SPECIFICATIONS

AND

CONTRACT DOCUMENTS

FOR

CAUSTIC SODA

IFB: 2026-Annual Supplies-068

Prepared by:

CITY OF GREENVILLE

Procurement

TABLE OF CONTENTS

I. INTRODUCTION

II. INSTRUCTIONS TO BIDDERS

III. STANDARD TERMS AND CONDITIONS

IV. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS

V. ANNUAL BID SUBMITTAL

VI. SPECIFICATIONS

VII. SPECIAL PROVISIONS

VIII. PRICING PROPOSAL/BID FORM

IX. VENDOR QUESTIONNAIRE

1. INTRODUCTION

1.1. SUMMARY

It is estimated that 150 tons of caustic soda will be required annually in the operation of the City of Greenville Water Production Plant, during the period of October 1, 2026, through September

30, 2027.

1.2. TIMELINE

Bid Release Date: August 3, 2026

Bid Close Date: August 18, 2026, 3:00pm

2. INSTRUCTIONS TO BIDDERS

2.1. Preparation of Bids

A. Bidders are expected to examine the Invitation for Bids, Standard Terms and Conditions, Special Terms and Conditions (if any), the Specifications, drawings (if any) and the

Instruction to Bidders. Failure to do will be at the bidder's risk.

B. Each bidder shall furnish the information required by the invitation. The bidder shall sign the bid. Bids signed by an agent are to be accompanied by evidence of the agent's authority unless such evidence has been previously furnished to the issuing office.

C. Bids for supplies, services, or items other than those specified will not be considered, unless authorized by the Invitation for Bids.

D. Time, if stated as a few days, will include Saturdays, Sundays, and holidays.

E. Bids submitted on other than the forms contained in the Invitation for Bids or with different terms, conditions or provisions will not be considered as responsive bids.

2.2. Explanation to Bidders

Any explanation desired by a bidder regarding the meaning or interpretation of the invitation, specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach bidders before the submission of their bid. Oral explanation or instructions given before the award of the contract or issuance of a purchase order will not be binding. Any information given to a prospective bidder concerning the invitation will be furnished to all prospective bidders as an amendment of or addendum to the invitation if such information is necessary to the bidders in submitting bids on the invitation or if the lack of such information would be prejudicial to uninformed bidders.

2.3. Acknowledgment of Amendments or Addendums to Invitation

Receipt of an amendment or addendum to an invitation by a bidder must be acknowledged (a) by signing and returning the amendment or addendum: or (b) by letter or telegram: or (c) by annotation in the space provided on Purchasing Division Form 105 (PD105). Such acknowledgment must be received prior to the hour and date specified for receipt of bids or accompanies the bid.

2.4. Submission of Bids

A. All proposals should be submitted through the City of Greenville's eProcurement Portal at https://procurement.opengov.com/portal/greenvilletx or received in a sealed envelope by the City of Greenville Finance Office at 2821 Washington Street, Greenville, TX, 75401. Proposals shall be in one envelope clearly marked: Bid Number, Title, and

Opening Date on the outside of the envelope containing the bid.Proposals shall be submitted:

o In a Envelope labeled: Greenville's Proposal Submission for 2026-Annual Supplies-

068, CAUSTIC SODA and Tuesday, August 18, 2026. All proposals and Cost

Proposal shall provide one (1) original and (3) copies signed by Proposer’s authorized representative(s).

OR

o Proposals can also be submitted through the City of Greenville's eProcurement Portal at: https://procurement.opengov.com/portal/greenvilletx.

B. Return bids in sufficient time to be received in the Office of the Purchasing Agent on or before the closing date and time shown on the Invitation.

C. Samples of items or descriptive literature, when required, must be submitted within the time specified, and unless otherwise specified, at no expense to the City. They must be identified as to supplier, manufacturer, part number, model number, type, grade, applicable specifications, etc. If not destroyed by testing, samples will be returned at bidder's request and expense. Descriptive literature will be retained by the City as part of the bid document.

