CCS-ServerSAN-CalEL-02242021-Invite.pdf

Bid ID: 2703 Communications by Design, Inc.

Issue Date: 03/01/2021 Proprietary Information – All Rights Reserved

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DISTRICT TECHNOLOGY RENOVATIONS

Technology Request for Bid

Caledonia Community

Schools

TABLE OF CONTENTS

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SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 00 - BIDDING AND CONTRACT REQURIEMENTS

Section Description 00 01 01 Cover Page 00 01 10 Table of Contents 00 01 15 List of Drawings 00 11 16 Invitation to Bid 00 40 00 Bid Forms 00 21 13 Instructions to Bidders 00 65 00 Contract Close-out

DIVISION 27 - TECHNOLOGY SYSTEMS

27 10 00 Low Voltage Cabling 27 22 19 Servers, SAN, Data Center Equipment 27 26 26 Servers, SAN, Data Center Integration 27 51 16 Public Address & Program System

APPENDICES

END OF SECTION

LIST OF DRAWINGS

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SECTION 00 01 15

LIST OF DRAWINGS

File/Name Description T101A Cal El - Communication Drawings – Section A

T101B Cal El - Communication Drawings – Section B

T101C Cal El - Communication Drawings – Section C

INVITATION TO BID

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SECTION 00 11 16

PART 1 - GENERAL

1.01 WORK INCLUDED: DISTRICT TECHNOLOGY RENOVATIONS

A. Caledonia Community Schools (Owner) is seeking bids for low voltage cabling, public address system, server equipment and integration services.

Proposed systems shall be configured and installed to service Owner’s classrooms and offices across multiple instructional facilities, and as described herein.

B. Project: DISTRICT TECHNOLOGY RENOVATIONS

C. Owner: Caledonia Community Schools 9753 Duncan Lake Ave SE Caledonia, Michigan 48316

D. Designer: Communications by Design, Inc.

E. Sites of Work:

1. Caledonia Elementary 9770 Duncan Lake Ave SE Caledonia, Michigan 49316

2. Duncan Lake Middle School 9757 Duncan Lake Ave SE Caledonia, Michigan 49316

1.02 GENERAL DESCRIPTION OF PROJECT SEQUENCE

A. Sequences and dates specified herein are for information only and indicate the plan and intent of the Owner. Actual dates shall be established based on final award of project.

B. Sequence of operations shall be established by the Contractor within the guidelines established by the Owner as required to meet schedules.

C. Schedule:

1. Request for Bid Distributed: March 1, 2021

2. Pre-Bid Meeting: March 8, 2021 at 1:00pm

3. Intent to Bid Due: March 9, 2021at 5:00pm

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4. Question and Clarification Deadline: March 12, 2021 at 5:00pm

5. Public Bids Due: March 24, 2021 at 1:00pm

1.03 TYPES OF BIDS

A. Bids shall be submitted in total and with required detail for each item bid and as is required herein, and include all portions of the work identified for the individual bid package as specified herein. Bids shall be made on unaltered bid forms as included herein. Bidder shall fill in all blank spaces and the bid shall be signed by a legal officer or agent authorized to bind the bidder to a contract.

1.04 PRE-BID CONFERENCE

A. A pre-bid conference will be held. A discussion of the project and review of bid documents will be followed by a site review and an opportunity to ask questions. Attendance is highly encouraged for all contractors interested in bidding on any components or portions of this project. Attendance at the pre-bid conference will be a factor considered during evaluation of bids.

B. Time: March 8, 2021 at 1:00pm

C. Location:

Zoom Meeting https://calschools.zoom.us/j/84227897792?pwd=MjdaQ1BtK2swbS9BbmRVVkFBdldM

QT09

Meeting ID: 842 2789 7792 Passcode: 831656

+1 312 626 6799 US (Chicago) One tap mobile

+13126266799,,84227897792# US (Chicago)

D. Any drawings identified in the table of contents herein will be distributed and reviewed at this conference.

E. Physical building inspection available on March 11, 2021 at 4:00pm.

Interested Contractors should identify their intent to attend this inspection at the project pre-bid meeting.

1.05 TIME AND PLACE OF BID RECEPTION

A. Physically sealed bids for the base bid work will be received at the district office and read aloud at a public opening. Bids arriving after the appointed time as determined by the Owner’s representative conducting the public opening, shall be returned unopened. Bids will be accepted beginning forty-eight (48) hours prior to the appointed opening time provided they are in sealed packages and addressed as specified herein.

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B. Bid Receipt Deadline: March 24, 20201 at 1:00pm

C. Bid Opening Location: Board Room Caledonia Comm. Schools Administration Office 9753 Duncan Lake Ave. SE Caledonia, MI 49316

Zoom Meeting Option https://calschools.zoom.us/j/81036303456?pwd=Z0NOcnRxbUl3L250RGdZNmhQM0J

UQT09

Meeting ID: 810 3630 3456

Passcode: 780575 +1 312 626 6799 US (Chicago)

One tap mobile +13126266799,,81036303456# US (Chicago)

D. Faxed or electronically delivered bids will not be accepted.

1.06 EXAMINATION AND PROCUREMENT OF DOCUMENTS

A. Specifications and any relevant drawings may be obtained from the Technology Designer. Contractors may obtain copies by documented request to Communications by Design, Attn: Rebecca Szilagy. Requests may be made by:

1. Writing – 4101 Sparks Drive, Grand Rapids, Michigan 49546

2. Email – rszilagy@cbdconsulting.com

1.07 BID SECURITY

A. Bid security equal to five percent (5%) of the total bid amount, must accompany each base bid in accordance with the Instruction to Bidders.

B. Bid security shall be either a Bid Bond issued by a company licensed in the State of Michigan to furnish bid security or Certified Check made payable to the Owner.

1.08 PERFORMANCE BOND COVERAGE

A. Selected Contractor(s) will be required to provide a performance bond and payment bond in an amount equal to one hundred percent (100%) of the bid amount including any accepted alternates at the Owner’s discretion. Such bonds shall be issued by surety licensed by the State of Michigan and acceptable to the Owner.

1.09 OWNER’S RIGHT TO REJECT BIDS

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A. The Owner reserves the right to reject any and/or all bids. The Owner reserves the right to accept a bid, or portion thereof by issuance of a valid purchase order within ninety (90) calendar days following the bid opening. No bids may be withdrawn during this time without the specific approval of the Owner.

B. Withdrawal of any Bids after the opening time without specific approval by Owner may result in forfeiture of required bid security by Bidder.

1.10 DEFINITIONS

A. “Owner” is intended to mean Caledonia Community Schools, a Michigan Constitutional Body Corporation.

B. For purposes of this project, the terms “Architect”, “Engineer” and “Designer” are used synonymously to refer to Communications by Design, Inc., a Michigan Corporation.

C. The term “Bidder” refers to any organization properly and accurately submitting a complete “Intent to Bid Form” prior to the required time specified herein and subsequently properly submitting completed set of bid documents as specified herein.

D. The term “Contractor” herein is a reference to the firm(s) eventually selected by the Owner to provide the intended system(s), or any portion thereof, and fulfill the terms of the contract.

E. The term Contract is a reference to the collective set of documents, drawings, diagrams, Owner’s Purchase Order, Addenda and all other materials as provided for herein defining arrangement between Owner and Contractor.

F. The term Addenda (or Addendum) are that portion of the Contract consisting of modifications, amendments, deletions or substitutions to the contract documents issued prior to the execution of the Contract