submittal Instructions

Dane County reserves the right to accept any part of this bid deemed to be in the best interest of the

County. The County also retains the right to accept or reject any or all bids.

Proposals must be submitted via the County's eProcurement Portal before 2:00 pm on Friday, May 31, 2024. Late, faxed, mailed, hand-delivered, or incomplete proposals will be rejected unless otherwise specified. Dane County is not liable for any cost incurred by proposers in replying to this RFP.

To Submit a Proposal:

1. Register at the County's eProcurement Portal at https://procurement.opengov.com/portal/countyofdane

2. Once registered, click on the "draft" button to draft your proposal.

3. Provide company information.

4. Answer Vendor Questionnaire.

5. Where indicated upload the required documents.

6. The file upload status can be seen for each document uploaded.

7. Confirm all files have been uploaded.

8. Review your work and click on "submit" proposal.

9. Acknowledge any addenda.

3. Evaluation

No

Evaluation Criteria Scorin g

Metho d

Weigh t

(Point s)

1. Meeting a National Objective – Need and Justification (30 points maximum):

• The program overview adequately describes how the proposed project meets a national objective. (worth up to 5 points).

o The activity will be evaluated in terms of the documentation and justification of meeting a national objective. Activities with documentation and justification will be awarded accordingly:

Excellent 5 points

Good 3 – 4 points

Average 1 – 2 points

Does not provide documentation and/or justification 0 points

• Statements are substantiated and related to the needs and the priorities in the 2025 - 2029

Consolidated Plan (worth up to 5 points).

o The activity will be evaluated in terms of the documentation and justification of the needs tied to the priorities listed in the Consolidated Plan. Activities with documentation and justification will be awarded accordingly:

Excellent 5 points

Good 3 – 4 points

Average 1 – 2 points

Does not provide documentation and/or justification 0 points

• Provides a description of how funds may be targeted to areas of greatest need (worth up to

10 points).

o The activity will be evaluated in terms of the documentation and justification of the need for the activity. Activities with documentation and justification will be awarded accordingly:

Excellent 9 – 10 points

Good 6 – 8 points

Average 1 – 5 points

• The organization has developed a process to serve individuals with limited English proficiency

(LEP). (worth up to 5 points)

Points

Based

(28.6% of

Total)

The organization has developed a Language Access Plan (plan must be included in the RFP application).

1 point

The organization has developed a process to provide interpretation services.

1 point

The organization has developed a process to provide translation services.

1 point

The organization has developed marketing materials in multiple languages.

1 point

The organization has signage attesting to the services listed above.

1 point

• Service Area: How accessible is the program geographically to low-and-moderate income persons? (worth up to 5 points) o The activity will be evaluated in terms of the documentation and justification of the accessibility to the activity. Activities with documentation and justification will be awarded accordingly:

Accessible to low- and moderate income persons. 4 – 5 points

Somewhat accessible to low- and moderate income persons.

1 – 3 points

Not accessible to low- and moderate income persons. 0 points

2. Project Approach (30 points maximum):

The application describes what the program/project will do; how it will be implemented, operated, and administered within a realistic time period; how the services or activities will be provided; and how low-income participants will access services. The description should include:

• Project description: A description of the work that will be undertaken and a description of how the work will address the identified need. Includes relevant eligibility guidelines, clear referral process. Applicant demonstrates capacity to carry out the project. (worth up to 8 points).

o The activity will be evaluated in terms of the documentation and justification of describing how the work addresses the identified need. Activities with documentation and justification will be awarded accordingly:

Excellent 7 - 8 points

Good 4 – 6 points

Average 1 – 3 points

• Work plan, Timeline and Milestones: A work plan for how the project/program will be organized, implemented, operated, and administered, and the timeline and milestones from initiation to completion. Work on the project - meaning funds will be spent - will begin in

2025. (worth up 7 points).

o The activity will be evaluated in terms of the documentation and justification of the work plan, timeline and milestones. Activities with documentation and justification will be awarded accordingly:

Excellent 7 points

Good 4 – 6 points

• Outreach and marketing initiatives that will be implemented to inform potential participants and to ensure that they are aware of the services/activities to be provided (worth up to 5 points).

Conducts targeted outreach to 5 or more municipalities to inform potential participants 5 points

Conducts targeted outreach to 3 - 4 municipalities to inform potential participants 3 – 4 points

Conducts targeted outreach to 1 - 2 municipalities to inform potential participants 1 – 2 points

Points

Based

(28.6%

• Outcomes are identified and can reasonably be expected to be achieved (worth up to 8 points).

o The activity will be evaluated in terms of the documentation and justification of the reasonably achievable outcomes. Activities with documentation and justification will be awarded accordingly:

Excellent 7 - 8 points

Good 4 – 6 points

• If the project requires temporary displacement, indicates the number of households and describes specific assistance to be provided to households temporarily displaced (worth up to

2 points. Maximum points awarded if no displacement).

No Displacement 2 points

Displacement – Identifies households displaced and specific assistance 2 points

Displacement – Does not identify households and/or correct level of assistance 0 points

3. Experience and Qualifications (15 points maximum):

The application provides documentation to justify the organization’s capacity to conduct this project. The project is consistent with the mission of the organization.

