CCHS Audio 10_1_24.docx

Camden County High School

PROJECT:

Audio Installation for Camden County High School Auditorium.

TABLE OF CONTENTS

Chapter 1-OVERVIEW Introduction Chapter 2-scope OF WORK SCOPE of Project....……………………………………………………………………………… Specification of Work…………………………………………………………………………… Chapter 3-general terms and conditions Contract terms and conditions Chapter 4-Instructions to proposers Instructions to proposers Chapter 5-requirements forms and affidavits

REQUEST FOR PROPOSAL

Audio Installation for Camden County High School Auditorium Due Date: October 31, 2024 1:00 PM EST

THE CAMDEN COUNTY SCHOOLS is issuing an RFP for audio installation for Camden County High School Auditorium. Further details and submission guidelines can be found in the official Request for Proposals (RFP) document. We look forward to receiving your proposals and partnering on these crucial AV technology enhancements. Proposals will be received in the BOE office located at 311 East Street Kingsland, Ga 31548, until 2:15 PM on October 31, 2024 at which time, said sealed proposals will be publicly opened and contractor’s names will be read aloud. No proposals may be withdrawn after the closing time for the receipt of proposals for a period of ninety (90) days.

SOLICITATION SCHEDULE:

QUESTIONS: regarding this project may be directed in writing to Grayson Day, at gday@camden.k12.ga.us. All questions shall be received by October 18, 2024 5:00.

SUBMISSION: One (1) original and two (2) copies of required proposal documents must be submitted in a sealed envelope marked “AUDIO VISUAL DESIGN CCHS Auditorium ”

Camden County Board of Education Attn: Gerald Fegel 311 East Street Kingsland, GA 31548

Camden County Board of Education Attn: Gerald Fegel 311 East Street Kingsland, GA 31548

The proposal opening will be conducted in person on October 31, 2024 at 2:15PM, in room 132-133, located at 311 East Street Kingsland, Ga 31548. Proposal prices will not be read. Proposals will be accepted at the above address until the time and date specified above, and immediately after will be publicly opened and contractor names only will be read aloud. Proposals received after the required time or in any other location other than the Purchasing Office will not be accepted. Camden County Schools will not be held liable for misdirected deliveries nor deliveries that are late due to shipping carrier. Faxed submissions will not be accepted.

All proposals submitted in response to this request shall become the property of Camden County BOE and will be a matter of public record available for review after award. Please note that failure to meet any of the requirements stipulated within this RFP will result in the disqualification of the Contractor. It is incumbent upon each Contractor to thoroughly review the RFP and ensure their proposal fully meets all specified requirements.

Camden County Board of Education reserves the right to reject any or all proposals, to waive any irregularity or informality in a proposal and to accept or reject any item or combination of items, when to do so would be to the advantage of the County. It is also within the right of the County to reject proposals that do not contain all elements and information requested in the proposal documents.

Proposals may be withdrawn by written request only if the request is received prior to the time and date set for the opening proposals. Negligence on the part of the proposer in preparing the proposal confers no right of withdrawal or modification of the proposal after it has been opened. No proposal may be withdrawn for a period of ninety (90) days after the time and date of opening of proposals.

SCOPE:

1. System Design and Specification:

The selected Vendor is required to undertake the development of a thorough sound system design and technical specification that aligns with the specified project requirements. This design should primarily emphasize the enhancement and modernization of the current audio system to incorporate connection ready video functionalities at Camden County High School Auditorium location (full rip and replace upgrade). This design approach should be sensitive to the unique sound attributes of the auditorium performance space, encompassing factors such as room size, acoustic characteristics, and the current Audio with Visual connection infrastructure with an emphasis on robust state of the art sound capabilities. Furthermore, it is essential for the Vendor to deliver meticulously crafted and professionally presented technical drawings/schematic diagrams and documentation that comprehensively illustrate the proposed solutions for the performance space.

