CBRN DCO PWS.pdf

CBRN DCO PWS

(Draft)

PWS

Performance Work Statement (PWS) Title: Administrative, Scientific, and Technical Support Services of the Chemical, Biological Radiological, & Nuclear Defense Research Coordinating Office (CBRN DCO)

1 Introduction The Chemical, Biological, Radiological and Nuclear Defense Coordinating Office (DCO) supports and manages critical Command inter-and intra-agency partnerships, collaborations, and agreements. The office coordinates the planning and execution of research and development funding by the Department of Defense (DoD) Chemical Biological Defense Program (CBDP) at U.S. Army Medical Research Development Command (USAMRDC) organizations. The DCO also plans and coordinates the biennial U.S.-Israeli Biomedical Research “Shoresh” Conference (Data Exchange Agreement DEA-A-1977-IS-1230) and ongoing data exchange on high priority medical research topics.

This award will provide administrative, scientific, and technical support services as required by the CBRN DCO conducted by USAMRDC, its subordinate elements, contractors and allied services. This award will complement in-house expertise in the structuring of research efforts of the CBRN DCO, and assessment of the effectiveness of

CBRN DCO.

1.1 Mission

The USAMRDC's mission is to provide medical knowledge and materiel life-cycle management to protect, treat, and optimize Warfighter health and performance across the full spectrum of operations. USAMRDC provides research and development in a variety of areas, including chemical and biological defense. Medical chemical and biological research at USAMRDC supports the mission of the CBDP to provide chemical and biological defense capabilities in support of national military strategies.

1.2 Background

The CBRN DCO: (1) assists the Defense Threat Reduction Agency (DTRA) Joint Science and Technology Office for Chemical Biological Defense (JSTO-CBD) in the planning and execution of science and technology funding at USAMRDC laboratories, including funding for chemical and biological defense pretreatments and prophylaxes, therapeutics, diagnostics, basic research and supporting science and technologies, and infrastructure and core capabilities; (2) assists the Joint Program Executive Office for Chemical Biological Defense (JPEO-CBD) in the planning and execution of collaborative research, development and acquisition activities and advanced development funding with USAMRDC and its laboratories; (3) coordinates infrastructure support funding for USAMRDC laboratories in coordination with the Office of the Assistant Secretary of Defense for Nuclear, Chemical, and Biological Defense Programs/Chemical and Biological Defense Programs (OASD(NCB/CB)), facilitates coordination and planning of military construction and initial outfitting, transition, and equipment (IOT&E) funding within the Defense Health Program (DHP), and facilitates coordination of operations and maintenance funding from the DHP with the research program at USAMRDC laboratories; and (4) provides planning support for the biennial Shoresh Meeting between the United States and Israel in support of Data Exchange Agreement (DEA) A-77-IS-1230. CBRN DCO will coordinate with the Office of the Principal for Acquisition (Research and Technology), DTRA JSTO-CBD, JPEO-CBD, and USAMRDC subordinate laboratories to plan, program, and budget an integrated research program within the DHP RDT&E appropriations and conduct activities in coordination with the Assistant Secretary of Defense for Health Affairs (ASD(HA)), Chemical Biological Defense Program (CBDP), and others.

1.3 Scope

The scope of this contract is to provide all necessary personnel required to provide services in the areas of administrative management, scientific analysis, technical and financial management in support of the Chemical, Biological Radiological, & Nuclear Defense Research Coordinating Office. This award will provide administration, integration, coordination, and execution of its medical research and development management efforts. The contractor shall provide qualitative and quantitative information and recommendations to assist the management in the planning and direction, as well as improving the efficiency, effectiveness and productivity, of the CBRN DCO.

The contractor shall provide qualitative and quantitative information and recommendations to assist the management in the planning and direction, as well as improving the efficiency, effectiveness and productivity, of the CBRN

DCO.

2 General Requirements

In general, the contractor supporting the CBRN DCO shall:

1. Assume that sites of operation will be near the Head Quarters (HQ) and USAMRDC (Fort Detrick).

Telework may be permitted. For purpose of planning, work will be performed in an office setting with personnel available for government interactions between the core hours 0900 and 1500 hours each Federal workday.