• The organization has undertaken projects of similar complexity to the one for which funds are being requested (worth up to 4 points).

• The organization has experience providing services to low- and moderate income populations

(worth up to 3 points)

• There are staff resources with the skills and experience to administer and conduct an accountable and responsible project. Key staff with experience in this area are identified.

(worth up to 4 points).

• There appears to be adequate board and management oversight along with a commitment to quality and service improvement (worth up to 4 points).

Points

Based

(14.3%

4. Financial Information (15 points maximum):

The application clearly explains and justifies each proposed budget line item and why CDBG and/or

HOME funding is required to make the project viable. The activity will be evaluated in terms of 1) its impact on the identified need; and 2) its implementation costs and funding request relative to its financial and human resources. Evaluation will include the cost incurred per person per unit and the justification for a particular level of funding. Certain types of projects may also be required to submit: a budget summary, detailed project budget, prior- or current-year operating costs, and a 15-year operating budget. (worth up to 15 points).

• Cost Reasonableness and Effectiveness: An explanation is included on the basis for the cost estimates for the project. The budget is realistic. (worth up to 5 points)

• The organization is financially stable. (worth up to 5 points)

• Efforts have been made to secure and to leverage other funding for the project. The application identifies eligible sources of match to leverage. (worth up to 5 points) o 25% of funds leveraged from requested amount will receive the maximum of 5 points.

o Up to 15% of funds leveraged from requested amount will receive 3 points.

o No additional funds identified will receive 0 points.

Points

Based

(14.3% of

Total)

5. Partnerships (5 points maximum):

Identifies any partnerships that have been or will be formed to ensure the success of the project;

describes how meaningful partnerships will enhance the applicant’s program (worth up to 5 points).

Points

Based

(4.8% of

Total)

6. Shovel-Ready (5 points maximum):

Five points will be awarded to projects that are shovel-ready by Q4 of 2024. Public Services will automatically receive 5 points.

Public Service Projects 5 points

Project is shovel-ready 5 points

Project is not shovel-ready 0 points

Points

Based

(4.8%

7. Past Performance (5 points maximum):

If the organization has been previously funded, a review of the last five years’ past expenditures and performance shows that the organization has been able to meet timelines and goals in a reasonable fashion, and is responsive to all communications from the CDBG/HOME staff (e.g., no unexpended dollars from prior years; funds are used in a timely manner and invoices submitted; has regular contact with staff; agency relinquished funds). Compliance with the contract will include, but not be limited to, timely and accurate submission of beneficiary/program reports and expenditure invoices, adherence to scope of services, and quality of work. (Worth up to 5 points). New applicants will be automatically awarded 5 points.

Accurate / Consistent Spending of Funds Up to 3 points

Agency has not returned funds in excess of 1% of awarded funds and does not have unexpended funds 3 points

Agency has not returned funds in excess of 10% of awarded funds but has unexpended funds from 2 years or more

1 – 2 points

If agency returned funds 0 points

Program or Financial Report deadlines are met Up to 1 point

Responsive with Communications Up to 1 point

Points

Based

(4.8%

4. Project Overview/Scope of Services

4.1. DEFINITIONS AND LINKS

The following definitions and links are used throughout the RFP.

County: Dane County

County Agency: Department of Human Services/Division of Housing Access and Affordability utilizing the service or product.

Dane County Purchasing website: www.danepurchasing.com

Fair Labor Practices websites: www.nlrb.govand http://werc.wi.gov

Purchasing

Proposer/Vendor/Firm/Contractor: a company submitting a proposal in response to this RFP.

4.2. ELIGIBLE APPLICANTS

Only Units of Local Government (municipalities) in the Dane County Urban County Consortium can apply under the Public Infrastructure category.

4.3. ELIGIBLE PUBLIC INFRASTRUCTURE AND IMPROVEMENTS

Public infrastructure and improvements in the CDBG program help support infrastructure and local improvement projects for communities. Public infrastructure projects may include neighborhood facilities such as parks, playgrounds and recreational facilities; improvements, repairs, or expansions of streets; drainage systems; water and sewer systems; accessibility improvements to public schools, firehouses, libraries, and community centers. Site improvements made to property that is in public ownership is considered to be a public improvement.

CDBG funds may be used for the rehabilitation, preservation, or restoration of historic properties, whether publicly or privately owned. Historic properties are those sites or structures that are listed in or eligible to be listed in the National Register of Historic Places, listed in a State or local inventory of historic places, or designated as a State or local landmark or historic district by appropriate law or ordinance. Historic preservation, however, is not authorized for buildings for the general conduct of government.

CDBG funds may be used for the construction of tornado safe shelters.

Buildings or portions thereof, used for the general conduct of government cannot be assisted with CDBG funds. However, a public facility otherwise eligible for assistance under the CDBG program may be provided with CDBG funds even if it is part of a multiple use building containing ineligible uses, if:

• The facility which is otherwise eligible and proposed for assistance will occupy a designated and discrete area with the larger facility; and

• It is possible to determine the costs attributable to the facility proposed for assistance as separate and distinct from the overall costs of the multiple-use building and/or facility.