2. Hardware Acquisition:

The Vendor will be responsible for procuring all necessary A/V equipment. This includes but is not limited to speakers, microphones, wiring harnesses, brackets, connectors, other associated equipment.

3. Software Integration:

The Vendor will be responsible for the integration of the proposed system with any electrical boards/systems an should be integrated with existing IT infrastructure where necessary.

4. Installation and Transition Support:

The Vendor will oversee and implement the installation and integration of the new system and provide support during the transition period to mitigate disruptions to include electrical technicians from the maintenance department of Camden County Schools.

5. User Training:

As part of this scope, the Vendor shall provide user training to designated county staff on the operation of the new Audio system with video connection.

6. Ongoing Maintenance, Support, and Upgrades:

The Vendor shall provide ongoing support and maintenance for the installed systems for a period of three years. In addition, the Vendor should propose potential upgrade paths for future system enhancements.

7. Control System Programming:

The Vendor shall be responsible for all control coding and setup.

8. Subcontracting:

Subcontracting is prohibited with the exception of high voltage electrical and potentially the coding for the control system.

TECHNICAL REQUIREMENTS

1. Camera Systems:

High-resolution camera connection/wiring/capability is required.

2. Audio Systems:

Professional-grade audio soundboards and applicable devices must be capable of producing clear, high-quality audio for theatre patrons.

3. Live Streaming:

The solution should include all necessary wiring hardware, and integrations to support the connection of high-quality streaming cameras with minimal latency.

4. System Control:

A user-friendly and intuitive control interface for managing the AV system, suitable for non-technical staff.

5. System Security:

The proposed system shall comply with cybersecurity best practices and the Vendor must outline how they will ensure data privacy and network security.

6. Spare Parts and Redundancy:

The Vendor should propose an approach to spare parts and equipment redundancy to ensure continuous operation in case of hardware failure.

7. Soundboard and Visual Sound Interfaces (Digital Displays) Quality:

All recommended screens must be of industry standard or better and meet NEC Standards.

SUSTAINABILITY AND DISPOSAL

Vendors shall provide a plan for environmentally responsible disposal of old equipment and consider energy-efficient equipment in their proposals.

QUALIFICATIONS AND WARRANTY

Vendors must provide evidence of having successfully completed similar projects for other local education authorities within the last two years. Must have at least five years of experience with the equipment that it being installed.

The Vendor shall warranty all supplied equipment and labor for a period of three (3) years.

SUPPORT HOURS

Remote support should be available from 8 am to 8 pm EST, Monday through Friday. On-site support should be available from 8 am to 5 pm EST, Monday through Friday.

SITE VISITS

Vendors are required to conduct a site visit to the Camden County High School Auditorium to familiarize themselves with the current setup and validate their understanding of the scope and technical requirements. Any questions regarding this RFP should be clarified during these visits. Please contact Grayson Day at gday@camden.k12.ga.us to arrange a site visit.

EVALUATION CRITERIA

Proposals will be evaluated based on the following criteria:

1. Compliance with Technical Requirements (30%): The Vendor's ability to meet the detailed technical requirements as specified in the RFP, as well as the robustness and suitability of the proposed solution for the described needs.

2. Price Proposal (30%): The total proposed cost for the project, including equipment, labor, support, and training. Value for money will be considered, rather than just the lowest price.

3. Vendor Experience and Qualifications (25%): The Vendor's past performance on similar projects, particularly those completed for other local governments in Georgia within the last two years. The vendor's capacity to fulfill the NDAA compliance requirement and warranty provisions will also be considered.

4. Project Methodology (10%): The Vendor's proposed approach to managing the project, including design, installation, training, and support plans.

5. References (5%): Quality of references provided by the Vendor, including feedback from past clients on similar projects.

SPECIFICATIONS

1. All work shall be done in accordance with the current National Electrical Code (NEC) and Camden County Schools Codes. The electrical contractor is up to the proposer.