2.5. Failure to Submit Bid

Failure to bid and to advise the office issuing the Invitation in writing that future invitations for bids are desired, may result in the removal of your firm from bidder's list(s)covering this category of items or services.

https://procurement.opengov.com/portal/greenvilletx

2.6. Modification or Withdrawal of Bids

Bids may be modified or withdrawn by written or telegraphic notice received by the City

Purchasing Agent prior to the exact hour and date specified for receipt of bids. A bid may also be withdrawn in person by a bidder or his authorized representative, provided his identity is made known and he signs a receipt for the bid, but only if the withdrawal is made prior to the exact hour and date set for the receipt of bids.

2.7. Late Bids and Modifications or Withdrawals

Bids and modifications of bids (or withdrawals thereof) received at the office designated in the

Invitation after the exact hour and date specified for receipt will not be considered unless: (a) they are received before award is made: and (b) they are sent either by registered mail, or by certified mail for which an official dated post office stamp (postmark) on the original Receipt for

Certified Mail has been obtained and it is determined by the City that the late receipt was due solely to delay in the mails for which the bidder was not responsible; or (c) if submitted by mail

(or by telegraph if authorized) it is determined by the City that the late receipt as due solely to mishandling by the City after receipt at the City offices; provided, that timely receipt at the City offices is established upon examination of an appropriate date or time stamp (if any) of such office, or of other documentary evident of receipt of the post office serving it. However, a modification of a bid which makes the terms of an otherwise successful bid more favorable to the

City will be considered at any time it is received and may thereafter be accepted.

2.8. City-furnished Property

No material, labor, or facilities will be furnished by the City of Greenville, Texas unless otherwise provided for in the Invitation for Bids.

2.9. Award of Contract

A. Award of contract, if it be awarded, will be awarded to that responsible bidder whose bid conforming to the Invitation will be most advantageous to the City of Greenville, Texas, price, and other factors considered. Other factors may include but are not limited to delivery, efficiency, quality of equipment, experience, service records, service facilities, and adaptability of equipment or service to the needs of the City.

B. The City reserves the right to reject any or all bids and to waive informalities and minor irregularities in bids received.

C. The City may accept any item or group of items of any bid, unless the bidder qualifies his bid by specific limitations. Unless otherwise provided in the Schedule, bids may be submitted for any quantities less than those specified, and the City reserves the right to make an award on any item for a quantity less than the quantity offered at the unit prices bid unless the bidder specifies otherwise in his bid.

D. A written award by acceptance on bid or issuance of a purchase order, mailed or otherwise furnished to the successful bidder within the time for acceptance specified in the bid shall be deemed to result in a binding contract without further action by either party.

2.10. Bid Acceptance Period

It is the intent of the City to award a contract, if any be awarded, within thirty (30) calendar days after the date specified for receipt of bids. It shall be understood that unless otherwise provided for in the Invitation the bid shall have an acceptance period of 30 days unless otherwise stipulated by the bidder in his bid.

2.11. Disqualification of Bidder(s)

Any bidder(s) may be disqualified, and their bid not considered for award for among reasons any of the following specific reasons:

A. Reasonable grounds exist for believing that collusion exists among bidders.

B. Reasonable grounds exist for believing that a bidder has an interest in more than one bid for the contract contemplated.

C. The bidder is party of any litigation against the City of Greenville, Texas

D. The bidder is delinquent in performance of an existing contract or has defaulted on a previous contract with the City of Greenville, Texas or with another party for the same or similar kind of work.

E. Reasonable grounds exist for believing that the bidder lacks competency or capacity to satisfactorily and timely perform based on the bidder's financial statement, experience, equipment, existing contractual commitments, etc.

F. The bidder is delinquent in payment of taxes to the City of Greenville, Texas

G. The bidder, as an individual or member of a partnership, is an elected official or employee of the City of Greenville, Texas.