Allowable costs are then limited to those attributable to the eligible portion of the building or facility.

http://www.nlrb.gov/ http://werc.wi.gov/

4.4. NATIONAL OBJECTIVES

Four categories, three providing a benefit to low and moderate income persons and one preventing or eliminating slums or blight, are most relevant to the public facilities construction or rehabilitation category:

1. Area benefit activities (LMA)

2. Limited clientele activities (LMC)

3. Housing activities (LMH)

4. Slums and blight spot basis (SBS)

4.5. AREA BENEFIT ACTIVITIES (LMA)

Under the Area Benefit criteria, the public facility must benefit all residents of an area where at least

47.8% of the residents are low-and-moderate income. In addition:

• The area must be clearly delineated and records maintained on the boundaries of the service area;

• The area must be primarily residential in nature (as documented on zoning maps); and

• Census data must support the documentation that at least 47.8% of the residents are low-and-moderate income.

4.6. LIMITED CLIENTELE ACTIVITIES (LMC)

Limited Clientele activities benefit a specific targeted group of persons of which at least 51% must be low-and-moderate income. In order to meet the LMI Limited Clientele criteria, the activity must:

• Serve at least 51% low-and-moderate income persons, as evidenced by documentation and data concerning beneficiary family size and income; OR

• Have income-eligibility requirements that limit the service to persons meeting the low-and-moderate income requirement, as evidenced by the administering agency’s procedures, intake/application forms, income limits, and other sources of documentation; OR

• Serve a group primarily presumed to be low-and-moderate income such as abused children, battered spouses, elderly persons, severely disabled adults , homeless persons, illiterate adults, persons living with AIDS, and migrant farm workers; OR

• Be of such a nature and in a location that it may be concluded that the activity’s clientele are low-and-moderate income, such as a daycare center that is designed to serve residents of a public housing complex.

4.7. HOUSING ACTIVITIES (LMH)

Public facilities may also qualify under the housing national objective if the facility exclusively assists in the provision of housing to be occupied by low-and-moderate income persons or families.

4.8. SLUM AND BLIGHT SPOT BASIS (SBS)

These are activities that eliminate specific conditions of blight or physical decay on a spot basis and are not located in a slum or blighted area. Activities under this category are limited to rehabilitation of public buildings and historic preservation of public property that is blighted. Furthermore, rehabilitation is limited to the extent necessary to eliminate a specific condition detrimental to public health and safety. To be considered to be detrimental to public health and safety, a condition must pose a threat to the public in general. Examples include: preservation of a deteriorated building of historic significance or rehabilitation of a decayed community center that eliminates code violations that are detrimental to the health and safety of potential occupants, like faulty wiring, falling plaster, or other similar conditions.

4.9. ELIGIBLE ACTIVITIES

Eligible activities include:

• Acquisition (including long-term leases for periods of 15 years or more), construction, reconstruction, rehabilitation (including removal of architectural barriers to accessibility); and installation. In undertaking these activities, design features and improvements that promote energy efficiency may be included.

• Connection of residential structures to water distribution lines or local sewer collection lines.

• Improvements designed to remove material and architectural barriers that restrict the mobility and accessibility of severely disabled persons to buildings.

4.10. INELIGIBLE ACTIVITIES

Ineligible activities include:

• Costs of operating or maintaining public improvements.

• Costs of purchasing construction equipment.

• Buildings or portions thereof, used for the general conduct of government (such as Town Halls, Village

Halls, etc.) cannot be assisted with CDBG funds…except for the removal of architectural barriers per 24

CFR 570.207(a)

4.11. ELIGIBLE COSTS

Eligible costs include the documented costs of labor and materials necessary to complete the authorized work including:

• Costs of environmental reviews.

• Architectural, engineering, or related professional services required to prepare plans, drawings, specifications, or work write-ups;

• Costs to process and settle the financing for a project, such a private lender origination fees, credit reports, fees for title evidence, fees for recordation and filing of legal documents, building permits, attorneys fees, private appraisal fees, and fees for an independent cost estimate, builders or developers fees.

• Monitoring of Davis-Bacon Act requirements.

• Impact fees that are charged to all projects within Dane County.

• Construction/rehabilitation costs including labor, materials, and permits.

• Relocation costs for individuals or businesses displaced by the project.

Please note that Federal Labor Standards, including the payment of prevailing wages under Davis-

Bacon, may apply to the project.

4.12. PROJECT BASICS

Organizations selected as sub recipients to assist with public improvement projects will be expected to comply with the CDBG requirements. These include, in part:

• Not beginning any work until a Notice to Proceed has been issued by the County. The County is required to complete an environmental review that may require publication and approval by HUD.

• Establishing written selection procedures for procurement transactions.

• Establishing written protest procedures to handle and resolve disputes relating to procurement.

• Establishing written standards of conduct governing the performance of employees engaged in the award and/or administration of contracts.

• Designating a Labor Standards Officer (if applicable).

• If Project award from Dane County is greater than $200,000, then discuss Section 3 preference in contracting with the County.

• Following Federal procurement guidelines and maintaining appropriate documentation.

• Obtaining any necessary permits.

• Following Federal Labor Standards and reporting guidelines.

• Monitoring of the construction/rehabilitation.

• Maintaining all required documentation (copies for Dane County) and submitting reports in a timely fashion to the County.

4.13. TYPE OF ASSISTANCE

Grants for the amount of the project costs not covered by other funding sources are typically provided.

