CCS Milk Delivery Bid.pdf

This document is a solicitation for a milk delivery contract issued by Columbus County Schools Child Nutrition Department in Whiteville, North Carolina for the 2025-2026 school year. The bid (Number 171-171-25-006) seeks fresh milk products for school nutrition programs, with a contract period from August 1, 2025 to July 31, 2026 and an option to extend the contract for up to four additional years in one-year increments. The public bid opening is scheduled for July 29, 2025 at 2:00 pm at the Columbus County Schools location, with bids to be submitted to Kim Clontz, Child Nutrition Director. The estimated usage quantities include 325,950 half-pints of 1% white milk, 519,050 half-pints of fat-free chocolate milk, 90,358 half-pints of fat-free strawberry milk, 5 gallons of skim milk, and 216 half-pints of lactose-free milk.

The bid specifications require U.S. Grade A fresh, pasteurized, homogenized milk products that are vitamin D enriched and packaged in one-half pint paper or plastic containers. Vendors must provide nutrition fact information, conduct criminal background checks on employees, and comply with various federal and state regulations including the Buy American provision, which requires domestic commodity products. The contract will be awarded based on multiple evaluation criteria including purchase price, vendor's reputation, ability to provide quality goods and services, meeting contract requirements, and the extent to which goods meet the school nutrition program's needs. Pricing is to be firm for at least 90 days from the bid opening date, with the school district reserving the right to reject any or all bids and to waive formalities in the bidding process.