3. STANDARD TERMS AND CONDITIONS

3.1. Seller to Package Goods

Seller will package goods in accordance with good commercial practice. Each shipping container shall be clearly and permanently packed as follows: (a) Seller's name and address: (b)

Consignee's name, address and purchase order or purchase release number and the supply agreement number if applicable: Container number and total number of containers, e.g., box 1 of

4 boxes: and (d) the number of the container bearing the packing slip. Seller shall bear cost of packaging unless otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to conform to requirements of common carriers and any applicable specifications. Buyer's count or weight shall be final and conclusive on shipments not accompanied by packing lists.

3.2. Shipment Under Reservation Prohibited

Seller is not authorized to ship the goods under reservation and no tender of a bill of lading will operate as a tender of goods.

3.3. Title and Risk of Loss

The title and risk of loss of the goods shall not pass to Buyer until Buyer receives and takes possession of the goods at the point or points of delivery.

3.4. Delivery Terms and Transportation Charges

F.O.B. Destination Freight Prepaid unless delivery terms are specified otherwise in bid: Buyer agrees to reimburse Seller for transportation cost in the amount specified in Seller's bid, or actual costs, whichever is lower, if the quoted delivery terms do no include transportation cost provided

Buyer shall have the right to designate what method of transportation shall be used to ship the goods.

3.5. No Placement of Defective Tender

Every tender or delivery of goods must fully comply with all provisions of this contract as to time of delivery, quality, and the like. If a tender is made which does not fully conform, this shall constitute a breach and Seller shall not have the right to substitute a conforming tender, provided, where the time for performance has not yet expired, the Seller may seasonably notify

Buyer of his intention to cure and may then make a conforming tender within the contract time but not afterward.

3.6. Place of Delivery

The place of delivery shall be that set forth on the purchase order. Any change thereto shall be affected by modification as provided for in "Modifications" hereof. The terms of this agreement are "no arrival, no sale".

3.7. Invoices and Payments

A. Seller shall submit separate invoices on each purchase order after each delivery. Invoices shall indicate the purchase order number, shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bid of lading, and the freight weight bill when applicable, should be attached to the invoice.

B. A mutually agreed upon invoicing processes will need to be put in place in between seller's billing/accounts receivable and the City's Finance Department. Supplier should keep the Finance Department of any changes in remittance banking, address and applicable information.

C. Terms are Net Thirty (30).

D. Buyer's obligation is payable only and solely from funds available for the purpose of the purchase. Lack of funds shall render this contract null and void to the extent funds are not available and any delivered but unpaid for goods will be returned to the Seller by

Buyer.

E. Do not include Federal Excise, State or City Sales Tax. City shall furnish tax exemption certificate, if required.

F. The provision of Article 601F of Vernon's Texas Civil Statutes shall not apply to this agreement. Times and methods of payment of invoices shall be as specified herein. If no time for payment of invoices is otherwise specified herein, the City shall have a reasonable time to make payment. There shall be no interest on any delayed, disputed, or delinquent payment, nor shall the Buyer be entitled to attorney's fees in any dispute to collect such payment. The Buyer expressly waives and gives up any rights it may have under Article 601f. To the extent that any other provisions in this agreement shall conflict with this paragraph, this paragraph shall prevail.

3.8. Gratuities

The Buyer may, by written notice to the Seller, cancel this contract without liability to Seller if it is determined by Buyer that gratuities, in the form of entertainment, gifts, or otherwise, were offered or given by the Seller, or any agent or representative of the Seller, to any officer or employee of the City of Greenville with a view toward securing a contract or securing favorable treatment with respect to the awarding or amending, or the making or any determinations with respect to the performing of such a contract. In the event this contract is canceled by Buyer pursuant to this provision, Buyer shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities.

3.9. Special Tools and Test Equipment

If the price stated on the face hereof includes the cost of any special tooling or special test equipment fabricated or required by Seller for the purpose of filling this order, such special tooling equipment and any process sheets related thereto shall become the property of the Buyer and to the extent feasible shall be identified by the Seller as such.

3.10. Warranty-Price

A. The price to be paid by the Buyer shall be that contained in Seller's bid which Seller warrants to be no higher than Seller's current prices on orders by others for products of the kind and specification covered by this agreement for similar quantities under similar or like conditions and methods of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the Seller's current prices on orders by others, or in the alternative, Buyer may cancel this contract without liability to Seller for breach or

Seller's actual expense.