4.14. OBJECTIVES

To help support infrastructure and improvement projects for local communities.

4.15. NEEDS

1. Projects must assist low- and moderate-income persons in the participating municipalities of the Dane

County Urban County Consortium.

2. It is expected that projects will meet documented community needs. This includes needs documented through “hard” data sources.

3. Any additional funding needed to make the project viable must be secured in order for a contract to be executed.

4. Projects must be shovel-ready, meaning that work will begin in the year in which the contract is awarded. (i.e., 2025) The criteria for shovel readiness means that the project can be shovel-ready by

Quarter 4 of 2024.

5. Projects must be delivered in a cost effective manner with measurable performance outcomes.

6. It is expected that all or a portion of funds will be targeted to areas of greatest need.

7. The project may not begin until the environmental review requirements at Part 58 are met and the

County has given notice to proceed.

4.16. CURRENT OPERATIONS

In 2024, there were no applicants under the Public Infrastructure category.

4.17. Mandatory Requirements

The following general requirements are mandatory and must be complied with. NOTE: Programs not meeting the mandatory requirements will not be evaluated.

A. Be an eligible activity.

B. Be located in, or provide services to residents of one of the member communities of the Dane

County Urban County Consortium identified in Appendix A. PROJECTS MUST NOT BE LOCATED

IN THE CITY OF MADISON.

C. Address one of the funding priority areas established by the CDBG Commission.

D. Not be a HUD listed debarred or ineligible contractor.

E. If CDBG eligible, meet one of the three national objectives.

Dane County requires that all applicants follow/use the application format provided via the Vendor

Questionnaire, complete all question fields, and sign the DocuSign Signature Power Form. Failure to do so may result in the application to become ineligible for funding and may not be scored.

5. RFP Application

5.1. Legal Status*

Please identify the Organization's Legal Status as a Municipality

☐ Please confirm

*Response required

5.2. Federal EIN*

Please enter the Organization's Federal EIN in the space below:

*Response required

5.3. Municipality Name*

Please enter the Municipality’s Name as listed in the Wisconsin Department of Financial Institutions.

*Response required

5.4. Dane County Urban County Consortium*

Is your municipality a part of the Dane County Urban County Consortium? (See Appendix A)

☐ Please confirm

*Response required

5.5. Unique Entity Identification Number*

Please enter the Organization's Unique Entity Identification Number in the space below:

*Response required

5.6. Unique Entity Identification Number - Documentation*

Please attach a screenshot from the sam.gov website showing the Unique Entity Identification Number.

Source to register: https://sam.gov/content/entity-registration

*Response required

5.7. Chief Elected Position - Name*

Please provide the full name of the Chief Elected Official at the municipality.

*Response required

5.8. Chief Elected Position - Phone Number*

Please provide the phone number of the Chief Elected Official at the municipality.

Maximum response length: 12 characters

*Response required https://sam.gov/content/entity-registration

5.9. Chief Elected Position - E-mail*

Please provide the e-mail address of the Chief Elected Official at the municipality.

*Response required

5.10. PROJECT

5.10.1. Project Name*

Please enter the Project Name for which you are applying.

*Response required

5.10.2. Project Contact Person*

Please provide the full name of the Project Contact Person.

*Response required

5.10.3. Project Contact Person - Phone Number*

Please provide the phone number of the Project Contact Person.

Maximum response length: 12 characters

*Response required

5.10.4. Project Contact Person - E-mail*

Please provide the e-mail address of the Project Contact Person.

*Response required

5.10.5. Total Project Cost*

Please enter the Total Project Cost in the space below.

*Response required

5.10.6. Funds Requested - Amount of CDBG Funds Requested*

Please list the amount of funding for which you are applying in the space below.

Section 3 applies to construction projects exceeding $200,000.

Maximum response length: 11 characters

*Response required

5.10.7. Percent of CDBG Funds to Total Project Cost*

Please calculate the percentage of CDB funds requested to the total project cost.

Maximum response length: 7 characters

*Response required

5.10.8. Minimum Funds Requested*

What is the minimum funding amount that would allow you to carry out your proposal in some form?

Maximum response length: 11 characters

5.11. National Objective – Need and Justification (30 points maximum)

5.11.1. Project Type*

Select the project type that the CDBG funds will be applied to:

☐ Acquisition Only

☐ New Construction Only

☐ Rehab Work Only

☐ Combination of Acquisition and Construction (New or Rehab)

*Response required

5.11.2. Facility Type*

Following the acquisition, construction or rehab work, what type of public facility will exist?

☐ Abused and Neglected Children Facility

☐ AIDS Patient Facilities

☐ Child Care Center

☐ Community Center

☐ Domestic Violence Shelter

☐ Fire Station

☐ Group Home

☐ Halfway House

☐ Handicapped Center

☐ Health Facility

☐ Homeless Facility

☐ Park

☐ Recreational Facility

☐ Senior Center

☐ Tornado Safe Shelter

☐ Transitional Housing Facility

☐ Youth Center

☐ Other

*Response required

5.11.3. Facility Type*

If "Other" was selected in the previous question, please specify the type of public facility.

*Response required

5.11.4. Facility Hours*

List below the hours that the facility is expected to be open to the general public for each day of the week.