2. The Contractor shall be responsible for maintaining a safe and secure work site for the duration of the work. The Contractor shall maintain all work and staging areas in a neat and presentable condition.

3. Cleanup shall be performed to the satisfaction of the Department.

4. The Contractor shall immediately notify Camden County Schools of any damages to the building as a result of the Contractor’s operations.

5. The Contractor shall be solely responsible for furnishing all labor, materials, equipment, tools, transportation and supervision and for performing all work as required to complete the work of this project as described.

6. The Contractor, subcontractors or any of their employees shall not perform any work that is beyond their technical capabilities or for which they are not licensed or certified.

7. Before any work is begun, Contractor shall deliver the installation schedule to the Camden County Schools Administrator for approval.

8. At the conclusion of the project, provide a written certification to Camden County Schools Administrator that all work has been provided in accordance with the Contract Documents and a written warranty against the occurrence of defective materials and workmanship. All standard manufactures and installation warranties apply.

9. The Contractor shall provide the Chief Information Officer & Deputy County Administrator with contact information for all key personnel directly related to the project. The Department shall be notified immediately orally or written of any changes to the contact information. NO contact to Camden County Schools shall be made until the Contractor receives a Notice to Proceed.

10. Condition of Items All items shall be new, in first class condition, including containers suitable for shipment and storage, unless otherwise indicated herein. Verbal agreements to the contrary will not be recognized.

11. Workmanship and Inspection All work under the resulting contract shall be performed in a skillful manner. Camden County Schools may require the Contractor to remove any employee from work that Camden County Schools deems incompetent or careless. Further, Camden County Schools may, from time to time, make inspections of the work performed under this contract. Any inspection by Camden County Schools does not relieve the Contractor from any responsibility regarding defects or other failures to meet the contract requirements.

12. Safety All contractors and subcontractors performing services for Camden County Schools are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all contractors and subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

13. Incidental and Consequential Damages No proposer may require contractual language limiting or eliminating liability for incidental and consequential damages.

CONTRACT TERMS AND CONDITIONS

The Contract with the successful bidder will contain the following contract terms and conditions:

1. Procedures The extent and character of the services to be performed by the Contractor shall be subject to the general control and approval of Camden County Schools’ authorized representative(s). Any change to the contract must be submitted in writing and approved by the Purchasing Officer.

2. Contract Quantities If applicable, the quantities specified in this contract are estimated only. They do not indicate the actual quantity which may be ordered, since such volume will depend upon requirements which develop during the contract period. Quantities shown shall not be construed to represent any amount which the County shall be obligated to purchase under the contract, or relieve the Contractor of his obligation to fill all orders placed by the County. NO PROPOSAL WILL BE CONSIDERED WHICH STIPULATES THAT CAMDEN COUNTY SCHOOLS SHALL GUARANTEE TO ORDER A SPECIFIC QUANTITY.

3. Schedule Proposers shall provide, with their proposal, a proposed schedule for the project. Failure to include the schedule may be ample cause for rejection of proposal as non-responsive. The actual timing for this project shall be coordinated with the Facilities Management Director.

4. Delays If a delay is foreseen, the Contractor shall give ample notice to Camden County Schools. Camden County Schools has the right to extend completion date if reasons appear, in the sole discretion of Camden County Schools, to be valid. Contractor must keep Camden County Schools advised at all times of status of order.

5. Insurance The Contractor shall procure, maintain, and provide proof of, insurance coverage for injuries to persons and/or property damage as may arise from or in conjunction with, the work performed on behalf of the Camden County Schools by the Contractor, his agents, representatives, employees or subcontractors. Proof of coverage as contained herein shall be submitted prior to the commencement of work and such coverage shall be maintained by the Contractor for the duration of the contract period. The Contractor shall not perform any work unless he has obtained, and continues to maintain for the duration of such work, such worker's compensation coverage as may be required pursuant to the provisions of Title 34 Chapter 9 of the Official Code of Georgia.