B. The Seller warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Seller for the purpose of securing business. For breach or violation of this warranty, the Buyer shall have the right in addition to any other right or rights to cancel this contract without liability and to deduct from the contract price or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.

3.11. Warranty-Product

Seller shall not limit or exclude any implied warranties and any attempt to do so shall render this contract voidable at the option of the Buyer. Seller warrants that the goods furnished will conform to the specifications, drawings and descriptions listed in the bid invitation and to the sample(s) furnished by Seller, if any. In the event of a conflict between the specifications, drawings, and description, the specifications shall govern.

3.12. Safety Warranty

Seller warrants that the products sold to Buyer shall conform to the standards promulgated by the

U.S. Department of Labor under the Occupational Safety and Heath Act of 1970. In the event the product does not conform to OSHA standards, Buyer may return the product for correction or replacement at the Seller's expense. In the event Seller fails to make the appropriate correction within a reasonable time, correction made by Buyer will be at Seller's expense.

3.13. No Warranty by Buyer Against Infringements

As part of this contract for sale Seller agrees to ascertain whether goods manufactured in accordance with the specifications attached to this agreement will give rise to the rightful claim of any third person by way of infringement or the like. Buyer makes no warranty that the production of goods according to the specification will not give rise to such a claim, and in the event shall Buyer be liable to Seller for indemnification if Seller is sued on the grounds of infringement or the like. If Seller is of the opinion that an infringement of the like will result, he will notify Buyer to this effect in writing within two weeks after the signing of this agreement. If

Buyer does not receive notice and is subsequently held liable for the infringement or the like, Seller will save Buyer harmless. If Seller in good faith ascertains that production of the goods in accordance with the specifications will result in infringement or the like, this contract shall be null and void except that Buyer will pay Seller the reasonable cost of his search as to infringements.

3.14. Right of Inspection

Buyer shall have the right to inspect the goods at delivery before accepting them.

3.15. Cancellation

If either party shall default in the performance of any of the terms or conditions of this agreement, the defaulting party shall have thirty (30) days after receipt of written notice of such default within which to cure such default. If such default is not cured within such period, then the other party shall have the right without further notice to terminate this agreement. Buyer shall have the right to cancel for default all or any part of the undelivered portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller becomes insolvent or commits acts of bankruptcy. Such right of cancellation is in addition to and not in lieu of any other remedies which Buyer may have in law or equity.

3.16. Termination

The performance of work under this order may be terminated in whole or in part by the Buyer in accordance with this provision. Termination of work hereunder shall be affected by the delivery to the Seller of a Notice of Termination specifying the extent to which performance of work under the order is terminated and the date upon which such termination becomes effective. Such right of termination is in addition to and not in lieu of rights of Buyer set forth in "Cancellation", herein.

3.17. Force Majeure

If by reason of Force Majeure, either party hereto shall be rendered unable wholly or in part to carry out its obligations under this Agreement then such party shall give notice and full particulars of Force Majeure in writing to the other party within a reasonable time after occurrence of the event or cause relied upon, and the obligation of the party giving such notice, so far as it is affected by such Force Majeure, shall be suspended during the continuance of the inability then claimed, except as hereinafter provided, but for no longer period, and such party shall endeavor to remove or overcome such inability with all reasonable dispatch.

The term Force Majeure as employed herein, shall mean acts of God, strikes, lockouts, or other industrial disturbances, act of public enemy, orders of any kind of government of the United

States or the State of Texas or any civil or military authority, insurrections, riots, epidemics, landslides, lightning, earthquakes, fires, hurricanes, storms, floods, washouts, droughts, restraint of government and people, civil disturbances, explosions, breakage, or accidents to machinery, pipelines, or canals, or other causes not reasonably within the control of the party claiming such inability. If this Force Majeure clause is invoked due to a material price increase that renders the

Seller's performance impracticable, the contract price will be increased the minimum amount necessary for the Seller to avoid actual economic loss. It is understood and agreed that the settlement of strikes and lockouts shall be entirely within the discretion of the party having the difficulty and that the above requirement that any Force Majeure shall be remedied with all reasonable dispatch shall not require the settlement of strikes and lockouts by acceding to the demands of the opposing party or parties when such settlement is unfavorable in the judgment of the party having the difficulty.