5.11.5. Project Location*

Indicate where the project is located. Please include Building Name, Street Address, City, Zip Code, and

Municipality.

*Response required

5.11.6. Project Location - Map

A map may be included as an attachment. Upload in this field.

5.11.7. Census Tract*

In what census tract is the project located? (Dane County Urban County Consortium excluding the City of Madison as identified in Appendix A)

5.11.8. Property Owner*

In the space below, please indicate the name and contact information of the owner of the property following the construction of the rehab work. Please include the Property Owner's name, Address including City, State, & Zip Code, Primary Contact Person and Title, Telephone, Alternate Phone, Fax, and Email address.

*Response required

5.11.9. Property Owner*

Does the Municipality own the property?

☐ Yes

☐ No - Answer Follow-Up Question

*Response required

5.11.10. Property Owner - Narrative

If the property is not currently owned by the municipality, what is the timeframe in obtaining ownership?

5.11.11. National Objective*

Indicate which national objective this project will meet:

☐ Low-Moderate Income Area Benefit: The public facility will be used for a purpose, the benefits of which are available to all residents in a particular area that is primarily residential, and at least 47.8% of those residents are low-and-moderate income persons.

☐ Low-Moderate Income Limited: Clientele Benefit The public facility will be used for an activity designed to benefit a particular group of persons at least 51% of whom are low-and-moderate income persons.

☐ Low-Moderate Income Housing Benefit: The public facility exclusively assists in the provision of housing to be occupied by low-and-moderate income persons.

☐ Spot Blight: The public facilities are for the historic preservation or rehabilitation of blighted or decayed public facilities located outside of a designated slum or blighted area. Rehabilitation must be limited to the extent necessary to eliminate specific conditions detrimental to public health and safety.

*Response required

5.11.12. Meeting a National Objective*

Please adequately describe how the proposed project meets a national objective. Emphasize on how the proposed project intends to serve low to moderate income households.

*Response required

5.11.13. Needs and Priorities*

Please substantiate and relate the needs in the community for this specific project and how it will align with the priorities in the most recent Dane County Consolidated Plan.

*Response required

5.11.14. Target Areas of Greatest Need*

Provide a description of how funds may be targeted to areas of greatest need.

*Response required

5.11.15. Language Access – Plan *

Has your municipality developed a Language Access Plan?

☐ Yes

☐ No

*Response required

5.11.16. Language Access – Plan

If available, attach the organization’s Language Access Plan.

5.11.17. Language Access – Interpretation Services*

Provides a description of how the municipality is prepared to adequately provide interpretation services to limited English participants. Dane County refers to interpretation services as oral communication with the participants whether in person or via electronic communication (i.e., telephone, virtual meetings via

Zoom, Teams or any other platform).

*Response required

5.11.18. Language Access – Translation Services*

Provides a description of how the municipality is prepared to adequately provide translation services to limited English participants. Dane County refers to translation services as written communication with the participants (i.e., email, program forms).

5.11.19. Language Access – Marketing Materials*

Provides a description of how the municipality is prepared to adequately provide marketing materials in multiple languages to limited English participants.

*Response required

5.11.20. Language Access – Signage *

If available, attach a photo the municipality’s signage attesting to the services listed above.

*Response required

5.11.21. Service Area*

In the space below, provide a brief description of the location(s) where the project or services will take place. All housing units must reside in the municipalities listed in Dane County Urban County Consortium in Appendix A.

*Response required

5.11.22. Service Area - Map

A map may be included in this field.

5.11.23. Urban County Consortium (UCC-Appendix A)*

Persons served by this project must reside OUTSIDE the City of Madison. Explain specifically how your municipality will track beneficiary information in order to ensure that those served reside in the UCC

(and not the City of Madison).

*Response required

5.11.24. Accessibility*

Provide a description of how your proposed project and services are accessible to low- and moderate-income persons. If available, provide examples.

*Response required

5.12. Project Approach (30 points maximum)

5.12.1. Project Description*

In the space below, provide a description of the work that will be undertaken and describe how it will address the identified need.

Word Minimum: 200 words

*Response required

5.12.2. Architectural/Engineering Design*

In the space below, describe any architectural/engineering design work, such as preparing plans, drawings, specifications, work write-ups, and/or cost estimates that has been or will be undertaken for this project. NOTE: In order for these costs to be covered, HUD procurement requirements must be followed.

5.12.3. Project Manager*

If a Project Manager has already been identified, please provide the requested information.

The Requested information includes Project Manager Name, Address, City, State, Zip Code, Primary

Contact Person and Title, Telephone, Alternative Phone, Fax, and Email Address.

If a Project Manager has not been identified, please describe how one will be selected.

*Response required

5.12.4. Project Manager - Resume

If a Project Manager has already been identified, please attach the resume in this field.

5.12.5. Work Priorities*

In the space below, provide a description of how the construction work will be prioritized if the needed work exceeds the allowable budget.

*Response required

5.12.6. Work Plan with Timeline and Milestones*

Please download the attached spreadsheet, complete and upload back to this question.

Using the spreadsheet, provide a work plan for how the project will be organized, implemented, and administered. Include a timeline and accomplishments from initiation through project completion. This should assume that contracts will be awarded in the second quarter of 2025 (April 1 – June 30, 2025).