2. The time frames, approvals, and distribution required for reports, minutes, and other deliverables are described in the section 5 Deliverables.

3. The period of performance will be for one (1) Base Year and up to four (4) Option Years.

4. Perform the requirements of the contract independently and not as an agent of the Government.

5. Make no decisions relating to the review of work (e.g. research, materiel production) proposals, the award or status of contracts, or the content or direction of assigned medical programs.

6. Employ or have access to scientific, medical Research and Development (R&D) business management, organizational business/financial management and technical personnel who understand and can assess, critique, summarize, and make recommendations on matters relating to the business and operational infrastructure of USAMRDC, the medical Research Development and Acquisition (RDA) program areas, and relevant programmatic issues in the life and physical sciences.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

It is recognized by the parties hereto that the effort performed by the contractor under this contract is of a nature that it creates a potential organizational conflict of interest as is contemplated under the FAR Subpart 9.5.

In the performance of this contract, the contractor may have access to data which is procurement sensitive or is proprietary to other companies, Government consultants or advisors, or the Government. The contractor agrees that he will not utilize such procurement sensitive or proprietary data in performance of future competitive contracts, for studies in the same field, procured either through sealed bids or competitive negotiations. The contractor further agrees not to act as a subcontractor or consultant to any other prime contractor or subcontractor seeking to utilize such data.

Release of Information: The Contractor shall not release any information concerning performance under this contract without written authorization from the COR.

Public Releases. The contractor shall coordinate and discuss with the COR all corporate publications (e.g., news releases, abstracts from meetings, etc.) which contain references to this contract. Additionally, prior to releasing any of the above, the contractor shall provide a copy of the release to the Contracting Officer for comments and approval to release.

All reports draft or otherwise, shall contain a conspicuous disclaimer statement on the cover of the report similar to the following:

The views, opinions, and/or findings contained in this report are those of the author's and should not be construed as an official Department of Defense position, policy, or decision, unless so designated by other documentation.

It is required that the contractor create and maintain Standard Operating Procedures (SOPs) to codify methods to successfully execute key tasks performed under this award. Initial assessment and a Project Management Plan shall be submitted in the first 90 days of the contract to determine gaps in current SOPs in all areas. A timeline and plan will be provided by the contractor to ensure all identified documentation gaps are closed within the base period of this award.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at CBRN DCO and the contractor's corporate offices.

All contractor personnel shall be required to complete and sign a contractor NDA prior to beginning work on the subject contract. The contractor shall execute an NDA on behalf of the company and shall ensure that all staff assigned to, including all subcontractors and consultants, or other personnel performing on contract/Task order execute an NDA protecting the procurement sensitive information of the Government and the proprietary information of other contractors. The NDA shall be executed not later than first day of employment and to be renewed upon exercising a contract option period. Assignment of staff who has not executed this statement or failure to adhere to this statement shall constitute default on the part of the contractor. The contractor shall maintain originally signed NDAs of individual employees and provide copy to the COR.

Monthly Report: The Contractor shall provide a monthly report by close-of-business on the 15th of each month (or the first workday after the 15th if it is a holiday, weekend, or Government furlough day). The report will be submitted electronically to the COR and provide the below information at a minimum by area of support:

Header Information (Report Date, Report Title, Period Covered, Award Number) POC for project Summary of Award History Award Funding by Base/Option Year Activity Status (active, on-hold, complete etc.)

Work Breakdown structure by CLIN to include the below:

Current and Cumulative Period Invoiced Costs Current and Cumulative ODC Cost Total Cost (includes fee etc.)

Deliverables by CLIN Quality Assurance/Control Statement Any comments, issues, or concerns

2.3.2 Contract Administration

Contracting Officer Representative (COR): At the time of contract award, the COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: perform inspections as necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor’s performance and notify both the Contracting Officer and Contractor of any discrepancies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Contracting Officer’s Authority: The Contracting Officer (KO) assigned to this contract has responsibility for ensuring the performance of all necessary actions for effective contracting; ensuring compliance with the terms of the contract and safeguarding the interests of the United States in its contractual relationships. The KO is the only individual who has the authority to enter into, administer, or terminate this contract and is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, this authority remains solely with the KO.