A. Liability The Contractor shall maintain such insurance as will protect him from claims under workmen's compensation acts and from any other claims for damages to property, and for personal injury, including death, which may arise from operations under this contract, whether such operations be by himself or by any sub-contractor or anyone directly or indirectly employed by either of them. Such certificates shall be in form and substance reasonably acceptable to the Owner, shall indicate that, except in respect to workers compensation insurance coverage and professional errors and omissions, Owner is an additional insured with respect to such coverage, and shall indicate that such coverage is primary and not contributory with any similar insurance purchased by the Owner. The certificates shall contain a provision that the insurer will endeavor, if allowed by the policy, to provide Owner with thirty (30) calendar days’ notice of nonrenewal, cancellation, or termination of the coverage. If the successful proposer receives a nonrenewal. cancellation, or termination notice from an insurance carrier affording coverage required herein, the successful proposer agrees to notify Owner by fax within two (2) business days with a copy of the nonrenewal, cancellation, or termination notice, or written specifications as to which coverage is no longer in compliance. Failure to comply with any of the provisions relating to insurance coverage herein shall be deemed a material breach if not cured.

B. Indemnity To the fullest extent permitted by laws, statutes, rules and regulations, the Contractor shall indemnify and hold harmless Camden County Schools, Engineer, Engineer’s Consultants and the Officers, Directors, Employees, Agents, and other Consultants of each and any of them from and against claims, costs, damages, losses, and expenses, including but not limited to all fees and charges of engineers, architects, attorneys and other professionals and all court costs, arising out of or resulting from performance of the work, but only to the extent caused in whole or in part by negligent, reckless, willful and wanton, or wrongful acts or omissions of the Contractor, its Officers, Directors, Employees, Agents, and anyone directly, or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, cost, damage, loss, or expense is caused in part by a party indemnified hereunder, except that no party shall indemnify any other party or person for their own sole negligence. Such obligation shall not be construed to negate, abridge or reduce other rights or obligations of indemnity which would otherwise exist as to a party or person described in this Paragraph.

C. Comprehensive General Liability The successful prosper shall exercise proper precaution at all times for the protection of persons and property. He shall carry approved insurance from insurance companies authorized to do business in Georgia and having an A.M. Best’s rating of A+ or better with the following minimums:

*The limits of insurance are as follows:

a) General liability insurance of at least One Million (1,000,000) Dollars (Combined Single Limit per occurrence) and Two Million (2,000,000) Dollars aggregated;

b) Automobile insurance of at least Five Hundred Thousand (500,000) Dollars (Combined Single Limit per accident for bodily injury or property damage); and

c) Workers’ Compensation Insurance as will protect potential bidder or offeror from Workers’ Compensation Acts

6. Exemption from Taxes The Contractor shall not charge Camden County Schools directly for any sales or excise tax. Camden County Schools is exempt from State Sales Tax. Tax Exemption Certificates indicating the County’s tax -exempt status will be furnished by the County on request. The Contractor shall be responsible for any payment of any sales, use, or excise tax. This exemption does not include materials purchased and used by a contractor for a construction project.

9. Warranty The contractor warrants that he is familiar with the codes applicable to the work and that he has the skill, knowledge, competence, organization, and plant to execute the work promptly and efficiently in compliance with the requirements of the Contract Documents. The Contractor, having the obligation to keep a competent superintendent on the work during its progress, to employ only skilled mechanics, and to enforce strict discipline and good order among his employees, the Contractor, himself, is responsible for seeing that the work is installed in accordance with the Contract Documents. The Contractor warrants to the Owner that all materials and equipment incorporated in the work will be new unless otherwise specified, and that all work will be of good quality, free from faults and defects and in conformance with the Contract documents. All work not conforming to these requirements may be considered defective.