3.18. Assignment-Delegation

No right or interest in this contract shall be assigned or delegation of any obligation made by

Seller without the written permission of the Buyer. Any attempted assignment of delegation by

Seller shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph.

3.19. Waiver

No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party.

3.20. Modifications

This contract can be modified or rescinded only by a writing signed by both of the parties or their duly authorized agents.

3.21. Interpretation-Parol Evidence

This writing is intended by the parties as a final expression of their agreement and is intended also as a complete and exclusive statement of the terms of their agreement. No course of prior dealings between the parties and no usage of the trade shall be relevant to supplement or explain any term used in this agreement. Acceptance or acquiescence in a course of performance rendered under this agreement shall not be relevant to determine the meaning of this agreement even though the accepting or acquiescing party has knowledge of the performance and opportunity for objection. Whenever a term defined by the Uniform Commercial Code is used in this agreement, the definition contained in the Code is to control.

3.22. Applicable Law

This agreement shall be governed by the Uniform Commercial Code. Wherever the term

AUniform Commercial Code@ is used, it shall be construed as meaning the Uniform

Commercial Code as adopted in the State of Texas as effective and in force in the date of this agreement.

3.23. Advertising

Seller shall not advertise or publish, without Buyer's prior consent, the fact that Buyer has entered this contract, except to the extent necessary to comply with proper requests for information from an authorized representative of the federal, state, or local government.

3.24. Right to Assurance

Whenever one party to this contract in good faith has reason to question the other party's intent to perform, he may demand that the other party give written assurance of his intent to perform. If a demand is made, and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the contract.

3.25. Venue

Both parties agree that venue for any litigation arising from this contract shall lie in Greenville, Hunt County, Texas.

4. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS

No member of the council or employee of the city shall violate any provisions of Article 988b of the Revised Civil Statutes of Texas, 1925, as now or hereafter amended. Any willful violation of this section shall constitute malfeasance in office and any member of the council, officer, or employee guilty thereof shall forfeit the office or position. Any violation of this section with the knowledge, express or implied, of the person or corporation contracting with the city shall render the contract voidable by the city.

5. ANNUAL BID SUBMITTAL

Bids will be accepted until 3:00 pm local time on Tuesday, August 18, 2026.

Bid responses should be submitted either electronically through the eProcurement Portal at https://procurement.opengov.com/portal/greenvilletx or must be placed in a sealed envelope and clearly marked "IFB: CAUSTIC SODA". Bids can be mailed to P. O. Box 1049, Greenville, Texas 75403. Late bids will not be accepted.

Until the final award the City of Greenville reserves the right to reject any or all bids, to waive technicalities, to readvertise; to proceed otherwise in the best interest of the City.

The City Council will consider award of the bid at a regular scheduled meeting at the Municipal

Building or as soon thereafter as may be reasonably convenient.

In accordance with Uniform Commercial Code 2-205, the bid will be irrevocable from the time and date of the bid opening until the bids are accepted or rejected by City Council.

6. SPECIFICATIONS

6.1. CAUSTIC SODA

This specification is for the purchase and delivery of liquid sodium hydroxide (caustic soda) for the Greenville Water Treatment Plant and the Wastewater Reclamation Center.

2. American Water Works Association Standard: All liquid caustic soda shall conform to AWWA Standard B501-93 and AWWA B501a-97 (Addendum to

ANSI/AWWA 13501-93). This AWWA standard is referenced and adopted as a part of these specifications. It is the responsibility of the supplier to be familiar with the

AWWA caustic soda standard and to supply caustic soda according to AWWA specifications and according to this specification.,.

