Prebid Meeting Minutes4JK.pdf

PRECONSTRUCTION MEETING

Resurface Rooftop

PROJECT 4PH

The meeting took place on June 9, 2009 at 10:30am and started on the 2 floor.nd

MCC Project Personnel In Attendance

Matt Flisk, Project Manager (312) 322-0567 x1445

Wesley Wilson, Contracting Officer (312) 322-0567 x1515

Progress Meetings

The contractor will keep the CM updated weekly of all delays and concerns.

A. We will schedule construction progress meetings monthly.

B. We will not allow Sub-Contractors to attend progress meetings, unless the contractor receives prior approval.

Inspection of Mechanical, Electrical, and Plumbing Work

A. The contractor will notify the CM for the need of a punch list prior to any cover up of mechanical systems. All punch list items will be reinspected signed and dated before cover up can take place.

B. Should any work be covered without proper notification the contractor will uncover that work for inspection at his own cost.

C. To the maximum extent possible for this inspection, mechanical equipment should be hooked up and running.

Security Requirements (Chief Correctional Supervisor)

A. Because of the nature of the institution the contractor must be aware of the restrictions and requirements while performing work inside the walls of a penal institution.

B. The escorting officer’s responsibility is site security and to allow the contractor site access.

C. Contractors should remain within sight of the escorting officer at all times.

Debris and Material Movement

A. Currently the largest portable dumpster found to fit on the secure elevators is1 ½ yard.

B. All trash removed from the construction site, will be stored on the loading dock for a minimum of one (1) count.

C No construction material or trash can be stored on an inmate living unit. Limited space is available on the 10 & 10A Floors for materials.th

Storage of Materials

A. The loading dock has limited space available for material storage.

B. If additional storage is required, space will be made available at the outside warehouse located at 5270 S. Cicero.

Access to site

A. Work Hours are 7:00 a.m. to 3:30 p.m. Monday through Friday excluding Federal Holidays.

B. If contractors choose to depart the Institution for lunch, all tools will be secured prior to leaving the construction site.

C. Contractors will enter and depart the institution through the front lobby.

D. Work delays must be documented and forwarded to the COTR and the Contracting Officer.

Identification Badges

A. NCIC background investigation will be conducted on all contractors entering the institution.

B. Identification Badges will be issued to all contractors scheduled to work on site more than two days.

C. Badges will be displayed at all times while in the institution. Upon departing the institution badges will be turned into the escorting officer.

Parking/Vehicle

A. No parking is available on site.

B. Temporary parking for the purpose of unloading tools and materials will be provided at the rear sally port, under the supervision of an escorting officer.

C. It is recommended a day notice be given to the COTR for the receiving of tools and material.

Contact with Inmates

Contact with inmates should be avoided at all times. If contact is unavoidable, conversation should be kept to a minimum.

Contraband

A. A list of items considered contraband is located on the initial entry form. Any contractor found in possession of contraband may be removed from the institution.

B. If a contractor is in possession of an item that is questionable he/she should ask the escorting officer prior to entering the institution.

Tool Control

A. All tools entering the institution must be inventoried by the COTR or escorting officer.

B. Tools will be controlled utilizing a securable gang box.

C. If a contractor discovers a tool missing he/she should notify the escorting officer immediately.

D. All tools will be inventoried at the beginning of each shift, before and after lunch, and at the end of the scheduled work day.

E. Double (AA ) or Hot tools are classified as any tool which will cut metal. Examples are hack saw & saw blades, cutting torches and door spreaders. These tools must be accounted for at all times and removed from the institution at the end of the work day.

F. All tools will be secured in a manner consistent with the institution’s security policy.

G. It is recommended that a travel box be utilized when working within the confines of the institution to assist in tool control.

H. Gasolene and powder activated tools are prohibited within the institution.

Hazardous Material

Hazardous materials are any substances that, by virtue of its composition or capabilities, is likely to be harmful, injurious, or lethal.

A. No hazardous material will be allowed in the institution without a Material Safety Data Sheet (MSDS).

B. Contractors will insure all handling and storage of hazardous material meets Bureau of Prisons and OSHA specifications.

C. Asbestos survey and confined space study are on file in the Facility Managers Office and is available for review upon request.

Cameras and Recording Equipment

All cameras and recording equipment are strictly prohibited without prior written consent from the Warden.

Worksite Tour

A tour of the worksite area was conducted.