CDBG-NR Admin RFP detailed.pdf

TOWN OF ROSEBORO

REQUEST FOR PROPOSALS FOR

GRANT ADMINISTRATION SERVICES

The Town of Roseboro anticipates receiving a Community Development Block Grant- Neighborhood Revitalization (CDBG-NR) award in the amount of $950,000 by the North Carolina Department of Commerce (NCDOC) for the 2023 CDBG-NR Project which includes 4 housing units to be rehabilitated/reconstructed and 2 units to be rehabilitated throughout town.

The project will take place over the next 36 months.

The Town Board of Commissioners are soliciting proposals for grant administration services to assist the Town in the administration and management of this project in compliance with all applicable requirements under the North Carolina CDBG-NR Program. The fee for grant administration services will be paid with CDBG-NR funds.

Scope of Services:

Grant administration services shall include, but are not limited to, standard tasks necessary for the implementation of the project in conformance with the following CDBG compliance areas:

1. Environment Review Compliance and Release of Funds and other Funding Conditions;

2. Citizen Participation Compliance;

3. Fair Housing Compliance;

4. Equal Employment and Procurement Compliance;

5. Section 3 Compliance;

6. Section 504 Compliance;

7. Completion of Language Access Plan;

8. Completion of Anti-Displacement and Relocation Assistance Plan;

9. Complaints and Grievance Procedures for Compliance Plans;

10. Labor Standards Compliance;

11. Completion of all required reports and documentation;

12. Assistance with Financial Reimbursements Forms;

13. Setting up and managing official records; and

14. Housing related services to include;

a. Home inspections to determine needs

b. Establishing qualifications of homeowners

c. Preparation of construction documents

d. Preparation of acquisition documents

e. Preparation of clearance contracts

f. Coordination of necessary asbestos and lead paint inspections

g. Preparation of relocation eligibility amounts and coordination with owners

The services will not include the disbursement or account of funds distributed by the Town’s financial officer, legal advice, fiscal audits, or assistance with activities not related to the CDBG- NR project.

Proposal Submission:

Submissions provided to the Town shall include at a minimum:

1. Individual or Firm Information: the consultant or firm’s legal name, address, email, and telephone number, the principal(s) of the firm and their experience and qualifications;

2. CDBG Grant Administration Experience: description of specialized experience and technical competence of the staff to be assigned to the project with respect to CDBG grant administration, description of firm’s prior experience, including any similar projects (in particular those funded by CDBG), size of community, location, total construction cost, and name of local official knowledgeable regarding the firm’s performance. Include at least three references;

3. Consultant / Firm Capability: description of firm’s current work activities, capability of carrying out all aspects of CDBG related activities, and firm’s anticipated availability during the term of the project;

4. Cost of Services: Indicate a fee for service and explanation of the basis for the fee;

5. Documentation of compliance with state and federal debarment/eligibility requirements.

Proposal Evaluation Criteria:

Proposals for grant administrative services will be evaluated by a Selection Committee.

Proposals will be considered on an equally competitive basis. The following criteria will be used in the evaluation process:

1. General Qualifications, Competence and Reputation of Firm or Individual Consultant ................................................................ 20 points

2. Prior CDBG Housing Grant Experience of Firm or Individual Consultant ............................................................... 20 points

3. Qualifications of Actively Involved Staff (assigned staff members of Firm or Consultant)............................. 25 points

4. Ability to Address Local Needs ...................................................... 15 points

5. Availability .................................................................................... 15 points

6. Cost of Services ............................................................................. 10 points

Upon completion of the review, the Committee will make its recommendation to the Town Commissioners for approval.

Respondents may review the CDBG-NR application which includes a description of the proposed project including activities, budget, schedule, and other pertinent information by visiting Town Hall during regular office hours.

The above information should be submitted no later than April 22, 2024 at 2:00 p.m. to Tammy Faircloth, Town of Roseboro, PO Box 848, Roseboro, NC, 28382 or delivered to same at 101 W Pleasant St, Roseboro, NC 28382. For more information, contact Tammy Faircloth, Deputy Clerk, at 910-525-4121 or tammy.faircloth@roseboronc.com.

The Town of Roseboro is an Equal Opportunity Employer and invites the submission of proposals from minority and women-owned firms, historically underutilized businesses, and certified/registered Section 3 business concerns.

This information is available in Spanish or any other language upon request. Please contact Tammy Faircloth at 910-525-4121 or at 101 W Pleasant St, Roseboro, NC for accommodations for this request.

Esta información está disponible en español o en cualquier otro idioma bajo petición. Por favor, póngase en contacto con Tammy Faircloth al 910-525-4121 o en 101 W Pleasant St, Roseboro, NC de alojamiento para esta solicitud.

March 29, 2024 Alice Butler, Mayor mailto:tammy.faircloth@roseboronc.com