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the KO. Cross teaming may or may not be permitted.

2.5 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at Fort Detrick offices and at various contractor, subcontractor, and Government facilities (mainly in the continental United States). Telework may be permitted.

Normal workdays are Monday through Friday except US Federal Holidays. Workers typically work eight (8) hours per day, 40 hours per week. Flextime workers start not earlier than 0600 and not later than 0900. Core hours of work are from 0900 to 1500 daily, not including a lunch break.

2.6 ODCs: All ODCs shall be reported as stated in the Monthly Progress Report.

2.6.1 Contractor Travel

Travel must be approved by the COR prior to incurring any travel related expenses. The contractor will follow USAMRDC travel policies and provide adequate time to process the request, at least 4 weeks in advance of travel.

Arrangements for and costs of all travel, transportation, meals, lodging, and incidentals are the responsibility of the Contractor. Costs for these expenses will be reviewed, certified and approved by the COR. All travel and transportation shall utilize commercial sources and carriers, provided the method used for the appropriate geographical area results in reasonable charges to the government. The Government will not pay for business class or first-class travel. Estimated annual travel is $10,000.

Contractor shall be authorized travel expenses consistent with the cost principles and procedures in Federal Acquisition Regulation (FAR) Part 31.2, Travel Costs and the limitations of funds specified in this contract.

Travel Outside of the U.S.

OCONUS travel is anticipated for this contract. The Contractor shall ensure that assigned participants allow sufficient lead-time to obtain valid passports, country clearances, and immunizations to support project activities.

2.6.2 Meeting & Conference Support (ODCs): The contractor may be required to incur costs for full performance of section 3.2. In years during which the US hosts the biennial Shoresh meeting, a not to exceed amount of $250,000 will be provided to support meeting planning including reservations of venue, equipment, services, etc.

Purchases less than $10,000 may be approved by the COR. All other purchases must be preapproved by the KO.

2.6.3 Application of Indirect Rates to Other Direct Costs (ODCs): ODCs shall be billed on a cost reimbursable basis. Offerors may propose one fixed rate to apply to any costs incurred for ODCs during each contract year. This will not be considered a provisional rate and will not be adjusted based on final rate agreements. If no rate is proposed, all ODCs will be billed at cost with no indirects applied.

All ODCs shall be fully supported in compliance with the competition requirements of the FAR PART 6.

2.7 Key Personnel

The key contractor personnel positions are one (1) Senior Program Manager and one (1) Ph.D.-level Senior Scientist. Both key contractor personnel positions require a secret clearance.

The Contractor agrees during the period of performance of the contract, substitution of Key Personnel shall not be permitted unless such substitution is necessitated by sudden illness, death, resignation, or termination of employment by the Contractor.

The Contractor is responsible for notifying the COR and the KO within twenty-four (24) hours should any of these events occur. The Contractor shall provide to the COR and KO via e-mail a detailed explanation of the circumstances necessitating the proposed substitution(s); a proposed substitutes’ resume; additional information requested by the KO.

The KO and the COR will evaluate all proposed substitutions and notify the Contractor within 24 hours from receipt of proposed substitution if approved or disapproved.

If the Key Personnel are employees of a subcontractor, the Contractor shall include the language of this requirement in any subcontract or agreement as a result of this contract.

2.8 Training

USAMRDC requires that all contract personnel complete the below annual USAMRDC mandatory training.

Specific training requirements will be coordinated through the COR. The contractor shall track all contract personnel’s training completion and provide monthly training compliance reports.

Contractor personnel will be required to complete additional training as required.

2.8.1 Security Training

The following training associated to Anti-Terrorism and Operational Security (AT/OPSEC) will be required of all contractors associated to this PWS at the Government’s expense (numbering matches original Antiterrorism/Operations Security Review Cover Sheet clauses that are required for this work):

2.8.1.1 AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training (JKO course: JS-US007) is available at the following website:

https://jkodirect.jten.mil/pdf/atl1/launch.html.