Add in extra quarters as needed. Examples of milestones are: date bid packages or request for quotes are let, date bids/quotes are due, date community awards contract(s), date of pre-construction conference with Contractor/County and municipality to review Davis-Bacon requirements, date building permits are to be obtained, date work commences, etc.

• 2025_Work_Plan_with_Timelin...

*Response required

5.12.7. Outreach and Marketing Initiatives*

In the space below, provide a description of the outreach and marketing initiatives that will be undertaken to inform potential participants of the project, eligibility criteria, and method(s) by which they may participate.

Word Minimum: 200 words

*Response required

5.12.8. Targeted Municipalities*

List the names of the municipalities that your municipality will conduct targeted outreach to inform potential participants of services available in the public facilities.

https://government-project.s3.us-west-2.amazonaws.com/81010/2468822c-6a6e-4e88-8a77-104b3b301523_2025_Work_Plan_with_Timeline_and_Milestones.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MC6TKLFV%2F20240425%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240425T160948Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGAaCXVzLXdlc3QtMiJHMEUCIH5me0c%2FOQZZIDFrunJrjb3NnPg4gajD496N1fjkDOaPAiEArN8n679v%2F1SR3VUVHQTr6YCJ3hzZIZQTPMhBD1cA9owqjAUIqf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDIagzkHqX42%2Bdk61wirgBMxaZvEJ00fO87WrAeiV2AwLafTFU2hE0C1%2Bt5%2BrtVcf3J04M0KV8bIkPSU%2B%2BV5sLO8VHQ2GX8cm%2Fog2Gu%2FuCetVSOwm5TAMu%2FbJBknDyxwJYG33Y3glfM8xaMly9MdV4F%2FEFBL7%2BvRlfwwqnn9xQfnbmJi0wAY2sVBnpnOZErej5GXePcyFSfWsLyjcK3Ue%2BmefDUF2M%2FLGMkwaaguqYtU1dWywpl6kqiA4VP%2FNN3wPv%2B22p7HQo8hYiU%2BxUradE5hELTrTkEFwkzrBI1C4RIpvf5G519%2B5mL9%2BvG8lcRsEc7kx7jXBJRoWB3tEYlPyPnO3Csr%2BPI%2F4GmSwjYpLnVht6jmg%2B6CLkJSyXmyryvn6poPGGm7uxj6ZPmN35zW3ByOSWEEzheb2uUTkPcnVkTBa4hOoB5DAEx0NlJC7P3tNJboblM%2FUpNUUfg3Zrs%2F%2FoVdQhLYtfTPsDHyy2J4Jag1j4XitkfEZ1FlynkCpVnjrFSHDqkRqQ6qVn%2BAWiX1otBjI3722%2Bjm1LBOo5CYPLMG7bJQnMejDnG09KOijDq1FLvXIhccVby2hM0onhWn0LGFx5bX5KuWAPhwIOrKADCi%2BrE7paMuLaSnx%2FPsXYm%2Bb%2B1HQ5kcDcOlZa2m6zXLOcAYzx%2FUc7wiAtzw%2BtK3j7PP%2BaGSOzt3DmhR1ESXDYXBfy0WCbIgXPqljjZ8EBVaJcnxbWEZrXMvFjXX%2BRhhUx6m%2B%2BF8ZrBgZvp1lmcCIDB3mxdPhoMTA7%2BLFFtqMoRm%2F0%2BBroq1i1ecVlLcuW%2FQWAFMVns32QHR%2BnDpNbeGr8SXHMMT6qbEGOpsBt7up99RzxvVr32Jago%2FHn%2BCqWkLIlDT7QZLqHLbhBfgJf2b4y0jRYTU5r02Z8E%2BgB%2BT11ya2wCjPHc9VlK2XpzRDcbdzq0Q6QeHputy7CeSQQmlyJISWEEe8wLJVkntX13WYREKUcMoE5un%2F4lbmlc1Yz7z6tBIRAH9XqxnriXxsYwuyq%2BS48GbojTUpR9OGL3YWqWcAqqe9mZQ%3D&X-Amz-Signature=1405c2b3c898d510254431ba0d1525aa3d7ea6de9c2bbe687075c079ce3d2a3d&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%222025_Work_Plan_with_Timeline_and_Milestones.xlsx%22&x-id=GetObject

5.12.9. Population to be Served*

In the space below, provide a brief description of the population that will benefit from this project. (All services must be provided to residents in the Dane County Urban County Consortium excluding the City of Madison as identified in Appendix A.)

*Response required

5.12.10. Low and Moderate Income Benefit*

In the space below, describe the efforts that will be taken to assure the beneficiaries are low-and-moderate income.

*Response required

5.12.11. Outcomes/Proposed Accomplishments*

List the total number of households that the Public Infrastructure is proposing to serve as a result of the project.

Each household = 1 beneficiary self-certification form

No duplication of households will be allowed. Do not overestimate your proposed

Outcomes/Proposed Accomplishments.

*Response required

5.12.12. Outcomes/Proposed Accomplishments at Minimum Requested Funds* List the total number of households that the Public Infrastructure is proposing to serve at the minimum requested funds as a result of the project.

Each household = 1 beneficiary self-certification form

No duplication of households will be allowed. Do not overestimate your proposed

Outcomes/Proposed Accomplishments.

