DBI Narrative Template_Final 3-19-2020.docx

Dairy Business Innovation Initiatives PROGRAM

2020 PROJECT NARRATIVE FORM AND INSTRUCTIONS

This form is mandatory. Thoroughly review the Fiscal Year 2020 Dairy Business Innovations (DBI) Initiatives Request for Applications (RFA) before completing this form. Upon completion, this form must be converted to PDF and attached to the application package within Grants.gov using the “Add Attachments” button under SF-424 item #15.

1. Applicant Organization - Must match box 8 of the SF-424. If the information for the question is identical to the initiative’s 2019 DBI application, check this box ☐ and proceed to the next question.

Name:

Email:

Phone:

Fax:

Mailing Address:

2. Authorized Organization Representative (AOR) - This person will be the main contact for any correspondence and is responsible for signing any grant documentation. Must match box 21 of the SF-424. If the information for the question is identical to the initiative’s 2019 DBI application, check this box ☐ and proceed to the next question.

Name:

Email:

Phone:

Fax:

Mailing Address: ☐ Check if same as above

3. Project Title - Must match box 15 of the SF-424. If the information for the question is identical to the initiative’s 2019 DBI application, check the box ☐ and proceed to the next question.

4. Requested DBI Initiative Funds - Insert the total amount ($) of Federal funds requested. This must match the total amount requested on Line 18a of the SF-424. In the following narrative sections, describe how these additional funds will build upon earlier work performed by the initiative.

EXECUTIVE SUMMARY

In 250 words or less, briefly describe the project’s intended goal(s) with a description of how the goal(s) will be completed during the project period. This summary will be made available to the public.

Alignment and Intent Describe how this project will build upon previous initiative efforts to address specific issues, problems, or needs in relation to the statutory language of the program (7 U.S.C. § 1632d), including plans to expand upon the original objectives of the initiative. Include any new data and/or estimates that describe the extent of the issue, problem, or need.

If this project includes new objectives, please provide them below, relating them directly to the issues or needs mentioned above. Add more lines, if necessary.

Objective 1:

Objective 2:

Objective 3:

Describe the intended benefits (direct and indirect) for producers or food businesses resulting from the initiative’s activities, including the number of impacted producers and businesses.

TECHNICAL MERIT

Work Plan Describe the activities, resources, and timeline associated with expansion efforts mentioned in the Alignment and Intent section. Include the following information: the anticipated date of completion; how and where the activities will take place; required resources; milestone(s) for assessing progress and success; who is responsible for completing the activity; and, if conducting training and technical assistance, how participants will be recruited and how you will help guide program development and delivery.

List and describe each planned activity Include the scope of work and how it relates to the project objectives

For completion of each activity Milestones For assessing progress and success of each activity Who will do the work?

Include collaborative arrangements or subcontractors

Training Space Milestone 1: Complete XX assessment

Milestone 2: Conduct XX food safety workshops ABC Best Contracting Service

XYZ Company’s Executive Director

Achievability These outcomes and indicators are identical to previous DBI applications. Briefly describe how these additional funds will modify your expectations of both Indicator quantity and your ability to achieve the targets. Please describe any anticipated challenges to achieving targeted goals as a result of these additional funds, as well as possible mitigation strategies.

Outcome Indicators Complete all applicable project Outcomes and Indicators with baseline and/or estimated realistic target numbers. If an outcome indicator does not apply, check N/A (Not Applicable) and briefly explain below the table why it is not applicable.

Outcome 1: To Increase Consumption of and Access to Dairy Products.

N/A Explanation (if needed)

Outcome 2: To Increase Sales of Dairy Products.

If the initiative has established a baseline of sales or initial customer count through previous DBI activities, please use that baseline for your responses to this Outcome.

For projects that do not already have a baseline of sales in dollars or an initial customer count, one of the objectives of the project must be to determine such a baseline to meet the requirement and to document the value of sales increases or percent change in customer count by the end of the project.

N/A Explanation (if needed)

Outcome 3: To Develop New Market Opportunities for Producers or Processors of Dairy Products.

Please provide estimated target numbers.

Number of new and/or existing delivery systems/access points reached that expanded and/or improved dairy products

Of the dairy businesses, the:

Number of jobs, farmers that went into production

N/A Explanation (if needed)

Outcome 4: (OPTIONAL) As part of our effort to evaluate our grant programs, AMS is interested in developing Outcomes and Indicators for DBI as the program continues to develop. As such, initiatives are strongly encouraged to add at least one Outcome and Indicator(s) based on relevant initiative efforts not covered above. Creativity is highly encouraged, particularly regarding any metrics reflecting coordination, learning, and responsiveness to regional realities.

Project Specific Outcome Indicator(s)

4.a.

Outcome Indicator Measurement Plan For each completed outcome indicator, describe how you derived the numbers, how you intend to measure and achieve each relevant outcome and indicator, and any potential challenges to achieving the estimated targets and action steps for addressing them.

I.e., documented background or baseline information, recent research and data, etc.

How and when do you intend to evaluate?

I.e., surveys, 3rd party assessment Anticipated key factors predicted to contribute to and restrict outcome Including action steps for addressing identified restricting factors

Dissemination of Project Results Describe how you will disseminate project’s results (positive and negative) to similar organizations, stakeholders, and others that may be interested in the project’s results or implementing a similar project.

Expertise and Partners Key Staff (Applicant Personnel and External Partner/Collaborators) If the initiative does not plan to use a portion of the additional funds to add key staff or project partners, please check the box below and respond to “Project Management Plan”.

