CDBG 2026 SOQ_RFP Engineering.pdf

CITY OF PEMBROKE

REQUEST FOR PROPOSALS

ENGINEERING AND/OR ARCHITECTURAL GRANT SERVICES

Date: 11/20/2025

Statements of qualifications and proposals are being requested from engineering firms with a strong record in successfully assisting local governments with the implementation of Community

Development Block Grant (CDBG) programs. Responding firms should be technically qualified and licensed in the State of Georgia to provide these services.

Plans are to contract for engineering preliminary design services required for a potential

FY2026 CDBG project and, if funded, for engineering services for the implementation of the project. The purpose of the project is to provide water, sewer, street, and/or drainage improvements.

Information which should be submitted for our evaluation is as follows:

1) History of firm and resources

2) CDBG, including other DCA grant programs

3) Key personnel/qualifications

4) Current workload

5) Scope and level of service proposed

6) Experience with similar projects and list of references

7) Fees and/or Percentages (if any) associated with the Preliminary Engineering

Report (PER) for the application, and Design and Construction Management Services, if the project is funded. The draft PER would be needed no later than February 28, 2026.

8) Errors and Omissions Insurance

9) Statement of Qualifications Form

10) Section 3 Certification Form (Only Submit with your Proposal if you are claiming

Section 3 Status.)

*This project is covered under the requirements of Section 3 of the HUD Act of 1968, as amended and Section 3 Business Concerns are encouraged to apply. (Only include this statement and evaluation factor #10 if soliciting for Section 3 Businesses).

City of Pembroke also abides by the following laws as they pertain to HUD Assisted

Projects: Title VI of the Civil Rights Act of 1964; Section 109 of the Housing and

Community Development Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968

(Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the

Americans with Disabilities Act of 1990 (ADA); the Architectural Barriers Act of 1968; and the Build America, Buy America Act (BABA).

Interested parties should request copies of the Statement of Qualifications Form and Section

3 Solicitation Package prior to preparing and submitting their proposal. Proposals should be received no later than 5:00 PM on [December 20, 2025]. Proposals received after the above date and time may not be considered. We reserve the right to accept or reject any and all proposals and to waive informalities in the proposal process. Questions, Statement of

Qualifications and Section 3 Certification form requests (i.e., request for Section 3 preference), and proposal packages should be submitted to the name and address listed below:

CLIENT CONTACT: Chris Benson

CLIENT ADDRESS: 353 N. Main Street, Pembroke, GA 31321

Phone: 912-653-4413

Email: administrator@pembrokega.net

The sealed envelope should be clearly marked – “FY 2026 CDBG Administration SOQ”

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Statement of Qualifications

NAME OF FIRM:

ADDRESS:

1. Years in Business in Present Form:

2. Firms History and Resource Capability to Perform Required Services:

3. Titles, Names, and Addresses of all Officers:

4. List categories in which firm is legally qualified to do business. Include Licenses and Registrations where applicable.

5. Does your firm carry Errors and Omissions Insurance?

6. If you were awarded the design, bid phase, and inspection for this project, what would your fee be?

7. Does your firm charge for the preliminary engineering report (PER)?

If yes, what would the charge be? $

Can your firm meet the draft PER deadline? YES NO

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8. List up to five (5) projects which demonstrate skills to be used on CDBG projects. Note project name, location, owner, year, contract amount, and nature of firm’s responsibility.

1.

2.

3.

4.

5.

9. List key personnel (with qualifications) likely to be involved on these projects and explain their specific role in CDBG work.

10. List three (3) references for the Firm.

1.

2.

3.

11. Are you a Section 3 Business Concern? Yes No

If yes, the Attached Section 3 Business Concern Certification, Previous Certification and Action

Plan must be filled out, signed, notarized, and submitted with your proposal.

Is the signed and notarized Section 3 Business Concern Certification, Previous Certification and Action Plan attached to your proposal? Yes

If no, you will only need to submit the Section 3 forms if you are the successful proposer.

12. Certifying that:

Mr./Mrs./Ms. (signature) being duly sworn deposes and states that he/she is the (title) of (name of firm) and that answers to the foregoing questions and all statements herein contained are true and correct.