2.8.1.2 Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.8.1.3 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 40 calendar days after contract award.

2.8.1.4 AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language requires US based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by DoDI 1400.25 v410, DoDI 1322.31, DoDI O-2000.16, V.1, DoDI 200.12 and DHA AI-078.and AR 525-13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

2.8.1.5 For Contract Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

2.8.1.6 Annual Security Awareness Training. Per DoD Manual 5200.01, Volume IV, DoD Information Security Program: all personnel within a DoD organization -- i.e., military members, DoD civilians, and on-site support contractors must complete once every 365 days. The on-line training is available at the JKO website under the course name DHA-US438.

2.8.1.7 DoD Cyber Awareness Challenge training initially within thirty (30) calendar days of reporting for duty and thereafter once every 365 calendar days. The on-line training is available at the JKO website under the course name

DOD-US1363-24.

2.8.1.8 Controlled Unclassified Information (CUI) Initial and Annual training all personnel within a DoD organization -- i.e., military members, DoD civilians, and on-site support contractors -- must complete DoD Information Security Program training initially within thirty (30) calendar days of reporting for duty and thereafter once every 365 calendar days. The on-line training is available at the JKO website under the course name, Initial training DHA-US1338 and Annual training DHA US1339.

2.8.1.9 Threat Awareness and Reporting Program (TARP) Training. All contractor employees, regardless of whether or not they possess a security clearance, must complete TARP training on an annual basis per USAMRDC command directive. The training can be conducted face-to-face in a classroom setting or on-line. The supported military organization will coordinate all face-to- face training. Personnel may access the on-line training via the JKO website under the course name, Joint Staff Operational Security (OPSEC).

2.8.1.10 Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government info system must be registered in Annual Training Module (AMT) in JKO at commencement of services, and must successfully complete the DoD Information Assurance Awareness and Health Insurance Portability and Accountability Act (HIPPA) training prior to access to the information systems and annually thereafter.

2.8.1.11 For contracts that Require OPSEC Training. Per DoDI 1400.25, v410, DoDI 1322.31, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. Personnel may access the training via JKO website under the course name Joint Staff Operational Security (OPSEC) JKO course JS-US009.

2.8.1.12 Applicable only to personnel requiring access to U.S. Government networks. For Information assurance (IA)/information technology (IT) training, all contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

2.8.1.12.1 Anti-Terrorism Force Protection training – Within 30 days of start date

2.8.1.12.2 Operations Security (OPSEC) training – Within 30 days of start date

2.8.1.12.3 Environmental Awareness Training

2.8.1.12.4 Health Insurance Portability and Accountability Act (HIPPA) training

2.8.1.12.5 Cyber Awareness Challenge

3 Performance Requirements

The Contractor shall provide all personnel, subject matter experts, and administrative capability necessary to perform any or all of the work. The Contractor is expected to work independently and to reach out directly to appropriate sources within the Command for information. The Contractor will need to maximize flexibility in order to respond to variable and uncertain program support requirements. In particular, multiple organizational transitions may occur during the Period of Performance of this contract, requiring a high degree of variability of support from the Contractor. The Contractor is expected to develop and employ procedures for management of contract performance and communication with Government personnel to ensure responsive performance in accordance with Government priorities. The Contractor is expected to employ a task management system that provides visibility and insight to essential information on cost, schedule, and performance on assigned projects at the task level.

The Contractor shall provide all necessary personnel required to provide services in the areas of administrative, scientific, and technical support services. The Contractor must demonstrate familiarity with or experience in supporting reviews of scientific proposals, cooperative research and development agreements (CRADAs) and updates, development of status reports and presentations covering cost, schedules, and performance of biomedical research, FDA regulatory requirements for medical countermeasures, and laboratory operations supporting chemical and biological medical countermeasure and supporting research, including biosafety laboratory operations and animal use requirements.