If the initiative plans to use a portion of the additional funds to add key project staff or partners, please provide the information below, and provide a one- to two-page resume or summary of relevant experience and/or qualifications for each of the participants listed. Longer resumes or summaries will be disregarded. Initiatives must include Letters of Commitment from Partner and Collaborator Organizations to support the information (see section 4.2.4 in the RFA). Add additional rows as needed.

Key Staff Name and Title Role

Project Management Plan Describe the impact that these additional funds will have on the initiative’s project management plan for coordinating, communicating, and sharing data and reports among members of the Project Team and stakeholder groups, both internally to personnel and externally to partners and collaborators.

OMB No. 0581-0240

FISCAL PLAN AND RESOURCES

Please complete the Budget and Justification below.

Budget and Justification The budget must show the total cost for the project and describe how category costs listed in the budget are derived. The budget justification must provide enough detail for AMS staff to easily understand how costs were determined and how they relate to the Project Objectives and Expected Outcomes. The budget must show a relationship between work planned and performed to the costs incurred. Add additional rows to a table as needed.

Refer to RFA Section 1.3.3 Projects and Activities not Eligible for Funding for more information on allowable and unallowable expenses.

A general line-item for “grants” may be provided under Contracts. The individual subaward budgets are not expected at the submission of this application; however, initiatives will be expected to provide a comprehensive plan detailing each project, associated outcomes, and applicable expenses in order to draw down on the funds associated with this line item.

Applicants must ensure that this information only accounts for FY20 award funding and does not include costs associated with previous DBI awards.

Budget Summary

Personnel

Fringe Benefits

Travel

Equipment

Supplies

Contractual/Subawards

Other (specify)

Direct Costs Subtotal

Indirect Costs

Total Budget (direct + indirect)

Personnel List each person who has a substantive role in the project and the amount of the request and/ or the value of his or her match. Personnel costs should be reasonable for the services rendered, conform to the established written policy of your organization, and consistently applied to both Federal and non-Federal activities.

(# of hours OR % FTE)

Year 1: $ Year 2: $ Year 3: $

Year 1: $

Year 3: $

Year 1: $

Year 3: $

Fringe Benefits Provide the fringe benefit rates for each of the project’s salaried employees listed above. The costs of fringe benefits should be reasonable and in line with established policies of your organization.

Travel Explain the purpose for each Trip Request. Please note that travel costs are limited to those allowed by formal organizational policy; in the case of air travel, project participants must use the lowest reasonable commercial airfares. For recipient organizations that have no formal travel policy and for-profit recipients, allowable travel costs may not exceed those established by the Federal Travel Regulations, issued by GSA, including the maximum per diem and subsistence rates prescribed in those regulations. This information is available at https://www.gsa.gov/.

☐ By checking this box, I affirm that my organization’s established travel policies will be adhered to when completing the above-mentioned trips in accordance with 2 CFR 200.474 or 48 CFR subpart 31.2, as applicable.

Equipment Describe any special purpose equipment to be purchased or rented under the grant. ‘‘Special purpose equipment’’ is tangible, nonexpendable, personal property having a useful life of more than one year and an acquisition cost that equals or exceeds $5,000 per unit and is used only for research, medical, scientific, or other technical activities. Rental of "general purpose equipment’’ must also be described in this section. Purchase of general purpose equipment is not allowable under this grant.

Supplies List the materials, supplies, and fabricated parts costing less than $5,000 per unit and describe how they will support the purpose and goal of the proposal.

Contractual The Contractual section includes contractual, consultant, and subaward agreements that are part of the completion of the project. A subaward is an award provided by the non –federal entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the non-federal entity. Contractual/consultant costs are expenses associated with purchasing goods and/or procuring services performed by an individual or organization other than the applicant in the form of a procurement relationship. If there is more than one contractor or consultant or subaward, each must be described separately. (List each contract/consultant/subaward separately.)

Contract ☐ Subaward ☐

Contract ☐

Contract ☐

☐ By checking this box, I affirm that my organization followed the same policies and procedures used for procurements from non-federal sources, which reflect applicable State and local laws and regulations and conform to the Federal laws and standards identified in 2 CFR §200.317 through §200.326, as applicable. If the contractor(s)/consultant(s) is/are not already selected, I affirm that my organization will follow the same requirements.

Other Include any expenses not covered in any of the previous budget categories. Be sure to break down costs into cost/unit. Expenses in this section include, but are not limited to, meetings and conferences, communications, rental expenses, advertisements, publication costs, and data collection.

Indirect Indirect costs (also known as “facilities and administrative costs”—defined at 2 CFR §200.56) represent the expenses of doing business that are not readily identified with a particular grant, contract, or project function or activity, but are necessary for the general operation of the organization and the conduct of activities it performs. For the indirect cost formula and additional information, refer to Section 4.6.1 of the RFA.

Program Income Program income is gross income—earned by a recipient or subrecipient under a grant—directly generated by the grant-supported activity or earned only because of the grant agreement during the grant period of performance. Program income includes, but is not limited to, income from fees for services performed; the sale of commodities or items fabricated under an award (this includes items sold at cost if the cost of producing the item was funded in whole or partially with grant funds); registration fees for conferences, etc.

USDA’S Equal Opportunity STATEMENT USDA is an equal opportunity provider, employer, and lender.

Paperwork Burden Statement According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control number for this information collection is 0581-0240. Public reporting burden for this collection of information is estimated to average 4 hours per response, including the time for reading and utilizing this document to prepare an application, reviewing which items are allowable, and understanding the terms and conditions of the grant award.