CDBG Grant Administration.pdf
PDF 111 KB Posted
- Attached to
- CDBG Grant Administration Services
- Solicitation number
- 2019-9
- Issued by
- Racine County, Wisconsin
About this file
This is a Request for Proposals issued by the City of Edgerton, Wisconsin, for grant administration services related to Community Development Block Grant (CDBG) programs. The City seeks qualified consultants or administrative subcontractors to provide comprehensive grant administration services for an approved CDBG-PF and CDBG Close grant totaling $1,029,020 to fund the Rollin Street reconstruction project. Interested firms must submit written proposals including a brief history and summary of qualifications, specific experience with CDBG grant implementation and administration, minimum three professional references, key personnel resumes, and a separate sealed cost proposal. The deadline for proposal submission is 3:00 p.m. on Wednesday, October 9, 2019. Proposals may be submitted in hard copy enclosed in two sealed envelopes labeled "CDBG Grant Administration Services" or emailed to jsalvo@cityofedgerton.com. Questions should be directed to Ramona Flanigan, City Administrator, at (608) 884-3341 or rflanigan@cityofedgerton.com.
The proposed scope of work includes data collection and reporting for CDBG compliance related to Equal Opportunity, Fair Housing, Section 3 provisions, semi-annual labor standards enforcement reports, and MBE/WBE reporting; all reporting requirements for CDBG project completion including final labor standards compliance reports and project completion reports; and leading a second Citizen Participation Public Hearing to report project progress and receive community input, with submission of meeting notices, attendance lists, and minutes to the DEHCR CDBG Project Representative. The City of Edgerton Finance Committee will evaluate proposals based on general firm experience (15%), specific grant implementation and administration experience (20%), knowledge of Edgerton and Rock County (5%), capacity to perform the scope of work (20%), and fee or proposed fee basis (40%). The City reserves the right to select consultants based on written submittals only, reject any or all proposals, request clarification or additional information, and waive irregularities consistent with CDBG procurement requirements. All procurement and contracting will follow CDBG regulations.
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City of Edgerton, Wisconsin
CDBG Grant Administration Services
Request for Proposals
2019-9
The City of Edgerton, Wisconsin is seeking grant administration services for a CDBG-PF and a
CDBG Close grant that will fund the Rollin Street reconstruction project.
Interested firms shall provide the city with written cost proposals which also include a brief history and summary of your firm’s qualifications.
The complete proposal shall include the firm’s qualifications and a cost for services. Please submit the cost for services in a separate, sealed envelope.
All proposals may either be provided in hard copy enclosed within two sealed envelopes and clearly labeled "CDBG Grant Administration Services” or emailed to jsalvo@cityofedgerton.com by the deadline noted below:
Deadline for receipt of proposals is 3:00 p.m. Wednesday, October 9, 2019.
Interested parties should contact:
City of Edgerton
12 Albion St
Edgerton, WI 53534 Call (608) 884-3341 or email jsalvo@cityofedgerton.com
The City of Edgerton reserves the right to contract with the firm that has been determined to be in the best interest of the City after full consideration of overall value.
The City of Edgerton also reserves the right to reject any or all Proposals.
mailto:jsalvo@cityofedgerton.com
REQUEST FOR PROPOSALS
CDBG GRANT ADMINISTRATION SERVICES
The City of Edgerton is seeking proposals from qualified consultants/administrative subcontractors to provide grant administration services for an approved CDBG-PF and a CDBG Close grant. The grants that will fund one street reconstruction project in the amount of $1,029,020. Procurement and contracting will follow CDBG regulations.
Proposal and Submittal Requirements
Responses to the RFP are to include the following information:
1. Proposals
a. A brief history and summary of your firm’s qualifications.
b. The experience of your firm as it pertains to CDBG grant, implementation, and grant administration
c. Provide the name and telephone number for a minimum of three references for work performed.
d. Cost for services (Please submit in separate envelope from the firm’s qualifications).
e. Project Personnel – resumes of the key personnel from your firm who would be assigned to perform the services described and their availability.
2. Proposed Scope of Work
Services requested may include:
1. All data collection and reporting requirements for compliance with CDBG
Equal Opportunity, Fair Housing and Section 3 provisions. The consultant will submit semi-annual labor standards enforcement report and
MBE/WBE report. The consultant will report fair housing actions completed and submit supporting documentation to DEHCR.
2. All data collection and reporting requirements for compliance with CDBG
Reporting. The reports will include submitting semi-annual report certification, semi-annual report summary narrative, semi-annual section 3 report. All reports will include supporting documentation.
3. All data collection and reporting requirements for compliance with CDBG project completion. The reports will include submitting project completion reports, final labor standards compliance report for each prime contractor, final summary narrative. All reports will include supporting documentation.
4. The consultant will be required to lead the second Citizen Participation
Public Hearing to report project progress to, and receive input from, the local community regarding the CDBG project. Upon completion of the hearing, the consultant will report the status of second Public Hearing completion (in the 2nd Citizen Participation Public Hearing section of the
Semi-Annual Summary Narrative) and submit second Public Hearing meeting notice, attendance list, and minutes to DEHCR CDBG Project
Representative.
All reports must be submitted by due dates in the grant agreement. The City will complete the financial management forms and request disbursement of grant fund. The engineering firm is responsible for the Environmental Review and wage rate approval.
Selection Process
The City of Edgerton Finance Committee will review the proposals and may recommend a consultant to the City of Edgerton Mayor for City Council approval based on the following selection criteria:
1. General firm and/or individual experience 15%
2. Specific grant implementation and administration 20%
3. Knowledge of the City of Edgerton and Rock County 5%
4. Capacity to perform the Scope of Work 20%
5. Fee or proposed fee basis 40%
The City may ask additional questions of the person responding to the Request for Proposal after written proposals have been evaluated. The City reserves the right to reject any and all proposals submitted, to request clarification of services submitted, to request addition information from competitors, and to waive any irregularity in the proposal and review process, as long as City procedures remain consistent with CDBG procurement requirements. The City may select consultants based upon written submittals only. This is a competitive administration consultant procurement process.
All proposals may either be provided in hard copy enclosed within two sealed envelopes and clearly labeled "CDBG Grant Administration Services” or emailed to jsalvo@cityofedgerton.com by the deadline noted below:
Deadline for receipt of proposals is 3:00 p.m. Wednesday, October 9, 2019.
City of Edgerton
12 Albion St
Edgerton, WI 53534 Call (608) 884-3341 or email jsalvo@cityofedgerton.com
Questions about this Request for Proposal should be directed to:
Ramona Flanigan, City Administrator
City of Edgerton
12 Albion St
Edgerton, WI 53534
Phone: (608) 884-3341
Email: rflanigan@cityofedgerton.com mailto:jsalvo@cityofedgerton.com
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