ccmEnterprises ccmConveyor Software Maintenance J and A updatedc_Redacted.pdf

Justification and Approval For Other than Full and Open Competition

Plan ID Number: 2027-CIO-0035

Form Updated 4/14/2023

Justification & Approval

As a legislative branch agency, the Library is subject to the competition and advertising requirements of 41 U.S.C. § 6101. Like the Competition in Contracting Act and the FAR, 41 U.S.C. § 6101 does not require competition when a contracting officer certifies that only one source or brand-name item is available, when dictated by public exigency, or when otherwise authorized by law.

This document sets forth the justification and approval for award of a contract or order by means providing for other than full and open competition per 41 U.S.C. § 6101, LCR 7-210, and, as applicable, FAR 6.302, FAR 13.106-1, FAR 8.405, and FAR 16.505.

Contracting without competition shall not be justified on the basis of a lack of advance planning or concerns related to availability of funds.

This form shall be used to support instances where competition will be limited to a single source, a limited number of sources, including where a brand name product is required.

Part 1 – Identification

1. Contracting Agency and Activity: Library of Congress, Contracting Agency and Activity: Library of Congress, OCIO/DD/PS/COTS

2. Nature of Action Being Approved

Contract (or modification) LoC or Leg Branch Order (or modification) GSA Schedule or GWAC: Identify Schedule/Contract Other: Identify

Plan ID Number: 2027-CIO-0035 Contractor (or Brand Name): Work Dynamics Technologies Limited Estimated Value (Base and all options):

Period of Performance: (Base + 4 options)- 10/01/2026 – 9/30/2032

3. Description of Supplies or Services Required to Meet Library Needs

The Library of Congress (Library) requires one (1) ccmConveyor subscription with maintenance services (Mfg. Part No. U-MC-0013) to allow the integration of records, attachments, etc. to be exported from the Library’s current ccmEnterprise v4.1 web application into the FEITH Records Management System (RMS).

In addition, the Library requires forty-two (442) ccmEnterprise licenses with maintenance support (Mfg Part No. U-ME-0011) to allow images, spreadsheets, emails, pdf, etc. to be attached to records within the ccmEnterprise application. The maintenance and support include software updates, telephone support, online support, bug fixes, and software patches.

The ccmConveyor subscription and ccmEnterprise licenses are proprietary to WorkDynamics Technologies Limited. The subscription and licenses are needed to continue the integration of records from the Library’s current ccmEnterprise c4.1 web application into the Library’s FEITH RMS and to continue support, including maintenance to receive technical and security updates to keep the application up to date.

Part 2 – Program Office Justification & Approval

4. Authority for Contracting Without Competition Up to and including $350,000 For this requirement up to $350,000, using simplified acquisition procedures under FAR part 13, the basis for contracting without providing for full and open competition is:

Only one responsible source is reasonably available to meet Library requirements. 41 U.S.C. § 6101(b); FAR 13.106-1.

Product or service is reasonably available from only one source.

Source controls copyrights, patents or other exclusive licensing arrangements.

Urgent circumstances; only one source can reasonably deliver by required date. Option years are not permitted.

Source is expressly authorized or required by statute: Identify the authority

Library’s needs can only be satisfied by a brand-name product The Product is listed the Library of Congress Enterprise Architecture Repository (LCEAR) database under TRM0006342

Justification and Approval

Plan ID Number: 2027-CIO-0035

Form Updated 12/10/2025

Part 4 – Competition Advocate Approval (Required for actions valued at greater than $900,000)

Approved. Based on the information, determinations, and certifications provided by the program office and the contracting officer, and in accordance with the instructions below, I approve contracting without competition for this requirement.

Option periods: No Yes, Number through Date

Not Approved. As explained below, I do not approve contracting without competition for this requirement.

Comments or instructions:

________________________ Assist/Assoc General Counsel __________________________________ ________________ Name Title

Signature

Date

Part 5 – Senior Procurement Executive (Required for actions valued at greater than $20,000,000)

17. Head of the Procurement Activity Approval

Approved. Based on the information, determinations, and certifications provided by the program office and the contracting officer, and in accordance with the instructions below, I approve contracting without competition for this requirement.

Not Approved. As explained below, I do not approve contracting without competition for this requirement.

Comments or instructions:

Name

Director, Contracts and Grants

Signature

Date