Fluency with government and US Army software suites is critical. The CBRN DCO makes extensive use of financial and programmatic tracking and planning software including the General Funds Enterprise Business System (GFEBS), Joint Integrated CBRND Analytic Platform (JICAP), and Joint Service Chemical Biological Information Systems (JSCBIS). Additional familiarity with other commercial, government, or Department of Defense suites, including the Electronic Document Management System (EDMS), Enterprise Task Management Software Solution (ETMS2), and SharePoint is preferred.

All Contractor personnel shall possess adequate education and work experience to provide the required services without need for additional education or training (with the exception of the mandatory training or participation in approved Government training opportunities).

It is required that the contractor create and maintain Standard Operating Procedures (SOPs) to codify methods to successfully execute key tasks performed under this award. Initial assessment and a Project Management Plan shall be submitted in the first 90 days of the contract to determine gaps in current SOPs. A timeline and plan will be provided by the contractor to ensure all identified documentation gaps are closed within the base period of this award.

3.1 Objective #1: Management and Administration Support Services

3.1.1 Provide general organization management, supervision, and oversight, and supports day-to-day operational activities. Provide regular (monthly) summaries of activities conducted that month to the COR for review.

3.1.2 Coordinate with program managers, laboratories, and their staffs to develop information.

3.1.3 Prepare and present information papers, briefings, and other tailored information to respond to a wide range of routine and short suspense inquiries and formal taskings from internal or external DoD sources, to include presentation of information to General/Flag Officers and other senior military and civilian executives within Headquarters USAMRDC and the Headquarters, Defense Health Agency.

3.1.4 Provide strategic planning, and other business support functions to include travel coordination and data management.

3.1.5 Participate in enterprise planning meetings.

3.1.6 Perform research and analyses to support DoD responses to audits of DoD CBDP activities.

3.1.7 Develop or manage data exchange agreements, memoranda of agreement, and commitment responsibilities associated with collaborations with interagency, international, and industry partners.

3.1.8 Special Qualifications for personnel providing these services:

3.1.8.1 Requires 12 or more years of experience with US Government in planning and managing costs, schedules, and performance of scientific/ medical research programs and diverse technical skills to provide efficient and effective support to funding agencies and subordinate commands.

3.2 Objective #2: Meeting & Conference Support Services

3.2.1 Provide technical, administrative, translation and logistical support to enable effective meetings and conferences.

3.2.2 Plan, organize, conduct, and document meetings and conferences ranging from working groups, project reviews, technical area meetings, program briefings, and committees to larger workshops or symposia.

3.2.3 Develop a technical plan for meeting or support technical program planning committee, if applicable.

3.2.4 Prepare all DoD required meeting approval documentation and after-action reports as needed.

3.2.5 Coordinate and prepare travel arrangements for meeting attendees, in accordance with Joint Travel Regulations

(JTR).

3.2.6 Arrange and operate meeting sites, facilities, and equipment, as required.

3.2.7 Prepare and distribute meeting materials.

3.2.8 Prepare post-meeting summaries, reports, or other documentation as applicable.

3.2.9 Coordinate and obtain interpreters and IT equipment.

3.2.10 Coordinate, plan, and execute activities supporting the biennial Shoresh Meeting when held in the United States, and support partner planning efforts when held in Israel. These activities include but are not limited to the coordination, identification and/or reservation of venue, support equipment, general support, accommodations for domestic and international participants, and general operations of a meeting serving up to 400 participants. This also includes maintaining regular communication with international planning partners and working group leads during non-US-planning stages.

3.2.11 Special Qualifications for personnel providing these services:

3.2.11.1 Familiarization and experience preparing travel arrangements in accordance with JTR.

3.2.11.2 Experience with organizing high visibility events.

3.3 Objective #3: Research & Analysis Support Services

3.3.1 Research review, and respond to requests, briefings; develop/validate processes for DoD intramural medical/chemical/biological research; support activities related to the transition of medical CBRN programs.

3.3.2 Collect, organize, revise intramural and extramural planning, program, resources and execution data from laboratory and headquarters staff.