3. ANSI/NSF Standard: Caustic soda supplied under these specifications shall be certified as suitable for contact with or treatment of drinking water by an accredited certification organization in accordance with ANSI/NSF Standard 60, Drinking Water

Treatment Chemicals-Health Effects.

4. Quantity: It is estimated that the City will require approximately 150 dry tons per year

(between 50,000- and 70,000-gallons liquid) caustic soda in the operation of the City of Greenville Water Production Plant and the City of Greenville Wastewater

Reclamation Center during the period of October 1, 2022, through September 30, 2023.

Actual quantities may be increased or decreased to meet the requirements of the City during the 12 months. A minimum is not guaranteed.

5. Solution Requirements: Caustic soda delivered under this specification and contract will be ordered in 32% solution.

6. Affidavit of Compliance: Upon delivery, the City shall be presented with an affidavit of compliance stating that the caustic soda being delivered complies with all applicable requirements of the referenced AW WA standard and any other state or federal standards that may be applicable.

7. Certificate of Analysis: Upon delivery, the City shall be presented with a certificate of analysis which details the percentage of iron, Na20, sodium chloride and sodium hydroxide in the solution.

8. Certificate of Weight: Upon delivery, the City shall be presented with a certificate of weight for the delivery. The weight receipt shall include gross, tare and net weights.

9. Delivery:

A. Liquid caustic soda shall be delivered to the Greenville Water Treatment Plant or to the Greenville Wastewater Reclamation Center within 5 working days of order. Delivery shall be in tank trucks capable of approximately 50,000 pounds net delivery (4,000 gallons by volume).

B. Deliveries shall be made to the plant Monday through Friday between the hours of 8:00 am and 5:00 pm.

C. Delivery trucks shall provide all necessary hoses, pumps, fittings, appurtenances, etc to handle efficient off-loading of the product.

D. Delivery drivers shall be fully trained and knowledgeable in the handling of caustic soda.

E. Delivery drivers are responsible for their own personal protective equipment.

F. After off-loading, the driver shall present to the operator the above required certificates and affidavit.

G. The City of Greenville reserves the right to purchase caustic soda from another source if successful bidder is unable to deliver caustic soda within the specified delivery time.

10. Sampling: At the City's option, sampling may be performed in accordance with

AWWA specifications. At a minimum, samples will be taken from each delivery and tested for pH and specific gravity.

11. Material Safety Data Sheets: The supplier shall furnish Material Safety Data Sheets for the specified caustic immediately upon the first delivery. The MSDS shall be updated as required by law or if warranted by any manufacturer or product change.

12. Rejection: Deliveries not in conformance with AWWA specifications and these specifications are subject to rejection. Upon rejection, the supplier shall be responsible for removal of the product from the plant site.

13. The contractor will provide documentation on its driver training program developed to ensure they fully understand the safety and health hazards of hazardous substances they are delivering and the handling equipment they operate to protect themselves, the City’s staff, citizens living near the facility, and the environment.

14. The contractor will provide documentation on its hoist equipment inspection and maintenance program developed to assure the hoist is maintained according to bother the manufacturers and OSHA standards. In addition, the contractor will provide documentation that their drivers are certified to use their hoist equipment and that the training, certification, and maintenance documentation is up to date.

Protocol for In-Plant Chemical Trials

The City of Greenville operates a conventional water treatment plant (WTP) which is located at

501 Wesley Street. The WTP currently utilizes the following chemicals in its treatment processes:

Aluminum sulfate Chemfloc P.A.C. as the primary coagulant in conjunction with a cationic polymer as a coagulant aid.

Chlorine and ammonia to form chloramines as the primary disinfectant.

Caustic soda for pH adjustment.

The City solicits bids for annual supply contracts for these chemicals and has specifications for each. The City is open to chemical technologies which would further enhance treatment or offer certain cost efficiencies within the existing conventional scheme. Therefore, the City will consider any request from chemical vendors or manufacturers which desire to have a product approved for use at the WTP. Similarly, on occasion, the City may ask a chemical company to participate in testing a chemical which might be useful at the WTP. In either case, all chemicals must be pre-approved prior to bidding to assure that the chemical will be compatible with the conventional treatment processes at the WTP.

