Chemung County-City of Elmira Purchasing Department 150 Lake Street, PO Box 588 Elmira, NY 14902-0588

PH: 607-737-3577 FAX: 607-737-2073

Sealed Bids will be received at the CHEMUNG COUNTY - CITY OF ELMIRA PURCHASING DEPARTMENT, Third Floor, Room 309, 150 Lake Street, P.O. Box 588, Elmira, NY 14901-0588 until October 27, 2026, at 1:45 PM, where they will be publicly opened, read aloud, and broadcast via Teams at 2:00 P.M. on the date due. Login information to the Teams meeting can be found on the Purchasing website at https://chemungcountyny.gov/1387/10436/Purchasing-Calendar.

BIDS SHALL BE SUBMITTED IN A SEALED ENVELOPE ENTITLED:

BID # RFB-385

RENOVATIONS TO

CARETAKER’S HOUSE

FOR

WOODLAWN CEMETERY

1126 WALNUT STREET

ELMIRA, NEW YORK 14905

EACH BID SHALL BE ACCOMPANIED BY A DEPOSIT IN THE AMOUNT OF: Five Percent (5%) of the Total Gross Sum Bid in the form of a Bid Bond. Cash will not be accepted as a deposit. Bid deposits of all unsuccessful bidders shall be returned promptly upon execution of the contract with the successful bidder.

Documents may be obtained on or after September 29, 2026, online at www.empirestatebidsystem.com. Vendors must first register for either the free service or the paid service at that site. The paid service is not required to obtain our bids. After registration, click on Chemung County/City of Elmira from the list of participating agencies; click on the title of the bid or search the NIGP codes. Copies from any other source are not considered official copies. Only those proposers who obtain bidding documents from the Empire State Purchasing Group are guaranteed to receive addendum information, if such information is issued. PLEASE NOTE THAT IT IS THE BIDDER’S RESPONSIBILITY TO OBTAIN ALL BID DOCUMENTS (INCLUDING ADDENDA) ON THE EMPIRE STATE PURCHASING GROUP WEBSITE. IF YOU CHOOSE THE FREE SUBSCRIPTION, YOU MUST VISIT THE WEBSITE UP UNTIL THE RESPONSE DEADLINE FOR ANY ADDENDA.

PLEASE TAKE NOTICE:

The Purchasing Department is closed between the hours 12:00 Noon to 1:00 P.M., The Purchasing Department receives one (1) mail delivery daily after 2:00 P.M.

Bids must be received in the Purchasing Department by 1:45 on the due date.

Faxed or Electronic Bids will not be considered.

Questions pertaining to the technical specifications of this project shall be directed to:

Larry Foor, AIA Foor & Associates, Architects 111 North Main Street Elmira, New York 14901 Ph: 607-733-4613 or Cell 607-426-0179 email-lfoor@foorassoc.com

A pre-bid conference will be held at the Caretaker’s House, 1126 Walnut Street, Elmira, New York at 9:00 A.M., October 6, 2026. Representatives of Owner and Architect will be present to discuss the project. Bidders are strongly encouraged to attend and participate in the conference. The Architect will transmit to all prospective Bidders of record such addenda as the Architect considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

Attention of Bidders is particularly called to the requirement that employees and applicants for employment are not discriminated against because of the individual’s age, race, creed, color, religion, sex, national origin, disability, marital status, military status, sexual orientation, predisposing genetic characteristics, familiar status or status as a victim of Domestic Violence. This project has a 5% DBE participation requirement; we also encourage W-MBE participation.

Each bidder submitting a Bid to the Owner shall execute and attach thereto, the Certification regarding Equal Employment Opportunity. Although the Bidder is not required to attach such Certification by proposed sub-contractors to his Bid, the Bidder is here advised of this requirement so that appropriate action can be taken to prevent subsequent delay in sub-contract awards.

Also, be advised that Statement of Compliance with Section 3, Housing and Urban Development Act of 1968 is now mandatory with new procedure regarding Equal Opportunity (11246) in bid condition areas.

The City reserves the right to reject any or all bids.

Interim City Manager

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