(a) Duty to Protect Property: The Contractor shall continuously maintain adequate protection of all his work from damage, injury, or loss arising in connection with the work regardless of who may be the Owner of said property. He shall make good such damage, injury or loss except such as may be directly the result of errors in the Contract Documents or such as shall be caused directly by agents or employees of the Owner.

(b) Duty to Correct: The Contractor shall promptly correct any Work rejected by the Design Professional as defective or as failing to conform to the Contact Documents whether observed before or after Completion and whether or not fabricated, installed or completed, and shall correct any work found to be defective or nonconforming within a period of one year from the date of Completion of the Contract or within such longer period of time as may be prescribed by law or the terms of any applicable special warranty required by the Contract Documents. The provisions of the Article apply to work done by subcontractors as well as work done by direct employees of the Contractor.

(c) Warranty of Contractor: The Contractor warrants that the subcontractors selected by him are reputable, skilled, reliable, competent, qualified in the trade of field in which they are to perform on the project, and thoroughly familiar with applicable codes.

(d) Responsivity for Acts and Omissions: Contractor Responsible for Acts and Omissions of Subcontractors, Materialmen, Suppliers and Employees. The Contractor agrees that he is as fully responsible for the acts and omissions of his subcontractors, materialmen, suppliers, and employees and of person either directly or indirectly employed by them as he is for that acts and omissions of persons directly employed by him.

(e) Warranty and Guaranty: The Contractor warrants and guarantees that all work executed under the Contract Documents shall be free from defects of materials or workmanship for a period of three years from the date of Completion. All written guarantees or warrantees as called for in the specifications shall specify the term and contact information for enforcement and shall be in such form as to permit direct enforcement by the Owner against and Trade Contractor, subcontractor, materialman, or manufacturer related to the guarantee. The effective date of all warranties and guarantees shall be the date of the Certificate of Material Completion. Warranties, guarantees, and manufacturer’s certificates shall be provided to the Owner in a three-ring binder(s) with a summary list of contents.

(f) Correction of Work after Final Payment: Neither (1) the Certificate of Material Completion, (2) nor any decision of the Design Professional, (3) nor payment, (4) nor any provision in the contract shall relieve the contractor of responsibility for faulty materials, faulty workmanship, or omission of contract work, and he shall remedy any defects or supply any omissions resulting therefrom and pay for any damage to other work resulting therefrom. The Owner shall give notice of observed defects or omissions with reasonable promptness. The Contract shall within the space of time designed in the notice of non-compliant work and without expense to the Owner, correct, remedy, replace, re-execute, supply omitted work, or remove from the premises all non-compliant work noted by the Design Professional. The Contractor shall give prompt notice in writing to the Design Professional, with copy to the Owner, upon completion of the supplying of any omitted work or the correction of any non-compliant work. In the absence of said notice, it shall be and is presumed under this contract that there has been no correction of the non-compliant work or supplying omitted work. If the Contractor does not remove, make good the deficiency, correct or remedy faulty work, or supply any omitted work within the space of time designated in notice of non-compliant work without expense to the Owner, the Owner, after ten days’ notice in writing to the Contractor, may remove the work, correct the work, remedy the work or supply omitted work at the expense of the Contractor. In case of emergency involving health, safety of property, or safety of life the Owner may proceed at once. Correction of defective work executed under the plans and specifications or supplying of omitted work whether or not covered by warranty of a subcontractor or material man, remains the primary, direct responsibility of the Contractor. The foregoing obligation of the Contractor shall remain in effect until the same shall have been extinguished by operation of the statute of limitations. As additional security for the fulfillment of such obligation, but in no way limiting the same, the Contractor warrants and guarantees (1) that all work executed under the plans and specifications shall be free from defects of materials or workmanship for a period of one year from the date of the Certificate of Material Completion of the Design Professional, and (2) that for not less than one year from the date of the Certificate of Material Completion of the Design Professional, or for such greater space of time as may have been designated in the specifications, products of manufacturers shall be free from defects of materials and workmanship. Whenever written guaranties or warranties are called for, the Contractor shall furnish the aforesaid for such period of time as may be stipulated. The aforesaid instruments shall be in such form as to permit direct enforcement by the Owner against any subcontractor, materialman, or manufacturer whose warranty is called for, and the Contractor agrees that:

1. The contractor is jointly and severally liable with such subcontractors, materialmen, or manufacturers.

2. The said subcontractors, materialmen, or manufacturers are agents of the Contractor for purposes of performance under this article, and the Contractor, as principal, ratifies the warranties or guaranties of his aforesaid agents by the filing of the aforesaid instruments with the Owner. The Contractor as principal is liable for the acts or omissions of his agents.

3. Service of notice on the Contractor that there has been breach of any warranty or guaranty will be sufficient to invoke the terms of the instrument, Provided: That the owner shall have furnished the Contractor with a copy of notice served on the subcontractor, materialman, or manufacturer.

4. The Contractor will bind his subcontractor, materialman, and manufacturers to the terms of the article. The calling for the furnishing of written warranties shall in no way limit the contractual obligation of the Contractor as set forth hereinabove. The remedies stated in this article are in addition to the remedies otherwise available to the Owner, do not exclude such other remedies, and are without prejudice to any other remedies.

10. Method of Payment Contractors shall provide their federal employer identification number on a standard W-9 form and Everify documents within 15 days after award in order not to delay payment. Contractor shall submit request for payment directly to Camden County Schools Account Payable for payment issuance.

Invoices shall be submitted to:

Camden County Board of Education Attn: Gerald Fegel 311 East Street Kingsland, Ga 31548

Upon inspection and acceptance of the work, Camden County Schools will render payment, less any retainage if applicable, within thirty (30) days.

11. Termination Subject to the provisions below, the Contract may be terminated by Camden County Schools upon ten (10) days advance written notice to the other party; but if any work or service hereunder is in progress, but not completed as of the date of termination, then the Contract may be extended upon written approval of the County until said work or services are completed and accepted.

A. Termination for Convenience:

The County may terminate this Contract for convenience at any time in which case the parties shall negotiate reasonable termination costs. Termination for Cause In the event of Termination for Cause, the ten (10) days advance notice is waived and the Contractor shall not be entitled to termination costs.

12. Severability In the event that any provision of this contract shall be adjudged or decreed to be invalid, such ruling shall not invalidate the entire Agreement but shall pertain only to the provision in question and the remaining provisions shall continue to be valid, binding and in full force and effect.

13. Applicable Laws This contract shall be governed in all respects by the laws of the State of Georgia.

INSTRUCTIONS TO PROPOSERS

1. Completion Proposal must show number of days required to complete each project under normal conditions. Failure to state completion time obligates proposer to complete the project according to the Camden County Schools ' schedule. Unrealistically short or long completion promised may cause proposal to be disregarded. Consistent failure to meet delivery promises without valid reason may cause removal from contractor list.

2. Firm Pricing for County Acceptance Proposal price must be firm for Camden County Schools acceptance for 90 days from proposal opening date.

3. Schedule of Required Documents The following documents must accompany the contractor’s proposals:

Bid Form –including the price sheets References Contractor Affidavit and Agreement Subcontractor Affidavit and Agreement List of Subcontractors Statement of Bidder’s Qualifications Contractor’s License Contractor’s General Liability, vehicle and worker’s compensation insurance (Certificate of Insurance) Bid Bond Drawings or visual representations

4. Authority to Bind Firm in Contract Proposals MUST give full firm name and address of proposer. Failure to manually sign proposal may disqualify it. Person signing proposal should show TITLE or AUTHORITY TO BIND HIS FIRM IN A CONTRACT. Firm name and authorized signature must appear on proposal in the space provided.