A chemical may be included in the bidding process based on the following criteria:

A. The WTP Superintendent must be satisfied that the chemical merits consideration as a prospective product for use at the WTP.

B. The chemical must have been proven in a least 5 other similar operations. Documentation, case studies and references must be provided.

C. The chemical must be shown to be effective at the WTP through in-plant testing in accordance with the protocol on the following page.

D. The in-plant testing must demonstrate that the chemical produces a result that reduces costs over current costs or enhances treatment by at least 15%.

E. Use of the proposed chemicals must be employed with the existing technologies at the

WTP. Chemicals that would require a capital investment for testing will not be considered.

Protocol for In-Plant Chemical Trials

7. SPECIAL PROVISIONS

7.1. Variations from Specifications, Instructions to Bidders, Terms and Conditions, or Other

Provisions

Any request for a variation from the content of the Invitation for Bids must be made in writing to the Purchasing Agent no later than five calendar days prior to the date set for receipt of bids.

Such request shall be considered based on its merits. Only variations deemed to be in the best interest of the City will be allowed. In the event a variation is allowed, an amendment or addendum will be furnished to bidders who were supplied copies of the Invitation for Bids.

7.2. Requirements

A. This is requirements contract for the supplies or service specified in the Schedule and for the period set forth in the provision entitles "Ordering" above. Delivery of supplies or performance of services shall be made only as authorized by orders issued in accordance with the "Ordering" clause. The quantities of supplies or services specified herein otherwise provided herein, in the event the City of Greenville's requirements for supplies or services set forth in the Schedule do not result in orders in the amounts or quantities described as "estimated" or "maximum" in the Schedule, such event shall not constitute the basis for an equitable price adjustment under this contract.

B. Except as otherwise provided in this contract, the City shall order from the Contractor all the supplies or services set forth in the Schedule which are required to be purchased by the City Purchasing Agent.

C. Orders issued during the effective period of this contract and not completed within that time shall be completed by the Contractor within the time specified in the order, and the rights and obligations of the Contractor and the City respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the effective period of this contract, provided that the Contractor shall not be required to make any deliveries under his contract after thirty (30) days after the contract period has expired.

D. If delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the earliest date that delivery may be specified under this contract and if the Contractor will not accept an order providing for accelerated delivery, the City may purchase this requirement from another source.

E. The City may issue orders which provide for delivery to or performance at multiple destinations within the city of Greenville, Texas.

F. The Contractor agrees to make delivery of concrete material within four (4) hours after order has been placed.

7.3. Destination Point for Deliveries

Deliveries shall be made F.O.B. Destination to the delivery point(s) specified in orders issued pursuant to this contract. Point of delivery shall be limited to specified storage facilities or jobsites situated within the City of Greenville, Texas.

7.4. Extension of Contract

This contract may be extended for a 12-month period if price, delivery, and terms and conditions of contract remain the same.

7.5. Cancellation

This contract is subject to cancellation by either party with thirty (30) days advance written notice to the other party to comply with the provisions of this contract.

7.6. Insurance Requirements

The Supplier will be required to furnish the City with the following insurance policies prior to final award of contract:

Workman's Comp. Statutory Limits

General Liability $500,000 / bodily injury

$100,000 / property damage

$250,000 / each person

Auto Public Liability $250,000 / person

$500,000 / Accident or Occurrence

$100,000 / property damage

Product Liability $1,000,000 / occurrence

8. PRICING PROPOSAL/BID FORM

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 120/dry ton of 32% NaOH Membrane

Grade

120 DRY TON

TOTAL

9. VENDOR QUESTIONNAIRE

1. Attach company W9*

*Response required

2. Equal Opportunity*

Bidder is an equal opportunity employer, and will not discriminate regarding race, religion, color, national origin, disability, or sex in the performance of any contract or order resulting from this bid.

☐ Please confirm

*Response required

3. Certificate of Insurance*

Upload copy of certificate of insurance

*Response required

Attachments:

A - Annual Contracts Advertisement