3.3.3 Design and conduct technology assessments and prepare summary reports addressing technical issues in defined research task areas, specific research topics, or on the entire medical RDT&E program, which may include in-house programs, extramural efforts supporting planned appropriations, and extramural efforts for congressional special interest appropriations.

3.3.4 Research reviews, respond to research requests, briefings, support development of PPBES documentation.

3.3.5 Develop and validate processes for DoD intramural medical chemical biological defense research.

3.3.6 Support activities related to the transition of medical CBRN defense related programs through advanced development and DoD procurement, FDA approval, and other regulatory, statutory, and defense acquisition or policy processes.

3.3.7 Provide support for the development of strategic plans, budget briefings, spend plans, and program announcements.

3.3.8 Provide support for the development of Statements of Works for DoD studies.

3.3.9 Collaborate with intramural and extramural partners to prepare, revise and edit technical guide publications as necessary.

3.3.10 Consult and advise intramural/extramural partners on meeting obligations within USAMRDC and CBDP requirements.

3.3.11 Special Qualifications:

3.3.11.1 Requires at least one supporting person to have a doctorate in a biomedical field with 2 or more years experience in the chemical or biological medical defense space.

3.4 Objective #4: Financial Support Services

3.4.1 Build annual Command Budget Estimates and develop Unfunded Requirements requests.

3.4.2 Manage disbursement rate related to the CBDP S&T programs, including core and congressional funds.

3.4.3 Provide technical, programmatic automated database data entry and editorial assistance to the medical chemical and biological defense science and technology program managers in the preparation of narrative and tabular documentation to support the Planning, Programming, Budgeting and Execution (PPBE), as well as associated activities.

3.4.4 Develop reports, summaries, and/or briefing materials utilizing RDT&E and Medical Chemical and Biological Defense Research Program (MCBDRP) program databases and written program descriptive materials.

3.4.5 Organize fiscal budget reviews as required.

3.4.6 Prepare guidance for the establishment of fiscal spend plans.

3.4.7 Prepare analysis of monthly financial performance measurements of funds execution status.

3.4.8 Special Qualifications for personnel providing these services:

3.4.8.1 Requires 7 or more years of specialized experience tracking and managing research program funds.

4 Special Requirements

4.1 Security and Safety

4.1.1 General Security Requirements: Contractor personnel performing work under this contract shall be required to obtain a Common Access Card (CAC Card).

a. Key and Electronic Pass Control: The Contractor will be provided with keys or key cards as necessary to allow access to all buildings and or secured rooms requiring Contractor entry.

Electronic passes may be used. All keys provided to the Contractor shall not be duplicated, or issued to any individual to be retained in his/her possession while not physically performing duties on the installation. Keys will be safeguarded and controlled in accordance applicable security regulations. Methods will be established to ensure all keys issued by the Government for Contractor employee use are not lost, misplaced and/or used by unauthorized persons.

b. Lost or Duplicated Keys: All occurrences of lost or unauthorized duplication of keys shall be immediately reported to the COR. If keys are lost or duplicated, the Contractor may be required with written direction of the Contracting Officer (KO) to re-key or replace the affected lock or locks without cost to the Government. The Government may replace the affected lock(s) or perform re-keying and charge the Contractor. In the event a master key is lost or duplicated the Government shall replace or have replaced all locks and the total cost shall be charged to the Contractor.

4.1.2 Security:

a. The contractor is required to have a SECRET Facility Clearance for performance under this Award.

The contractor must be able to work with classified material, support classified meetings and safeguard classified information in accordance with Industrial Security Regulations.

b. Any contract personnel who come in contact with any classified documents during contract performance shall have the appropriate security clearance.

c. On-site work under this award may require that a contractor employee comply with local security policy to include, but not be limited to, wearing identification badges, compliance with access and parking restrictions, and compliance with use of government property, communications/automation equipment and procedures.

d. All personnel proposed under this effort shall be United States citizens.

e. Contract personnel will assure that automated processes and attendant output media/devices are compatible with existing USAMRDC facilities and information systems.

DD Forms 254: Overarching security requirements and Contractor access to classified information shall be as specified in the DD Form 254. All contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable National Agency Check (NAC).