5. References All proposer shall include, with their proposals, a list of at least three (3) current references for whom comparable work has been performed, not including Camden County Schools. This list shall include company name, person to contact, telephone number, email address, address where work completed and days to complete. Failure to include references may be ample cause for rejection of proposal as non-responsive.

6. Basis for Award The contract will be awarded to the responsible, responsive prosper whose submission, conforming to the solicitation, will be most advantageous to Camden County Schools – price and other factors considered. Unless otherwise specified in this RFP, Camden County Schools reserves the right to accept a proposal in whole or in part, and to award by item or by group, whichever is deemed to be in the best interest of Camden County Schools when applicable. Any proposer who is in default to Camden County Schools at the time of submittal of the proposal shall have that proposal rejected. Camden County reserves the right to clarify any contractual terms with the concurrence of the Contractor; however, any substantial nonconformity in the offer, as determined by Camden County Schools, shall be deemed non- responsive and the offer rejected. In evaluating proposals, Camden County Schools shall consider the qualifications of the prospers, timeframe, cost, references and guarantees of materials and equipment.

7. Negotiation with the Responsible Prosper Unless all proposals are canceled or rejected, the Camden County Schools reserves the right to negotiate with the lowest responsive, responsible prosper to obtain a contract price within the funds available whenever such proposal exceeds the available funds. Negotiations with the low prosper may include both modifications of the proposal price and the specifications/scope of work to be performed.

8. Notice of Award A notice of award will be issued once the project is awarded by the Camden County Board of Education at an open meeting.

CONTACT INFORMATION:

Person to contact regarding this proposal:

Title: ______

Phone: ______ Fax: ________

Email Address:

Name of person authorized to bind the Firm:

Signature: ____

Date: _________

Name of Company:

Address:

FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPSAL MAY RESULT IN PROPSAL BEING DEEMED NON- RESPONSIVE.

REFERENCES

Camden County Board of Education (Camden County Schools) requests a minimum of three, (3) references where work of a similar size and scope has been completed.

References

Proposers shall provide references on this form.

1. Firm Name Brief Description of Project Completion Date Contact Phone Title E-mail

2. Firm Name Brief Description of Project Completion Date Contact Phone Title E-mail

3. Firm Name Brief Description of Project Completion Date Contact Phone Title E-mail

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR BID PACKET)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the Camden County Schools has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number (E-verify Number)

Date of Authorization

Name of Contractor

Address of Contractor

City, State and Zip Code

Name of Project

I hereby declare under the penalty of perjury that the foregoing is true and correct. Executed on , , 20 in (City), (State).

Signature of Authorized Officer or Agent (Contractor)

Title of Authorized Officer or Agent (Contractor)

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

DAY OF , 202_

Notary Public My Commission Expires:

SUBCONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor ) on behalf of Camden County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

EEV / Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Signature Date (Subcontractor Name)

Title of Authorized Officer or Agent of Subcontractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

DAY OF , 202_

Notary Public My Commission Expires:

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN BID BEING DEEMED NON-RESPONSIVE.

CAMDEN COUNTY SCHOOL BOARD OF EDUCATION

CAMDEN COUNTY, GEORGIA

LIST OF SUBCONTRACTORS FORM

I do__________, do not propose to subcontract some of the work on this project. I propose to subcontract work to the following subcontractors:

STATEMENT OF BIDDER’S QUALIFICATIONS

(To be subscribed and sworn to before a notary public)

The bidder submits the following statement of bidder’s qualification for consideration by the Owner.

Legal Name of Bidder/Firm: Street Address:

Telephone Number: Fax Number: Email Address: When Organized: Where Incorporated:

Number of years engaged in the contracting business under the present firm name: Plan of Organization: Proprietorship Corporation Partnership

The bidder has never refused to sign a contract at the original bid. The bidder has never been declared default on a contract.

The bidder has no Federal or Local Tax Liens.

T F

T F

T F

Remarks:

The foregoing statement of qualifications is submitted under oath.