*Response required

5.12.13. Outcomes/Proposed Accomplishments - Narrative*

In the space below, please describe how the outcomes can be reasonably be expected to be achieved.

Include the risks to undertaking the project and your plans to address them. Word Minimum: 200 words

*Response required

5.12.14. Displacement*

As a result of this proposed project, has or will any households and/or businesses be displaced whether temporary or permanent?

☐ Yes

☐ No

5.12.15. Displacement Plan

If the answer above was yes, please describe the notices, specific assistance that has or will be provided to households and/or businesses that will be displaced, and the amount of funds allocated to do so.

5.13. Experience and Qualifications (15 points maximum)

5.13.1. Experience and Qualifications*

Describe the experience and qualifications of your municipality related to the proposed project. Include how the municipality has experience providing services to low- and moderate-income populations.

5.13.2. Income Documentation*

Describe the experience and qualifications of your municipality related to performing income documentation for program eligibility.

*Response required

5.13.3. Service Improvement*

Describe any recent initiatives or best practices, programmatically or administratively, that have improved your municipality's ability to deliver services.

*Response required

5.13.4. Staff Experience and Qualifications*

Describe the experience and qualifications of key staff to be assigned to the project. Touch on experience with both income certification and management/oversight of acquisition/rehabilitation projects. Key staff are identified as the individuals (paid or volunteer) with a large amount of decision-making role within the agency. Include name and titles of all key staff to be assigned to the project.

*Response required

5.13.5. Staff Resumes*

Please attach resumes for the key staff identified above.

*Response required

5.13.6. Personnel Schedule*

Please download the below documents, complete, and upload.

Please complete the Personnel Schedule for all staff who will be assigned to this project.

•Column 1) Each individual staff position by title.

•Column 2) Indicate the full time equivalent (FTE) of each position in the noted year.

•Column 3) Indicate the estimated total salary for that staff position for noted year.

•Column 4) Indicate the estimated number of hours that this staff person will work on this project.

•Column 5) For each staff person whose time will be charged to this project, please indicate the amount of funds being requested for this individual through the CDBG Program. Do not include payroll taxes or benefits in this table.

• 2025_Personnel_Schedule.xlsx

*Response required

5.13.7. List Percent of Staff Turnover*

Divide the number of resignations or terminations in calendar year 2023 by the total number of budgeted positions. Do not include seasonal positions.

5.13.8. Staff Turnover – 20% or more*

Explain if you had 20% or more turnover in a certain staff position/category. Discuss any other noteworthy staff retention issues, or policies to reduce staff turnover.

If this does not apply, type 'N/A'.

*Response required

5.13.9. Governing Body*

How many city/village/town meetings has your governing body scheduled or is expected to schedule for

2024?

*Response required

5.13.10. Governing Body*

List your current Governing Body including names, addresses, primary occupation and board office held.

If you have more members, please add them to the list.

Please download the below document, complete, and upload.

• Governing_Body_-_OpenGov.xlsx

*Response required

5.13.11. Staff/Board/Volunteers Descriptors: *

For your organization's 2024 staff, board, and volunteers, indicate by number and percentage the characteristics as described in the attached document.

Municipalities may type 'N/A' in the volunteer section if it is not applicable to your municipality.