4.2 Transition

The contractor shall follow the transition plan submitted as part of the proposal and keep the Government fully informed of status throughout the transition period. Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods.

Transition In Plan: A Transition In Plan shall be submitted 30 calendar days after initial contract award for government review and approval. This plan will include provisions for onboarding of contract employees, including obtaining security clearances, access to government facilities, registration with and accessing government systems, necessary training, etc.

Transition Out Plan: The transition-out plan shall facilitate the accomplishment of a seamless transition from the incumbent to an incoming contractor/Government personnel at the expiration of the contract. The transition-out plan shall be submitted no later than 90 days prior to the end of the base year. The contractor shall comply with transition-out requirements of the USAMRDC for contractors who have been issued a CAC.

4.3 Government Furnished Materials

The contractor shall deliver a Government Furnished Property (GFP) Management Plan in accordance with FAR 52.245-1(f) within 30 days after contract award. After acceptance of the GFP Management Plan the contractor shall receive the KO’s acceptance in writing of any proposed changes.

The Government will provide telephones, facsimile machines, copiers and computer equipment to include laptops for use in performance under this contract/task order. This equipment is authorized for transaction of official Government business only and shall not be used for personal business. Personal long-distance calls are not authorized and the cost of all personal long distance calls made by contractor or subcontractor employees may be deducted from the contractor/s invoice payments. Telephones, facsimile machines and computer equipment to include laptops are subject to communications security monitoring at all times. Contractor and subcontract employees may be issued keys signed for at scheduled and unscheduled key control inspections. The contractor shall be required to reimburse the Government for lost keys, or lockset (if lockset is required to be replaced) as a result of lost keys. The cost of replacement of keys/locksets may be deducted from payments to the contractor.

Items issued will remain the property of the Government and the contractor will maintain proper accountability of issued equipment. Equipment is to be used, turned in and/or disposed of as directed by the COR or KO.

4.3.1 Procurement Integrated Enterprise Environment (PIEE), GFP Module Application

The contractor shall be responsible for obtaining and maintaining access, training and successful operation of the PIEE/GFP Module application for the entirety of the contract/task order PoP. The PIEE GFP Module application is located at the following website: https://wawf.eb.mil/piee-landing/. Access to PIEE/GFP Module application training materials and in-depth information applicable to the contractor’s responsibilities regarding GFP can be found at the following website: https://dodprocurementtoolbox.com/.

Government Furnished Facilities:

The Government will provide the Contractor employees with adequate office space in accordance with DoD Standards. Telephone, Computer, and Internet connectivity will be provided as part of the office space. These furnished capabilities shall only be used for Government business. No other space will be made available.

At all times, work areas including office areas and work rooms provided to the Contractor shall be maintained in a clean, safe and secure manner and shall be free from accumulations of waste material, rubbish, equipment, and materials. Upon completion of the job or when away from the work site, the work area and premises shall be in a clean, neat, and safe condition. Hazardous and non-hazardous wastes and other job-related waste material shall be disposed of or stored according to the local installation procedures.

The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for contract use.

All upkeep and maintenance for Government-furnished office areas will be provided by the Government. The Contractor shall maintain accepted housekeeping standards in office areas, workshops, and break areas allocated for Contractor use.

4.4 Environmental Requirements

The contractor shall comply with all documents listed below as mandatory and referenced under paragraph 3.0, Performance Requirements. Compliance with documents listed as non-mandatory is the contractors' option.

4.5 Data rights and Subject Inventions: Specially Negotiated License Rights: Pursuant to DFARS 252.227- 7013(b)(4), 252.227-7014(b)(4) and 252.227-7020, and notwithstanding any other provision in this contract:

(a) The Government shall own all the rights in all technical data (as defined in DFARS 252.227-7013(a)(15), computer software (as defined in DFARS 252.227-7014(a)(4)), and computer software documentation (as defined in DFARS 252.227-7014(a)(5)) generated under this contract.

(b) Per DFARS 252.227-7020, when a work is first produced, created, or generated under this contract, and such work is required to be delivered under this contract, the Contractor shall and hereby does assign copyright in those works to the Government.