Under oath, I certify that I am a principal or other representative of the firm of and I am authorized by it to execute the foregoing offer on its behalf. I am a principal person of the foregoing with management responsibility for the foregoing subject matter and as such, I am personally knowledgeable of all its pertinent matters. The foregoing statements of facts in the foregoing bid are true.

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a bid for the same materials, labor supplies or equipment and is in all respects, fair and without collusion or fraud. We understand collusive bidding is violation of state and federal law and can result in fines, prison sentences and civil damage awards. We agree to abide by all conditions of this bid.

The full name and addresses of persons and firms interested in the foregoing bid as principals are as follows:

Date: Legal Name of Firm: By (Signature): Printed Name: Title:

Sworn to and subscribed before this day of 2023.

Notary Public My commission expires:

NON-COLLUSION AFFIDAVIT

COUNTY OF: _____________________________

STATE OF: ________________________________

Before me, the Undersigned Proposer being duly sworn on oath, a Notary Public, for and in the County and State aforesaid, personally appeared ___________________________________and made oath that the Contractor herein, his agents, servants, and/or employees, to the best of his knowledge and belief, have not in any way colluded with anyone for and on behalf of the Contractor, or themselves, to obtain information that would give the Contractor an unfair advantage over others, nor have they colluded with anyone for and on behalf of the Contractor, or themselves, to gain any favoritism in the award of the contract herein. He or she further states that no person or person, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee gift, commission or thing of value on account of such sale.

Oath and Affirmation

I hereby affirm under the penalties for perjury that the facts and information contained in the foregoing proposal for public works are true and correct.

Dated this day______ of ____________________, _______________

Authorized Signature for Design- Builder: _________________________________________

Title: ______________________________________________________________________

Contractor’s name (print):__________________________________________________

SWORN TO BEFORE ME THIS ______DAY OF_____________, 20_____

NOTARY PUBLIC FOR THE STATE OF ______________________

My Commission Expires: ______________________

Notary Public Signature________________________

Printed Name: __________________________________

Phone Number: __________________________________Address: _____________________________

Camden County High School Auditorium Audio Specifications

The sound system upgrade will include but is not limited to the following scope. Selected bid may include additional sound equipment as determined by the contractor to enhance the minimum standards listed below:

· (2) JBL VRX932LA line array systems will be mounted using the steel structure above the ceiling to the left and right of the stage opening. Each Line array will have at minimum a VRX 18” subwoofer and (4) VRX932LA full range array modules.

· The existing main sound system will be removed from the ceiling and discarded.

· The existing front fill speakers will be replaced with JBL Control 25-1 speakers or fill speakers of equal or better quality.

· The existing delay speakers may be reused in the new system design should contractor chose to do so but New may be used to ensure superior sound quality.

· The existing equipment rack located in the electrical/ dimming room may be reused in the new system design.

· All antiquated sound equipment will be removed and discarded by contractor.

· A new digital sound processor, (4) new LEA Connect amplifiers, a remote-control relay system, and (2) Allen and Heath digital snake boxes will be installed and wired in the electrical/ dimming room rack.

· Installation will include (4) new JBL PRX412 stage monitors and NL4 patch cables.

· Installation will include (12) Shure wireless body mic systems and (5) Shure wireless handheld mic along with an antenna distro system.

· A new mixing console will be installed- the Allen and Heath SQ-7 or console of equal or better quality.

· All Front of House equipment will be relocated and installed within an equipment table, desk or enclosure. Equipment center should be lockable.

· All of the existing microphone plates will be replaced and all of the existing microphone lines will be tested and repaired/replaced as necessary.

· New Shielded CAT6 cable will installed into the existing front house floor box to allow easy connection from the mixing console into the new digital audio network.

· All of the existing sound gear in the rear control room will be removed and discarded.

· The new sound system will be integrated with the existing video projection system.

· All equipment should be current and of industry standard or better.

· System should be “turnkey” ready upon completion of installation.