CCLA Pre-solicitation Conference Slidedeck.pdf
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- Solicitation number
- 72011424RFI00002
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This slide deck from a February 2024 pre-solicitation conference outlines requirements for the USAID Data-Driven Collaborating, Capacity, Learning, and Adapting Support Services contract. The five-year, cost reimbursement plus fixed fee contract will utilize a phased acquisition approach. Phase one submissions are due in late May to early June 2024 and will focus on institutional capacity. Phase two submissions will include a technical response, cost proposal, and branding plan, with oral presentations possible. The contract will support data collection, analysis, knowledge management, training, collaboration events, and capacity strengthening for USAID/Caucasus. Only U.S. small businesses are eligible to apply as prime contractors. The anticipated RFP release is late April 2024, with contract award after a competitive evaluation and source selection process.
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USAID Collaborating, Capacity, Learning, and Adapting Support Services
USAID/Caucasus
PRE-SOLICITATION CONFERENCE
February 26, 2024
Reminders and Disclaimers
● Today’s discussion regarding the content of the planned Request for Proposals is notional and not binding. The final issued RFP will contain the actual requirements.
● Please keep your microphone muted.
● There will be a Q&A at the end. Please feel free to type questions into the chat box. They will be addressed at the end.
● Please note that USAID will not take personal meetings or respond to telephone inquiries regarding the solicitation to ensure a level playing field, full transparency and the integrity of the procurement process.
Eligibility
Set Aside Pursuant to
FAR 19.5
only U.S. Small Business Concerns will be eligible to submit an offeror as the Prime Contractor
NAICS
Code
541611
To be eligible for consideration
● Offerors and all partners must have a Unique Entity ID
(UEI)
● Offerors and subcontractors need to be registered in SAM.gov
● Must be an organization that would is registered in the following authorized geographic codes*:
○ 937 ○ 110
Agenda
• Opening Remarks
• Technical Overview and Q&A
• Procurement Considerations and
Q&A
• Final Q&A
Technical Overview
1: Data 3: Adapt2: Learn
● data collection, polls, surveys
● assessments and analysis
● repository of studies by IPs
● synthesis of assessments
● communities of practice
● IP training
● training for USAID staff
● knowledge transfer
● STTAs
● CDCS/strategy inputs
● portfolio review
Crosscutting 4: Collaborate and Capacity
● Mission of Leaders
● Logistics for events
● HICD services
● Young Professionals Program
● Exchange visitor support services
USAID Data-Driven Collaborating, Capacity, Learning, and Adapting Support Services
Approaches:
The activity will utilize problem-driven, human-centered, and localization-focused approaches
How it works:
The activity will utilize annual work plans (detailed activities for Q1 and notional activities for Q2-4) - always a 1-year outlook.
● CLA agenda
● pause & reflect
Major Shifts from the RFI release last year
Rebalancing of Workstreams
Change in expected cost
Addition of “Capacity”
Procurement Processes
Anticipated General Summary of Contract Terms
• Cost Reimbursement Plus Fixed Fee TERM contract
– Contractor will be required to provide a specified level-of-effort within a definite time period.
– Level of Effort Ceiling: TBD
• Period of Performance: 5 years
Anticipated Selection Process
● USAID is contemplating the use of a “Phased Acquisition with Voluntary Down Select Approach”
● After each phase, USAID will recommend to each offeror if they are viable offerors and recommend whether or not to proceed into the next phase.
● Offerors may, however, decide to proceed or not proceed to next phase despite USAID’s recommendation.
● More details will be included in the RFP.
*No final determination regarding the procurement process has been determined. The RFP will reflect the final determination.
Phase One: Submission
● RFP will include instructions on what will be required to submit for Phase One.
○ Limited submission focusing likely on the consortium’s institutional capacity
■ As of the date of this event, no final decision has been made as to what is the evaluation factor. Please see the RFP for the evaluation factor and proposal instructions.
○ Past performance will be submitted
○ No cost proposal will be submitted
● USAID will evaluate the submission based on the Phase One evaluation factor.
Advisory Notification
● After evaluating the submission against the criteria for Phase 1, USAID will provide correspondence to an offeror either recommending the offeror proceed or not proceed to Phase 2 of the evaluation.
● Adequate time will be provided between the advisory notification and the Phase 2 submission.
Phase Two: Submission
● RFP and any amendments thereto will include instructions on what will be required for
Phase Two
● Phase Two submission is anticipated to include:
○ Written response to Phase 2 Technical Evaluation Criteria
■ As of the date of this event, no final decision has been made as to what is the evaluation factor. Please see the RFP for the evaluation factor and proposal instructions.
○ Cost/Business Proposal
○ Branding and Marking Plan
● USAID may elect to also conduct oral presentations as part of Phase 2, which will focus on specific evaluation criteria.
○ Additional information regarding this potential format will be included in the RFP.
● USAID will evaluate the submission based on the Phase Two evaluation factor(s).
After Phase Two
● USAID will either select the successful offeror or determine a competitive range of offerors based on all Technical Evaluation factors (for all phases) as well as non-technical factors (e.g., cost).
● If a competitive range is established, USAID may request a revised proposal (either technical or cost).
● As part of its source selection, USAID must make an affirmative determination that the proposed contractor is responsible in accordance with FAR 9.104.
Current Anticipated Timing
• RFP Issuance Date: Late April 2024
• Phase 1 Submissions: Late May - Early June 2024
Q&A
Thank you!
WorkwithUSAID.org
● Partner Directory
● Pre-Engagement Assessment
● Events
● Library of Resources
● Blogs on practical topics like proposal writing
● Sub-Opps Portal
● In development: Partnership
Pathways; Funding Opps Feed
● .gov transition
Engaging with new, non-traditional, and local partners
Resources
• How to Work with USAID 101
• Contract Types
• Tips and Guidance for Working with USAID
• Upcoming ASAP Webinars
• Local Capacity Strengthening Micro-Trainings
• USAID Indirect Cost Recovery Guide
• Obtain Unique Entity ID Video Instructions (bottom right corner)
• SAM.gov registration with instruction guide https://workwithusaid.org/events/how-to-work-with-usaid-101-4?utm_medium=email&utm_source=govdelivery https://media.dau.edu/media/1_2ehgbdwg https://www.workwithusaid.org/blog/category/15 https://www.intrahealth.org/upcoming-asap-webinars https://usaidlearninglab.org/insights-practice/self-paced-training-and-courses/training/local-capacity-strengthening-policy https://www.usaid.gov/sites/default/files/2023-01/OCC-Guide-for-NonProfit-IndirectCostRate1-27-2023.pdf https://sam.gov/content/home https://sam.gov/content/home https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0039524&sys_kb_id=75f44c091b4dfd142fe5ed7ae54bcbc2&spa=1
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