(c) The contractor may not use or disclose any technical data, computer software, or computer software documentation generated under this contract without the written permission of the Contracting Officer, except as otherwise authorized by the terms of this contract. The contractor shall maintain all technical data, computer software, and computer software documentation generated under this contract under conditions of strict confidentiality.

(d) All technical data, computer software, and computer software documentation generated under this contract in any format, and in the possession or control of the contractor, shall be returned to the Government, and no copies kept, at the conclusion or termination of the contract unless the Contracting Officer grants written specific exception.

(e) Any special works as defined in any of DFARS 252.227-7020(b)(1)-(4) and (6), and DFARS 227.7106(d), which are first created, generated, or produced and required to be delivered under this contract, will be the sole property of the United States Government. Neither the contractor nor its employees shall have any rights or https://wawf.eb.mil/piee-landing/ https://dodprocurementtoolbox.com/ ownership interest in the technical data, computer software, computer software documentation, or other special works created, generated, or produced and required to be delivered under this contract.

5 Deliverables

The contractor shall provide deliverables as described in subsequent task orders. Deliverables shall be specified by the government.

a. Complete, accurate, and timely reports on the progress and findings of the research and services supported by this contract are required. Failure to meet prescribed standards of quality or to make delivery within prescribed time frames may be cause for termination of the contract, and/or the withholding of payments as prescribed in the Federal Acquisition Regulations (FAR) Clause 52.232-9 Limitation on Withholding of Payments.

b. Documentation Guidelines: Reports and documents delivered by the Contractor in performance of this contract shall be considered “Technical Data” as defined in the applicable “Rights in Data” clause of the General Provisions. All documentation shall reflect the latest version number, unless specifically directed otherwise by the Government. All documentation shall be prepared in accordance with standard industry practices, ensuring electronically produced documents, which reflect logical flow of material, tables of contents, indexes and page numbering. Where applicable, the Contractor’s attention is called to the availability of commercial, industry, federal, and military guides, instructions, and standards for many of the topics addressed in this contract.

The Contractor shall submit all deliverables for Government review and approval. Any revisions or modifications shall require subsequent Government review and approval.

Combined with the monthly invoice submission, the Contractor shall be responsible for submitting a monthly report on the award at the project-level of detail. (See Attachment 4).

The following list details other deliverables due under the Award:

ITEM

No.

PWS

Ref.

DELIVERY ITEM Distribute To

Initial Subsequent

1 3.3.2, 3.4.3

Data Submission Reports

As required

As required On-going

2 3.1.7, 3.2.2, 3.2.8, 3.3.2, File Summary Report

As required

As required On-going

3 3.1.3, 3.1.5, 3.2, 3.4.3

Committee Meeting Preparation and Working Notes

COR As required As requested or 5 working days after the request

4 3.1.3, 3.1.6, 3.1.7, 3.2.4, 4.2.7, 3.2.8, 3.3.1, 3.3.3, 3.3.4, 3.4.1, Information Papers, Executive Summaries, Narrative Summary Reports & Synopses/Master Plans/ Technical Data packages

COR As required As requested or 5 working days after the request

3.4.4, 3.4.6, 3.4.7

5 3.2.2, 3.2.4, 3.2.8, Minutes of Committee/Decision Meetings or 5 working days after the request

6 3.1.3, 3.2.2, 3.2.3, 3.2.4, 3.2.7, 3.2.8, 3.2.10

Briefing Materials/Packages or 5 working days after the request a First Draft COR As required As requested or 5 working days after the request b Coordination Draft COR As required As requested or 5 working days after the request c Final/Production Draft COR As required As requested or 5 working days after the request

2.3.1 Monthly Report

COR NLT 45 DACA

By 15th day of each month

8 4.2 Transition In Plan With Proposal Submission NLT 15

DACA.

Update as Required.

9 2.3 Program Management Plan 90 DACA Update as Required

4.2 Transition Out Plan 90-120 Days Before

Expiration of Contract

Update as Required.