https://government-project.s3.us-west-2.amazonaws.com/81010/898482c3-edbb-45d2-a31e-7ce9fd688f79_2025_Personnel_Schedule.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MC6TKLFV%2F20240425%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240425T160948Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGAaCXVzLXdlc3QtMiJHMEUCIH5me0c%2FOQZZIDFrunJrjb3NnPg4gajD496N1fjkDOaPAiEArN8n679v%2F1SR3VUVHQTr6YCJ3hzZIZQTPMhBD1cA9owqjAUIqf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDIagzkHqX42%2Bdk61wirgBMxaZvEJ00fO87WrAeiV2AwLafTFU2hE0C1%2Bt5%2BrtVcf3J04M0KV8bIkPSU%2B%2BV5sLO8VHQ2GX8cm%2Fog2Gu%2FuCetVSOwm5TAMu%2FbJBknDyxwJYG33Y3glfM8xaMly9MdV4F%2FEFBL7%2BvRlfwwqnn9xQfnbmJi0wAY2sVBnpnOZErej5GXePcyFSfWsLyjcK3Ue%2BmefDUF2M%2FLGMkwaaguqYtU1dWywpl6kqiA4VP%2FNN3wPv%2B22p7HQo8hYiU%2BxUradE5hELTrTkEFwkzrBI1C4RIpvf5G519%2B5mL9%2BvG8lcRsEc7kx7jXBJRoWB3tEYlPyPnO3Csr%2BPI%2F4GmSwjYpLnVht6jmg%2B6CLkJSyXmyryvn6poPGGm7uxj6ZPmN35zW3ByOSWEEzheb2uUTkPcnVkTBa4hOoB5DAEx0NlJC7P3tNJboblM%2FUpNUUfg3Zrs%2F%2FoVdQhLYtfTPsDHyy2J4Jag1j4XitkfEZ1FlynkCpVnjrFSHDqkRqQ6qVn%2BAWiX1otBjI3722%2Bjm1LBOo5CYPLMG7bJQnMejDnG09KOijDq1FLvXIhccVby2hM0onhWn0LGFx5bX5KuWAPhwIOrKADCi%2BrE7paMuLaSnx%2FPsXYm%2Bb%2B1HQ5kcDcOlZa2m6zXLOcAYzx%2FUc7wiAtzw%2BtK3j7PP%2BaGSOzt3DmhR1ESXDYXBfy0WCbIgXPqljjZ8EBVaJcnxbWEZrXMvFjXX%2BRhhUx6m%2B%2BF8ZrBgZvp1lmcCIDB3mxdPhoMTA7%2BLFFtqMoRm%2F0%2BBroq1i1ecVlLcuW%2FQWAFMVns32QHR%2BnDpNbeGr8SXHMMT6qbEGOpsBt7up99RzxvVr32Jago%2FHn%2BCqWkLIlDT7QZLqHLbhBfgJf2b4y0jRYTU5r02Z8E%2BgB%2BT11ya2wCjPHc9VlK2XpzRDcbdzq0Q6QeHputy7CeSQQmlyJISWEEe8wLJVkntX13WYREKUcMoE5un%2F4lbmlc1Yz7z6tBIRAH9XqxnriXxsYwuyq%2BS48GbojTUpR9OGL3YWqWcAqqe9mZQ%3D&X-Amz-Signature=778f83f67645d9b7d29d9567cf0451f198d0ef57b6830cc1a46c8fee8fe58b34&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%222025_Personnel_Schedule.xlsx%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/45427/d33676f1-80ec-493c-ba45-2d850b52bf80_Governing_Body_-_OpenGov.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MC6TKLFV%2F20240425%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240425T160948Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGAaCXVzLXdlc3QtMiJHMEUCIH5me0c%2FOQZZIDFrunJrjb3NnPg4gajD496N1fjkDOaPAiEArN8n679v%2F1SR3VUVHQTr6YCJ3hzZIZQTPMhBD1cA9owqjAUIqf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDIagzkHqX42%2Bdk61wirgBMxaZvEJ00fO87WrAeiV2AwLafTFU2hE0C1%2Bt5%2BrtVcf3J04M0KV8bIkPSU%2B%2BV5sLO8VHQ2GX8cm%2Fog2Gu%2FuCetVSOwm5TAMu%2FbJBknDyxwJYG33Y3glfM8xaMly9MdV4F%2FEFBL7%2BvRlfwwqnn9xQfnbmJi0wAY2sVBnpnOZErej5GXePcyFSfWsLyjcK3Ue%2BmefDUF2M%2FLGMkwaaguqYtU1dWywpl6kqiA4VP%2FNN3wPv%2B22p7HQo8hYiU%2BxUradE5hELTrTkEFwkzrBI1C4RIpvf5G519%2B5mL9%2BvG8lcRsEc7kx7jXBJRoWB3tEYlPyPnO3Csr%2BPI%2F4GmSwjYpLnVht6jmg%2B6CLkJSyXmyryvn6poPGGm7uxj6ZPmN35zW3ByOSWEEzheb2uUTkPcnVkTBa4hOoB5DAEx0NlJC7P3tNJboblM%2FUpNUUfg3Zrs%2F%2FoVdQhLYtfTPsDHyy2J4Jag1j4XitkfEZ1FlynkCpVnjrFSHDqkRqQ6qVn%2BAWiX1otBjI3722%2Bjm1LBOo5CYPLMG7bJQnMejDnG09KOijDq1FLvXIhccVby2hM0onhWn0LGFx5bX5KuWAPhwIOrKADCi%2BrE7paMuLaSnx%2FPsXYm%2Bb%2B1HQ5kcDcOlZa2m6zXLOcAYzx%2FUc7wiAtzw%2BtK3j7PP%2BaGSOzt3DmhR1ESXDYXBfy0WCbIgXPqljjZ8EBVaJcnxbWEZrXMvFjXX%2BRhhUx6m%2B%2BF8ZrBgZvp1lmcCIDB3mxdPhoMTA7%2BLFFtqMoRm%2F0%2BBroq1i1ecVlLcuW%2FQWAFMVns32QHR%2BnDpNbeGr8SXHMMT6qbEGOpsBt7up99RzxvVr32Jago%2FHn%2BCqWkLIlDT7QZLqHLbhBfgJf2b4y0jRYTU5r02Z8E%2BgB%2BT11ya2wCjPHc9VlK2XpzRDcbdzq0Q6QeHputy7CeSQQmlyJISWEEe8wLJVkntX13WYREKUcMoE5un%2F4lbmlc1Yz7z6tBIRAH9XqxnriXxsYwuyq%2BS48GbojTUpR9OGL3YWqWcAqqe9mZQ%3D&X-Amz-Signature=dabe9f9bc7f73a2468790981f4fcf6071e448e6b456502333287cdfe72427a49&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Governing_Body_-_OpenGov.xlsx%22&x-id=GetObject

Please download the below document, complete, and upload.

• StaffBoardVolunteers_Descri...

*Response required

5.13.12. Commitment to Quality*

Describe actions taken by staff and the governing board to ensure: 1) the stability and financial solvency of the organization; and 2) the quality of the services provided under this project.

*Response required

5.13.13. Appeals Process*

Describe the appeals process…